104
System Administration Module Data Dictionary Table of Contents Revision History .......................................................................................................................................................................... 2 SY005 - District ........................................................................................................................................................................... 3 SY010 - School ............................................................................................................................................................................ 7 SY025 - Program ....................................................................................................................................................................... 11 SY040 - Room ........................................................................................................................................................................... 14 SY045 - School Grade Record for State Reporting ................................................................................................................... 16 SY075 - District Default Values ................................................................................................................................................ 19 SY076 - District Additional Options ......................................................................................................................................... 25 SY080 - School Default Values ................................................................................................................................................. 30 SY211 - School Grade Table ..................................................................................................................................................... 35 SY219 - Error Message Table ................................................................................................................................................... 37 SY221 - District Status Table .................................................................................................................................................... 39 SY230 - Staff Member............................................................................................................................................................... 41 SY231 - Staff Type .................................................................................................................................................................... 45 SY232 - Telephone Type ........................................................................................................................................................... 46 SY233 - Staff Additional Information ....................................................................................................................................... 48 SY234 - Staff - Credentials........................................................................................................................................................ 51 SY243 - Room Type Code Table............................................................................................................................................... 53 SY250 - Note Types .................................................................................................................................................................. 55 SY255 - Notes ........................................................................................................................................................................... 57 SY260 - SchoolView Publishing Rights .................................................................................................................................... 59 SY261 - SchoolView Access Record Maintenance ................................................................................................................... 61 SY265 - District Schools/State Schools ..................................................................................................................................... 63 SY270 - Postal Permits .............................................................................................................................................................. 66 SY277 - Sub-Region/ Region Maintenance ............................................................................................................................... 68 SY281 - School/ Region and Sub-Region Maintenance ............................................................................................................ 70 SY282 - System Administration Miscellaneous Codes Table ................................................................................................... 72 SY399 - Year-End Processing ................................................................................................................................................... 74 SY405 - District List .................................................................................................................................................................. 79 SY430 - Name Search - Staff .................................................................................................................................................... 81 SY440 - Room Information ....................................................................................................................................................... 83 SY611 - Division Grade Table .................................................................................................................................................. 85 SY615 - Billing Rates ................................................................................................................................................................ 87 SY630 - Staff - Program ............................................................................................................................................................ 89 CA205 - School Calendar .......................................................................................................................................................... 92 CA305 - Reset Cycle Days/Calendar Periods ............................................................................................................................ 95 CA310 - Copy Calendars/Mass Update Special Days ............................................................................................................... 98 CA410 - List All Calendars ..................................................................................................................................................... 101 CA420 - Calendar Periods ....................................................................................................................................................... 103 LINC Data Dictionary - System Administration Module Page 1

System Administration Module Data Dictionary...CA305 - Reset Cycle Days/Calendar Periods.....95 CA310 - Copy Calendars/Mass Update Special CA410 - List All Calendars CA420 - Calendar

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  • System Administration Module Data Dictionary Table of Contents Revision History ..........................................................................................................................................................................2 SY005 - District ...........................................................................................................................................................................3 SY010 - School............................................................................................................................................................................7 SY025 - Program .......................................................................................................................................................................11 SY040 - Room ...........................................................................................................................................................................14 SY045 - School Grade Record for State Reporting ...................................................................................................................16 SY075 - District Default Values ................................................................................................................................................19 SY076 - District Additional Options .........................................................................................................................................25 SY080 - School Default Values.................................................................................................................................................30 SY211 - School Grade Table .....................................................................................................................................................35 SY219 - Error Message Table ...................................................................................................................................................37 SY221 - District Status Table ....................................................................................................................................................39 SY230 - Staff Member...............................................................................................................................................................41 SY231 - Staff Type....................................................................................................................................................................45 SY232 - Telephone Type...........................................................................................................................................................46 SY233 - Staff Additional Information .......................................................................................................................................48 SY234 - Staff - Credentials........................................................................................................................................................51 SY243 - Room Type Code Table...............................................................................................................................................53 SY250 - Note Types ..................................................................................................................................................................55 SY255 - Notes ...........................................................................................................................................................................57 SY260 - SchoolView Publishing Rights....................................................................................................................................59 SY261 - SchoolView Access Record Maintenance...................................................................................................................61 SY265 - District Schools/State Schools.....................................................................................................................................63 SY270 - Postal Permits ..............................................................................................................................................................66 SY277 - Sub-Region/ Region Maintenance...............................................................................................................................68 SY281 - School/ Region and Sub-Region Maintenance ............................................................................................................70 SY282 - System Administration Miscellaneous Codes Table ...................................................................................................72 SY399 - Year-End Processing ...................................................................................................................................................74 SY405 - District List..................................................................................................................................................................79 SY430 - Name Search - Staff ....................................................................................................................................................81 SY440 - Room Information .......................................................................................................................................................83 SY611 - Division Grade Table ..................................................................................................................................................85 SY615 - Billing Rates................................................................................................................................................................87 SY630 - Staff - Program ............................................................................................................................................................89 CA205 - School Calendar ..........................................................................................................................................................92 CA305 - Reset Cycle Days/Calendar Periods............................................................................................................................95 CA310 - Copy Calendars/Mass Update Special Days ...............................................................................................................98 CA410 - List All Calendars .....................................................................................................................................................101 CA420 - Calendar Periods .......................................................................................................................................................103

    LINC Data Dictionary - System Administration Module Page 1

  • Revision History Name Date Reason For Changes Version Reinis Polaks 12/10/2007 On SY233, SY281 extended list boxes. On SY282

    extended abbreviation length from 10 to 15. 1.6

    Reinis Polaks 11/14/2007 New field to SY230 – “Cell Phone”. 1.5 Reinis Polaks 10/30/2007 Changed screen item “SCHL” to “SCHOOL”. 1.4 Janis Riza 11/10/2006 New fields to SY076 – “Use Today or As of Date” and

    “Age as of Date MMDD” 1.3

    Ainars Ore 11/08/2006 New field to SY076 – “Audit Nurses Daily Log” 1.2 Ilze Freivalde 10/26/2006 New fields to SY076 – ‘Transfer last enrolment data on

    ST208’ and ‘Show only current Fee balance’ 1.1

    Initial version 1.0

    LINC Data Dictionary - System Administration Module Page 2

  • SY005 - District

    FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    LAST UPDATE SY005 MNT-DT

    MNT-INIT

    8/n 3/a

    Date displayed in format MM/DD/CCYY

    The last date that this record was updated and the initials of the person who updated it.

    *DIST SY005 DST-NBR

    4/n

    Your district number District number

    DISTRICT TYPE SY005 DST-TY-A

    2/a listbox State defined. District type, such as Independent or Intermediate.

    *DISTRICT NAME SY005 DST-LNG-NM

    50/a Name of district.

    DISTRICT SHORT NAME

    SY005 DST-NME

    27/a Shortened district name.

    MAILING ADDRESS

    SY005 ADDR-LNE-1 ADDR-LNE-2

    27/a 27/a

    Street address.

    Mailing address.

    LINC Data Dictionary - System Administration Module Page 3

  • FIELD DATABASE SIZE/TYPE VALID VALUES USAGE *CITY SY005

    CITY

    30/a

    City name.

    *ST SY005 STATE

    2/a State abbreviation.

    ZIP SY005 ZIP-CD

    9/n U.S. Post Office Zip Code for the mailing address.

    COUNTY CODE SY005 CNTY-CD

    3/a Valid code from CE265.

    County where district is located.

    COUNTRY SY005 BRTH-CNTRY

    20/a Country where district is located.

    REGION SY005 RGN-NBR

    2/n Region.

    STATE DIST # SY005 ST-DST-NBR

    5/a State district number.

    MEP FUNDED SY005 MEP-FUNDED

    1/a checkbox X = funded Indicates school is eligible for migrant student funding.

    DISTRICT PHONE SY005 DST-AREA DST-NBR

    DST-PHEXT

    3/n 7/n 5/a

    Telephone area code. Telephone number. Phone extension.

    FAX NUMBER SY005 FX-AREA FX-PHNE

    3/n 7/n

    District FAX area code. District FAX number.

    E-MAIL ADDRESS SY005 EMAIL

    40/a District e-mail address.

    SUPERINTENDENT

    SY005 SUPT-NME

    30/a Title (optional) first, middle, last name

    Superintendent’s name.

    PHONE SY005 SUPT-AREA SUPT-PHNE

    SUPT-PHEXT

    3/n 7/n 5/a

    Optional: District default from SY075

    Telephone number. Phone extension.

    E-MAIL ADDRESS SY005 SUPT-EMAIL

    40/a Superintendent’s E-mail address.

    COORDINATOR SY005 COORD-NME

    30/a Title, first, middle, last name

    Coordinator’s name.

    LINC Data Dictionary - System Administration Module Page 4

  • FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    PHONE SY005 CO-AREA-CD

    CO-PHNE CO-EXT

    3/n 7/n 5/a

    District default from SY075.

    Telephone area code. Telephone number. Telephone extension.

    E-MAIL ADDRESS SY005 CO-EMAIL

    40/a Coordinator’s E-mail address.

    STATE CONTACT SY005 MARSS-CONT

    30/a State contact’s name.

    PHONE

    SY005 MARSS-AREA MARSS-PHNE MARSS-EXT

    3/n 7/n 5/a

    Telephone area code. Telephone number. Telephone extension.

    E-MAIL ADDRESS SY005 MARSSEMAIL

    40/a

    E-mail address.

    FAX SY005 MARSS-FAXA MARSS-FAX

    3/n 7/n

    FAX area code. FAX number.

    SCHOOLVIEW URL

    SY005 URL-SV

    SchoolView URL

    ADMIN/ MAINTENANCE COSTS

    SY005 ADMIN-CST

    xx.xx/n Used for report SPINVOICE.

    Administrative and maintenance cost.

    CAPITAL EXPENDITURES

    SY005 CAPL-EXP

    xx.xx/n Used for report SPINVOICE.

    Capital expenditures.

    DEBT SERVICE SY005 DEBT-SERV

    xx.xx/n Used for report SPINVOICE.

    Debt service.

    STATE MAINSTREAMING COSTS

    SY005 SMSCST

    xxx.xx/n Used for report SPINVOICE.

    State mainstream costs.

    STATE REVENUE SY005 STATE-REV

    xxxx.xx/n Used for report SPINVOICE.

    State revenue.

