System Landscape Optimization

System Landscape Optimization

Christine Paillard, CANAL +Nicolas Pailleret, CANAL + Jean François Floch, SAP France

Paris le 3 juin 2009

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Agenda

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Title

First levelSecond level

Third level– Fourth level

– Fifth level

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1. 1. Overview of System Landscape Optimization2. Business scenarios

2.1. Consolidate & Unite2.2. Buy & Sell2.3. Harmonize & Unify2.4. Convert Currencies

3. Canal +, fusion de sociétés 4. Technology5. Conclusions

Agenda

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1. Overview of System Landscape Optimization2. Business scenarios



Agenda

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The ChallengeMerging or splitting existing systemsTailor landscape to businessImplement customer business scenario

The Benefits

SAP System Landscape Optimization

Reduce operating costReduce IT complexityAlign with best-of-industry business processes and/or IT strategiesRealize customer’s business visionLeverage SAP and partner expertiseReturn of investments

The SolutionTechnology-based and best-practice service offerings covering business scenarios on:

Data harmonization ReorganizationSystem consolidationCurrency conversion

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Business scenarios and when to position SLO

Global SAP IT landscape

Individual solutions

Corporate restructuringChange org. units in SAP accordingly

SAP ERP

SAP BI

SAP CRM/SRM

SAP SCM

As-is situation Vision

Mergers & Acquisitionse. g. acquisition, joint venture

Divestiturese.g. business area will be organized as

independent company, subsidiary is spun off,part of company will be sold

Business process optimizationAdapt processes in SAP system,

Unified accounting, Master data cleansing

Consolidate IT landscapesMerge systems, harmonize system landscape,

provide cross-system functions

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Agenda

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Business scenarios for System Landscape Optimization

Adapt your system landscapeThe need to integrate or to restructure companies, or part of companies constantly increases. Are you planning to adapt your system landscape to new or changed business requirements in the near future?

Buy & Sell

Consolidate & unite system landscapesCreating a more flexible and simplified system landscape becomes more and more important. Are you currently planning to consolidate and harmonize your SAP systems or applications?

Consolidate & Unite

Harmonize business processes Providing accurate data is a crucial factor for a successful business. SAP Data Harmonization services enable you to significantly increase the quality of your company data. Unify and align your financial and controlling processes.

Harmonize & Unify

Convert currenciesThe introduction of a new currency - for example US Dollar - is only one reason to convert the local currency within your SAP system. SAP Currency Conversion services help you to realize your individual requirements.

Convert Currencies

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SLO Consolidation and Migration services

Client Transfer

System/Client Merge

Process Data Migration for SAP ERP

HR System Merge & Split

Reduce number of systemsRedesign system landscape Implement new business templates

Business Scenario Consolidate & Unite

client merge, controlling area merge, operating concern merge and company code merge

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System A System B

Client 010

Client 020

Client 030

System A

System B

System C

Client 030Client 020

Client 010

Client 040

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Business Scenarios for System Landscape Optimization


Buy & Sell

Consolidate & unite system landscapesCreating a more flexible and simplified system landscapes becomes more and more important. Are you currently planning to consolidate and harmonize your SAP systems or applications?

Consolidate & Unite


Harmonize & Unify


Convert Currencies

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Business Scenario Buy & Sell

SLO organizational structure changes

Company code delete

Company code carve out

Plant reallocation

Controlling area merge/separation

Restructuring business organizations –Mergers, acquisitions and divestituresAlignment with best-of-industry business processes and/or IT strategies Reduction of IT complexity

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Both systems nowcontain only relevant

controlling areas

Both systems nowcontain only relevant

controlling areas

Controlling area 0002

PlantB002

Company code002

System CopySource System


Company code001

PlantA001


PlantB002

Company code002


Company code001

PlantA001

Original businessunit

Original businessunit

Sold businessunit

Sold businessunit

Company A Company B

Deletion of irrelevantcontrolling areas and

company codes

Deletion of irrelevantcontrolling areas and

company codes

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Buy & Sell


Consolidate & Unite


Harmonize & Unify


Convert Currencies

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Business Scenario Harmonize & Unify

SLO data harmonizationChart of Accounts Conversion

Customer and Vendor Conversion

Fiscal Year Conversion

Material Number Conversion

Controlling Area Rename/Merge

Data HarmonizationIntroduce unified accounting standards and roll-out global template for cost accountingUnify and standardize financial and controlling processesIncrease reporting reliabilityAlign Business Information Warehouse data

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Prior to COA conversion

After successful COA conversion

Controlling Area

Company Code

Chart of Accounts

Controlling Area

Company Code

Chart of Accounts

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Buy & Sell


Consolidate & Unite


Harmonize & Unify


Convert Currencies

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Business Scenario Convert Currencies

Introduction of a new currency due to: Changed currency in the country your company is located inAcquisition of a company using a different currency

Introduction of a parallel currency Changing the number of decimal points

ERP

1st Local Currency(Functional Currency) Group Currency

Copy

Convert

Controlling Currency

FI-Solution

CO-Solution

$ € €

￥ $

CO-Area

CO-PA

PC

Conversion of…HCM

BI

SLO Currency Conversion

Local Currency Conversion

Group Currency Conversion

Parallel Currency Introduction

Controlling Currency Conversion

Currency Decimal ConversionOther SAP

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3. Canal +, fusion de sociétés4. Technology5. Conclusions

Agenda

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Scenarios for System Landscape Optimization

Change SAP organizational units in line with restructuring activities in a company or groupOptimal transition from old to new structureCost optimizationExamples

Company code merge / split / transfer / deleteControlling area merge / splitDepreciation Area ChangeValuation Class HarmonizationConversion Valuation Area LevelIS U Contract Valuation servicePurchasing / Sales Organization Merge / RenamePlant MergeProduct Hierarchy Change….

