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Preface
Honorable customers,
Thanks for choosing products of this company. T60, with world cuttingedge technologiesfingerprint recognition, computer communication, as
well as microelectronics, is considered to be combination of three
technologies: electronics, optics and computer communication. It is no
doubt that it has become the first choice of standalone time & attendance
for enterprises with its strong function and veracity. Please read this user
manual carefully to have an initial understanding of functions and basic
knowledge of installation, debugging, maintenance, application and
management to better use this product.
Utilizing the state-of-the-art biometric tech, this product will bring
unprecedented reliability, convenience and benefits to the top management
of enterprise in HR.
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FingerprintT & AAdvantages
y Veracity
Record and reflect staffs attendance conditions equally, correctly and promptly.
Checking on work attendance by passwords and cards (paper card, magnetic card,
IC card, etc); It is hard to avoid buddy-punching and cannot reflect the actual
attendance condition. With the help of fingerprint recognition attendance, it is easy to
solve all the problems like buddy punching, card loss or stolen and password forgetting.
Thus, HR dispute is avoided and the justness of time attendance is materialized.
y Convenience
It is more convenient to use fingerprint standalone units with no card reader or
attendance cards needed, no worrying about cards loss or damage, no need to do
system maintenance, and saving time and money.
Only placing enrolled finger on the sensor surface, system will check users
automatically and record the correct time and checking status.
y Full Function
The system can realize different functions such as attendance remark, calculation
and report printing. The remark can be made for reasons such as business leave,
absence, marriage holiday and etc.; the checking and calculation can be made in
accordance with different time periods, departments, individual or combination due to
various reasons for absence; the report generation and printing function can be realized
perfectly.
y Flexible Shift Maintenance
The software supports shift on week basis, rotation shifts etc. Various shifts, public
holidays, individual leave and overtime are available to meet the complicated needs ofevery enterprise.
y Standalone
The machine can work without connecting to PC, convenient in operation and no
need to occupy any extra resource.
y Network management
Many units can be connected through network via TCP/IP for easy management in
central software.
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Software Operation Flowchart
(Important chapter please read carefully.)
This software includes: System parameter, department management, staffer
maintenance, shift management, staffer leave and statistic report etc. Then how to use
this system in a right way? It is far from enough to understand only the function of each
module but to know the connections between them and the system operation flowchart.
Thus, a correct report can be generated.
Software operation flowchart can be described in brief as follows:
1. System parameter
2. Department management
3. Staffer maintenance
4. Shift management
5. Staffer schedule
6. Record collection
7. Exception management
8. Statistic report
Set T&A rule, statistic rule, company
name and leaving class.
Add, delete and modify departments.
Add, delete and modify staffer. Import
and transfer staffer.
Set timetable and shift.
Allocate staffer shift or temporary shift.
Collect records from the unit or import
the backup record file.
Deal with business leave/asking for
leave/forgetting clock in/collective late.
Track, check and calculate records togenerate time attendance report.
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1When the software is run for the first time, please set parameters including
company name, time attendance rule, statistic rule for early, late and overtime etc. ,
leave class. When the setting is completed, it is usually not needed to be modified
unless the management rules of this company changes.
2Normally there are many departments in one company and all departments need
to be entered manually unlike the directly import of staffer. Department setting should
be completed before staffer maintenance.
3 When the software is used for the first time, please make a Text file (*. txt) or
MS Excel file (*.xls) for company staffer in accordance with certain format. For the
format, please refer toimport staffer list so that all staffer can be import to the system
at one time. Staffer can be added, deleted, modified and transferred to new department
during future use.
4 First add the proper timetable (from on-duty time to off-duty time) according to
the company rule and then set shifts.
5After the shift setting is completed, it will work until shift is allocated to staffer.
Each staffer can only have one shift. Please note the starting date of the shift. After the
allocation of the shift, the arranged working date and time can be seen clearly for each
staffer.
6Transaction records are stored in the time attendance unit. Please download the
records from the unit before report calculation. In addition, staff information and
fingerprint templates can be uploaded and downloaded between the unit and the
computer. Please refer to Background management for detailed information.
7There is always staff away for business, asking for leave and forgetting clock
happening in a company. Once it occurs, please deal with it in time in the software to
ensure the correctness of the statistic report.8After all the above mentioned operation is done, the calculation of report can be
operated. The report can calculate the time attendance status of all staffer or a certain
staffer from a certain department in a certain time period.
InAttendance Calculating and report, first please select the starting and ending
date of the staffer, click Calculate and the system will calculate automatically and
check the validity of the records. (There are some invalid records during the use of the
unit. For instance, if one staffer presses the finger twice during a very short time period,
one of the records will be regarded as invalid.) If there is any error in the software
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calculation, admin can also modify manually to ensure the correctness of the result.
Please note: From the above flowchart, we can see that if there is an error in
calculation report for one staff, the possible resons are as follows:
Staffer shift or temporary shift is incorrect.
Exceptions such as staffer away for business/ask for leave/forgetting clock in/out is
incorrect.
Checking and calculation of transaction records is incorrect.
