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ST. ANDREW'S BY-THE-SEA
EPISCOPAL CHURCH
ANNUAL REPORT
2010
St. Andrew's Mission To serve, to celebrate, and to share the love of God
_________________ 1050 Thomas Avenue, San Diego, CA 92109
www.sabts.net
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TABLE OF CONTENTS
2011 Annual Meeting Agenda……………………………………………………. 3 2010 Annual Meeting Minutes…………………………………………................ 4 Rector’s Report…………………………………………………………………… 5 Rector’s Warden Report…………………………………………………………. 6 People’s Warden and Hospitality Report…………….…………………………. 6 BUILDINGS AND GROUNDS: Committee Report………………………….. 7 EVANGELISM: Committee Report…………………………………………….. 7 PRESCHOOL: Council…………………………………………………………. 8 PRESCHOOL: Preschool Director’s Report………………………..………….. 8 SERVICE: Committee Report………………………………………….………... 9 SERVICE: CCSA and Interfaith Report………………………………………… 9 SPIRITUAL FORMATION: Godly Play Report………………………………. 10 SPIRITUAL FORMATION: The Daughters of the King Report…………….. 10 STEWARDSHIP: Stewardship Report and 2010 Statistics…………………….. 11 WORSHIP: Committee Report………………..………………………………… 11 WORSHIP: Scheduling………………………………………………………….. 11 WORSHIP: Altar Guild Report………………..………………………………… 12 WORSHIP: Contemporary Music Report………………..…………………….. 12 WORSHIP: Music Ministry Report…………………………………………….. 13 Parish Statistics………………………………………………………………….. 13 FINANCE: Treasurer Report……………………………….…………………... 14 FINANCE: 2010 Year End Financials…………………………………….......... 14 FINANCE: 2011 Budget…………………………………………………………. 14
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ST. ANDREW'S BY-THE-SEA EPISCOPAL CHURCH
2011 ANNUAL MEETING AGENDA
JANUARY 30, 2011
Opening Prayer Appointment of Clerk for the Annual Meeting Roll Call of the Faithful Departed Franklin Orfield
Bill Love Lawrence Bulliet Lorraine De Reeder Lieber
2009 Annual Meeting Minutes Nominations for Vestry to fill three-year terms beginning in 2011 and for Delegates to 2012 Diocesan Convention Appointment of Tellers Voting Financial Report: 2010 Year-End Financials and 2011 Budget References to other reports Results of Elections Rector‟s Remarks Closing Prayer
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ST. ANDREW'S BY-THE-SEA
EPISCOPAL CHURCH
2010 Annual Meeting Minutes January 25, 2010
49 parishioners present Meeting called to order at 10:58am Opening prayer was led by Fr. Leland Christine Jugueta was appointed clerk for the Annual Meeting Prayer for the faithful departed: John Hanna Dec 25 2008 Billy Wilson, member of the 49ers Lois Matthews Robert Dreher Previously approved 2009 Annual Meeting Minutes were presented. Nominations for Vestry to fill four three-year terms. Rusty nominated Adrian Stackhouse to the vestry, elected by unanimous acclamation. Fr. Leland asked for any other nominations. No nominations from the floor. Adele Robblee moved to elect Adrian. Adrian was elected by unanimous acclamation. Delegates to 2011 Diocesan Convention: Mary Beth Hiler, Nina Woods, Andrea Mau. Alternates: Clarence Woods, Adele Roblee, Christa Govan Financial reports were presented by Jamin Stortz. At the end of the year: income up and expenses down. We ended very healthy. We have a surplus that is being carried over to save or put towards our new goals. Thanks to finance committee. Fr. Leland thanked everyone for their faithfulness. The financials were acknowledged by the parish by applause. Calling Committee Report: Dan Uebersetzig. Co-chair. We are at the stage of site visits. Dan presented questions from candidates to the parish: What excites you most about SATS? What makes you fearful at SABTS? What are SABTS greatest strengths? Thanks expressed to the calling committee. Directory: Andrea Mau: starting to put together our new directory. Senior warden and buildings and grounds: Ken Busby: Set out priorities. Described condition of the rectory. We have no debt and nor mortgages. Gratitude expressed. Rector’s remarks: Everything we do here is important. 11 different ministries and committees all need assistance and involvement to make things work. Churches ebb and flow. Acknowledgments: Judy Spate – preschool director, has 50 young people under her care and oversees a staff – 9 years. Carlene Befort – music director and organist – in the loft…people clap at the end of postlude – dissolution of the choir, we‟d love to get a choir started again.. Steve
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Callahan – sexton – thanks for your patience and hard work. The heart for me are the people on the vestry. I always feel a sadness when an annual meeting comes around when people have to say goodbye. Laura Morkan served wonderfully as clerk and did excellent minutes. She also headed up the advocacy group. Raul Cadena – formed a preschool advisory group – established official relationship – safe playground – attorney on the vestry. Rusty Thompson in charge of communications. Adele Roblee served briefly w/calling committee, treasurer, jr. warden, stewardship, music, personnel, pastoral care group…acknowledge the vestry members coming off. Appointment of a senior warden – Ken Busby will be the Senior Warden for 2010. The vestry will elect a junior warden, treasurer and clerk for 2009. I‟ll be around for a few more months. Clarence moved that the meeting be adjourned. Closing prayer. The meeting was closed at 12:36pm.