    LINC Data Dictionary - System Administration Module Page 5

  • NAVIGATION BUTTONS

    Button Screen Description

    Menu SY001 System Administration Menu

    Prev Screen Return to previous screen

    State Schools SY265 District Schools/ State Schools Permits SY270 Postal Permits Default Values SY075 District Default Values School SY010 School

    LINC Data Dictionary - System Administration Module Page 6

  • SY010 - School

    FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    LAST UPDATE SY010 MNT-DT

    MNT-INIT

    8/n 3/a

    Date displayed in format MM/DD/CCYY

    The last date that this record was updated and the initials of the person who updated it.

    *DIST SY010 DST-NBR

    4/n

    Your district number District number

    27a display From SY005 Once the district number has been transmitted the district name will display to the right.

    *SCHOOL SY010 SCH-NBR

    4/a District assigned. School number or abbreviated school name.

    SUMMER SCHOOL SY010 SUMM-SCH

    1/a checkbox X = yes Indicates school has a summer school session.

    SHOW ENROLLMENT

    SY010 N/A

    1/a checkbox X = yes, display Request that the number of students enrolled display.

    LINC Data Dictionary - System Administration Module Page 7

  • FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    CURRENT ENROLLMENT

    5/n display Calculated from ST210 records

    School’s current enrollment.

    SCHOOL NAME, ADDRESS AND PHONE

    *NAME SY010 SCH-NME

    50/a Full school name.

    SCHOOL SHORT NAME

    SY010 SCH-NME-27

    27/a Shortened school name.

    MAILING ADDRESS

    SY010 ADDR-LNE-1 ADDR-LNE-2

    27/a 27/a

    Street number and name.

    *CITY SY010 CITY

    30/a Optional: District default from ST075.

    City where school is located.

    *ST SY010 STATE

    2/a Optional: District default from SY075.

    Two-character state abbreviation.

    ZIP SY010 ZIP-CD

    9/n Zip code, either 5 -digit or extended 9-digit.

    COUNTY SY010 CNTY-CD

    3/a County where school is located.

    SY010 N/A

    DISPLAY 20/a

    County code description.

    COUNTRY SY010 CNTRY

    20/a Country where school is located.

    PHONE SY010 PH-AREA-CD

    PH-NBR PH-EXT

    3/n 7/n 5/a

    Optional: District default from SY075.

    Area code. Phone number. Phone extension number.

    FAX NUMBER SY010 FX-AREA-CD

    FX-PHNE

    3/n 7/n

    Optional: District default from Screen SY075.

    Area code and FAX number.

    E-MAIL ADDR SY010 EMAIL

    40/a E-mail address.

    FORMER LONG CITY NAME

    SY010 CITY-LNGNM

    25/a Former long city name (optional)

    *SCHOOL CATEGORY

    SY010 SCH-CAT

    1/a listbox P = Public E = Elsewhere N = Nonpublic

    School’s category in this district. Example: a school located in another district could be an ‘elsewhere’ for this district.

    LINC Data Dictionary - System Administration Module Page 8

  • FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    SCHOOL TYPE SY010 SCH-TY

    1/a listbox Kindergarten Elementary Intermediate Jr. High/ Middle Sr. High

    Highlight the appropriate school type. This selection is important if you will be ordering Census documents.

    STATE SCHOOL # SY010 STATE-SCH

    7/a State assigned. State school number.

    CLASSIF SY065 SCH-CLASS

    DISPLAY 2/n

    Assigned by the state. Updated on Screen SY265.

    State classification such as Public Sr. High. Only public schools have state classifications.

    SCHL ID TYPE/ NBR

    SY010 SCH-ID-TY

    SCH-ID-NBR

    2/a

    14/a

    District assigned. School ID type and ID number.

    LOCATED IN DISTRICT #

    SY010 IN-DST

    4/n District where the school is located.

    BUILDING OWNED BY DISTRICT

    SY010 BLD-OWNED

    1/a checkbox X = yes Indicates the school building that is owned by the district.

    EXCLUDE FROM STATE REPORTING

    SY010 MARSS-EXCL

    1/a checkbox X = exclude Exclude this school from state reporting.

    EXCLUDE FROM ATTENDANCE REPORTING

    SY010 ATND-EXCL

    1/a checkbox X = exclude Exclude this school from attendance reporting.

    TITLE I TYPE FALL EOY

    SY010 TTTLE-1FAL

    TITLE-1

    1/a 1/a

    A = No Title I services B = Targeted to some students C = All students D = School serves neglected students E = Delinquent students served

    State Title I school code indicating the school’s Federal Title I funds status for free and reduced price meals.

    TITLE I PROFILE

    ESEA Title I Program Type Code.

    PART A SY010 TI-PARTA

    1/a checkbox X = school participates

    School participates in a program authorized under ESEA, Title I, Part A of the Improving America’s Schools Act.

    PARTC SY010 TI-PARTC

    1/a checkbox X = school participates

    School participates in Title I program for migrant students.

    DELINQUENT SY010 TI-DELQ

    1/a checkbox X = school participates

    School participates in Title I program for delinquent or neglected students.

    LINC Data Dictionary - System Administration Module Page 9

  • FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    SCHL WIDE SY010 TI-SCHWD-A TI-SCHWD-C TI-SCHWD-D

    1/a checkbox X = school-wide program

    Identifies program as a school-wide program.

    TARG’D ASSIST SY010 TI-TARGA-A TI-TARGA-C TI-TARGA-D

    1/a checkbox X = targeted assistance program

    Identifies program as a targeted assistance program.

    STUDENT SYSTEM CONTACT

    SY010 SCH-CNT

    27/a Contact at the school regarding student information.

    PRINCIPAL NAME SY010 PRIN-NME

    27/a Title (optional) First, middle and last name.

    Principal’s name.

    PRINCIPAL E-MAIL ADDRESS

    SY010 PRIN-EMAIL

    40/a Principal’s E-mail address.

    COLLEGE BOARD CAMPUS CODE

    SY010 CCBC-NBR

    6/n College Board Campus Code.

    NAVIGATION BUTTONS

    Button Screen Description

    Menu SY001 System Administration Menu

    Prev Screen Return to previous screen Grade Table SY211 School Grade Table Schl Defaults SY080 School Default Values

    LINC Data Dictionary - System Administration Module Page 10

  • SY025 - Program

    FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    LAST UPDATE SY025 MNT-DT

    MNT-INIT

    8/n 3/a

    Date displayed in the format MM/DD/CCYY

    The last date that this record was updated and the initials of the person who updated it.

    *DIST SY025 DST-NBR

    4/n

    Your district number District number

    *SCHOOL SY025 SCH-NBR

    4/a District assigned. School number or abbreviated school name.

    *PROG SY025 PRG-ID

    5/a School or district assigned.

    Program. A program of study set up with a specific goal.

    PROGRAM STATUS

    SY025 PRG-STS

    1/a radio button

    A = active I = inactive

    Indicates whether program is currently active.

    *PROGRAM NAME

    SY025 PRG-LNG-NM

    50/a District assigned. Full name of program.

    LINC Data Dictionary - System Administration Module Page 11

  • FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    SHORT NAME SY025 PRG-NME

    27/a District assigned. Abbreviated optional program name.

    DEPARTMENT SY025 PRG-DEPT

    2/n District or school assigned.

    Program department.

    GROUP # SY025 PRG-GRP-NB

    2/n District or school assigned.

    Program group.

    OE CODE SY025 OE-CODE

    xx.xxxx/n State code number corresponding to the school’s program.

    ITINERANT SY025 PRG-ITIN

    1/a checkbox X = program is not associated with a calendar.

    Students in this program are not state-reported. Itinerant programs are not associated with a calendar. Billing is based on FTE units and each student has a case manager.

    LENGTH OF DAY IN MINUTES

    SY025 MIN-DD

    3/n Number of minutes in a school day for this program.

    REVENUE GENERATING

    SY025 REV-GEN

    1/a checkbox X = yes Blank = no

    Program generates revenue for the district.

    AWARD SY025 AWARD-CODE

    1/n radio button

    0 = none 1 = certificate 2 = diploma 3 = degree 4 = transcript

    Type of awards students obtain upon successful completion of the program.

    TRADITIONAL GENDER

    SY025 TRAD-GENDR

    1/a radio button

    Blank = none M = male F = female E = equal distrib.

    The gender this program is traditionally associated with.

    PROGRAM CREDITS

    3/n display System calculated Once the regular and elective program credits have been transmitted, total displays here.

    PROGRAM HOURS SY025 PRG-HRS

    3/n 1-999 Number of hours to complete the program.

    REGULAR SY025 CREDIT-REG

    3/n 1-999 Regular program credits.

    ELECTIVE SY025 CREDIT-ELE

    3/n 1-999 Elective program credits.

    GENERAL STUDIES

    SY025 CREDIT-GS

    3/n 1-999 Number of general studies credits earned by completing the program.

    LINC Data Dictionary - System Administration Module Page 12

  • FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    LIBERAL ARTS SY025 CREDIT-TRS

    3/n 1-999 Number of Liberal Arts credits earned by completing the program.

    NAVIGATION BUTTONS

    Button Screen Description

    Menu SY001 System Administration Menu

    Prev Screen Return to previous screen

    LINC Data Dictionary - System Administration Module Page 13

  • SY040 - Room

    FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    LAST UPDATE SY040 MNT-DT

    MNT-INIT

    8/n 3/a

    Date displayed in the format MM/DD/CCYY

    The last date that this record was updated and the initials of the person who updated it.

    NOTES 1/a display X = notes exist Notes indicator. Click on NOTES navigation button at the bottom of the screen to display existing notes.

    *DIST SY040 DST-NBR

    4/n

    Your district number District number.

    *SCHOOL SY040 SCH-NBR

    4/a District assigned. School number or abbreviated name.

    DISPLAY 27/a

    From SY010 School name displays when school number is transmitted.

    *ROOM SY040 ROOM

    4/a School assigned. Room number.

    LINC Data Dictionary - System Administration Module Page 14

  • FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    TYPE SY040 RM-TY

    4/a listbox District defined on Screen SY243.

    Type of room, such as classroom or gymnasium.

    DEPARTMENT SY040 DEPARTMENT

    4/a School assigned. See SC280 for valid codes.

    School department.

    SEATS/ CAPACITY SY040 RM-CAP

    4/n School defined. Number of students the classroom will accommodate.

    FEES/HOURS SY040 FEES

    xxx.xx/n School defined. Hourly rental fee for other than classroom use.

    FLOOR SY040 FLOOR

    4/a Floor where room is located.

    LOCATION 1 LOCATION 2

    SY040 RM-LOC1 RM-LOC2

    3/a District defined. Perpendicular location coordinates that intersect at the location of the room.