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Contents
1 Product Introduction................................................................................................. 2
1.1 T60 Introduction................................................................................................ 2
2 Operation Guide ...................................................................................................... 5
2.1 Keypad Introduction.......................................................................................... 5
2.2 System Startup Interface .................................................................................. 5
2.3 Menu Management........................................................................................... 5
2.3.1 Enroll User................................................................................................. 6
2.3.2 Delete User................................................................................................ 8
2.3.3 Manager Setup .......................................................................................... 9
2.3.4 Manager Clear......................................................................................... 10
2.4 System Setup ..................................................................................................11
2.4.1 Device ID................................................................................................. 12
2.4.2 Time......................................................................................................... 12
2.4.3 Language ................................................................................................ 13
2.4.4 Network Settings ..................................................................................... 13
2.4.4.1 IP Address ........................................................................................ 14
2.4.4.2 Subnet Mask .................................................................................... 14
2.4.4.3 MAC Address ................................................................................... 15
2.4.4.4 Gateway ........................................................................................... 16
2.4.4.5 Far-End IP ........................................................................................ 16
2.4.4.6 Far Limit ........................................................................................... 17
2.4.5 Matching Precision .................................................................................. 18
2.4.6 Volume .................................................................................................... 182.4.7 Lock Delay............................................................................................... 19
2.4.8 Auto Off ................................................................................................... 20
2.5 Log Setup ....................................................................................................... 20
2.5.1 Glog Wrn ................................................................................................. 21
2.5.2 Re-Verify.................................................................................................. 22
2.6 System Info..................................................................................................... 22
3 System Installation................................................................................................. 25
3.1 Running Environment ..................................................................................... 25
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5.2.5 Managing Log.......................................................................................... 52
5.2.6 Set Database Link ................................................................................... 53
5.2.7 Exit System.............................................................................................. 53
5.3 HR Management............................................................................................. 53
5.3.1 Department Management........................................................................ 54
5.3.2 Staffer Maintenance................................................................................. 55
5.4 Attendance Management................................................................................ 57
5.4.1 Holiday List .............................................................................................. 57
5.4.2 Timetable and Shift.................................................................................. 58
5.4.3 Staffer Scheduling ................................................................................... 64
5.4.4 Attendance Records ................................................................................ 66
5.4.5 Attendance Calculating and Report ......................................................... 68
5.5 Deal with Exceptions ...................................................................................... 75
5.5.1 Away on Business/ Leave........................................................................ 76
5.5.2 Append Record........................................................................................ 76
5.5.3 Append Record Collectively..................................................................... 77
5.5.4 Dealing with Collectively Late / Leaving .................................................. 77
5.6 Data Maintenance........................................................................................... 78
5.6.1 Import Staffer List .................................................................................... 78
5.6.2 Import Attendance Record....................................................................... 80
5.6.3 Clear Obsolete Data ................................................................................ 80
5.6.4 Compress Database................................................................................ 81
5.6.5 Backup Database .................................................................................... 81
5.6.6 Initialize System....................................................................................... 81
5.7 External Program Management...................................................................... 815.7.1 External Program Management............................................................... 81
5.7.2 Connect to Time Attendance Machine ..................................................... 82
6 FQA ....................................................................................................................... 84
6.1 Fingerprint has enrolled but often gets failure in identification ........................ 84
6.2 The machine can't be connected with pc........................................................ 84
6.3 No records found though staff have clocked in/out ......................................... 84
6.4 Clocks time works fine, but the FP scanner is off, staffer cannot attendance. 85
6.5 We dont use the ID + fingerprint mode to get verified.................................... 85
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6.6 The unit beeps automatically when no one punches in/out ............................ 85
7 Appendix................................................................................................................ 87
7.1 Interface Illustration ........................................................................................ 87
7.2 T & A including access control cable connection ............................................ 87
7.3 Illustration for pressing fingerprint................................................................... 88
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1 Product Introduction
1.1 T60 Introduction
T60 is a new standalone time attendance and access control system produced by
this company in 2007. With the use of American optical fingerprint sensor and new
fingerprint recognition algorithm, It can identify all difficult fingerprints and has solved
the long-lasting problem in fingerprint recognition field.
T60 is a wall mounted (12864 white LCD) fingerprint T&A and access control
system, can be used offline or online. It can control locks also records time and
attendance transactions.
T60 T&A and Access Machine
Function:
y Korean design, White LCD
y America technology optical fingerprint reader, scratch-proof, unbreakable and
durable.
y Good identification to all kinds of fingerprints
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2 Operation Guide2.1 Keypad Introduction
2.2 System Startup Interface
Plug in the 12v power supply the T60 startup.
36%
When the progress bar moves to 100%, it displays as follows:
ANVIZ IN
19 : 4352
08-11-05 TUE
2.3 Menu Management
Press the buttonMto enter the manager verify interface:
Manager?
19 : 4718
08-11-05 TUE
We have 3 methods to verify the manager: ID + password, Fingerprint only, Card
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Manager Setup
fID 0001
Esc-ESC Add-OK
You can press the buttonOKto add another manager. You can also press the
buttonCto escape.
2.3.4 Manager Clear
Press the button to shift the menu. Select the Manager Clear in the
menu User.
User fManager Clear
Dooropen Setup
Opener Clear
Press the buttonOKto enter the manager clear interface:
Manager Clear
fID 0001ID 0002
Esc-ESC Clr-OK
You can press the button to shift the user ID.
Manager Clear
ID 0001
fID 0002
Esc-ESC Clr-OK
Press the buttonOK. It prompts:
Manager Clear
ID 0002No-ESC Yes-OK
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Press the buttonOKto delete the user 0002 from the manager list.
Manager Clear
fID 0001
Esc-ESC Clr-OK
You can press the buttonOKto delete another manager from the manager list.
You can also press the buttonCto escape.
2.3.5 Access Permission Privilege
The process of giving the access permission to the User is similar to the process of
adding the manager.
User
Manager Clear
fDooropen Setup
Opener Clear
Select the Dooropen Setup menu in the User and pressOKto enter the
User ID to give the access permission to the user.
Or you can select theOpener Clear in the User.
User
Manager Clear
Dooropen Setup
fOpener Clear
PressOKand select the User ID which has the access permission to cancel theaccess permission.
2.4 System Setup
Press the button to shift the menu. Select the menu Setup. Press the
buttonOKto enter the sub menu:
Setup
f
SystemLog System
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Time THU
2008-11-25 14:30:26
Save?