RECTOR’S REPORT By The Rev. Dr. Simon Mainwaring One of the abiding images for me of this past half year that I have been your Rector is of holding the gospel book for Leland as he proclaimed the good news of Jesus Christ during our Celebration of New Ministry on September 12th. It marked, symbolically, the transition in leadership that had already taken place in July, and this parish will forever be in deep thankfulness to God for the service that Leland offered as Interim Rector. This image is joined in my memory by so many happy scenes from the life of St. Andrew‟s from over the past seven months: our parish children hot-wheeling it down the nave during the processional hymn of the Blessing of the Wheels and Backpacks Service; the parish singing „Here I am, Lord‟ atop the mound in Mission Bay Park; our children and adults proudly following Ken Busby in the PB Holiday Parade as he held aloft the St. Andrew‟s banner; local community children gathered around the altar for the Eucharist on Christmas Eve; and many more. Like our Preschool Celebration in September, some of the images of 2010 are of larger scale celebrations, others are of more intimate scenes, such as the small body of worshippers who gathered around the chapel altar for the midweek Eucharist services begun again in the Fall. These are just one person‟s view into the life of faith that is witnessed to at St. Andrew‟s and in being so they do not do justice to the full picture, for the kaleidoscope of parish life only gains its diversity of color from the images that each of you bring to our common life. Indeed, it is my sincere hope that at some point during 2010 you have heard that it is your images, your visions, your hopes, your longings for the ministry of our church that are absolutely vital to the future shape of St. Andrew‟s. We are in this together or we are not in this at all! In the pages of this Annual Report, you will hear articulated some of those visions and longings as experienced through, as well as what we hope for in the year ahead. I pray that they will give you both cause for celebration for what has been shared, and inspiration for what might be to come. My own vision is that St. Andrew‟s might continue to aspire to respond in faith to what God is beckoning us to as a mission-shaped church. That is, that we might shape our common life and our extension of love and service to the community of Pacific Beach, around a deep discernment of God‟s movement in our community. As you read this Annual Report, and as you elect from those among you individuals to be Vestry members and Diocesan Convention representatives, I pray that you will feel confident to trust that God‟s grace and boundless passion for His people is much, much more than sufficient means for us to live into our mission in the year ahead as a parish that seeks to celebrate, serve, and share the love of God. 2010 was a great year in so many ways, I am confident that 2011 will give us many more images to cherish and to share with those who are not yet our members. Grace and Peace to you all. Simon+
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RECTOR’S WARDEN REPORT By Ken Busby
This has been another robust year in the life of St. Andrew's parish and preschool. Thanks be to God, the Lord has
bestowed many blessings upon our parish and preschool. The Lord's guiding hands, revealed in the calling of
Simon as our parish priest, along with his loving family, have provided an exciting air of fulfillment in our spiritual
journey.
The effective nature of Fr. Leland Jones as our Interim Priest through the first half of the year kept our spirits up in
a delightful manner as we held strong with the anticipation of fully developing the calling process and reflecting on
where we were and where we wanted to go as a parish. The Parish Profile reflects the transitional journey we have
set for our parish, simply stated, our Mission is:
“To serve, to celebrate and to share the love of God”.
Simon has embraced this mission and our commitment to:
Glorifying God through communal worship enriched by music
Providing spiritual growth and education for all ages
Increasing membership while retaining our atmosphere of close-knit family, and caring for and about one
another in the church and the community
The diligent effort put forth by you, the parish members, and the empowered Calling Committee, established the
following goals of the parish:
Strengthen Christian Education Program for all ages
Develop a culture of year-round stewardship
Develop programs designed to attract community members
Increase participation in outreach
Please reflect on these three items, our Mission, Commitments, and Goals as we start the New Year, 2011, and
grow in our spiritual journey with our new priest Simon Mainwaring.
I have enjoyed my relationship with the priest, vestry, and parish as Senior Warden during this past year. As I
depart the vestry, I look forward to my continued relationship and spiritual journey with everyone at St. Andrew's.
Thanks and may God bless and guide our parish,
PEOPLE’S WARDEN AND HOSPITALITY REPORT By Beryl Westwood I am grateful that serving as junior warden this year has given me the opportunity and pleasure to get to know more of our parish members. As I have said many times, it is and has been a great joy to serve with all the members of the "Hospitality Team". This year is no exception but is a little more poignant for me since the time has come for me to pass the leadership of this ministry to Maggie Frazier. Maggie is an experienced hostess with many skills and I know she will do an excellent job of not only maintaining, but also enhancing this ministry. So don't be surprised if you see a few changes.
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During the past year we have shared in several joyful and significant parish gatherings. Our farewell luncheon for Fr. Leland and his wife Sheila was a bittersweet event. We appreciated their time with us and were sad to say goodbye. The major event that we celebrated has to have been the installation of a new full time Rector for our parish, The Rev. Dr. Simon Mainwaring. This was a beautiful and moving occasion and it was a great joy for us all to welcome him and his family to St. Andrew's by-the-Sea. The event was celebrated on a beautiful Sunday afternoon, and our joy and excitement were on full display. In October a Wine Tasting event plus buffet was held for parishioners and friends. Included was a raffle and silent auction. Music was provided by Tim Shields and the Triple Threat Band. It was a fun time for all and the $2000 raised was used to swell the coffers of the Buildings and Grounds Fund. For help with each of these events and for their gracious hospitality each Sunday we owe many thanks to Louise O'Neill, Barbara Caron, Ken and Maile Busby, Becky Johnson, Lorna Thomas, Sue Heath, Paul Novack , Tom and Shirley Billings, Dolores Giaquinta and Maggie Frazier. Their unstinting generosity and support is a great blessing to St. Andrew's. My thanks to all for your outstanding contributions. Maggie is inheriting a great team. BUILDING AND GROUNDS: Committee Report When you walk up to the St. Andrew's campus, what do you see? Is our facility a source of pride for you? Do you see our buildings and grounds as an asset or a liability, or a bit of both? 2013 will be the 50th anniversary of the church building at St. Andrew's, and with that age comes a fair amount of wear and tear. In 2010, we invested in our facility with a new gas-line, a freshly painted Andrews Hall, newly decorated Godly Play and Nursery rooms for our expanding children's ministries, and installed new bathroom and classroom floors in the preschool. Beyond those larger projects, we have been spring cleaning in the parish office, the sacristy, and storage spaces in the church and preschool. The Quiet Garden has received some much needed love and care, as has our facility as a whole with the expansion of services from Anago, the company which cleans the campus daily. The aim of all of this work has been to enhance the mission of St. Andrew's as a place of welcome and hospitality, as well as a space where the care of children is highly prized. As we look ahead to the building and grounds projects for 2011, our aim is that St. Andrew's physical presence in Pacific Beach will increasingly invite all and any to seek out Christ in this place and among the people of our faith community. EVANGELISM: Committee Report The Fall of 2010 saw the reconstitution of an Evangelism Committee at St. Andrew's, growing our numbers to a good working group of volunteers who offer their insights to the parish in this important ministry. Of course, evangelism is the work of us all, as ministers of the gospel, and we hope that through 2011 each of us will grow into that calling more and more. The first project that the committee has worked on is revamping our current website, and we hope to launch our vastly improved web presence in early Spring. How we welcome one another and newcomers in particular to St. Andrew's is also an ongoing project, and so expect to hear more from the our committee in the weeks and months to come about that. Lastly, the parish newsletter, The Tidings, is a project we wish to address as we explore both our newsletter's function and potential format suitable for the population we are embedded within in Pacific Beach. All in all, 2011 looks to be a positive year as we all endeavor to share good news in our community and beyond.
