T2 CONCOURSE DEMO Engineering Pre-submittal … · has been established Project may be constructed in phases based on funding availability and/or operational needs Phase 2 - AV02000033

1

CITY OF PHOENIX REQUEST FOR QUALIFICATIONS

AVIATION DEPARTMENT

TERMINAL 2 CONCOURSE DEMOLITIONAND APRON RECONSTRUCTION

ENGINEERING SERVICESPROJECT NOs. AV08000082 FAA & AV02000033

PROCUREPHX PRODUCT CATEGORY CODE 925000000RFx 6000000597

August 21, 2018

Pre-Submittal Meeting

2

Debra Russell, Contracts Specialist – Team LeadPoint of Contact for Submittals and RFQ QuestionsOffice of the City [email protected] (602) 681-5713

Rubben Lolly, Civil Engineer III, Project ManagerAviation Department

Gloria Hucher, Compliance AssistantEqual Opportunity [email protected] (602)-262-7716

Welcome and Introductions

3

Meeting Overview

Vendor Registration

EOD Overview and DBE Program Requirements

Project Description and Scope of Work

Statement of Qualifications Evaluation Criteria

Statement of Qualifications Submittal Requirements

ProcurePHX and RFx Electronic Submittal

Important Dates: Selection Schedule

Questions?

Agenda

4

Sign-in please

Sign-in sheet and PowerPoint will be posted City of Phoenix’s ProcurePHX system (RFx: 6000000597):

https://eprocurement.phoenix.gov/irj/portal

And on Procurement’s website:

https://www.phoenix.gov/streets/procurement-opportunities

Click on respective project, then click on:

■ Planholder List ■ RFQ ■ Notification (if applicable)

It is your responsibility as an RFQ holder to determine, prior to submittal, if any Notifications have been issued

Please hold questions until Q&A period

This is the ONLY opportunity to discuss this project with City staff

Meeting Overview

5

All Firms MUST Be Registered in the Vendor Management System PRIOR TO SUBMITTING A PROPOSAL

New Firms – After registering, the City will send an e-mail with a vendor number approx. 2 days

NEW: NEW: Information on how to register with the City is available at: https://www.phoenix.gov/finance/vendorsreg

Vendor Registration

6

Gloria Hucher, Compliance AssistantEqual Opportunity Department

[email protected](602) 262-7716

Equal Opportunity Department

Equal Opportunity Department (EOD) is responsible for ensuring contractors and consultants achieve full compliance with all applicable federal regulations during all phases of this project/contract:

EOD Overview

• Solicitation• Bid/Submittal Verification• Subcontract Approval• Compliance Monitoring• Prompt Payment• Release of Retention• Sanctions and Penalties

8

49 CFR Part 26 mandates recipient (City) administers a Disadvantaged Business Enterprise (DBE) Program

DBE Program U.S. Department of Transportation (USDOT) assists in

the funding for this project, which is subject to the requirements of the Federal Aviation Administration (FAA) and 49 CFR Part 26.

Phoenix DBE Program has annual Overall DBE Goal of 4.48% [to be achieved entirely with race- and gender-neutral (RGN) means]

9

Four Elements of Small Business Outreach (demonstration of Good Faith Efforts):

1. Identify Opportunities

2. Communicate Broadly

3. Evaluate Proposals

4. Constructive Feedback

Small Business Outreach

Phoenix imposes Small Business Outreach requirements in lieu of DBE Goals (RGN measure)

Submittal Requirements (Due at time of submittal)

DBE Program

FORM EO1: Statement of Small Business Outreach Commitment

Failure to submit = Non-Responsive

1 Form

Post-Award Submittal Requirements

DBE Program

1. FORM EO2: Small Business Outreach Efforts

2. Supporting documentation for FORM EO2

3. FORM EO3: Proposed Statement of Small Business Participation

* Good Faith Effort Documentation

Submit to EOD for review and approval

For more information, please contact:

Equal Opportunity Department

Gloria HucherCompliance Assistant

(602) 262-7716

Email: [email protected]

Project LocationPhoenix Sky Harbor International Airport

14

Proposed Project AreaTerminal 2 (T2)

15

Design services and possible construction administration for The T2 Concourse, Apron, Terminal Processor and Parking Garage are located at Terminal 2, west of Terminal 3 at PSHIA

Design and Construction will be completed in two separate Phases.

Phase 1 – AV08000082-FAA will Demolish T2 Concourse building and existing Apron and reconstruct Apron to accommodate new Taxilane east of Terminal 3 South Concourse and RON Apron.

Phase 2 – AV02000033 will relocate art mural from T2 processor to the RCC and demolish theT2 processor and garage after T2 is decommissioned.