No-ESC Yes-OK
Press the buttonOKto save or press the buttonCto cancel.
2.4.3 Language
System
DevID 1
Time
fLanguage ENG
Press the buttonOK
System
DevID 1
Time
f Language ENG
You can press the buttonto shift the language. (The system already has
6 languages: Simplified Chinese, Portuguese, Spanish, French, English, and Traditional
Chinese. And then press the buttonOKto confirm.
Press the buttonC. It prompts:
Set
Save
No-ESC
Press the buttonOKto save or press the buttonCto cancel.
2.4.4 Network Settings
System
f
NetPrecision 1
Volume 5
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Press the buttonOKto enter the network settings interface:
Net
fIP Address
Subnet Mask
MAC Address
Press the button to adjust the value.
2.4.4.1 IP Address
Net
fIP Address
Subnet MaskMAC Address
Press the buttonOK
IP Address
192 .168 .000 .218
Set-ESC Next-OK
Press the button to adjust the value.
Press the buttonOKto shift the 4 parameters.
Press the buttonC. It prompts:
IP Address
192 .168 .000 .219
Save
No-ESC Yes-OK
Press the buttonOKto save or press the buttonCto cancel.
2.4.4.2 Subnet Mask
Net
IP AddressfSubnet Mask
MAC Address
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Press the buttonOK
Subnet Mask
255 .255 .255 .000
Set-ESC Next-OK
Press the button to adjust the value.
Press the buttonOKto shift the 4 parameters.
Press the buttonC. It prompts:
Subnet Mask
255 .255 .255 .001Save
No-ESC Yes-OK
Press the buttonOKto save or press the buttonCto cancel.
2.4.4.3 MAC Address
Net
IP AddressSubnet Mask
fMAC Address
Press the buttonOK
MAC Address
051 .247 .188 .066.
084 .215
Set-ESC Next-OK
Press the button to adjust the value.
Press the buttonOKto shift the 6 parameters.
Press the buttonC. It prompts:
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MAC Address
051 .247 .188 .066.
084 .216 Save
No-ESC Yes-OK
Press the buttonOKto save or press the buttonCto cancel.
2.4.4.4 Gateway
Net
fGateway IP
Far-end IP
Far limit No
Press the buttonOK
Gateway IP
192 .168 .000 .001
Set-ESC Next-OK
Press the button to adjust the value.
Press the buttonOKto shift the 4 parameters.
Press the buttonC. It prompts:
Gateway IP
192 .168 .000 .219
Save
No-ESC Yes-OK
Press the buttonOKto save or press the buttonCto cancel.
2.4.4.5 Far-End IP
Net
Gateway IP
f
Far-end IPFar limit No
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Press the buttonOK
Far-end IP
192 .168 .000 .007
Set-ESC Next-OK
Press the buttonto adjust the value.
Press the buttonOKto shift the 4 parameters.
Press the buttonC. It prompts:
Far-end IP
192 .168 .000 .222Save
No-ESC Yes-OK
Press the buttonOKto save or press the buttonCto cancel.
2.4.4.6 Far Limit
Net
Gateway IPFar-end IP
fFar limit No
Press the buttonOK
Net
Gateway IP
Far-end IP
fFar limit No
Press the button to set Yes or No.
Press the buttonOK
Press the buttonC. It prompts:
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Setup
Save
No-ESC Yes-OK
Press the buttonOKto save or press the buttonCto cancel.
2.4.5 Matching Precision
There are three fingerprint matching precision level ( 0,1,2).0 is lower precision 1
is standard precision2 is high precision as follows:
System
NetfPrecision 1
Volume 5
Press the buttonOK
System
Net
fPrecision 1Volume 5
Press the button to adjust the fingerprint matching precision. Pres the
buttonOK
Press the buttonC. It prompts:
Setup
Save
No-ESC Yes-OK
Press the buttonOKto save or press the buttonCto cancel.
2.4.6 Volume
There are 6 volume level(012345). 0 means no sound. 5 is the highest
volume level.
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System
Net
Precision 1
fVolume 5
Press the buttonOK
System
Net
Precision 1
fVolume 5
Press the button to adjust the volume value.
Pres the buttonOK
Press the buttonC. It prompts:
Setup
Save
No-ESC Yes-OK
Press the buttonOKto save or press the buttonCto cancel.
2.4.7 Lock Delay
The lock delay is 0-25s.
System
fUnlock 5
Auto off 10
Press the buttonOK
System
fUnlock 5
Auto off 10
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Press the button to adjust the parameter value.
Pres the buttonOK
Press the buttonC. It prompts:
Setup
Save
No-ESC Yes-OK
Press the buttonOKto save or press the buttonCto cancel.
2.4.8 Auto Off
Auto off indicates the period for turning to the sleep mode when there is no
operations. The maximum is 255s. It means that the sleep mode is disabled if you set
the value as No.
System
Unlock 5
fAuto off 10
Press the buttonOK
System
Unlock 5
fAuto off 10
Press the button to adjust the parameter value.Pres the buttonOK
Press the buttonC. It prompts:
Setup
Save
No-ESC Yes-OKPress the buttonOKto save or press the buttonCto cancel.
2.5 Log Setup
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Setup
System
fLog Setup
Press the buttonOK
Log Setup
Glog Wrn 88
fRe-Verify NO
2.5.1 Glog Wrn
When the space of available records memory is less than the space of Glog Wrn,
the T60 prompts Records full.
Log Setup
fGlog Wrn 88
Re-Verify NO
Press the buttonOK
Log Setup
fGlog Wrn 88
Re-Verify NO
Press the button to adjust the parameter value.
Pres the buttonOK
Press the buttonC. It prompts:
Setup
Save
No-ESC Yes-OK
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Chapter3 System installation
This chapter mainly discusses the installation and
un-installation of T&A software as well as the
hardware and operation system requirement.