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PRESCHOOL: Council By Andrea Mau
The Council consists of our Director, Judy Spate; Parents, Becca Benfield, Katy Luther and Jen Branch; Church Members, Maile Busby and Andrea Mau; and our Church Rector, Father Simon Mainwaring Hand in Hand – Stewardship and our Preschool: Do we realize how important the Preschool is to us at St. Andrew‟s? From a financial aspect, it is part of our existence; but more than that, it is the future. These little folks that run about in our playground and attend a weekly service in church with Simon will someday be making decisions that will affect our world. So it seems that this is a different sort of Stewardship, but a most important one. Taking Care, supporting the work being done by those who are caring for our littlest ones. Saying thanks, being an involved participant when Preschool activities are available for us to attend - showing that we are stewards of the future. So, Hand in Hand…makes sense to me. PRESCHOOL : Preschool Director’s Report By Judy Spate This year has been like a roller coaster, so many up and down days but when staffing is in place that will bring us back up the coaster. It seems repetitious but a major factor is the enrollment at St. Andrew‟s Preschool is going strong. There has been a waiting list of between 8-10 children, some as young as 13 months. It may seem like a small number except for the fact that a few years ago the number was 0. Staffing has been a challenge since September. Miss Candi returned for her 5th year, but needed to resign in order to care for her very ill father who passed away just after Christmas. Recently she shared that eventually she would love to sub for us. She will be welcomed with open arms. Miss Anna has taken Candi‟s place in the Pre-K class with Miss Melissa and that is working well. Miss Savonia was here for about 3 months and resigned because of family issues that interferred with her teaching. Miss Kelly took over until we had a new teacher in place. Miss Rosie left the end of December (doctor‟s orders) until after her baby is born in March. She has plans to return in September. Miss Kelly moved into the 2 yr. old class so that a long-term sub could take over the 3 yr. old room. This has been about 2 weeks and seems to be going well. I am still here as always doing what I can to keep us all going strong. I would like to thank all vestry members that have served in the past year for their support and encouraging words. It is good to know that our preschool is important to everyone. It has been a positive transition to work with Simon the past 6 months. He has shared a lot of visions for the preschool and we discuss them. His Chapel time with the children is very important to the children. They know their “Chapel Days” and return singing the songs. Thank you for the opportunity to work in the preschool for the 9 years. I have worked with several different office personnel and vestry members and have learned from everyone. I am looking forward to working with Simon and the teachers to enrich our program even more in the coming years.
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SERVICE: Committee Report By Helen Perry During this year we have enjoyed continued growth in the Tuesday hunger supper program. The supper was relocated to Andrews Hall and our guests now sit in the hall to enjoy dinner. The number of guests has continued to grow and we can now expect up to 100 diners a week. This, combined with health department requirements, has caused us to take a step back to review how we conduct this part of our ministry. During the early part of 2011 we will be conducting training, developing new roles to steer this ministry, and develop formalized protocols and communication to ensure that we manage this activity effectively. Many people have worked hard to support this ministry in a range of different ways, and we are grateful for each contribution. Two activities involving our children were conducted during the summer. Using contributions from the congregation the children prepared approximately 40 comfort packages for the homeless which were distributed at our hunger supper. The children also decorated bags for the Noelene Delgado Sack Lunch Program. This sack lunch program has been continued with support from Susan and Shelly, Noelene's daughters who pick up and deliver the food for the lunches each month. The parish has contributed by funding the program and providing additional donations of food for the lunch sacks. The service committee has coordinated these activities and has developed the program to ensure that the sack lunches are distributed by a volunteer and parish office personnel to the widest number of beneficiaries as possible. The highlight of our year was our Christmas project which allowed us to provide every hunger supper guest with a warm sweatshirt and handwritten Christmas card. Guests also received blankets, woolen hats and comfort packages as they needed. We are humbled by the generosity of the people of St Andrew‟s and awed at what our congregation is able to accomplish. The scope of our committee has been refined to include advocacy which will be a focus for our year ahead. We also look forward to hosting the interfaith shelter during April. Please contact Helen Perry at [email protected] or (858) 210-2846 if you feel called to participate in the Service ministry. SERVICE: CCSA (Community Christian Service Agency) and Interfaith Report By Mary Beth Hiller Thank you St. Andrew‟s for all your support in the outreach efforts of CCSA this year. Some of the programs that have transpired this year through CCSA have been:
The Hunger Walk in April (CCSA‟s largest fundraiser of the year) brought in over $27,000 in donations. We had a good group from St. Andrew‟s who “walked the walk”, and I hope to see more folks take part this year. The 2011 Hunger Walk is scheduled for Saturday, April 9th (earlier this year), again at Mission Bay and along the same route. More details later but mark your calendars now so we can have a great turnout.
The Back-to-School Program was very successful this year with 300 children receiving backpacks and other school supplies through two separate school program distributions at CCSA. Because of the monetary gifts received, every family received a gift card for extra needs.