    PHONE X SY040 PH-NBR PH-EXT

    7/n 5/a

    Room phone number. Extension number.

    Next School Prev School

    1/a push button

    Pushed or not Push for inquire next or previous school rooms

    NAVIGATION BUTTONS

    Button Screen Description

    Menu SY001 System Administration Menu

    Prev Screen Return to previous screen Notes SY255 Room Notes Rooms SY440 Room Information

    LINC Data Dictionary - System Administration Module Page 15

  • SY045 - School Grade Record for State Reporting

    FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    LAST UPDATE SY045 MNT-DT

    MNT-INIT

    8/n 3/a

    Date displayed in the format MM/DD/CCYY

    The last date that this record was updated and the initials of the person who updated it.

    *DIST SY045 DST-NBR

    4/n

    Your district number District number

    *SCH YR SY045 SCH-YR

    4/n YYYY Calendar year when the school year is completed. For example, 2001-2002 school year is entered as 2002.

    *SCHOOL SY045 SCH-NBR

    4/a District assigned on SY010

    School number or abbreviated name.

    27/a display From SY010 School name displays when school number is transmitted.

    *STATE GRADE SY045 STATE-GRDE

    2/a State assigned State grade level.

    LINC Data Dictionary - System Administration Module Page 16

  • FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    STATE SCHOOL NUMBER

    SY045 STATE-SCH

    DISPLAY 7/n

    State assigned. State school number.

    EXCLUDE FROM STATE REPORTING

    SY045 MARSS-EXCL

    1/a checkbox X = exclude Exclude this SchoolMAX school grade header from state submission.

    EQUIVALENT SCHOOL GRADES

    SY045 EQV-SCH-GR

    DISPLAY 45/a

    District defined. School grade(s) equivalent to the specified state grade.

    KINDERGARTEN SCHEDULE

    SY045 KGTN-SCHD

    1/a listbox X =non-kindergarten A = half day - daily B = full day -alternate days C = full day - 3 days/week D = full day - every day (spring only) E = full day - every day all year

    Kindergarten schedules as defined by MDE.

    LENGTH OF DAY IN MINUTES

    SY045 MIN-DD

    3/n Length of school day expressed in minutes. Required for state reporting.

    INSTRUCTIONAL DAYS

    SY045 INST-DAYS

    3/n 1-999 Number of days all students are required to attend and participate in school activities for the entire school day.

    NON-INSTRUCTIONAL DAYS

    SY045 NINST-DAYS

    3/n 1-999 Any day used in whole or in part for purposes other than instruction.

    REPORT MBRSHP/ATTEND IN DAYS

    SY045 RPT-DAYS

    1/a checkbox X = yes Select this checkbox to report your membership and attendance in days.

    CALCULATE MBRSHP/ATTEND IN HOURS

    SY045 CALC-HRS

    1/a checkbox X = yes Select this checkbox to report your membership and attendance in hours.

    USE FTE PCT ON ST210 TO CALCULATE MEMBERSHIP IN HOURS

    SY045 FTE-FLAG

    1/a checkbox X = yes Select this checkbox to use the FTE Percentage (FTE Pet) on the student’s ST210 Enrollment record to calculate his/her membership.

    LINC Data Dictionary - System Administration Module Page 17

  • NAVIGATION BUTTONS Button Screen Description

    Menu SY001 System Administration Menu

    Prev Screen Return to previous screen List Calendars CA410 List All Calendars Schl Gr Table SY211 School Grade table

    Dist St Schls SY265 District Schools/ State Schools

    LINC Data Dictionary - System Administration Module Page 18

  • SY075 - District Default Values

    FIELD DATABASE SIZE/TYPE VALID VALUES

    USAGE

    LAST UPDATE SY075 MNT-DT

    MNT-INIT

    8/n 3/a

    The last date that this record was updated and the initials of the person who updated it.

    *DIST SY075 DST-NBR

    4/n

    Your district number

    District number

    *CURRENT SCHOOL YEAR SY075 SCH-YR

    4/a YYYY Calendar year when the current school year is complete.

    ADDRESS/PHONE

    TELEPHONE AREA CODE SY075 PH-AREA-CD

    3/n Most common district area code.

    DWELLING TYPE CODE SY075 DWL-TY

    2/a See Screen CE270.

    Most common district dwelling type.

    LINC Data Dictionary - System Administration Module Page 19

  • FIELD DATABASE SIZE/TYPE USAGE VALID VALUES

    COUNTY CODE SY075 CNTY-CD

    2/a See Screen CE265.

    County code number of the most populous district county.

    MUNICIPALITY CODE SY075 MUNI-CD

    2/a See Screen CE275.

    Most common district municipality.

    CITY SY075 CITY

    13/a Most common district city.

    STATE SY075 STATE

    2/a State Abbreviation of district .

    ZIP CODE SY075 ZIP-CD

    9/n zip code of district

    SCHOOL ATTENDANCE AREA

    KINDERGARTEN SY075 KGTN-AREA

    4/a District defined. Most common kindergarten school attendance area code. Data Conversion only.

    ELEMENTARY SY075 ELEM-AREA

    4/a District defined. Most common primary school attendance area code. Data conversion only

    INTERMEDIATE SY075 INTRM-AREA

    4/a District defined. Most common intermediate school attendance area code. Data Conversion only

    JUNIOR HIGH SY075 JR-AREA

    4/a District defined. Most common junior high school attendance area code. Data conversion only

    SENIOR HIGH SY075 SR-AREA

    4/a District Defined. Most common senior high school attendance area code. Data conversion only

    DEFINE TSIS FIELD SIZE

    *COURSE SY075 LEN-COURSE

    2/n 6-10 Number of characters in the Course field.

    *LANGUAGE CODE SY075 LEN-LANGCD

    2/n 2-3 Number of characters in Language Code field.

    *LOCKER NUMBER SY075 LEN-LOCKNU

    2/n 4-5 Number of characters in Locker Number field.

    *STATE ID SY075 LEN-STATID

    2/n 13-15 Number of characters in State ID field.

    LINC Data Dictionary - System Administration Module Page 20

  • FIELD DATABASE SIZE/TYPE USAGE VALID VALUES

    *OTHER DISTRICT ID SY075 LEN-ODSTID

    2/n 4-5 Number of characters in Other District ID.

    SYSTEM ASSIGN

    DWELLING NUMBER SY075 ASSIGN-DWL

    CHECKBOX 1/a

    X = automatically assign.

    Instruct the system to automatically assign dwelling numbers.

    NEXT DWELLING NUMBER SY075 DWL-NBR

    6/n District or system assigned.

    Specify the beginning Next Dwelling Number. Automatically assigned dwelling numbers will begin with this number in the current school year.

    FAMILY NUMBER SY075 ASSIGN-FAM

    CHECKBOX 1/a

    X = automatically assign.

    Instruct the system to automatically assign family numbers.

    NEXT FAMILY NUMBER SY075 FAM-NBR

    6/n District assigned. Specify beginning Next Family Number. Automatically assigned family numbers will begin with this number in the current school year.

    ID NUMBER SY075 ASSIGN-ID

    1/a X = automatically assign.

    Assign family member ID numbers.

    NEXT ID NUMBER SY075 ID-NBR

    9/n Start with this ID number.

    FIELD/NOTE NUMBER SY075 N/A

    CHECKBOX 1/a

    X = automatically assign.

    Automatically assign field and note numbers for i-Cue IEP.

    NEXT FIELD NUMBER SY075 N/A

    9/n To assign next available number, enter 1.

    Enter the starting field number.

    NEXT NOTE NUMBER SY075 N/A

    9/n To assign next available number, enter 1.

    Enter the starting note number

    CENSUS/ENROLLMENT/SPECIAL EDUCATION

    *PRIMARY HOME LANGUAGE SY075 LANG-CD

    2/n English = 11 See Screen CE230 for others.

    Language most often spoken in most district homes

    LINC Data Dictionary - System Administration Module Page 21

  • FIELD DATABASE SIZE/TYPE USAGE VALID VALUES

    ETHNIC CODE SY075 ETHN-CD

    1/n 1 = American Indian or Alaskan native 2 =Asian or Pacific Islander 3 =Hispanic 4 =Black, not of Hispanic ethnicity 5 =White, not of Hispanic ethnicity

    The most common ethnic derivation in your district.

    MARITAL STATUS SY075 MAR-ST

    1/a M = married D = divorced S = single W = widowed

    Student’s marital status.

    LUNCH [FEDERAL CODES]

    SY075 LNCH-FLG

    1/n 0 ineligible, but has access 1 = Eligible for reduced price meal and has access 2 = Eligible for free meal and has access 3 = Ineligible and has no access 4 = Eligible for reduced price meal, but has no access 5 = Eligible for free meal, but has no access

    Default lunch code.

    RESIDENT DISTRICT

    SY075 RES-DST

    4/n Usually your district number.

    District number of most common district of residence.

    RESIDENT COUNTY

    SY075 RES-CNTY

    4/a Residence county.

    AID CATEGORY

    SY075 AID-CAT

    2/n See Screen ST275 for a complete list of categories.

    Most common state aid category.

    LINC Data Dictionary - System Administration Module Page 22

  • FIELD DATABASE SIZE/TYPE USAGE VALID VALUES

    LAST LOCATION SY075 LST-LOCN-A

    2/n See Screen ST285 or Appendix.

    Most common last location code. Last location of school attendance.

    FAMILY CATEGORY (Y OR 0)

    SY075 AGE-CAT

    1/a Y = youngest child O = oldest child See Appendix in Sys Admin manual for codes.

    Categorize families according to the youngest or the oldest member.

    SPECIAL ED EVALUATION [FEDERAL CODES]

    SY075 SPED-EVAL

    1/n I not evaluated 2evaluated - does not need services or follow-up status, or parent refused evaluation. 3evaluated - requires services but not yet in a program. 4evaluated - receiving services in accordance with PL 101-476. 7IEP has been terminated and student is on follow-up status.

    Most common Special Education evaluation code.

    FED INSTRUCTIONAL SETTING SY075 INST-SETG

    2/n 01-08 See Screen SP270 for instructional setting codes.

    Federal instructional setting. Most common instructional setting for Special Education.

    SERVING DISTRICT SY075 SERV-DST

    5/n 1-99999 Serving district.

    COMPENSATORY AID SY075 COMP-AID

    1/a ST282, Compensatory Aid

    Compensatory aid code.

    TRANSPORTATION TYPE SY075 TNSP-TY

    2/a ST282, Transportation Type

    Transportation type code.