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ClickFinishto close the installation program and an icon will be added to the
desktop. Double click it and the T&A management system will be started. In addition,
Fingerprint T&A and Access Control System has been added to All Programs.
Please see the picture below:
The shortcut of Fingerprint T&A and Access Control System and Time andAttendance machine Management is included in All Programs
3.3 Uninstall the software
Click Uninstall Fingerprint T&A and Access Control System in the above picture,
clickNextand the program will be uninstalled automatically.
Please note: All the files and data will be deleted after uninstalling the program so
please make sure before operation.
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Chapter4 Communicat ion
The chapter is mainly about how to add, delete
and set communication between PC and terminal.
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4 Data Communication
ClickStart-Program-Fingerprint T&A and Access Control System-Time
and Attendance Machine Managementto open the software, , the following window will
pop up :
4.1 Add Time and Attendance Machine
Click the button Add in the menu barthe following window will pop up:
Mach. No.: Please check the Device ID in the T60s device. (This number is on
back label as Serial No);
Mach. Name: Assign a name for the T60
Connecting methods: Set communication method between terminal and PC (USB,
TCP\IP, RS485)
IP address: the default IP address of the attendance machine is 192.168.0.218
After entering terminal information, click OKto finish and return to main window.
4.2 Modify Time and Attendance Machine
Choose the terminal and click Modify, the following window will pop up:
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Modify the terminal information and then press the button OK.
4.3 Delete Time and Attendance Machine
Choose the terminal and click Delete, the following window will pop up :
Click the button OK to confirm or click the buttoncancelto cancel.
4.4 Connect
Choose the time attendance terminal and then click the button Connect, the
following window will pop up:
Input the management password. The default management password is 9999.
Click the buttonOK. If you connect the T60 to the PC successfully, T60 terminal
information will display on the item Data on the Time and Attendance Machine as
follows:
If we input wrong password, it prompts:
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Click the button OK. And then try again with the correct password.
4.5 Download Records
ClickDownload Records inOperating Itemsand it prompts:
ClickOK. It prompts:
If select Download New Records, new records will be downloaded. ClickOK
to download the records. And there are loading information displays as follow:
[9:30:58]Downloading attendance record...[9:30:58]The attendance record downloading completed, the total record:12 succeed
record:12.
4.6 Download Staffer Information
ClickDownload Fingerprints inOperating Itemsand following window pops up:
Click the buttonOK to download the staffer information. And there are loading
information displays as follow:
[9:32:27]Downloading the Staffer data...
[9:32:28]The Staffer's data downloading completed, the total record:8succeed record:8 .
4.7 Download Staffers Fingerprints
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ClickDownload Fingerprints inOperating Itemsand following window pops up:
You can use the key Ctrl orShift on your pcs keypad to select the staffers.
And then click the buttonOK. It prompts:
Click the button OK to confirm or click the button Can el to cancel.
After downloading, it prompts:
Click the button OK. And we can see the fingerprint templates in the folderTemplate.
4.8 Group and Time Zone Setting
Click Group and time zone settingbutton, the following window will pop-up.
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You can use Ctrl orShifton your pcs keypad to select several staffers. And
you can also select All to select all the staffers. Click the button OK. It prompts
as follows:
Click the button OK to confirm or click the buttonCancel to cancel.
After deleting, it prompts:
Click the button OK to confirm.
Notice : If you select theDelete the appointed staffer on the computer , the datain the pcs database will also be deleted.
4.9.5 Set T60s TCP/IP Parameters via COM
You have to check the items check box before adjusting the parameter.
IP Address: The T60s IP address.
Default Gateway: The parameter value is as same as the management pcs
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Click the buttonOK to start uploading. After uploading, it prompts:
Click the button OK to confirm.
4.11 Upload the Fingerprints
ClickUpload Fingerprints inOperating Itemsand the window prompts:
You can use Ctrl orShifton your pcs keypad to select several staffers. And
you can also select All to select all the staffers. Click the button OK. It prompts
as follows:
Click the button OK to start uploading. After uploading, it prompts:
Click the button OK to confirm.
4.12 Ring Time Control
ClickRing time control inOperating Itemsand the window prompts:
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Click the button Setting in the softwares toolbar. The Setting window pops
up:
5 Listen serial port Please select the right comm. port number
5 Listen TCP\IP port
Click the button OK to confirm or click the buttonCancel to cancel.
Click the OK to confirm.
4.14 Timing Record Downloading
Click the operating item Auto-Collect Set. The Record timing collection
window pops up:
Mach. No.: The T60s serial number.
Password: The T60s management password.
Select the time in the item . Click the button Add Time to add the
time to the item Collecting Time. And you can continuously add 5 time point.
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Click the button to add the time points to the Auto-collect list.
Delete: Select the time points which you want to delete. And then click the
button . It prompts:
Click the button OK to confirm or click the buttonCancel to cancel.
Clear: Delete all the time points. Click the button . It prompts:
Click the button OK to confirm or click the buttonCancel to cancel.4.15 Records Supervision
Click the button Record in the softwares toolbar. The Record Supervision
window pops up
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You can monitor the real-time records in the window. And you can adjust the
available monitoring time from 1 to 120 minutes.
Notice : 1. You must set listen serial port and enable the real-time feature in
the system settings. Otherwise the Record Supervision will not run.
4.16 Disconnect Connection
Click the button Disconnect to disconnect the connection.
4.17 Exit the System
Click the button Exit or click the button .It prompts as follows:
Click the button OK to exit the T60 management program.
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Chapter5 Background Management
The main theme of this chapter is how to collect
attendance records from different terminals with
management software and generate different reports. The
background software can manage staff information, set
rules of attendance etc.
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Append new administrator:
Click Appendinput the name of new administrator within input field.