Christmas programs this year were the Adopt-a-Family Program sponsored by the Clairemont Service Center and the Homeless Christmas Program sponsored by the Joyce Snyder Center in Pacific Beach. The Adopt-a-Family Program this year was very successful with 234 families receiving baskets containing a holiday meal and other gifts. The Joyce Snyder Center passed out special Christmas gift bags to 140 men and women.
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Both of the CCSA centers have been heavily involved with the Interfaith Shelter Network (ISN) over the years, but as of this year have returned the client intake and screening part of the shelter program back over to ISN. The CCSA area churches will continue as before with hosting the two-week shelters. The folks from St. Andrew‟s have been very helpful the last several years in assisting with the shelter hosted by St. David‟s by providing some wonderful dinner meals and acting as overnight hosts. This year the shelter at St. David‟s will be held from February 5th through February 18th, and I have offered the services of St. Andrew‟s for overnight hosts and the dinner meals for Thursday and Friday, February 17th and 18th. More info and schedules will be forthcoming shortly. Something new for 2011 is that St. Andrew‟s will once again become a host church for the shelter program, with the help of St. James, La Jolla and All Hollows Catholic, which will take place from Saturday, April 9th through Friday, April 22nd (Good Friday). More details to come out later.
SPIRITUAL FORMATION: Godly Play Report By Monica Mainwaring Godly Play is our Sunday school program for children ages three through eleven. We have created a new sacred space for the children of St. Andrew‟s to hear and engage with the stories of Scripture on the second floor of Andrews Hall. The room is filled with materials to aid the story-telling and exploration, including a “desert box” made by Ken Busby, a “focal shelf” and wooden figures crafted by Paul Novack, and many materials provided by the Westwood‟s. The church purchased the training materials and story materials necessary to complete the year‟s lessons, and a team of eight teachers devoted a great deal of time early in the fall to learning Godly Play‟s teaching method. Helen Perry, Maile Busby, Greg Lommen, Anne Cass, Raul Cadena, Dan Uebersetzig, Beryl Westwood, and Mary Murphy teach in pairs on rota, and are enjoying the children‟s‟ “wondering” about the mysteries of faith. The lessons are intended to be repeated, like liturgy, year after year, but as we look to the future we will continue to add lessons and the accompanying materials. SPIRITUAL FORMATION: The Daughters of the King Report By Mary Beth Hiller The Order of the Daughters of the King (DOK) is a spiritual sisterhood of women dedicated to a life of prayer, service and evangelism. We have made a commitment to Jesus as our Savior, and we follow Him as Lord of our lives. By reaffirmation of the promises made at Baptism and Confirmation, Daughters commit to a life-long program of prayer, service and evangelism, dedicated to the spread of Christ‟s Kingdom and to aiding our priest as needed to help strengthen the spiritual life of our parish. We helped out during the Lenten soup suppers. We meet once a month, currently the 2nd Monday, begin with a simple meal and discuss any Order business/upcoming events, then have a brief study (we are currently reading our Presiding Bishop‟s book “A Wing and a Prayer”) followed by a short prayer service to end the meeting. Our schedule this year hit quite a few obstacles, mostly in getting our meeting day on Tuesday switched frequently by the Vestry, thus making it necessary to change the day of our meeting to the 2nd Monday. Following the National Study Guide for the Order, we all began a study along with our prospective member, Christa Govan, but due to our schedule circumstances, it has stretched out to become the longest study ever in DOK history. We thank Christa for her patience and sense of humor in completing this study. We‟ve missed having with us our dear sister Adele, who has been trying to recover, albeit with many setbacks, from the fall she took in May as well as our dear Rusty, who has missed several meetings due to illness. Both remain heavily in our prayers. Towards the end of 2010 our chapter contemplated new avenues in which to expand our service commitment by offering to take over the fifth Tuesdays of our hunger suppers for 2011 (we got our first introduction to this in November). We would like to invite any women who may be interested in learning more about the Order and beginning a new study with us to please come talk to any one of us…you‟ll know us by the unique silver cross we wear (Adele Roblee, co-Chapter President, Becky Johnson, Jeanne Richter, Barbara Morton, Rusty Thompson, Sue Heath, Lorna Thomas, Katie Baker). God bless you all.
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STEWARDSHIP: Stewardship Report and 2010 Statistics By Beryl Westwood
2007 2008 2009 2010 2011
Total pledge cards received 48 54 56 55 53
New pledges 4 14 12 8 1
Increased pledges 32 20 18 13 16
Same level pledges 6 14 17 24 33
Decreased pledges 6 6 8 10 3
Total amount of Pledges 114,263 129,283 160,415 161,291 145,000
Moved, not pledging, etc 6 5 10 10 5
WORSHIP: Committee Report By Clarence Woods During the second half of the 2010 year St. Andrew‟s by-the-Sea parish leaders formed a new set of ministry committees. The reason for this endeavor was to seek greater feedback from the entire congregation of this parish. One of the committees formed was the Worship Committee, and Boy have we had our hands full. The mission of the Worship Ministry is to serve as we all celebrate the Liturgy both Word and the Holy Eucharist. One of the goals, in being a member in this ministry, is to learn that worship is about being at one on one with one‟s God giving Him the praise, glory, and honor that He deserves while serving the congregation. It is our act of stewardship to learn how to worship better--focusing on the Lord while serving our fellow parishioners. This is our discipleship in the celebration of the Liturgy (both the Word, and the Holy Communion); which is God‟s gift back to all of us for truly believing in Him. Some of the areas we are focusing on as a committee are: Sunday Bulletins, Music (Traditional and Contemporary), Altar Guild, Ushers, Lectors, Acolytes, Chalice Bearers, Vestry Announcers, Worship Shepherds (Worship Captain), and Lay Eucharistic Ministers. The committee‟s action plan for 2011 is to update the “The St Andrew‟s by-the-Sea Liturgy Handbook”. We also will be updating the Church‟s Master Schedule for all Worship Service Ministry quarterly. As I said our hands are full. WORSHIP: Scheduling By Nina Woods I would first like to thank all members of the congregation and visitors to our church as all of you are worship ministers. Every day we are an example of how God acts in our lives. What we do with that love is solely on us.