    LINC Data Dictionary - System Administration Module Page 23

  • FIELD DATABASE SIZE/TYPE USAGE VALID VALUES

    FTE PERCENT SY020 FTE-PCT

    xx.x/n District defined. Full Time Equivalency Percent, default for FTE% field on ST208/ST210 Student Enrollment.

    SHOW IEP LISTBOX SY075 SPED-IEP

    CHECKBOX 1/a

    X = show IEP listbox

    Show IEP Listbox

    USES FEE MODULE SY075 USE-FEE

    CHECKBOX 1/a

    X = uses fee module

    District uses the SchoolMAX Fee application.

    USES HEALTH MODULE SY075 USE-HEALTH

    CHECKBOX 1/a

    X = uses health module

    District uses the SchoolMAX Health module.

    USES TRANSPORTATION SY075 USE-TNSP

    CHECKBOX 1/a

    X = uses transportation module

    District uses the SchoolMAX Transportation module.

    USES OPEN ENROLLMENT SY075 USE-OPENR

    CHECKBOX 1/a

    X = uses open enrollment module

    District uses the SchoolMAX Open Enrollment module

    USES LETTER MODULE SY075 USE-LET

    CHECKBOX 1/a

    X = uses Letter Module

    District uses the SchoolMAX Letter Module

    NAVIGATION BUTTONS

    Button Screen Description

    Menu SY001 System Administration Menu

    Prev Screen Return to previous screen

    LINC Data Dictionary - System Administration Module Page 24

  • SY076 - District Additional Options

    FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    *DIST 4/n Your district number

    District number

    27/a display From SY005 Once the district number has been transmitted the district name will display to the right.

    ENROLLMENT/CENSUS OPTIONS

    REQUIRE BIRTHDATE? SY075 VLD-DOB

    1/a checkbox X = yes Blank = no

    Set whether birthdays date is required field.

    REQUIRE ETHNIC CODE?

    SY075 VLD-ETH

    1/a checkbox X = yes Blank = no

    Set whether ethnic code is required field.

    ALLOW DUPLICATE ENROLLMENT?

    SY075 VLD-ENR

    1/a checkbox X = yes, Blank = no

    Set whether duplicate enrollment is allowed.

    ENROLLMENT LIMIT IN DAYS

    SY075 ENR-DAYS

    3/a Set enrollment limit.

    LINC Data Dictionary - System Administration Module Page 25

  • FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    ATTENDANCE PERIOD LOCK DAYS

    SY075 ATT-LOCK-D

    3/a Specify number of attendance period lock days.

    RESTRICT CALENDAR CHANGES ON ST208, ST210

    SY075 ALCH-CAL

    1/a checkbox X = yes Blank = no

    Set whether calendar changes on ST208 and ST210 screens is restricted.

    TRANSFER LAST ENROLLMENT DATA ON ST208

    SY075 TFR-ENR

    1/a checkbox X = yes Blank = no

    Mark if have to copy LEP and title1 details from previous enrollment doing Add on ST208

    RESTRICT SSN VIEW? SY075 RES-SSN

    1/a checkbox X = yes Blank = no

    Set whether SSN view is restricted.

    AGE VALIDATION

    DISTRICT WIDE Specify interval of valid enrollment age in district.

    MIN SY075 DW-MIN-AGE

    2/a 00 - 99

    MAX SY075 DW-MAX-AGE

    2/a 00 - 99

    KINDERGARTEN Specify interval of valid enrollment age on kindergarten.

    MIN SY075 KK-MIN-AGE

    2/a 00 - 99

    MAX SY075 KK-MAX-AGE

    2/a 00 - 99

    ELEMENTARY Specify interval of valid enrollment age on elementary school.

    MIN SY075 EL-MIN-AGE

    2/a 00 - 99

    MAX SY075 EL-MAX-AGE

    2/a 00 - 99

    INTERMEDIATE Specify interval of valid enrollment age on intermediate school.

    MIN SY075 IN-MIN-AGE

    2/a 00 - 99

    MAX SY075 IN-MAX-AGE

    2/a 00 - 99

    LINC Data Dictionary - System Administration Module Page 26

  • FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    JR. HIGH/MIDDLE Specify interval of valid enrollment age on high or middle school

    MIN SY075MS-MIN-AGE

    2/a 00 - 99

    MAX SY075 MS-MAX-AGE

    2/a 00 - 99

    SR. HIGH Specify interval of valid enrollment age on high school

    MIN SY075 HS-MIN-AGE

    2/a 00 - 99

    MAX SY075 HS-MAX-AGE

    2/a 00 - 99

    USE TODAY OR USE AS OF DATE

    SY075 VAL-ASOFDT

    1/a District can choose date to use for age validation on ST208/ST210. When checked “Today” then age validation on ST208/ST210 will calculate student age as of today like it is now. When checked “As of Date” then age validation on ST208/ST210 will calculate student age as of date specified in field “Age as of date MMDD”.

    AGE AS OF DATE MMDD

    SY075 AGE-OF-DT

    4/n, display District defined date. Used to specify the date that district want to be use for student’s age calculation and display.

    STAFF OPTIONS

    DISPLAY SSN/ADDR/PHONE?

    SY075 STF-SEC-SP

    1/a checkbox X = yes Blank = no

    Set whether to display SSN view, address or phone in staff information.

    DISPLAY INACTIVE ON SC461?

    SY075 STF-INACT

    1/a checkbox X = yes Blank = no

    Set whether to display inactive programs on SC461 Teacher/Room Programs.

    DISPLAY TEACHER FIRST NAME?

    SY075 STF-TCHRFN

    1/a checkbox X = yes Blank = no

    Set whether to display teacher first name in staff information fields.

    AUDITING OPTIONS

    AUDIT ATTENDANCE SY075 AUDIT-AT

    1/a checkbox X = yes Blank = no

    Set for attendance audit.

    LINC Data Dictionary - System Administration Module Page 27

  • FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    AUDIT CENSUS SY075 AUDIT-CE

    1/a checkbox X = yes Blank = no

    Set for census audit.

    AUDIT ENROLLMENT SY075 AUDIT-EN

    1/a checkbox X = yes Blank = no

    Set for enrollment audit.

    AUDIT NURSES DAILY LOG

    SY075 AUDIT-HE

    1/a checkbox X= yes Blank = no

    Set for Nurses daily log audit.

    TIENET OPTIONS

    USES TIENET TESTING SY075 TI-USER

    1/a checkbox X = yes Blank = no

    District uses the TIENET Testing.

    INFODRIVER OPTIONS

    LEFT-JUSTIFY GS255 SCORES

    SY075 GS255LEFT

    1/a checkbox X = yes Blank = no

    Specify INFODriver option to use left justify on scores.

    MISCELLANEOUS OPTIONS

    HEALTHY FAMILIES LINK (ON WEB MAIN MENU)

    SY075 HLTHY-FAM

    1/a checkbox X = yes Blank = no

    Set whether to show link to families healthy on main menu.

    DISPLAY LUNCH CODE ON CE220?

    SY075 LNCH-FLG-D

    1/a checkbox X = yes Blank = no

    Set whether to display lunch code on CE220 Family Member

    ADDITIONAL HEALTH FACTORS FROM THIS STATE

    SY075 ADD-FACT

    2/a

    UNIQUE ASSIGN CODE ON SY230

    SY075 SYASGN-CD

    1/a checkbox X = yes Blank = no

    Specify automatically assigned staff members numbers on SY230 Staff Member

    USE STUD. LANG. INFO SCREENS

    SY075 USE-HLS

    1/a checkbox X = yes, Blank = no

    District uses student language info screens.

    USE SP205 SY075 SPEC-ED

    1/a checkbox X = yes, Blank = no

    District uses SP205 Special Education Record screen.

    ALLOW TO CREATE ATTENDANCE TODAY STATUS RECORDS FOR PREV. DATES ON AT221, AT231, AT241

    SY075 CR-AT005

    1/a checkbox X = yes Blank = no

    Set whether to allow create attendance status records for previous dates on AT221 Mark Attendance, AT231 Period Attendance By Class and AT241 Positive Attendance By Class.

    ATTENDANCE FOLLOWS STUDENT IN DISTRICT

    SY075 AT-DST

    1/a checkbox X = yes Blank = no

    Instruct to transfer attendance information from student previous district.

    VERIFICATION REQUIRED FOR END CODE

    SY075 VER-END-CD

    2/n Set whether end code verification is required.

    LINC Data Dictionary - System Administration Module Page 28

  • FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    LISTBOX LIMIT SY075 BOXLIM

    3/n Specify listbox limit.

    ALLOW UPDATES TO HISTORIC AND ACTIVE iPLAN DATA

    HOW ONLY CURRENT FEE BALANCE

    SY075 SH-CURRBAL

    1/a checkbox X = yes Blank = no

    If checked only current fee balance is displayed on FE230 and FE240. If not checked we will see current, previous and total balances

    NAVIGATION BUTTONS

    Button Screen Description

    Menu SY001 System Administration Menu

    Prev Screen Return to previous screen Dist Defaults SY075 District Default Values

    LINC Data Dictionary - System Administration Module Page 29

  • SY080 - School Default Values

    FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    LAST UPDATE SY080 MNT-DT

    MNT-INIT

    8/n 3/a

    Date displayed in the format MM/DD/CCYY

    Date record was last updated and initials of the person who updated it.

    *DIST SY080 DST-NBR

    4/n

    Your district number

    District number

    *SCHOOL SY080 SCH-NBR

    4/a Valid district school.

    School number.

    SCHOOL NAME

    DISPLAY 27/a

    From SY010 Once the school number has been transmitted the school name will display to the right.

    SUB-SYSTEM SPECIAL PROCESSING

    LINC Data Dictionary - System Administration Module Page 30

  • FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    USES SCHEDULING SY080 USE-SC

    1/a checkbox 1/a

    X = uses Scheduling

    School uses the SchoolMAX scheduling module. This checkbox must be selected in order for Scheduling to work.

    USES HOMEROOM CLASSES

    SY080 USE-HMRM

    1/a checkbox X = uses homeroom-type classes

    School assigns students to homeroom-type classes. This option causes homerooms and homeroom teachers to display on students’ enrollment records.

    USES GRADE REPORTING

    SY080 USE-GR

    1/a checkbox X = uses Grade Reporting

    School uses the SchoolMAX Grade Reporting module. This option allows Grade Reporting to work.

    LOWEST GRADE TO POST

    SY080 POST-GRDE

    2/n Lowest enrolled grade for which grades will be posted at year-end.