OfAdministrators, select corresponding privileges below and click Save to
finish adding of new administrator. The default password of new administrator is
888888. Please log in as the new registered administrator and click menuSystem--
Administrators password set to set new password of administrator for system
security.
Note: 1. Before you using the administrator mode, you need to set the privileges for
every administrator with which the administrator can modify the operation items after he
log in the software; there are all the items in the Items operable list in above picture,
such as Staffer maintenance, Shifts settings, Calculating and Report; we can set
different privileges for different administrators so as to divide and manage the task
systematically.
2. After you add a new department, you must modify the privileges of theDepartment operable for the administrators (select the new department in the
Department operable list and save), who will have the privileges to modify the new
department, and then you may do other operations.
Modify administrator: Select the name of administrator, clickModify, input new
name of administrator and corresponding rights inAdministratorand clickSaveto
finish.
Delete administrator: Select the name of administrator who will be deleted and click
Deleteto finish deleting according to the prompt.
5.2.3 Administrators Password Set
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Click menuSystem--Administrators Password Set, following springs:
Input the original password in Old Pwd, enter the new password inNew Pwd,
enter again inConfirm Pwdand clickOKto finish.
5.2.4 Modified Record Log
Click menuSystem--Modified Record Log, following springs:
Select department, staffer ID and time range and clickSearchand those records
which match the above condition will be displayed as follows:
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Notice: Modified record log shows all the time attendance record modifications; If
theres record that has been revised incorrectly before, it can be recovered by selecting
this record and clickingRestore
ClickCloseto exit.
5.2.5 Managing Log
Click menuSystem--Managing Log, following springs:
This log records all the operations of every administrator. SelectAdministrator
and the time range then clickSearchto see what operations have been done by this
administrator within the selected time range, which makes it possible that the
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multi-administrators can use the software at the same time.
5.2.6 Set Database Link
This system adopts the database interface of Microsoft ADO. The acquiescence
database is Access2000.The defaulted is att2003.mdb under the main setup directory.
You can set up the database linking again according to the actual conditions.
When the following mistake appears, you should link database again:
Click Database Linkingin system menu, the following springs.
Input the database name or click the button to select the correct database file.
Notice: you can click Test connectionto test the connection correctness of the
database.
5.2.7 Exit SystemClick Exit Systemin System menu. The following menu springs.
Click ok to exit management software and return to Windows system.
5.3 HR Management
Click HR Managementon the main menu, Following springs:
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5.3.1 Department Management
Click Department Management in the HR Managementmenu, springs the
following window:
Add a new department
Click Append, input the new department name and click Saveto add a sub
department for the chosen department.
Note: when you want to do some other operations to the new department ,you need
to set the privilege of modifying the new department for the administrator in the
administrator setfirst (choose the new department you just added in the Department
operable).
Department modification
Choose the department , clickModifyand input the new department name, then
click Save.Delete the department
Choose the department , click Deleteand then click OK to complete.
Notice: repetition of department name is not allowed; if there are staffers existing in
the deleted department, those staffers will be automatically transferred to department of
head office.
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5.3.2 Staffer Maintenance
Click Staffer Maintenancein HR Management menu, the following window
appears:
Staff's adding:
Choose the department that the staffs belong to, clicksAppend, and input staffs
information, then click Saveto complete.
Note: 1. The items of Calculate attendance, Calculate overtime, Rest on
holiday below Attendance Set is correlated with report, please set it correctly. If the
checkbox of Calculate Attendance of this staffer is not checked, there will be no
statistical result for this staffer in the report. If checkbox Calculate Overtime is notchecked, the statistical result of overtime of this staffer will be 0, unless he had
Temporary Shiftswhich defines as overtime working; If the checkbox of Rest On
Holiday is not checked, holidays will make no effect on the shifts for this staffer; if the
checkbox of Rest On Holiday is checked, thus for those holidays, even there are shifts
on those days for the staffer, those shifts will be invalid. And if there are time attendance
records of this staffer, those records will be deemed as free overtime.
2. Staffer No. is exclusive as well as the first digit cannot be 0!
Staff's modification:
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Choose the staff, clickModifyand input the new information, then clickSave.
Staffs deletion:
Choose the staff, click Deleteand then click OK to complete.
Please be cautious when delete the staff since all this staffers time attendance
records, shift arrangement will be deleted at the same time.
Import staffers:
ClickImport, staffer importation window springs for importing staffers.
Staffs department shifting:
Choose the staff you want to shift the department, click Transfer and following
window will pop up:
Select the new department and click OKto complete.
Export Staff:
Right-click on staff list and the following window pops:
All displayed fields in staff info list can be defined through submenu of Column.
Meanwhile, the modification will take effect and be saved.
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ClickShow all columnsto display all fields in the list.
ClickExport Dataand following window will prompt:
Please select your target directory of your export, file format (txt or xls) and the file
name. Click Save to confirm the operation.
Notice: Exported Excel file can be used as backup information and can be imported
again.
5.4 Attendance Management
ClickAttendancein the main menu, following springs:
5.4.1 Holiday List
Click Holiday List in Attendance menu. The following appears.
Add festivals or holidays
Click Append then input the festival or holiday name and the rules. Click
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Savewhen ready.
Modification of festivals or holidays
Select the festivals or holidays you want to revise, then click Modify and input
the new information. Click Savewhen ready.
Deletion of festivals or holidays
Select the festivals or holidays you want to delete, then click Delete to perform
Deletion of festivals or holidays.
5.4.2 Timetable and Shift
The relationship between shift and timetables:
Shift setup should be done in two steps: First, setup necessary timetables. Second,
setup shifts. One or more timetables can be included in one shift.