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We have all had challenges in both our church and private lives this last year and I am proud to say these challenges were met whenever the need and at a moments notice. As part of this growth, Clarence has taken over this function while I move onto other ministry areas that are of interest to me. God bless all of you for all that you have given and for what you continue to give. Being part of services in whatever you might do as a Chalifer, Usher, Lector, Singer, Hospitality, Altar Guild, helping to dress or undress the church during Advent or while attending Sunday or Tuesday Services is a demonstration of your love of God and Christ‟s walk with their fellow man. Thank you for allowing me to be part of that walk. WORSHIP: Altar Guild Report By Rebecca Johnson The Altar Guild is comprised of dedicated women and men who have graciously volunteered one day a month to clean, polish, sweep, mop, wash, water, launder vestments, and do all the behind the scene work which keeps our Sanctuary areas prepared for all the services held at St. Andrew‟s. This includes funerals, weddings, concerts, baptisms, or any other special services. We assist the minister as needed. We have 4 teams, 1 per week. The teams take turns for the 5th Sundays. This year we lost one of our oldest and most precious members. Jan Love retired from the Altar Guild after serving more than 40 years. We will sorely miss her expertise in all things having to do with our Guild.
The Guild with the help of Mavis orders and/or purchases all the supplies for the Altar area. This money comes from the general fund. The Sanctuary candles and flowers for Easter, Christmas and Sundays are purchased through the generous donation of parish members. Bunny Hand with her artistic talent provides the beautiful floral arrangements for the Sundays when we have a donor. When there are no donors, we have an artificial arrangement for the Altar. The customary donation is $25 for flowers, and $10 for the candle. It‟s a nice way to honor a loved one.
The Altar Guild wishes to thank the many parish members who contribute time and money to support the Guild in our mission to prepare the altar for our worship of God. The Guild truly appreciates the assistance we receive in decorating and the “undecorating” during the Easter and Christmas Seasons. WORSHIP: Contemporary Music Report By Tim Shields The last month of 2010 saw a new beginning in our music ministry – the formation of a Liturgical Planning Group. The Liturgical Planning Group works under the Worship Committee. The group‟s function is currently related to planning worship music by:
Looking ahead to upcoming scripture readings and themes
Bringing forward and balancing input from the St. Andrew‟s community
Scheduling musicians (more are always welcome!)
Discerning a path forward for music in our community‟s worship.
The Liturgical Planning Group is Carlene Befort, Nina Woods, Mary Beth Hiller, and me, with support and guidance from Simon. We have begun work on coordinating contemporary music appropriate for St. Andrew‟s by-the-Sea. In the past, on the first Sunday of the month we simply reprised the musical selections that the musicians played in Encinitas the previous week. Now, the Liturgical Planning Group has developed a repertoire to draw from, and is
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selecting music appropriate for a particular Sunday. We will still be joined by our friends from Encinitas from time to time. Please feel free to contact anyone on the Liturgical Planning Group for more information or to provide input. WORSHIP: Music Ministry Report By Carlene Befort This past year we have endeavored to present a variety of music for both blended and contemporary music services. Many thanks to Tim Shields, the Contemporary Music Group, and instrumentalists for their dedication and hard work. We also thank David Burgess for providing fine violin voluntaries on a monthly basis. We hope to soon be able to resume occasional duets, trios and soloists, as well as the return of a traditional choir to regularly sing on one or two Sundays each month and to combine with the Contemporary Group on special occasions. On Thanksgiving Eve, we participated in the annual Ecumenical Thanksgiving Service held at St. Brigid's Catholic Church. It will be our turn to be the host church this next November. If you like to sing or play a musical instrument please consider joining us. Feel free to speak to me or to Tim Shields after church on any Sunday or by e-mail or telephone at any time.
ST. ANDREW'S BY-THE-SEA EPISCOPAL CHURCH
Parish Statistics
2003 2004 2005 2006 2007 2008 2009 2010