Project Description

16

Phase 1- AV08000082 FAA Funded by Federal Aviation Administration (FAA) Estimated construction cost $20.5 million Disadvantage Business Enterprise (DBE) Market availability

has been established Project may be constructed in phases based on funding

availability and/or operational needs

Phase 2 - AV02000033 No Federal Funds utilized Detail Scope and estimate to be defined at a later date Mural relocation feasibility study completed by PHX to be

incorporated into the design and phasing of phase2

Project Description (Cont.)

Project Description (Cont.)

T2 Art Mural to be relocated from the processor to RCC

Scope of WorkPhase 1 Preferred design consultant shall have design experience in

an active airport operations environment and experience in coordinating projects with airport user groups.

Services may include phased engineering design services. Design elements shall include, but are not limited to:

Evaluate the future Sky Train extension alignment to determine the limits of the apron and concourse building demolition.

Determine the best and safest means to remove the entire T2 Concourse building and foundation

Provide a secure, insulated enclosure at the point of demolition to the existing T2 building to remain.

Scope of Work (Cont.)

Maintain all utility systems in the remaining T2 structure to remain functional.

Investigate, cap, remove, realign and tie in existing sanitary sewer, water, storm drain and other utility systems to and from the T2 concourse to maintain functionality of the systems in the airport.

Remove existing concrete T2 apron and replace with airfield structural pavement section similar to the T3 apron (PCCP).

Site grading shall provide positive drainage from the new PCCP apron per FAA airfield design standards.

Evaluate existing hydrant fuel system for removal or to remain–in-place and to ensure that the T2 fuel truck loading rack remains in service.

Abandon south section fuel system on west side and fill with slurry. Control system for fuel station west of T2 needs to be relocated / remain functional.

Coordinate retaining wall and drive ramp beneath concourse at north limits of concourse removal. Remove retaining wall, fill to grade, pave for vehicle use.

Coordinate removal of airfield lighting/electrical and COP/FAA communications that may be impacted by this work.

Coordinate w/ FAA to relocate current ASDE-X remote unit antenna currently on south end of T2 Concourse.

Coordinate any City of Phoenix Environmental Services requirements


21

Provide pavement markings, LED ramp lighting and Signage per FAA requirements

Provide airport service roads and airside traffic controls and barricade plan where appropriate

Provide construction estimates, construction safety plans and all required documentation to submit to FAA for FAA and Airport Improvement Program (AIP) grant compliance

Coordinate with Electrical designer for miscellaneous electrical removals w/in apron reconstruction area.

Perform geotechnical engineering investigations to validate structural pavement and subgrade requirements as needed

Perform survey to update existing grades


22

Investigate utility conflicts

Provide updated plan/profile design

Update drainage plans

Utilize City’s web based project management system, Unifier

Complete the Engineers Report required for FAA and AIP grant compliance

Provide Construction Administrative and Inspection (CA&I) services to assure quality assurance, testing and certifications for structural subgrade and PCCP per AIP and FAA compliance and requirements as needed


23

PHASE 2Provide design and engineering services required to:

Relocate mural in T2 building processor to Rental Car Center

Demolish the T2 building processor

Demolish the T2 Garage structure

Provide for solution once the building and garage are removed (i.e. landscaping, pavement; etc.)

Provide CA& I services for compliance with environmental requirements and quality assurance as needed.


24

TIME IS OF THE ESSENCE

Design final engineer’s report needs and GMP to be finalized by End of April 2019 to secure FAA grant for Phase 1

The Designer shall have comprehensive and extensive Aviation experience

Flexibility

Availability

Responsiveness

Project Expectations

25

QUESTIONS?

26

A. Design Experience of the Prime Firm (150 points)

B. Construction Administration and Inspection Experience of the Prime Firm (150 points)

C. Design Experience of the Key Personnel and Subconsultants (125 points)

D. Construction Administration and Inspection Experience of Key Personnel and Subconsultants (125 points)

E. Project Understanding and Approach (300 points)

F. Staffing Information for Key Personnel (150 points)

G. Reference Check (75 points*) Provide responses in the order listed in the RFQ

Be complete, be concise

Statement of Qualifications Criteria

27

All Firms MUST be registered in the Vendor Management System to SUBMIT a Proposal

If your firm is already registered with the City of Phoenix’s ProcurePHX system, to login and access the electronic solicitation visit:


Product Category Code is: 925000000 RFx Number is: 6000000597

The VENDOR NUMBER is to be included on the cover of the Statement Of Qualifications

Statement of Qualifications Submittal

28

Information Sheet (firm name, address, phone, contact info, email, signature of contact person, vendor number, project title & number, RFx number). Firm logo is optional. Category code not required on the Information Sheet. Do not include any additional information.