Timetable is the time period between On-duty and Off-duty required in the
company rule. For instance, the company rule requires the working hours be
08:00-12:00 and 13:00-17:00; so 08:00-12:00 and 13:00-17:00 are two timetables. If
such a shift needs to be setup, these two timetables should be setup first. Here, we use
time table morning to indicate 08:00-12:00 and time table afternoon to indicate
13:00-17:00; so two timetables have been setup. (Please refer to the following chapter
for details of how to add time tables) and then we can add a shift such as Normal shift
in which shift cycle and cycle unit will be setup. Then we should add two timetables -
morning and afternoon so that a shift setup is completed. Brief introduction is
mentioned here for you to get a general picture of the relationship between timetable
and shift. The details of shift setup will be found in the next two sections.
Timetable maintenance:
Click Timetable and Shiftin Attendance menu. The following window
appears.
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Pic5.2 Timetable Maintenance
Add a new timetable
ClickAppendand enter the corresponding information:
Timetable NameFor instance: Day Shift
On duty Time(08:00) Off duty Time(17:00 )
Begin Clock-in Time(07:00) End Clock-in Time(13:00)
Begin Clock-out Time(16:00) End Clock-out Time( 20:00),
Late error allowance(5) early error allowance(5)
Count as work day(1)
Count as work time XXX minutes(480).
Tick Must C-Inand Must C-out,
Finally clickSaveto confirm.
(Please note: Every item should be setup in timetables with no blank left.BeginClock-in TimeandEnd Clock-in Timesetup the valid time period for clock-in. Records
out of this time range will be treated as invalid ones. For instanceBegin Clock-in Time
is 07:00 andEnd Clock-in Timeis 13:00. If clock-in record is 07:01 or 12:59, they are
valid records but if clock-in record is 06:59, it is invalid. Besides, Begin Clock-in Time
and End Clock-in Time can be more than one day (meaning End Clock-in Time
can be before Begin Clock-in Time) but it cant be longer than 24 hours.
Late error allowancemeans how many minutes afterOn dutyare treated as
late,Early error allowancemeans how many minutes beforeEnd Clock-in Time
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are treated as early; Count as work dayandCount as work time XXX minutes
are used in calculating business leave, leave, absence and overtime.
Checking Must C-InandMust C-out or not will affect the result of calculation.
If Must C-In is checked and the timetable is included of Staff As shift, he will be
either considered absence or treated according to Not clock in count as late XXX
minutes inParameter SettingsIf he didnt clock in or ask for leave. Otherwise, even
if there is off duty record for him only, his attendance will be treated as normal.
The timetable Modification
Select the timetable name you want to revise, and click Modify, then input the
new information, click Savewhen finished.
The timetable Deletion
Select the timetable you want to delete, click Delete, and click OKto make
sure.
(Please note: Begin Clock-in Time and End Clock-in Time makes the valid time
range for Clock in. Clock in out of this time range will be treated as invalid records. It is
the same with Clock-out time. Please setup in accordance with practical situations.)
ExampleAdd a timetable:
Complete process for adding four timetables:
Day shift 08:00 - 17:00 Morning shift 04:00 - 12:00
Noon shift 12:00 - 20:00 Night shift 20:00 - 04:00
(Other information can be setup according to practical situations. Please refer to
Pic5.2. Please note there should be no blank left.)
Shift Maintenance
ClickShift Maintenancein Pic5.2 and the following window pops up:
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Add a shift:
ClickAppendand enter corresponding shit information in Shift Namesuch as :
normal shift Cycle(1), Cycle Unit(week), and clickAdd,select the timetables
and time range required in this shift in the springing window (see the Pic5.3 below) For
instance, select the timetable Day shift and select from Monday to Friday and then
click OK, back to this window and click Save to complete. (Please refer to the
example for details.)
Pic5.3 Add a timetable
Delete the timetable: select the timetable you want to delete and clickDelete.
Clear the timetable: clear all the timetables of the shift.
Arrange the shift automatically: when a staffer has several shifts during one period,
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he need to finish all the shifts if it is not arranged the shifts automatically otherwise he will
be regarded as absence ; if you select theArrange the shift automatically,just finishing
one shift of the period is reared as normal attendance.
Modify a shift:
Select the shift to be modified and clickModify, and enter new information in
Shift Nameetc., clickSaveto complete.
Delete a shift:
Select the shift to be deleted and click Delete.
ExampleThree shifts:
Add Three shifts Shift (Please note: It is assumed that the shift goes around every
week, cycle every three weeks and staff is on holiday every Saturday and Sunday.)
Step 1:
ClickAppend,enter Three shifts inShift Name,setCycleto 3 andCycle
Unitto week. Please see the picture below:
Step2
Add corresponding working hour timetable in accordance with Cycle: first week
(morning shift, from Monday to Friday)
ClickAddand the following window pops up:
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Select the timetable Morning shift to be added and select the time range to apply
to this timetable from Monday to Friday of the first week and click Okto complete
the setting of the first week.
The second week (afternoon shift, from Monday to Friday)
ClickAdd, make corresponding operation in the springing window(see the result
below):
Click okto complete the working hour setting for the second week.The third week (night shift, from Monday to Friday)
ClickAdd, make corresponding operation in the springing window(see the result
below):
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Click ok to complete the working hour setting for the third week.
After the completion of above steps, please dont forget to click Saveand the
setup of three shifts will be done(see the picture below):
5.4.3 Staffer Scheduling
Click Staffer Scheduling inattendancemenu. The following window appears:
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Pic5.4 Staff scheduling
Choose the department or several personnel that need to arrange shifts, click
Arrange, the following window appears:
Pic5.5 Add a new shift
Add a new shift
Select the corresponding shifts, for instance: The commencement date and
deadline of this shift of normal class ", click Add button and then click ok in
Pic5.5 to finish the adding of new shifts.
