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THE “OTHER” COSTS OF THE THE “OTHER” COSTS OF THE PROJECTPROJECT
Things to Consider When Planning New WorkThings to Consider When Planning New Work
1212thth Annual International Aboveground Annual International Aboveground Storage Tank Conference & Trade ShowStorage Tank Conference & Trade Show
March 3, 2010March 3, 2010
OVERVIEWOVERVIEW• Planning the Project:
looking at the whole picture
• Project Process & Checklist: what to consider
• Planning Tools and Tips:
PLANNING THE PROJECTPLANNING THE PROJECT
Project Progression…
PLANNING THE PROJECTPLANNING THE PROJECT
What are “Other” costs…• Product Systems
• Tanks• Piping/Mechanical• Electrical/Controls• Rail• Docks
• Other Costs• Stormwater Management• Fire Protection• Geotechnical/Soils Issues• Permitting/Approvals• Design and Management Fees
PLANNING THE PROJECTPLANNING THE PROJECT
Other costs…Focusing on line-item costs can be misleading….
Additional liability comes from potential: • Re-Work $• Schedule Delay $$• Unusable Real Estate Assets $$$• Operations Impact $$$$• Failed Customer Commitments $$$$$
PLANNING THE PLANNING THE PROJECTPROJECTDepends on procurement method…• Single-Source EPC• Full-Service Design, Bid & GC• Multiple Design contracts and Construction
contracts• Just build it…now (not recommended)
PLANNING THE PLANNING THE PROJECTPROJECT…in 3 steps• Develop a scope• Vet the project• Assemble a Concept Package
• Planning the Project
• Planning Process
• Planning Tools and Tips
PLANNING THE PLANNING THE PROJECTPROJECTDevelop a scope…• Written scope of construction
with photos• Flow Diagrams (redlines or
new)• Site Layout• …or any combination of these.
• Planning the Project
• Planning Process
• Planning Tools and Tips
PLANNING THE PLANNING THE PROJECTPROJECTVet the project…• with local operations• with permit authorities• with “providers” (rail, pipeline,
harbormasters, etc)• with major vendors (tanks, heaters,
etc)
• Planning the Project
• Planning Process
• Planning Tools and Tips
PLANNING THE PLANNING THE PROJECTPROJECTAssemble concept package…• Scope of Construction• Site Layout• Cost Estimate• Permit information• Project Schedule
• Planning the Project
• Planning Process
• Planning Tools and Tips
Considerations…• Who can impact my project• Typical permits/approvals• Permit investigation• Internal requirements• Other projects/permits• Useful documents to have• Use a checklist/form
• Planning the Project
• Planning Process
• Planning Tools and Tips
PLANNING PROCESSPLANNING PROCESS
Who can impact my project…• City, County, and State• Provider (rail, pipeline, etc)• EPA (or DEP, DENR, EPD, DEQ)• DOT• US CG• US ACE• Marine/Harbor Association• Neighbors/Stakeholders
• Planning the Project
• Planning Process
• Planning Tools and Tips
PLANNING PROCESSPLANNING PROCESS
Typical permits/approvals…• Planning/Zoning• Land Disturbance• Stormwater/Water Quality• Fire Dept• Building/Foundation• Air (construction, operation)• NPDES• Rail
• Planning the Project
• Planning Process
• Planning Tools and Tips
PLANNING PROCESSPLANNING PROCESS
What if there is permitting…• Assemble Permit Tracking form • Permit contact, schedule, fee• What is the permit trigger?• Is it admin or technical?• Are there predecessors?• Is it a predecessor to others?• Is permit needed for all, some or
operations only
• Planning the Project
• Planning Process
• Planning Tools and Tips
PLANNING PROCESSPLANNING PROCESS
Internal requirements…• Find out what approvals are needed
internally – safety, environmental, operations, etc.
• Is PHA/HAZOP needed? • Assign contact person from the
beginning for each
• Planning the Project
• Planning Process
• Planning Tools and Tips
PLANNING PROCESSPLANNING PROCESS
Useful documents to have…• Surveys (ALTA, topo, hydro)• Geotechnical investigations• API 653s and pump data• SPCC and NPDES• 70E Arc Flash/One-lines/Bills• Current/active Permits• Fire-flow tests• Easements/Agreements
• Planning the Project
• Planning Process
• Planning Tools and Tips
PLANNING PROCESSPLANNING PROCESS
Use a checklist or form…• Develop a standard checklist for
project planning (or borrow)• Keep track of permits, approvals,
documents, etc
• Planning the Project
• Planning Process
• Planning Tools and Tips
PLANNING PROCESSPLANNING PROCESS
Use a checklist or form…• Develop a standard checklist for
project planning (or borrow)• Keep track of permits, approvals,
documents, etc
• Planning the Project
• Planning Process
• Planning Tools and Tips
PLANNING PROCESSPLANNING PROCESS
Tips…• Vet the project – operations, permits,
and providers• Every permit and regulation has a
trigger… Know it.• Plan for the worst (reasonable)• Set aside 10% for construction
contingency
• Planning the Project
• Planning Process
• Planning Tools and Tips
PLANNING TOOLS AND PLANNING TOOLS AND TIPSTIPS
Tips…• Gather documents, now• Know the approvals needed, when
they’re needed, and which comes first• Have a standard Project Plan package
– use it every time
• Planning the Project
• Planning Process
• Planning Tools and Tips
PLANNING TOOLS AND PLANNING TOOLS AND TIPSTIPS
Todd M Eldridge, P.E.Todd M Eldridge, [email protected] (office)404-425-7100 (office)