    CITIZENSHIP GRADE TYPE

    SY080 CIT-GRDT

    2/a Citizenship Grade Type

    SCHOOL BY NAME SY080 SC-SCROLL

    1/a checkbox

    GRADE SCAN ERRORS EDIT SCREEN

    SY080 SCN-SCR

    5/a listbox GR295 or GR296 Screen District uses for grade scan errors edit.

    ATTENDANCE CORRECTION DAYS

    SY080 ATT-CORR-D

    3/n Attendance correction days.

    RESTART CYCLE DAY OPTION FOR PERIOD ATTENDANCE

    SY080 RESET-CY

    1/a checkbox A = FD (first day) T = Beginning of term B = Both Default = Start day cycle on first day of school year and continue to the end of school year.

    When you use Screen CA305 to restart the class meeting day cycle, the contents of this field will dictate whether the cycle will restart at every first day code, every beginning-of-term code or both.

    FOR IN-DISTRICT TRANSFER FROM THIS SCHOOL, RETAIN

    TRANSPORTATION STATUS, ELIG, EXCP

    SY080 COPY-TNSP

    1/a checkbox X = yes Blank = no

    Transportation status, eligibility and exceptions. Retains the current values.

    BUS ROUTE AND LOCATION

    SY080 BUS

    1/a checkbox X = yes Blank = no

    Retains the current route and stop values.

    CREDITS AND HONOR POINTS

    SY080 COPY-CRD

    1/a checkbox X = yes Blank = no

    Transfers credits and honor points to the student’s records at the new school.

    LINC Data Dictionary - System Administration Module Page 31

  • FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    SCHOOL EXCLUSIONS

    SY080 COPY-EXCL

    1/a checkbox X = yes Blank = no

    Transfers student’s exclusions to the new school.

    SP ED SERVICE SCHOOL

    SY080 COPY-SPSCH

    1/a checkbox X = yes Blank = no

    Transfers student’s Special Education service school

    TEACHER AND HOMEROOM

    SY080 COPY-T-H

    1/a checkbox X = yes Blank = no

    Transfers student’s teacher and homeroom

    GIFTED/TALENTED INDICATOR

    SY080 COPY-G-T

    1/a checkbox X = yes Blank = no

    Transfers student’s gifted/talented indicator

    TITLE I INDICATOR SY080 COPY-T-1

    1/a checkbox X = yes Blank = no

    Transfers student’s Title I indicator

    COMPENSATORY AID

    SY080 COPY-CAID

    1/a checkbox X = yes Blank = no

    Transfers student’s compensatory aid.

    YEAR END PROCESSING

    EXCLUDE SCHOOL FROM YEP

    SY080 YEP-EXCL

    1/a checkbox X = yes Blank = no

    Exclude this school from year-end processing.

    DO NOT COPY CURRENT COUNSELOR

    SY080 PURGE-COUN

    1/a checkbox

    X = do not copy information to new year

    If selected: The counselor (homeroom, teacher) on the current enrollment will not be applied to next year’s enrollment.

    DO NOT COPY CURRENT HMRM, TEACHER

    SY080 PURGE-T-H

    1/a checkbox X = = do not copy information to new year

    If a scheduling counselor (homeroom, teacher) has been assigned for the coming year, the system will use that information for the new enrollment. Other-wise no counselor (homeroom, teacher) will be assigned. If not selected: The counselor (homeroom, teacher) on the current enrollment will be used for next year if the student stays at the same school. When a student changes schools at year-end, the system always looks for a scheduling counselor (homeroom, teacher). If none is found, none will be assigned.

    DO NOT COPY LOCKER, COMBINATION

    SY080 PURGE-LOCK

    1/a checkbox X = = do not copy information to new year Blank = no

    Do not copy Locker, Combination to the next year’s enrollment

    DO NOT COPY GIFTED/TALENTED INDICATOR

    SY080 PURGE-G-T

    1/a checkbox X = = do not copy information to new year Blank = no

    Do not copy Gifted/Talented Indicator to the next year’s enrollment

    LINC Data Dictionary - System Administration Module Page 32

  • FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    DO NOT COPY TITLE 1

    SY080 PURGE-T1

    1/a checkbox X = = do not copy information to new year Blank = no

    Do not copy Title I indicator to the next year’s enrollment

    DO NOT COPY COMPENSATORY AID

    SY080 PURGE-CAID

    1/a checkbox X = do not copy information to new year Blank = no

    Do not copy Compensatory Aid to the next year’s enrollment

    DO NOT COPY TRANSPORTATION TYPE

    SY080 PURGE-TRAN

    1/a checkbox X = do not copy information to new year Blank = no

    Do not copy transportation type to the next year’s enrollment

    DO NOT COPY STATE EXCLUSION

    SY080 PURGE-STEX

    1/a checkbox X = do not copy information to new year Blank = no

    Do not copy State Exclusion to the next year’s enrollment

    DO NOT COPY SCHOOL START GRADE

    SY080 PURGE-GR

    1/a checkbox X = do not copy information to new year Blank = no

    Do not copy School Start Grade to the next year’s enrollment

    DO NOT COPY LEP INFORMATION

    SY080 PURGE-LEP

    1/a checkbox X = do not copy information to new year Blank = no

    Do not copy LEP information to the next year’s enrollment

    PURGE DISCIPLINE RECORDS

    SY080 PURGE-DISC

    1/a checkbox X = purge Purge discipline records during year-end processing.

    MEMBER CONFIDENTIAL INFO HISTORY

    SY080 CONFID-HIS

    1/a checkbox X = yes Blank = no

    Store the data in history during EOY processing.

    GRAGE RETENTION SCHOOL YEAR

    PURGE-F-YR 4/n School year not < 1990.

    Controls Grade History retention. 0000 saves all grades, future school year will remove all saved grades.

    DIRECTORY PATH TO LOCATION OF STUDENT PHOTO

    SY080 PHOTO-DIR

    50/a Database address of student photos

    URL FOR WEB BASED PHOTOS

    SY080 PHOTO-URL

    50/a URL address of student photos

    LINC Data Dictionary - System Administration Module Page 33

  • FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    FILE EXTENSION FOR WEB-BASED PHOTOS

    SY080 PHOTO-EXT

    3/a File extension for web-based photos

    SHOW ICUE DISCIPLINE REPORT

    SY080 ICUEDISP

    1/a checkbox X = yes Blank = no

    Show iCue Discipline Report

    NAVIGATION BUTTONS

    Button Screen Description

    Menu SY001 System Administration Menu

    Prev Screen Return to previous screen

    Reset Cycle CA305 Reset Cycle Days/ Calendar Periods

    LINC Data Dictionary - System Administration Module Page 34

  • SY211 - School Grade Table

    FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    *DIST SY011 DST-NBR

    4/n

    Your district number District number

    *SCH YEAR SY011 SCH-YR PREFILLED 4/a

    YYYY Calendar year when the current school year is complete.

    *SCHOOL SY011 SCH-NBR

    4/a Valid district school. School number.

    27/a display From SY010 Once the district number has been transmitted the district name will display to the right.

    ENROLLMENT AS OF

    2/n, 2/n, 4/n Date in format MMDDYYYY

    Display Grade Enrollment as of date specified.

    A/C/D 1/a A=add C =change D =delete Blank = no action

    Action maintenance field.

    LINC Data Dictionary - System Administration Module Page 35

  • DATABASE SIZE/TYPE VALID VALUES FIELD USAGE

    *GRADE SY011 GRDE

    2/a District defined. Two-character entry. (02=2)

    District grade code.

    *DESCRIPTION SY011 GRD-DESCR

    30/a District defined. The description or definition of a district assigned grade code.

    *STATE GRADE SY011 STATE-GRDE

    2/a State defined. State grade equivalent of the described grade.

    NEXT YR GRADE SY011 NXT-GRDE

    2/a Next year grade. The next progressive grade level after the grade described. Students are promoted to this grade at year-end.

    *PRINT GRADE SY011 PRD-GRD

    4/a School defined. Grade to be printed on reports.

    GRADE ENROLLMENT

    MALE/FEMALE 3/n display 3/n display

    System calculated Number of males, females and the total number of students enrolled in each grade.

    4/n display System calculated Total number enrolled in grade

    Next 2/a Grade or spaces Used for scrolling pages

    NAVIGATION BUTTONS

    Button Screen Description

    Menu SY001 System Administration Menu

    Return Return to previous screen

    LINC Data Dictionary - System Administration Module Page 36

  • SY219 - Error Message Table

    FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    A/C/D 1/a A=add C =change D =delete Blank = no action

    Action maintenance field.

    *ERR NBR SY019 ERR-NBR

    6/n Error number

    Error Message SY019 ERR-MSG

    50/a Error message

    Last Update SY019 MNT-DT

    MNT-INIT

    8/n display 3/a display

    Date displayed in the format Mm/DD/CCYY

    Last update date and operator’s initials who updated the message

    Next OR

    6/n 50/a

    Error number Or Error message

    Used for scrolling pages by error number or error message. Default is by error number.

    LINC Data Dictionary - System Administration Module Page 37

  • NAVIGATION BUTTONS

    Button Screen Description

    Menu SY001 System Administration Menu

    Return Return to previous screen

    LINC Data Dictionary - System Administration Module Page 38

  • SY221 - District Status Table

    FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    *DIST SY021 DST-NBR

    4/n

    Your district number District number

    27/a display From SY005 District name

    A/C/D 1/a A=add C =change D =delete Blank = no action

    Indicate action to update table.

    *DISTRICT SY021 DST-NBR-2

    4/n District number.

    *STATUS SY021 LOC-DST-ST

    1/a O = operating M = member N = non-member

    District status.

    Next 4/n District number or spaces

    Used for scrolling pages

    LINC Data Dictionary - System Administration Module Page 39

  • NAVIGATION BUTTONS

    Button Screen Description

    Menu SY001 System Administration Menu

    Return Return to previous screen

    LINC Data Dictionary - System Administration Module Page 40

  • SY230 - Staff Member

    FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    *DIST SY030 DST-NBR

    4/n Your district number District number

    *EMPL# SY030 EMP-NBR

    9/n District assigned. Staff ID or Employee number.

    STATE ID SY030.TCHR-STID 10/a State specific Employee’s state ID

    SEARCH At least 3 characters. Search for staff member name and employee number.

    LAST UPDATE SY030 MNT-DT

    MNT-INIT

    8/n 3/a

    Date displayed in the format MM/DD/CCYY

    Date record was last updated and the initials of the person who updated it.