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Please note:
If the cycle unit of scheduling is week and the amount of cycle is more than 2, the
starting date should setup as Sunday.
If the cycle unit of scheduling is month and the amount of cycle is more than 2,
the starting date should setup as 1st day of a month.
Deletion of the shifts
Select the shifts in the shifts form which you want to delete, click Delete button, and
click ok on the pop up dialog box to finish the deletion.
Arrange a Temporary Shift
When one or many staff's working time needs to be changed temporarily, you can
arrange a temporary shift.Click add temporary the following window appears:
ClickOKand the temporary scheduling can be operated. Then clickAddand
the following window will pop up:
Click OKand the timetables will be saved. ClickSaveand the temporary
scheduling will be saved.
Delete:Delete the selected timetable;
Clear:Delete all the timetables in the current time range;
Cancel:Delete the existing temporary scheduling in the selected time range;
5.4.4 Attendance Records
Click Attendance Recordsin Attendance menu, the following appears:
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Inquiry of attendance record
Select the department, staff, the beginning and ending time that need to inquire
about, then click search, you can get the corresponding attendance record.
Attendance record report form preview
ClickReport when the window displays the attendance inquiry records, you can
get the report form automatically.
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Attendance records exporting
If need to lead out the attendance record, only need to click export, you can lead
out the data inquired. (File format: txt, xls )
ClickModify Logand the log-modifying window will be called for reviewing the
modification log of time and attendance records.
5.4.5 Attendance Calculating and Report
Inquiry of report form:
ClickAttendance Calculating and Reportin Attendancemenu, the followingwindow appears:
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Pic5.6 Attendance Calculating and Report
Select the beginning, the ending date and the department and staff that need to be
calculated and then click calculate, the following window appears:
There are four Tabs of information after search and calculation which can be
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The definition of each option as follows:
Export Data:Export the data in the current attendance record list to a file in txt or
xls format;
Create report for current grid:Generate report based on the data in the current
attendance record list for preview and print;
Change state:Change the selected attendance record to a new state. Manually
deal with the attendance record according to the practical situation;
Delete selected: mark the record as manual deleting, deleting when save it;
Cancel operation for selected:Cancel revision to this record;
Deal with and save:You can save the records that have been treated. If you
want to see the changed records, you can clickmodified record log in system menu;
Filter the record:If there are too many records, you can filter them, and keep
down the corresponding record you want;
Columns:Define the fields displayed. Meanwhile, the modification will take
effect and be saved;
Show all columns:Display all fields inColumns;
Please note: We can manually modify the record as stated above to assure the
veracity of the report according to the practical situation. If there is disoperation, therecords can be recovered throughModified Record LoginSystem.
Right Click inShift Exceptionsthe following shortcut menu will pop up:
Other Exceptions,Calculated Itemsthe following shortcut menu will pop up:
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The operation is the same as stated above.
Report:
ClickReportin pic5.6 and the following menu will pop up:
Pic5.7 Exception menu
Attendance Report:Calculate staffs attendance record;
Daily Report:Calculate staffs daily attendance record;
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General Report:Calculate all staffs attendance items such as normal, actual,
late, early, absent, overtime etc;
Exceptions Report:Calculate staffs out, overtime, business leave/personal
leave etc;
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Create a Report For Current Grid:Print preview of the current displayed grid.
For example: Attendance Report
Print Report:
Toolbar of report preview is as the following picture:
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Adjust the ratio of preview content;
Open the existing report file;
Find the report file (*.frp) to be opened, select it and clickOpento see the report.
Save report to file;
Select the directory to save the report to, enter the file name and clickSaveto
complete the backup of the report for future check or copying to another computer for
printing; extension file name is *.frp.
Print Report;
Close Preview
Data Export:
In picture 5.6, clickExport and the displayed data of grid in the current window
will be exported to a file(*.txt or *.xls). It has the same function as Export Datawhen
right clicking in each grid.
Exceptions dealt with:
In pic5.6, clickException and the following menu will pop up:
Click options one by one in the menu and the following modules will pop up
respectively:Append record, Late/Early Collectively,Business Leave/leaveand Modified Record Log.If the calculation result is incorrect for some staff, first,
please check whether there is leave or forgetting Clock in or Clock out for this staff. If
there is, please deal with the records through above menu. Please refer to the next
chapter for more details.
5.5 Deal with Exceptions
Click Exception on the main menu, following springs:
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Select the relative items and click append when ready.
5.5.3 Append Record Collectively
When part or all of the staffers in a department did not punch in/out because of
some reasons, please you can use this function to add punching in/out collectively, click
Exception--Append Record Collectively,following springs:
Select the department, thus the staffers in the department will be listed in the staffer
list, select the staffers whom you want to add records on to, then select punching in or
out and the time, clickOkto finish.
5.5.4 Dealing with Collectively Late / LeavingWhen collectively coming late / leaving early takes place for some allowable
reasons, you can use this function. Click Dealing with Collectively Late / Leaving in
Exception- menu. The following springs:
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Steps as follows;
1. Click Dealing with Collectively Late/Early;
2. Select time range for ignore clock in record;
3. Select the modified clock in time
4. Search staff through department or shift;
5. Select staff;
6. ClickOKto confirm.
5.6 Data Maintenance
Click Data Maintenanceon the main menu, following springs:
5.6.1 Import Staffer List
Click Import Staffer List inData Maintenance menu. Pop up the followingwindow:
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Click to select the personnel list file for importing.
Select the right file which can be in *.txt or MS Excel ( *.xls) formats, then click
opento get back to above window, click okto start
The definition of *.txt data format as follows:
This format of file only can import the staffer info of ID, Name, and department;
The format of data must follow: Staffer ID + Tab + Name + Tab + Department;
The information each staffer takes one line, no blank line between one another.