MAXIMUM pages permitted is 12 pages:

+ Evaluation Criteria (including organizational chart)

+ Additional Content = resumes or other information, photos, charts / graphs or other evaluation content

= 12 MAXIMUM pages permitted

Statement of Qualifications Submittal (Cont.)

29

Each page side with criteria information will be counted.

Pages that have photos, charts, and graphs will be counted toward maximum number of pages.

Information Sheet, front and back covers, Table of Contents and tab dividers will NOT be counted toward the maximum page limit, UNLESS they include information that may be considered by the selection panel.

Statement of Qualifications Submittal (cont.)

30

Submit Electronically via ProcurePHX System:


SOQ and Form EO1 due:

12:00pm Noon – Arizona local timeFriday, August 31, 2018

Statement of Qualifications Submittal (cont.)

31

Each SOQ will be evaluated according to the evaluation criteria in the RFQ

One consultant will be selected

A contract will be executed upon completion of negotiations of contract terms and City Council approval

Selection Process

32

Failure to submit electronically through the ProcurePHX online portal by the due date and time.

Violating “Contact with City Employees” policy.

Missing DBE Form EO1 and/or supporting documentation (Exhibit A). Note: Please submit as a separate electronic PDF.

Grounds for Disqualification

RFx Electronic Submittals

Log in to ProcurePHX portal:


Select RFx and Auctions tab on the Ribbon

You will be taken to the RFx (Event) Landing Page


Click the Refresh Button on the RFx (Event) Landing Page to see the most current information

Find the solicitation you’d like to view from the list, by RFx (Event) Number.

For this solicitation, your RFx (Event) Number is: 6000000XXX


The RFx (Event) Landing Page is also where you can find your saved RFx response. Locate the desired RFx (Event) Number, and scroll to the right. You will see your RFx

response number shown as a hyperlink. Click on the hyperlink, a new window will pop up to allow you to edit your RFx response.


Click the gray box next to the RFx (Event) Number you’d like to view. Then,

Click Display Event

This will open a new window to view the selected RFx

If you don’t see the new window, check your pop-up blocker


Update your Participation Status accordingly

Clicking Participate will allow you to get email notifications regarding your RFx Event, i.e. Notifications, New attachments.

Review RFx Information Tab for Start/Due dates/ Title of Solicitation


Click Create Response

Review Items Tab for RFQ Evaluation Category Yes/No questions

Review Notes and Attachments Tab for RFQ and Notifications


Click Create Response

Review Notes and Attachments Tab for the RFQ, Pre-Submittal Presentation, Attendance Sheet, and Notifications


Attach SOQ by clicking Add AttachmentClick Browse in the pop up window to navigate to the desired attachment document

RFx Electronic SubmittalsOnce you’ve selected your document, add a Description and then click OK

The Summary Tab provides a high-level overview of your RFx Response


Click the CHECK button to ensure no system errorsClick the SUBMIT button to submit your RFx response


You will see a confirmation message that your response was submittedClick Close, and return to the RFx (Event) Landing Page

RFx Electronic SubmittalsClick Refresh on the RFx (Event) Landing Page.

Locate the desired RFx (Event) Number, and scroll to the right.

Your Response Status should display as Submitted.

A Response Status of In Process, or Saved indicates you are still in edit mode, and need to complete a step(s) before the system will update your RFxresponse to Submitted.

45

SOQ’s Due August 31, 2018

Scope Meeting September 2018

Selection Schedule

46

https://www.phoenix.gov/streets/procurement-opportunities

Current Opportunities – Project Specific RFQs / CFBs

Addenda / Notifications (if any)

Pre-Submittal Sign-in Sheet and Power Point Presentation

Project Interview Announcements

Awards / Results

Planholder List

Sign up for Procurement’s Weekly e-Newsletter

Bidders Handbook – Step-by-step Guide to RFx Submittals

The ProcurePHX online portal will be used for Professional Services Solicitations


Procurement WEBPAGE

47

E-mail your questions to:

[email protected]

PROJECT TITLE:

AVIATION DEPARTMENTT-2 CONCOURSE DEMOLITION AND APRON RECONSTRUCTION

ENGINEERING SERVICESPROJECT NOs. AV08000082 FAA & AV02000033

PROCUREPHX PRODUCT CATEGORY CODE 925000000RFx 6000000597

Debra Russell, Contract Specialist – Team Lead(602) 681-5317

OPEN FOR QUESTIONS&

Thank you for your interest in this project!!!

Questions After Today

Documents

T2 CONCOURSE DEMO Engineering Pre-submittal … · has been established Project may be constructed in phases based on funding availability and/or operational needs Phase 2 - AV02000033