Symposium Handout Book

demonstrators & panelists

guide

2AAW Symposium Handout Book - Demonstrators & Panelists Guide

... on being chosen to represent the AAW at its next symposium, either as a demonstrator and/or panelist. As such, you will be featured in the Symposium Handout Book. Provided to every attendee, it has become the premier document for the event, featuring all things symposium:

HANDOUT BOOK CONTENT• A comprehensive profile of the

demonstrator (pg 3).• Demonstrator handouts (pg 5).• Abstract of the panel discussions

and profiles of the panelists (pg 7).

• Site logistics - Badging, concessions, navigating, floor plans, maps, vendors, and other logistics of the venue.

• The complete “grid” – the schedule of demonstrations and panel discussions, exhibitions, evening events, instant gallery, youth classes, special interest groups, evening events, spouse DIY events, etc.

• Safety tips.• Information about the AAW and

membership.• Acknowledgment of supporters

and volunteers.• Advertising.

WHERE DO YOU COME IN?Even if you have provided materials to the AAW home office in the application process, more information is needed from you for the Handout Book – now as a confirmed demonstrator and/or panelist. To help make this an easier process for you, please take a few moments to review the following requests and sample pages.

SUBMISSION INSTRUCTIONS for the Handout Book ...1. Email materials to aaw.sharon@

gmail.com OR2. Upload your files to dropbox.

com. First contact Sharon Bierman (aaw.sharon@gmail.com or 614-899-3755) for an invitation to a folder created just for your files and/or questions or assistance.

Do not submit these materials to the AAW. The Handout Book is produced by an AAW volunteer not affiliated with the home office.

Format• All text in a copy—paste-able

format, such as Word or .txt, indicating where the images are to be placed (example on pg 5). Do not submit PDFs or Apple’s Pages files.

• All images as separate high-resolution* JPG files, originals, not cropped, not resized, not color-corrected. Take the largest image your camera can produce and provide this original JPG image file, not inserted, placed, or embedded into a secondary program.

* High-resolution - Images suitable for print need to be of much better quality than images intended for the Internet or else they will appear pixellated. If you have questions, please ask first.

3 © American Association of Woodturners

D e m o n s t r a t o r B i o P a g e

For the Handout Book, please provide the following (SUBMISSION INSTRUCTIONS on pg 2):

CONTACT INFORMATIONThe purpose is for attendees to be able to spur

conversation and follow-up with you after the symposium.• Your name, as you formally

are known in the field and your nickname, if applicable, i.e., Rudolph and Rudy.

• Your city/town/province/country, as applicable

• Your phone number• Your email address• Your website URL

A WRITE-UP ABOUT YOURSELFApproximately 200-375 words. This may take many

forms – a bio, artist statement, background information, how you got started in woodturning, etc. The intent is to personalize who you are, substantiate your credentials to present, and pique the interest of attendees to attend your session. A laundry list of where you’ve exhibited or demonstrated will not be accepted for the Handout Book.

HEADSHOTA separate high-resolution* JPG image file clearly

showing your face. The purpose is for attendees to recognize you and be able to engage in conversation. These will not be accepted as your headshot (see TIP below):• An overall image of your shop with

you in it.• A profile image.• An image of you at the lathe with

your face hidden behind a face mask.

IMAGES OF YOUR WORK6-10 separate high-resolution* JPG image files that

showcase your body of work and substantiate your qualifications. These do not have to be specific to your demonstration. This is your opportunity to shine, gain a new following, and tempt attendees to attend your sessions.

1

2 3

4

Tip These are not suitable as “headshots” – we can’t discern your face.

Shop Profile Mask

4AAW Symposium Handout Book - Demonstrators & Panelists Guide

D e m o n s t r a t o r B i o P a g e s

5 © American Association of Woodturners

Draft layout, edited, formatted, returned to demonstrator for proofing and approval.

HANDOUTSHandouts allow attendees to follow along with your

demonstration, have a place to take notes, and have reference material to refer to after the symposium. Providing a handout also advances your career in the field. Headings that you could include are:• Tools and equipment• Materials, optimal woods• Design considerations• Step-by-step instructions• General procedures or processes• Internet resources for purchasing

supplies, books, or video training • Drawings or schematics with

dimensions

D e m o n s t r a t i o n H a n d o u t sFor your demonstration(s), please provide the following (SUBMISSION INSTRUCTIONS on pg 2):

ABSTRACTA paragraph of approximately 75-125 words, offering an

overview of your demonstration. The purpose of this summary is to clarify for the attendee what they will learn by attending your session.

QUALIFIERSAttendees will have a wide range of experience and a

variety of tools in their shops. Please let us know for each demonstration if it is ...• beginner-friendly.• minilathe-friendly.• presentation only.

6

7

5

Submitted Word document, indicating placement of images.

FAQs

I don’t have any layout software for producing a handout, but I can try to lay it out in whatever program I have.As you can see in the comparison below, please send plain text indicating where the images go. We’ll take it from there.

I already have an article reprint or handout(s) that are professionally formatted that I can submit.Assuming you won’t be violating copyright laws, please go ahead and provide them. They will not be printed in the Handout Book but may be added as a download in the symposium app. We may scan the first page as a graphic and provide the Internet URL link or bibliography entry where it can be obtained.

6AAW Symposium Handout Book - Demonstrators & Panelists Guide

D e m o n s t r a t i o n H a n d o u t P a g e s

7 © American Association of Woodturners

P a n e l D i s c u s s i o n s

The panel discussions continue to be quite popular, focusing on a particular topic and encouraging audience participation. For the panel discussions, please provide the following (SUBMISSION INSTRUCTIONS on pg 2):

MODERATOR• Abstract - Provide a 150-word

abstract that explains the nature of the discussion. Include theory, questions that will be answered, topics you’ll review, what attendees can learn, etc.

MODERATOR & EACH PANELIST• Your name, as you formally are

known in your field and your nickname, if applicable, i.e., Rudolph and Rudy.

• Your phone number.• Your email address.• High-resolution* headshot.• 3-4 high-resolution* images that

represent the topic.• A write-up about yourself of

85-100 words that explains your experience and why you are qualified to discuss the particular topic.

P a n e l D i s c u s s i o n P a g e s

8AAW Symposium Handout Book - Demonstrators & Panelists Guide

P a n e l D i s c u s s i o n P a g e s