See following:
The definition of MS Excel*.xls data format as follows:
This format of file can import the staffer info includes: Staffer No., Name,
Department, position, Employ Date, Telephone, Address, Sex, Language, Comment;
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put those items on the head line and input the items by order, the order can not be
changed.
5.6.2 Import Attendance Record
Click Import Attendance Record in Data Maintenance menu, Springs the
following window:
Click to select the attendance record file for importing, and clickok to start.
5.6.3 Clear Obsolete Data
ClickClear Obsolete Data inData Maintenancemenu, springs the following
window:
After your system is used for a long time, you will get a large number of obsolete
data in the database. It ties up the hard disk space and influences your system
operation speed. At this moment you can use this function to clear these useless data.
Select the ending date for your data clearing. And click clear to complete this
operation, after the clearance, the system will prompt asking you to compress the
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database as following shows, select ok to finish. (Note: you can only clear the data
of one month ago)
5.6.4 Compress Database
ClickCompress DatabaseinData Maintenancemenu to compress and repair
the database
5.6.5 Backup Database
For ensuring the safety of data and recoverability, we advise you to back up the
database regularly. ClickBackup DatabaseinData Maintenancemenu, then select
the route to backup the database. Clicksavewhen ready.
Back up the database manually: Copy the Att2003.mdb from the installation
directory to the route you want to backup the database, so if the system collapses, you
just copy Att2003.mdb to installation directory over again after re-installation.
5.6.6 Initialize System
Click Initialize System in Data Maintenance to initialize the system. (Note:
After the system is initialized, all information will be lost; the system will get back to the
state when just installed. Please make sure that you want to initialize the system. )
5.7 External Program Management
Click External on the main menu, following springs:
5.7.1 External Program Management
We can append external program into time attendance program for convenient
operation. ClickExternal-External Program Management, following springs:
Firstly, we can clickAppendto add a new menu. For example, we need
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calculator when we are operating, input Calculator into the input field of Program
name, and then input C:\WINDOWS\system32\cacls.exe into the input field of
Executable file or browse to find the calculator program, clickSaveto finish at last.
We will seeCalculatorwhen you openExternal program managementover again:
5.7.2 Connect to Time Attendance Machine
Click External - Connect to Time Attendance Machine springs the
communication interface between the software and the machine which can control the
current machine connected with the computer, it can collect the records from the
machine, upload and download staffer info & clear the old data & modify the time on the
machine. Find detail on clauseTime and attendance management & communication.
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Chapter6 FAQ
Frequently asked questions and answers
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6 FQA
6.1 Fingerprint has enrolled but often gets failure in identification
Reason Solution
1. The fingerprint was notcaptured properly
Enroll the finger again. Please referto illustration of pressing finger.
2. Direct sun light or too brightlight
Avoid direct sun light or other brightlight
3. Too dry fingerTouch the forehead to increase oilylevel of the finger.
4. Too wet finger with oil orcosmetics
Clean fingers with towel
5. Low fingerprint quality withcallus or peeling
Enroll other fingers with betterquality
6. Wrong way in placing fingerswhen punching in/out
Please refer to illustration ofpressing finger.
7. Latent fingerprint on thesurface of sensor
Clean sensor surface adhesive
tapes recommended
8. Not enough finger pressurePlace the finger evenly on thesensor with moderate pressure
9. Influence by fingerprint imagechange
Enroll fingerprint again. Please referto illustration of pressing finger.
10. Fingerprint not enrolled yet Place enrolled finger.
6.2 The machine can't be connected with pc
Reason Solution
1. Communication method not setcorrectly
Select the correct communicationmethod
2. Cable not plugged firmly or
cable hardware problem
Plug the cable firmly or change
another cable3. Not able to connect COM(wrong COM No)
Please enter the right COM No
4. Not able to connect TCP/IP(wrong setting)
Refer to the manual for connectingTime Attendance terminal
6.3 No records found though staff have clocked in/out
Reason Solution
1. Unit power break for a longtime(time turn to zero as default) Synchronize the time
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2. Minority staff fingerprint falseaccepted
1. Add records manually2. Adjust fingerprint matchingprecision3. Change another finger and enrollagain.
6.4 Clocks time works fine, but the FP scanner is off, staffer cannot attendance
Reason Solution
1. Unit in dormancy status Press any key to activate.
2. Fingerprint scanner abnormalRestart the machine or change thefingerprint module
6.5 We dont use the ID + fingerprint mode to get verified
Reason Solution
1. Wrong ID entered Enter the right ID
2. This user has no right to use1:1 identification method
Set 1:1 identification method for thisuser.
6.6 The unit beeps automatically when no one punches in/out
Reason Solution
1. Direct sun light or too brightlight
Avoid direct sun light or other brightlight
2. Latent fingerprint on thesurface of sensor
Clean sensor surface adhesive
tapes recommended
Please note: Should you have any other problems, please kindly email us the log
files in zip or rar (The log files are in Log directory in the installation directory of the
software)!
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Chapter7 Appendix
The main theme of this chapter is the additional
information of this T & A including access control
cable connection and way of pressing finger.
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7 Appendix
7.1 Interface Illustration
Ground GND
12V input 12V
Dry contact signal public connector COMDry contact signal connector (normal close) NC
Dry contact signal connector (normal open) NO
Ground GND
Anti-demolition alarm+ AL+
Anti-demolition alarm- AL-
Exit button BUT
Ground GNDBell+ B+Bell- B-
485+ RS485+
485- RS485-
GND GroundWG0 Wiegand Signal D0
WG1 Wiegand Signal D1
7.2 T & A including access control cable connection
1. Set up access control system with T60 and SC021
2. Set up access control system with T60
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7.3 Illustration for pressing fingerprint
Correct method:
Place the center of the finger on the center of scanner window.
Wrong method:
Too less valid area Too left Too right Defluxion Too down