Number of Services Sunday Eucharists 52 52 53 53 52 52 53 53 Weekday Eucharists 52 43 46 45 27 4 5 15 Preschool Chapels 0 13 40 40 36 2 14 21 Other Services 12 21 153 204 155 160 60 19 Attendance Numbers Total Attendance 4266 6051 6722 7327 7222 5243 6406 5745 Average Sunday Attendance 61 68 77 76 79 83 84 73 Served in Private Comm. 0 19 32 67 71 55 35 11 Easter Attendance 140 160 182 189 171 202 171 177 Christmas Attendance 146 150 147 119 127 141 144 120 Parish Register Baptisms 6 4 8 3 8 4 6 1 Funerals 2 5 2 2 3 4 2 6 Weddings 3 3 0 0 2 1 6 4 Confirmations 8 0 4 0 3 0 5 0 Receptions 3 0 1 0 2 0 2 0 Reaffirmations 0 0 1 0 0 0 1 0
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FINANCE: Treasurer Report By Beryl Westwood The past year presented us with some financial challenges since we were facing several unknowns and I am extremely happy to report that we have not only met our challenges but exceeded them mightily. With a year-end positive balance of $19,000 compared to a projected negative $26,000 I can only say Alleluia and give heartfelt thanks to the faithful givers of our parish and to the dedicated staff at the Preschool for their part in making our Preschool the thriving place that it is. When the budget was established we did not know at what point we would have a full time Rector; we did not have a permanent administrator or book-keeper and could not clearly predict what our financial obligations might be. Our projections proved to be good and with oversight and some fine tuning by Fr. Simon and the Finance Committee during the latter part of the year, we have a positive year-end balance, something we have not seen for quite a while. It is a huge blessing for St. Andrew's to now have a permanent and highly qualified book-keeper Wendy Van Dyke. As treasurer, no-one appreciates her work more than I. During the year a significant amount of deferred maintenance was performed and we handled a costly and unexpected replacement of worn out gas lines. Maintenance will continue to be an ongoing expense in 2011. We have increased our general maintenance budget and established a Building Improvement line for both Church and Preschool combined. For the year 2011 we have increased spending in areas devoted to Missional Focus, for both Church and Pre-School. Since the Preschool is one of our ministries in this community we are looking at one combined budget for both Church and Preschool. There have been some changes regarding maintenance and cleaning personnel and these are reflected in the budget. Finally, thanks to all our members who have made financial pledges for this coming year and to non-pledging members who continue to give generously and faithfully. Sincere gratitude is extended to all for your continued commitment. Financial stability will surely help us to become a more visible and thriving parish. FINANCE: 2010 Year End Financials and 2011 Budget By Wendy VanDyke
Actual 2010
2010 Budget
% of Budget
2011 Budget
2011 -2010 Budget
increase/ (decrease)
Ordinary Income/Expense
Income
4000 · Operating Income
4005 · Preschool Income
4006 · Tuition 361,586 299,000 121% 360,000 61,000
4007 · Registration/Other Fees 7,123 7,700 93% 7,000 (700)
Total 4005 · Preschool Income 368,710 306,700 120% 367,000 60,300
4010 · Pledge/Recorded Giving 166,783 161,000 104% 145,000 (16,000)
4020 · Plate 2,947 4,500 65% 2,500 (2,000)
4030 · Altar Guild 2,188 2,000 109% 1,900 (100)
4035 · Sunday Hospitality 702 600 117% 800 200
15
4050 · Fellowship/Event/Hospitality 88 400 22% 200 (200)
4060 · Other Income
4066 · Overpayment of Lay Pension 667 0 100% 0 0
4060 · Other Income - Other 962 6,000 16% 600 (5,400)
Total 4060 · Other Income 1,629 6,000 27% 600 (5,400)
4100 · Facility Use/Rent
4110 · Outside Group 10,470 9,000 116% 11,500 2,500
4140 · Rectory 12,600 12,600 100% 0 (12,600)
4150 · Condo Easement 790 717 110% 790 73
Total 4100 · Facility Use/Rent 23,860 22,317 107% 12,290 (10,027)
Total 4000 · Operating Income 566,908 503,517 113% 530,290 26,773
Total Income
566,908 503,517 113% 530,290 26,773
Expense
5000 · General Operating Expense
5500 · Program Ministries
5505 · Diocesan Convention/Events 934 900 104% 2,365 1,465
5510 · Youth Christian Ed. 2,088 2,500 84% 2,500 0
5520 · Adult Christian Ed. 328 150 219% 500 350
5525 · Safeguarding God's People 0 0 0% 750 750
5530 · Sunday Hospitality/Events 912 1,400 65% 1,000 (400)
5535 · Fellowship Events 282 0 100% 0 0
5540 · Worship Ministry
5541 · Altar Guild Flowers 885 750 118% 750 0
5545 · Altar Guild Supplies 941 400 235% 300 (100)
5550 · Music Ministry
5551 · Anthems & Other Music 314 300 105% 100 (200)
5555 · Copy Right License 109 101 108% 150 49
Total 5550 · Music Ministry 423 401 105% 250 (151)
5540 · Worship Ministry - Other 110 0 150 150
Total 5540 · Worship Ministry 2,358 1,551 152% 1,450 (101)
5560 · Communications
5561 · Advertising & Evangelism 541 300 180% 2,500 2,200
5563 · Church Phone 1,712 1,300 132% 1,500 200
5565 · Web Site 198 800 25% 360 (440)
Total 5560 · Communications 2,451 2,400 102% 4,360 1,960
5570 · Finance & Stewardship 245 450 54% 600 150
16
Total 5500 · Program Ministries 9,598 9,351 103% 13,525 4,174
5600 · Outreach
5610 · Sack Lunches 1,563 1,500 104% 1,500 0
5620 · Hunger Supper 254 0 100% 2,000 2,000
5695 · Diocesan Fair Share 22,155 20,040 111% 20,191 151