Organizational Structure Changes

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Utilisation des services SLO « Company Code Merge » et « Controlling Area Merge »

2004/05 : 1 fusion de société, intégration dans StudioCanal de 4 sociétés de production et distribution de films2005/06 : 3 opérations de fusion, 7 sociétés impactées, effectuées en une seule opération2007/08 : 2 opérations de fusion , 6 sociétés impactées, effectuées en une étape2008/09 : réorganisation des entités TPS, 5 opérations de fusion impactant 10 sociétés comprises dans 2 périmètres analytiques différents (Groupe Canal+ et Multithématique)

Réorganisation de Canal +

Canal +

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Opération lancée au 4eme trimestre année A-1, la fusion productive ayant lieu après la clôture comptable (janvier année A)Elle débute par un phase d’analyse, permettant la validation des pré requis technique et la mise en évidence des incohérences de paramétrage et des données de base des sociétés (ou périmètre analytique) concernésFusions et tests sont effectués, après prise en compte des conflits et des éventuels aménagements fonctionnels sur une copie de production (pré production ou environnement dédié)L’environnement de développement est immédiatement converti après l’opération de production pour garder la cohérence du paramétrage Les opérations SLO ont été effectuées en mode « remote »Opérations réalisées à 4 reprises sur nos environnements R/3 4.6B ou ECC6 (volumétrie 230Gb & 530 Gb). Environnements SRM et CRM non impactés par ces opérations, rechargement des instances BI après fusion (choix de ne pas réaliser de SLO sur BW).

Réorganisation de Canal +

Approche projet - détail

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Approche projet - planning

Analyse 1er cycle de test

Analyse avant fusion; détection des conflits de paramétrages et données de base impactésValidation planningPrise en compte des conflits et des évolutions par Canal+

Préparation et conversion (fusion des données sur environnement rafraîchi)Tests fonctionnels completsMise à jour Abap, rôles variantes, & prise en compte points fonctionnel par Canal+. Etats de contrôle.Réconciliation, correction éventuelle

2ème cycle de test

Répétition des activités du 1er

cycle

« Run » à blanc

Répétition des activités des 1er cyclesN’a pas toujours étéexécuté

Conversion productivePréparations pour l’opération productiveConversion (fusion des données) lors d’un week endSupport post opération

De Octobre à Décembre JanvierClôture Validation clôture

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Fusion de sociétés et de périmètres analytiques

Points d’attention forte implication des utilisateurs pour

analyser les tests de comparaison des paramétrages et éventuellement préparer des ajustements

gestion délicate des comptes bancaires les organisation structurelles MM et SD ne

sont pas converties par le SLO (BUKRS) => mise à jour des données de base + développement d’un programme de contrôle

Faits marquantsprojet très orienté technique (forte

sollicitation des administrateurs SAP et DBA)prévoir un week-end entier pour la MEPquand conversion productive est terminée,

pas/peu de régularisation à faire“photo" du système avant conversion

productive pour répondre aux besoins formels du fisc

possibilité de ne pas impacter le module HR (package existant)

dans 1 cas de fusion, nous avons fait une fusion inversée dans les systèmes (la 200 a été l'absorbante dans le S.I. alors que juridiquement c'était la 111)

dans le dernier SLO, nous avons paralléliser une fusion analytique aux fusions de sociétés

Objectifmener des opérations de fusions de

sociétés selon un planning très cadrécontinuité du flux de documents

(notamment logistique)éviter la croissance de volume de données

(la conversion SLO évite de “doubler la base”des écritures dans la société absorbante => update de la base)

Findings

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Agenda

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SLO Conversion technology – Pre-defined procedure

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Standardized and predefined SLO service offerings Structured technological data conversion approach via IMG-oriented procedureAutomated data conversion ondatabase levelNew number range assignmentRestart-capabilityStatus managementMonitoringSystem documentation

Important:Same look and feel as users familiar source system

Technology support to enable mass data conversion in productive SAP systems

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Agenda

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SAP‘s SLO benefits

Technical & economic facts

30-50 % less cost for technical realizationHigh usage of specialized tools minimize manual effortsPredefined scenarios / Preconfigured solutionsEasy adaptation to cover customer specifics

SAP provides first hand technical product know-how“All inclusive” service offering from strategy to technical realization

Full range of services including project management and responsibilityChoice of alternative approaches with regards to cost and time

Tool-based analysis for well-defined, reliable project estimatesUnique “Tools”-based approach

Data consistency as main goalAll data (customizing, master data, transaction data) included in approachIntegration fully covered, consistency between applications guaranteedStandardized services provide better quality results that manual methods

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System Landscape Optimization project excellence and successes

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… and many more

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Thank you!

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