    *LAST NAME SY030 LST-NME

    50/a Employee’s last name.

    *FIRST, MIDDLE SY030 FRST-NME

    20/a Employee’s first name and middle name or initial.

    LINC Data Dictionary - System Administration Module Page 41

  • FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    MAILING ADDRESS

    SY030 ADDR-LNE-1 ADDR-LNE-2

    27/a 27/a

    Street address (2 lines)

    Mailing address.

    SSN SY030 SSN

    9/a Employee’s Social Security Number.

    CITY SY030 CITY

    30/a City name.

    ST SY030 STATE

    2/a State abbreviation.

    ZIP SY030 ZIP-CD

    9/n U.S. Post Office Zip code for the mailing address.

    CERT/ LIC NBR SY030 CERT-NBR

    15/a No edits. Staff member’s license or certificate number.

    HM PHONE SY030 HM-AREA-CD

    HM-PHNE

    3/n 7/n

    Telephone area code. Telephone number.

    CELL PHONE SY030 CE-AREA-CD

    CE-PHNE

    3/n 7/n

    Cell phone area code. Cell phone number.

    GENDER SY030 GENDER

    1/a M = male F = female N = unknown

    Staff member’s gender.

    BIRTH MMDD SY030 BRTH-MMDD

    4/n MMDD Staff member’s month and date of birth.

    BIRTH YEAR SY030 BRTH-YEAR

    4/n CCYY Staff member’s year of birth.

    PROGRAM SY030 STAFF-PRG

    8/a District assigned. See SY282 Staff Program.

    Program that staff member is assigned to.

    SITE SY030 SITE

    2/a District assigned. See SY282 Staff Site.

    Site or type of site where staff member is assigned.

    EDUCATION PLAN SY030 EP-USER

    1/a M = Manager U = User Blank = no IEP (default)

    Manager or employee user in IEP program.

    GENERATION ID SY030 GEN-ID

    10/a Indicator to fix Info-Driver problem.

    LINC Data Dictionary - System Administration Module Page 42

  • FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    A/C/D

    1/a A = add C = change D = delete Blank = no action

    Action maintenance field.

    ASSIGNMENT DATES

    *BEGIN SY035 BEG-EMP-DT

    8/n MM/DD/YYYY Date this assignment began.

    END SY035 END-EMP-DT

    8/n MM/DD/YYYY Date this assignment ended.

    *SCHOOL SY035 SCH-NBR

    4/a District assigned on SY010.

    School number or abbreviated school name.

    *STAFF TYPE SY035 STAFF-TYPE

    3/a See SY231 for valid staff type codes

    Identifies a staff member type.

    DEPARTMENT SY035 DEPARTMENT

    4/a See SC280 for valid department codes.

    Department of study.

    ROLE SY035 ROLE-ID

    3/n Staff person’s additional role at a school. Use this field to specify a code for an additional role such as Asst. Principal.

    TYPE OF INSTRUCTION

    SY035 TYPE-INST

    2/a Valid code from SY282.

    The type of instruction provided to English learning students.

    TEACHER FUNDS SY035 TCHR-FUNDS

    2/a Valid code from SY282.

    Source of funds used for teacher.

    ASGN CODE SY035 ASSIGN-CD

    10/a District defined. Staff assignment code, teaching or non-teaching.

    ASGN PCNT SY035 ASGN-PCNT

    xxx.xxx/n 000.001-999.999 Percent of the employee’s time spent on this assignment.

    LANG OF INSTRUCTION

    SY035 INST-LANG

    3/n Valid language from CE230.

    Language of instruction provided English learner students.

    E-MAIL SY035 EMAIL

    40/a E-mail address.

    WORK PHONE X

    SY035 WK-AREA-CD

    WK-PHNE WK-EXT

    3/n 7/n 5/n

    Telephone area code. Telephone number. Telephone extension.

    LINC Data Dictionary - System Administration Module Page 43

  • FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    NEXT

    4/a If type & begin date appears in the NEXT field, there are more school assignments on another screen. To view those assignments, highlight INQ in the maintenance listbox and transmit.

    NAVIGATION BUTTONS

    Button Screen Description

    Menu SY001 System Administration Menu

    Prev Screen Return to previous screen

    Staff Addl Info SY233 Staff Additional Information Staff Credentials SY234 Staff - Credentials

    LINC Data Dictionary - System Administration Module Page 44

  • SY231 - Staff Type

    FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    A/C/D 1/a A, C or D Add, change or delete the record

    *STAFF TYPE SY031 STAFF-TYPE

    3/a Staff type code

    *DESCRIPTION SY031 STAFF-DESC

    15/a Staff type description

    NEXT 3/a Staff type or spaces Next Staff type code to start list from.

    NAVIGATION BUTTONS

    Button Screen Description

    Menu SY001 System Administration Menu

    Return Return to previous screen

    LINC Data Dictionary - System Administration Module Page 45

  • SY232 - Telephone Type

    FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    *DIST SY032 DST-NBR

    4/n

    Your district number District number

    27/a display From SY005 District name

    A/C/D 1/a A=add C =change D =delete Blank = no action

    Action maintenance field.

    *CODE SY032 PH-TYPE

    1/a District defined. Telephone type code.

    DESCRIPTION SY032 PH-TY-DESC

    30/a Telephone type description.

    *ABBREVIATION SY032 PH-TY-ABBR

    10/a District defined. Abbreviated telephone type description.

    LINC Data Dictionary - System Administration Module Page 46

  • FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    STATE CODE SY032 PH-ST-CD

    10/a State defined State code for telephone type

    LAST UPDATE SY032 MNT-DT

    MNT-INIT

    8/n 3/a

    Date record was last updated and initials of the person who updated it.

    NEXT 1/a Telephone code type to start list from

    NAVIGATION BUTTONS

    Button Screen Description

    Menu SY001 System Administration Menu

    Return Return to previous screen

    LINC Data Dictionary - System Administration Module Page 47

  • SY233 - Staff Additional Information

    FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    LAST UPDATE SY033 MNT-DT

    MNT-INIT

    8/n display 3/a display

    Date displayed in the format MM/DD/CCYY

    The last date that this record was updated and the initials of the person who updated it.

    *DIST SY033 DST-NBR

    4/n Your district number.

    District number.

    *TEACHER SY033 EMP-NBR

    9/n District assigned. Employee number.

    40/a display From SY230 Teacher name

    SEARCH At least 3 characters. Search for staff member name and employee number.

    LINC Data Dictionary - System Administration Module Page 48

  • FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    FORMER NAME LAST FIRST MIDDLE

    SY033 FLST-NME

    FFRST-NME FM-NME

    50/a 20/a 20/a

    Staff member’s former last, first and middle name.

    FTE STATUS SY033 FTE-STATUS

    3/n 100+ Staff member’s percentage of full time status.

    INSTRUCT SERVICES TO ENGLISH LEARNERS

    SY033 INST-SERV

    2/a Valid code from SY282, Instruct Services Eng Learners

    State authorized teachers, teachers in training and paraprofessionals (aides) providing instructional services to English Learners.

    EDUCATIONAL LEVEL

    SY033 ED-LEVEL

    2/a Valid code from SY282, Educational Level

    Staff member’s highest educational level.

    BACKDATED ATTENDANCE CORRECTION ALLOWED

    ATT-COR-OK 1/a checkbox X = Yes Blank = No

    When checked the teacher has rights to exceed backdated correction limit (but not the period lock limit). All attendance transactions after the limit are audited.

    YRS DEGREE EARNED

    SY033 DEGREE-YR

    4/n YYYY School year when degree was earned or GED requirements were met.

    HIRE DATE SY033 HIRE-DT

    8/n Staff member’s most recent hire date in the current district.

    YRS CURRENT DIST

    SY033 YRS-CURDST

    2/n 1-99 Total number of years of previous educational service in the current district prior to the most recent hire date.

    YRS OTHER DIST SY033 YRS-OTHDST

    2/n 1-99 Total number of years of educational service in other districts.

    EXIT DATE SY033 EXIT-DT

    8/n MM/DD/CCYY For a staff person no longer employed in the district, his/ her last day of employment.

    POSITION STATUS SY033 POS-STATUS

    2/a Valid code from SY282, Position Status

    Staff position status.

    HQ PROF DEV DATE

    SY033 HQPROFDT

    8/n High Quality Prof Dev Date

    NATIONAL BOARD CERTIFICATION

    SY033 NTBRDCERT

    1/a checkbox X = Yes Blank = No

    Whether staff member has national board certification or not

    LINC Data Dictionary - System Administration Module Page 49

  • FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    ETHNICITY CODE/ SUBCODE

    SY033 ETHN-CD

    ETHN-SUBCD ETHN-CD2

    ETHN-SUBC2 ETHN-CD3

    ETHN-SUBC3 ETHN-CD4

    ETHN-SUBC4 ETHN-CD5

    ETHN-SUBC5 ETHN-CD6

    ETHN-SUBC6

    1/n listbox

    2/n

    Defined on CE280 Ethnicity Codes and Sub Codes. Enter first character of the code on CE282 in the first field and the next two characters in the second field.

    ACTIVE/INACTIVE IND

    SY033 ACTIVE

    2/a Any Staff active/inactive indicator

    TERMINATION CODE

    SY033 TERMIN

    2/a Any Staff termination code

    ANNUAL SALARY SY033 SALARY

    6/n Any Staff annual salary

    NAVIGATION BUTTONS

    Button Screen Description

    Menu SY001 System Administration Menu Prev Screen Return to previous screen Staff Member SY230 Staff Member Staff Credentials SY234 Staff - Credentials

    Sys Admin Cd SY282 System Administration Miscellaneous Codes Table

    LINC Data Dictionary - System Administration Module Page 50

  • SY234 - Staff - Credentials

    FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    *DIST SY034 DST-NBR

    PREFILLED 4/n

    Your district number.

    District number.

    *EMPL# SY034 EMP-NBR

    9/n District assigned on SY230

    Employee number.

    40/a display From SY230 Teacher name

    SEARCH At least 3 characters. Search for staff member name and employee number.

    A/C/D 1/a A-add; C- Change; D- Delete; spaces - no action

    Action maintenance field.

    *SEQ# SY034 SEQNO

    2/n 0-99 Credential sequence number. This is the identifying number of the credential.

    LINC Data Dictionary - System Administration Module Page 51

  • FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    *TEACHING AREA SY034 TEACH-AREA

    4/a Valid code from SY282, Teaching Area

    This credential authorizes the teacher to teach in this teaching area.