Total 5600 · Outreach 23,971 21,540 111% 23,691 2,151
5700 · Church Facility Expense
5710 · Church Ground Keeping 6,250 5,400 116% 5,400 0
5720 · General Maint. & Repairs 6,260 3,000 209% 5,900 2,900
5730 · Deferred Maint(Church Bldg Imp) 2,150 8,000 27% 0 (8,000)
5740 · Church Utilities
5745 · Gas & Electric 6,656 8,500 78% 8,000 (500)
5747 · Water & Waste 9,988 8,000 125% 11,000 3,000
5749 · Waste Management 1,483 1,200 124% 1,600 400
Total 5740 · Church Utilities 18,127 17,700 102% 20,600 2,900
5750 · Church Prop. Tax 140 0 100% 0 0
5770 · Instrument Maint. & Tuning 1,020 1,500 68% 1,300 (200)
5790 · Janitorial Supplies 788 1,500 53% 900 (600)
5795 · Insurance Premiums 16,627 14,000 119% 16,000 2,000
Total 5700 · Church Facility Expense 51,363 51,100 101% 50,100 (1,000)
5800 · Rectory Property Exp
5805 · Rectory Maintenance 1,873 1,500 125% 3,000 1,500
5810 · Rectory Ground Keeping 1,635 1,440 114% 1,440 0
5820 · Washer/Dryer Rental 110 456 24% 0 (456)
5840 · Water & Waste 981 1,000 98% 1,000 0
5845 · SDGE 676 0 100% 900 900
5850 · Rectory Prop Tax 462 840 55% 0 (840)
5880 · Rectory Termite Contract 0 170 0% 200 30
Total 5800 · Rectory Property Exp 5,736 5,406 106% 6,540 1,134
5900 · Office/Administrative Exp
5901 · Payroll expense 1,740 950 183% 550 (400)
5902 · Computer/Network Assistance 2,522 0 100% 1,200 1,200
5910 · Office Supplies & Equipment 2,596 2,000 130% 2,241 241
5915 · Postage 562 1,000 56% 500 (500)
5920 · Copier Lease Maint Waranty 5,440 3,800 143% 4,500 700
5925 · Internet Service 644 0 100% 539 539
5930 · Bank Fees 8 150 5% 50 (100)
5935 · Checks 205 270 76% 270 0
5936 · AMEX Memberships 0 155 0% 155 0
5985 · Misc 805 750 107% 1,000 250
Total 5900 · Office/Administrative Exp 14,522 9,075 160% 11,005 1,930
17
7000 · Preschool Only Expenses
7100 · PS Daily Operations
7105 · PS Computer/Network Assistance 333 0 100% 500 500
7110 · PS Classroom Supplies 8,279 4,500 184% 3,000 (1,500)
7115 · PS Equip/Furniture 666 1,850 36% 2,000 150
7120 · PS Office Supplies 1,262 1,200 105% 1,300 100
7130 · PS Snacks 1,643 3,200 51% 1,700 (1,500)
7140 · PS Special Events 1,151 2,100 55% 2,100 0
Total 7100 · PS Daily Operations 13,334 12,850 104% 10,600 (2,250)
7200 · PS Communications
7210 · PS Phone 1,060 700 151% 1,050 350
7220 · PS Internet Service 496 700 71% 505 (195)
7235 · Internet Advertising Listing 0 165 0% 0 (165)
7240 · Advertising 304 900 34% 1,100 200
Total 7200 · PS Communications 1,860 2,465 75% 2,655 190
7300 · PS Facility-Preschool
0
7310 · PS Janitorial Service 14,100 12,000 118% 15,000 3,000
7320 · PS Maintenance/Repair 7,049 4,600 153% 2,000 (2,600)
7330 · PS Cleaning supplies/Paper good 4,049 3,500 116% 5,000 1,500
7340 · PS Insect Control 1,643 1,000 164% 2,000 1,000
7380 · PS Security 5,330 5,000 107% 0 (5,000)
Total 7300 · PS Facility-Preschool 32,171 26,100 123% 24,000 (2,100)
7400 · PS Licenses/Compliance Supplies 1,847 600 308% 1,050 450
7450 · PS Scholastic Memberships 745 1,000 75% 1,000 0
7500 · PS Professional Development 1,433 2,700 53% 3,200 500
7777 · PS Undesignated Preschool Exp 2,594 0 100% 0 0
7998 · PS Bank Fee 12 30 40% 45 15
Total 7000 · Preschool Only Expenses 53,996 45,745 118% 42,550 (3,195)
Total 5000 · General Operating Expense 159,187 142,217 112% 147,411 5,194
6000 · Personnel Expenses
6100 · Rector
6110 · Rector Salary 21,950 30,600 72% 52,614 22,014
6120 · Rector Self Employment Tax 1,679 4,820 35% 0 (4,820)
6130 · Rector Medical 11,574 11,574 100% 24,636 13,062
6131 · Interim Medical 1,100 0 100% 0 0
6140 · Rector Pension 6,327 12,207 52% 13,542 1,335
6160 · Rector Housing Allowance 0 32,400 0% 0 (32,400)
6161 · Interim Housing Allowance 17,480 0 100% 0 0
6162 · Interim Reimburse 3,799 7,000 54% 0 (7,000)
18
6163 · Interim Continuing Education 1,175 800 147% 0 (800)
6165 · Rector Reimbursible
0
6167 · New Rector Moving Reimb 7,708 10,000 77% 0 (10,000)
6170 · Internet and Phone 713 600 119% 1,400 800
6175 · Auto 0 300 0% 300 0
6179 · Rector Ministry Expense 367 0 100% 600 600
Total 6165 · Rector Reimbursible 8,787 10,900 81% 2,300 (8,600)
6180 · Rector Continuing Ed. 409 750 55% 1,000 250
6190 · Clergy Conference 380 350 109% 400 50
Total 6100 · Rector 74,661 111,401 67% 94,492 (16,909)
6270 · Administrative Assistant
0
6271 · Wages 24,775 35,804 69% 22,671 (13,133)
6272 · Medical 0 2,000 0% 1,400 (600)
6273 · Pension 0 616 0% 1,134 518
6274 · Admin Asst Misc (undesignated) 3,890 1,387 280% 0 (1,387)
Total 6270 · Administrative Assistant 28,665 39,807 72% 25,205 (14,602)
6280 · Bookkeeper
6281 · Wages 2,658 0 100% 12,557 12,557
Total 6280 · Bookkeeper 2,658 0 100% 12,557 12,557
6290 · Program Coordinator
6291 · Program Coordinator Salary 0 670 0% 0 (670)
6294 · Medical 0 100 0% 0 (100)
6295 · Pension 0 60 0% 0 (60)
Total 6290 · Program Coordinator 0 830 0% 0 (830)
6320 · Campus Care
6322 · Wages 356 0 100% 8,112 8,112
Total 6320 · Campus Care 356 0 100% 8,112 8,112
6300 · Sexton
6310 · Sexton Salary 16,291 12,854 127% 0 (12,854)
6350 · Sexton Pension 0 1,157 0% 0 (1,157)