    CREDENTIAL TYPE

    SY034 CRED-TYPE

    4/a Type of teaching credential held.

    DATE CRED EARNED

    SY034 CRED-ER-DT

    8/n MM/DD/CCYY Date credential was earned.

    CREDENTIAL NBR SY034 CRED-NBR

    12/a Credential number.

    LAST UPDATE SY034 MNT-DT

    MNT-INIT

    DISPLAY 8/n 3/a

    Date in the format Mm/DD/CCYY

    The last date that this record was updated and the initials of the person who updated it.

    NEXT 2/n Sequence number to start list from

    NAVIGATION BUTTONS

    Button Screen Description Menu SY001 System Administration Menu Prev Screen Return to previous screen Staff Member SY230 Staff Member Staff Addl Info SY233 Staff Additional Information

    Sys Admin Cd SY282 System Administration Miscellaneous Codes Table

    LINC Data Dictionary - System Administration Module Page 52

  • SY243 - Room Type Code Table

    FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    *DIST SY043 DST-NBR

    4/n Your district number.

    District number.

    2770/a display

    From SY005 District name

    A/C/D 1/a A=add C =change D =delete Blank = no action

    Action Maintenance field.

    *CODE SY043 RM-TY

    4/a District defined. Room type code.

    *ABBREVIATION SY043 RM-TY-ABBR

    15/a District defined. Room type abbreviated definition.

    LINC Data Dictionary - System Administration Module Page 53

  • FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    LONGER DESCRIPTION

    SY043 RM-TY-DESC

    30/a District defined. Longer, more complete room type description.

    NEXT 4/a Code number to start list from

    NAVIGATION BUTTONS

    Button Screen Description

    Menu SY001 System Administration Menu

    Return Return to previous screen

    LINC Data Dictionary - System Administration Module Page 54

  • SY250 - Note Types

    FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    NOTE TYPE SY050 NT-TYPE

    3/a Note type code.

    *NOTE DESCRIPTION (Header on Note)

    SY050 NT-DESCR

    30/a Note type description.

    *ASSOCIATED STRUCTURE

    SY050 NT-STR-ASC

    3/a Associated structure.

    Existing Note Types

    TYPE SY050 NT-TYPE

    3/a display Existing Note type

    *NOTE DESCRIPTION

    SY050 NT-DESCR

    30/a display Existing Note type description.

    LINC Data Dictionary - System Administration Module Page 55

  • FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    *ASSOC STRUC SY050 NT-STR-ASC

    3/a display Associated structure.

    MAINTENANCE DATE

    SY050 MNT-DT

    8/n MM/DD/YYYY Date this record was last updated.

    MAINTENANCE INITIALS

    SY050 MNT-INIT

    3/a Initials of person who last updated this record.

    Next Type 3/a Used for scrolling pages

    NAVIGATION BUTTONS

    Button Screen Description

    Menu SY001 System Administration Menu

    Prev Screen Return to previous screen

    LINC Data Dictionary - System Administration Module Page 56

  • SY255 - Notes

    FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    LAST UPDATE SY055 MNT-DT

    MNT-INIT

    8/n 3/a The last date that this record was updated and the initials of the person who updated it.

    PREV NOTE/ NEXT NOTE

    1/a checkbox X = Previous or next note exists

    Indicates there is a note preceding or following this note.

    NOTE DESCRIPTION

    62/a Identifies note based on note type. For example, the Note ID for a student is the student ID number and his full name.

    *DATE SY055 NT-DATE

    8/n MM/DD/YYYY Date when notes were written.

    KEYWORD SY055 NT-KWD

    10/a Keyword that identifies a note. You can compile all notes with the same keyword.

    LINC Data Dictionary - System Administration Module Page 57

  • FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    INITIALS SY055 NT-INIT

    3/a Initials of person who wrote the notes.

    *PAGE SY055 NT-PAGE

    2/n 1-99 Notes page number.

    KEYWORD INITIALS

    1/a radio button

    K = keyword I = initials

    Specify keyword to find a note by keyword or initials to fine one by initials. .

    LIST 52/a listbox Keyword or initials search.

    MORE 1/a push button

    Click on MORE to list more notes in the Listbox.

    BODY OF SCREEN SY055 NT-TXT

    65/a Note content. Text will wrap at the end of each line, even in the middle of words. Press the key to move to a new line at an appropriate point.

    PREV/NEXT/ADD NEW

    1/a push buttons

    Prev/Next used to scroll through pages, Add New clears note lines so that create a new page easier.

    NAVIGATION BUTTONS

    Button Screen Description

    Return Return to previous screen

    LINC Data Dictionary - System Administration Module Page 58

  • SY260 - SchoolView Publishing Rights

    FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    *DIST SY060 DST-NBR

    PREFILLED 4/n

    Your district number District number

    *SCHOOL SY060 SCH-NBR

    4/a District assigned. School number or abbreviated name.

    27/a display From SY010 Once the school number has been transmitted the school name will display to the right.

    A/C/D 1/a A =add C =change D =delete Blank = no action

    Action maintenance field

    *MODULE

    SY060 MOD-NME

    30/a Module name is entered by MAXIMUS and cannot be changed by districts or schools.

    LINC Data Dictionary - System Administration Module Page 59

  • FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    SY060 PAR-FLAG STU-FLAG CON-FLAG

    1/a checkboxes

    Parent Student Contact

    Select the person type(s) who will have access to information from this module on SchoolView. When a person type has not been selected by the district, the school will not be allowed to select the checkbox either.

    LAST UPDATE SY060 MNT-DT

    MNT-INIT

    8/n display 3/a display

    Date in the format MM/DD/CCYY

    Last date that this record was updated and the initials of the person who updated it.

    NEXT

    30/a If a module appears in this field there are more module listings on another screen. The module shown here appears on the first line of the next screen. Transmit to display the next screen.

    NAVIGATION BUTTONS

    Button Screen Description

    Menu SY001 System Administration Menu

    Prev Screen Return to previous screen

    LINC Data Dictionary - System Administration Module Page 60

  • SY261 - SchoolView Access Record Maintenance

    FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    LAST UPDATE SY061 MNT-DT

    MNT-INIT

    DISPLAY 8/n 3/a

    Date in the format MM/DD/CCYY

    The last date that this record was updated and the initials of the person who updated it.

    *DIST SY061 DST-NBR

    PREFILLED 4/n

    Your district number.

    District number.

    *SCH YR SY061 SCH-YR

    4/n YYYY Calendar year when the school year is completed. For example, 2002-2003 school year is entered as 2003.

    *USER TYPE SY061 USER-TYPE

    1/a listbox Contact Student Parent

    Type of person who has access to the student’s records.

    *ID NUMBER Family # or Student ID

    SY061 ID-NBR

    9/n Student ID from CE220 Family Number from CE010

    Student ID Number or Family Number if Head of Household.

    LINC Data Dictionary - System Administration Module Page 61

  • FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    40/a display From CE220/CE010 Student’s or family member’s name

    *SEQUENCE NBR SY061 SEQNO

    2/n Student Contact Seq HOH 1 or 2

    If person is Student Contact, use Student Contact Sequence. If Head of Household, use HOH number.

    STATUS SY061 STATUS

    1/a listbox Unused Used Disabled

    Status of person’s use of his or her access code. Once the person has logged on and specified a user name and password, the status is Used. Disabled means the person’s access to the log-on screen has been disabled.

    DATE CREATED SY061 CREATE-DT

    DISPLAY 8/n

    MM/DD/YYYY Date the Access Key and SY261 record were created.

    NAVIGATION BUTTONS

    Button Screen Description

    Menu SY001 System Administration Menu

    Return Return to previous screen

    View Access Key SY262 SchoolView Access Key

    LINC Data Dictionary - System Administration Module Page 62

  • SY265 - District Schools/State Schools

    FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    *DIST SY065 DST-NBR

    4/n Your district number.

    District number.

    DISPLAY 27/a

    From SY005 District name.

    LINC Data Dictionary - System Administration Module Page 63

  • FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    DIST TYPE SY005 DST-TY-A

    DISPLAY 2/a

    25/a

    01 = independent 02 = common 03 = special 05 = enhanced pairing 06 = intermediate 07 = charter outcome base school 50 = misc. coop 51 = secondary voc coop 53 = voc, spec ed coop 60 = dept of corrections schl 61 =educ dist 62 = Sec facil dist 70 = State academy DB; Arts 83 = service coop

    District type code and description

    *SCH YR SY065 SCH-YR

    4/a YYYY Calendar year when the current school year is complete.

    VIEW SCHOOL TYPE

    1/a radio button

    All Schools State Schools Public Nonpublic Elsewhere

    Select a school type.

    STATE RPT CYCLE 1/a radio button

    None EndYr Fall

    Display state school numbers as of a particular state reporting cycle.

    LIST SCHOOLS BY 1/a radio button

    Schl Number Schl Name

    Sort schools in the list by school number or their names.

    1/a checkbox Click on this data button to navigate directly to the SY010 School Record.

    DIST SCHL DISPLAY 4/a

    Defined on SY010 School number.

    CAT DISPLAY 1/a

    P = public N = nonpublic E = elsewhere From SY010

    School category.

    LINC Data Dictionary - System Administration Module Page 64

  • FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    NAME 27/a display From SY010 School name.

    TYPE DISPLAY 2/a

    K - kindergarten EL - elementary IM - intermediate Jr - Junior High/ Middle Sr - Senior High From SY010

    School type such as elementary or junior high.

    A/C/D 1/a A=add C =change D =delete Blank = no action

    Action maintenance field.

    STATE SCHL SY065 STATE-SCH

    7/a State-assigned. State school number.

    CLASSIF SY065 SCH-CLASS

    2/n State-assigned. See screen SY266.

    State classification such as Public Sr. High. Only public schools have state classifications.

    DESCRIPTION SY066 ST-CL-DESC

    DISPLAY 27/a

    State-assigned. State classification description.

    Next 4/a 27/a 7/a

    School Description State school

    Used for scrolling pages

    NAVIGATION BUTTONS

    Button Screen Description

    Menu SY001 System Administration Menu

    Prev Screen Return to previous screen School SY010 School Grade Table SY211 School Grade Table

    LINC Data Dictionary - System Administration Module Page 65

  • SY270 - Postal Permits

    FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    *DIST SY070 DST-NBR

    4/n Your district number.

    District number.

    27/a display From SY005 Once the district number has been transmitted the district name will display to the right.

    A/C/D 1/a A=add C =change D =delete Blank = no action

    Action maintenance field.