Total 6300 · Sexton 16,291 14,011 116% 0 (14,011)
6400 · Organist/ChoirDirector
6410 · Organist/ChoirDirector Salary 11,124 11,124 100% 11,347 223
6450 · Organist/Choir Director Pension 723 1,001 72% 1,021 20
Total 6400 · Organist/ChoirDirector 11,847 12,125 98% 12,368 243
6600 · Preschool Director
0
6610 · Preschool Director Salary 46,011 46,000 100% 46,920 920
19
6650 · Pension - Director 4,140 4,140 100% 4,223 83
Total 6600 · Preschool Director 50,151 50,140 100% 51,143 1,003
6660 · Preschool Assistant Director
6661 · Salary 40,082 35,880 112% 37,440 1,560
6664 · Medical 2,245 2,400 94% 2,400 0
6665 · Pension 1,659 1,794 92% 1,872 78
Total 6660 · Preschool Assistant Director 43,986 40,074 110% 41,712 1,638
6700 · Preschool Teachers
6710 · Wages 98,671 88,189 112% 81,510 (6,679)
6730 · Substitute Teacher 0 0 0% 4,200 4,200
6740 · Medical - Teachers 5,758 4,800 120% 4,800 0
6750 · Pension - Teachers 5,018 4,409 114% 4,076 (333)
Total 6700 · Preschool Teachers 109,447 97,399 112% 94,586 (2,813)
6800 · Contract Employee Expense
0
6810 · Supply Clergy 619 750 83% 1,000 250
6829 · Sunday School Child Care
0
6832 · Childcare Provider 2,912 2,745 106% 3,751 1,006
6834 · Godly Play Worker 1,199 0 100% 0 0
Total 6829 · Sunday School Child Care 4,111 2,745 150% 3,751 1,006
6845 · Administrative Consultant
0
6846 · Labor 3,134 0 100% 0 0
6847 · Reimbursement 469 0 100% 0 0
Total 6845 · Administrative Consultant 3,603 0 100% 0 0
Total 6800 · Contract Employee Expense 8,333 3,495 238% 4,751 1,256
6970 · Merit Fund
0
6971 · Church & Preschool Director 2,500 1,494 167% 0 (1,494)
6972 · Preschool Teachers 0 1,398 0% 0 (1,398)
Total 6970 · Merit Fund 2,500 2,892 86% 0 (2,892)
6980 · Staff Mileage Reimbursement 0 250 0% 250 0
6981 · Staff Retreat 0 0 0% 600 600
6997 · Social Sec/Medicare Church Paid 18,488 19,290 96% 17,332 (1,958)
6000 · Personnel Expenses - Other 10 0 0
Total 6000 · Personnel Expenses 367,393 391,713 94% 363,108 (28,605)
66900 · Reconciliation Discrepancies (67) 0 0% 0 0
Total Expense
526,513 533,930 99% 510,519 (23,411)
Net Ordinary Income
40,395 (30,413) (133%) 19,771 50,184
Other Income/Expense
20
Other Income
4040 · Interest Earned 192 0 100% 0 0
4200 · Designated Restricted Income
4202 · Homeless Meals 280 0 100% 0 0
4207 · Preschool Reserve 1,936 0 100% 0 0
4225 · Children's Ministry 340 0 100% 0 0
4226 · Godly Play 1,230 0 100% 0 0
4230 · Building Improvements (10%'s) 3,171 1,000 317% 1,229 229
4240 · Rectory Repair 1,400 3,360 42% 0 (3,360)
4250 · Parish Needs-Incl 3rd Sun Plt 1,257 0 100% 0 0
4260 · Quiet Garden 500 0 100% 0 0
4290 · For Johnson/Wong Fund 500 0 100% 0 0
4300 · Pass Thru Received
4305 · Daughters of the King 420 0 100% 0 0
4350 · Misc Pass Thru 2,789 0 100% 0 0
Total 4300 · Pass Thru Received 3,209 0 100% 0 0
Total 4200 · Designated Restricted Income 13,823 4,360 317% 1,229 (3,131)
Total Other Income 14,015 4,360 321% 1,229 (3,131)
Other Expense
8000 · Transfers to Other Accounts
8010 · Transfer to New CD 1,499 0 100% 0 0
8020 · Transfer to Parish Needs 1,607 0 100% 0 0
Total 8000 · Transfers to Other Accounts 3,106 0 100% 0 0
8100 · Pass Thru Distribution
8105 · Daughters of the King 665 0 100% 0 0
8106 · Preschool Book Fair (2) 0 100% 0 0
8110 · Misc. Pass Thru 2,400 0 100% 0 0
Total 8100 · Pass Thru Distribution 3,063 0 100% 0 0
8300 · Non Operating Budgeted Expense
8320 · Calling Committee 2,992 0 100% 0 0
Total 8300 · Non Operating Budgeted Expense 2,992
100%
0
8600 · Restricted Funds
8635 · Building Improvements Move to R 3,171 0 100% 0 0
8602 · Homeless Meals 280 0 100% 0 0
8610 · Quiet Garden Fund
8611 · Quiet Garden moved (889) 0 100% 0 0
8610 · Quiet Garden Fund - Other 1,389 0 100% 0 0
Total 8610 · Quiet Garden Fund 500 0 100% 0 0
8660 · Johnson-Wong Scholarship 500 100% 0
Total 8600 · Restricted Funds 4,451
100%
0
21
8700 · Designated Funds
8770 · Children's Ministry/Godly Play 1,570 0 100% 0 0
8705 · Rectory Rental Deposit 0 0 0% 0 0
8710 · Rectory Repair 18,049 0 100% 0 0
8720 · Building Improvments 0 0 0% 21,000 21,000
8716 · Preschool Facility Expense 1,936 0 100% 0 0
Total 8700 · Designated Funds 21,555 0 100% 21,000 21,000
9000 · Designated Fund Working (137) 0 100% 0 0
Total Other Expense 35,031 0 600% 21,000 21,000
Net Other Income
(21,016) 4,360 (482%) (19,771) (24,131)
Net Income
19,379 (26,053) (74%) 0 26,053
22
St. Andrew’s by-the-Sea Episcopal Church and Preschool Vestry
The vestry is elected by the congregation to serve as spiritual leaders, and as agents and legal representatives in all matters concerning its corporate property.
Ken Busby, Senior (Rector‟s) Warden
Margaret Frazier Bunny Hand Sue Heath
Andrea Mau Helen Perry
Tim Shields, Clerk Adrian Stackhouse Susan Uebersetzig
Beryl Westwood, Junior (People‟s) Warden and Acting Treasurer
Clarence Woods
Staff
Carlene Befort, Organist and Director of Music [email protected]
Simon Mainwaring, Rector
Mavis Qualsett, Parish Administrator [email protected]
Judy Spate, Preschool Director
Wendy VanDyke, Parish Bookkeeper [email protected]