    *PERMIT# SY070 POST-PRMT

    8/n Post office assigned. Postal permit number.

    *PERMIT DESCRIPTION

    SY070 POST-P-DSC

    30/a District assigned. Description of the permit’s purpose. Example: Field trip notices.

    LINC Data Dictionary - System Administration Module Page 66

  • FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    *POST OFFICE NAME

    SY070 POST-OF1C

    25/a Post office that issued the permit.

    NEXT 8/n Permit number to start list from.

    NAVIGATION BUTTONS

    Button Screen Description

    Menu SY001 System Administration Menu

    Return Return to previous screen

    LINC Data Dictionary - System Administration Module Page 67

  • SY277 - Sub-Region/ Region Maintenance

    FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    *DIST SY077 DST-NBR

    4/n Your district number.

    District number.

    27/a display From SY005 Once the district number has been transmitted then the district name will display to the right.

    *SCH YR SY077 SCH-YR

    4/n YYYY Calendar year when the school year is completed. For example, 2002-2003 school year is entered as 2003.

    *REGION SY077 SCH-RGN

    4/a listbox Defined on SY282 Region.

    SEL CHECKBOX 1/a

    Checked = selected Select a sub-region and then choose a navigation button to display the school list in this region.

    LINC Data Dictionary - System Administration Module Page 68

  • FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    A/D 1/a A=add D =delete Blank = no action

    Action maintenance field.

    SUB-REGION SY077 SCH-SRGN

    4/a listbox Defined on SY282 Sub-region.

    NEXT 4/a Sub-region code to start list from.

    NAVIGATION BUTTONS

    Button Screen Description

    Menu SY001 System Administration Menu

    Prev Screen Return to previous screen

    Misc Codes SY282 System Administration Miscellaneous Codes Table

    School to Region SY281 School/Region and Sub-Region Maintenance

    LINC Data Dictionary - System Administration Module Page 69

  • SY281 - School/ Region and Sub-Region Maintenance

    FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    *DIST SY081 DST-NBR

    4/n Your district number.

    District number.

    27/a display From SY005 Once the district number has been transmitted then the district name will display to the right.

    *SCH YR SY081 SCH-YR

    4/n YYYY Calendar year when the school year is completed. For example, 2002-2003 school year is entered as 2003.

    *REGION/SUB-REGION

    SY081 SCH-RGN

    SCH-SRGN

    4/a listbox Defined on SY277/SY282

    Region or sub-region.

    A/D 1/a A=add D =delete Blank = no action

    Action maintenance field.

    LINC Data Dictionary - System Administration Module Page 70

  • FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    SCHOOL / SCHOOL NAME

    SY081 SCH-NBR

    4/a listbox Defined on SY010 The school code and name in corresponding region.

    SCHOOL TYPE SY010 SCH-TY

    DISPLAY 2/n

    Kindergarten Elementary Intermediate Jr. High/ Middle Sr. High from SY010

    The appropriate school type.

    UPD DWELL/ PRINT

    1/a push buttons Use to update and print school dwelling.

    NAVIGATION BUTTONS

    Button Screen Description

    Menu SY001 System Administration Menu

    Prev Screen Return to previous screen

    Misc Codes SY282 System Administration Miscellaneous Codes Table

    Sub-Reg to Region SY277 Sub-Region/Region Maintenance

    LINC Data Dictionary - System Administration Module Page 71

  • SY282 - System Administration Miscellaneous Codes Table

    FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    *DIST SY082 DST-NBR

    PREFILLED 4/n

    Your district number. District number.

    DISPLAY Once the district number has been transmitted then the district name will display to the right.

    LINC Data Dictionary - System Administration Module Page 72

  • FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    *TYPE SY082 CODE-TYPE

    10/a listbox CRETY = Credential Type ASGCD = Assignment Code EDLVL = Education Level INSER = Instruct services eng learners JOBCL = Job Classification POSST = Position Status STPRG = Staff Program SSITE = Staff Site TCHFD = Teacher funds TYPLN = Type Instruction Eng Learners TCHRA = Teaching Area SCSEC = School Security additional SCHRG = School Region SCHSR = School Sub-Region

    Code type.

    A/C/D 1/a A =add C =change D =delete Blank = no action

    Action maintenance field.

    *CODE SY082 CODE-NME

    10/a District defined. Code.

    *DESCRIPTION SY082 CODE-DESCR

    30/a District defined. Code description.

    ABBREVIATION SY082 CODE-ABBR

    15/a District defined. Abbreviated code description.

    STATE CODE SY082 STATE-CODE

    10/a Equivalent state code.

    NEXT 10/a If a code number appears in the NEXT field, there are more codes on another screen.

    NAVIGATION BUTTONS

    Button Screen Description

    Menu SY001 System Administration Menu

    Return Return to previous screen

    LINC Data Dictionary - System Administration Module Page 73

  • SY399 - Year-End Processing

    FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    *DIST 4/n Your district number.

    District number.

    27/a display From SY005 Once the district number has been transmitted then the district name will display to the right.

    CLEAR MEMBER LUNCH CODE

    SY075 CLEAR-LNCH

    1/a checkbox X = Yes, clear values

    Click on the checkbox to clear whatever value is currently in this field on each student’s new enrollment record.

    LINC Data Dictionary - System Administration Module Page 74

  • FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    PARAMETERS FOR CREATING NEW ENROLLMENT RECORDS USE LAST LOCATION:

    See Screen ST285. Last location where the student attended school.

    FOR PREVIOUSLY ENROLLED STUDENTS

    SY075 LL-PRE-ENR

    2/n Use this code for students previously enrolled in the district

    FOR STUDENTS TRANSFERRED WITHIN DISTRICT

    SY075 LL-EX-ENR

    2/n Use this code for students transferred within district

    FOR STUDENTS W/O PREVIOUS ENROLLMENT

    SY075 LL-NO-ENR

    2/n Use this code for students not previously enrolled in the district

    APPLY GRADSTD YEAR: SY075 USE-GSY

    4/n

    YYYY

    Add this Graduation Standard Year to the enrollment records of students enrolled in -

    FOR RECORDS CREATED IN STATE GRADE

    SY075 GSY-ST-GRD

    2/n State grade equivalencies are shown on SY211.

    the state equivalent grade shown in this field.

    USE AID CAT:

    WHEN CREATING NPUB ENROLL FROM YEP EFFECT G

    SY075 AID-CAT-G

    2/n System will assign this aid category to the new enrollment record when the student transfers to a non-public school.

    WHEN CREATING ELSE ENROLL FROM YEP EFFECT H

    SY075 AID-CAT-H

    2/n System will assign this aid category to the new enrollment record when the student becomes a resident student attending elsewhere.

    WHEN CREATING ELSE ENROLL FROM YEP EFFECT I

    SY075 AID-CAT-I

    2/n System will assign this aid category to the new enrollment record when the student becomes a student attending elsewhere as an enrollment options student.

    PARAMETERS FOR ENDING PREVIOUS ENROLLMENT RECORDS APPLY END STATUS FOR GRADUATING STUDENTS

    SY075 END-ST-GRA

    2/n Apply this End Status Code to graduating students.

    IN STATE GRADE SY075 GRAD-ST-GR

    2/n See ST211 for equivalent state grades.

    State grade of students who are graduating at the end of the current school year.

    APPLY END STATUS FOR NONGRADUATING STUDENTS

    SY075 END-ST-NON

    2/n Apply this End Status Code to the new enrollment records of students who are not graduating.

    LINC Data Dictionary - System Administration Module Page 75

  • FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    PARAMETERS FOR PROCESSING NONPUBLIC/ELSEWHERE STUDENTS NEW BEGIN ENROLL DATE

    SY075 BEG-ENR-DT

    8/n MM/DD/YYYY If you wish to include nonpublic and elsewhere students in district year-end processing enter a beginning enrollment date in this field. This step is necessary because no calendars exist for these students.

    EXCLUDE NPUB/ELSE STUDENTS FROM YEAR-END PROCESSING

    SY075 EXCL-NPUB

    1/a checkbox X = yes, exclude nonpublic and elsewhere students

    If you do not wish to include nonpublic and elsewhere students in year-end processing, click on this checkbox. Normally, nonpublic and elsewhere students are included. If you neither select the exclude checkbox nor enter ending and beginning enrollment dates, you will receive an error message.

    YEP END ENROLL DATE SY075 YEP-END-DT

    8/n MM/DD/YYYY If you include nonpublic and elsewhere students in year-end processing, enter a date in this field. An old (current year) enrollment record will be created for students with End Status 40 (enrolled on last day of school.) A new, upcoming-year enrollment record will be created for these students during year-end processing.

    CHECKLIST VERIFY FOR ALL SCHOOLS

    As you verify that all schools have completed each task, inquire into SY399 and check it off.

    NEW YEAR CALENDARS CREATED

    SY075 CK-NEW-CAL

    CHECKBOX 1/a

    X = yes, all schools have new, accurate calendars

    School terms must be defined on calendars before students can be enrolled for the new school year.

    CUMULATIVE LABELS, SCHOLASTIC RPTS AND TRANSCRIPTS

    SY075 CK-CUM-LBL

    CHECKBOX 1/a

    X = yes, all schools have labels, reports and transcripts

    Create cumulative labels with the report GRCUMLABEL and the year-end scholastic report with GRYENDRPT, both grade reporting reports.

    LINC Data Dictionary - System Administration Module Page 76

  • FIELD DATABASE SIZE/TYPE VALID VALUES USAGE

    COMPREHENSIVE ATTENDANCE REPORTS

    SY075 CK-ATCOMPR

    CHECKBOX 1/a

    X = yes, all schools’ reports are completed

    Create the comprehensive attendance report with the ATCOMPRE attendance report.

    TRANSFER OPTIONS SY075 CK-XFR-OPT

    CHECKBOX 1/a

    X = yes, all schools’ transfer options are accurate

    To comply with this requirement, select transfer options on Screen SY080 School Defaults

    GRADE TABLES SY075 CK-GR-TBL

    CHECKBOX 1/a

    X = yes, all schools’ grade tables are accurate

    Each school has an SY211 Enrolled Grade Table listing the valid grades taught at the school. Normally the table remains the same from year to year, but each school needs to verify that the table is correct and create a new one for the coming year if necessary.

    STUDENT NP EXCLUSIONS SY075 CK-NP-EXCL

    CHECKBOX 1/a

    X = yes, all schools have marked NP exclusions

    Select the NP (no pass) exclusion on the ST212 School Exclusions records of students who will not be promoted to the next grade. Students with NP excl