SYFC Annual Report 2010/11

Swindon Youth for Christ ANNUAL REPORT 2010/11 Registered charity number 274402


Council of Reference: Rob Burles until Dec 10 Simon Stevenette Phil Baker Keith Tredget Liz Martin Executive Committee: Nick Lines - Chair Vicky Graham - Secretary Ken Moore - Treasurer until Sept 10 David Davison Jon Willson Anna Pope Richard Pope Full-Time Staff: Simon Halls – Director until Aug 10 Chris Priddy – Director from Jan 11 Luella Dodgson - Lead Schools & Youth Worker Tim Freeman – BIOS Project Manager from Sept 10 Part-Time Staff: Chris Davison – Centre Manager Students: Amy Cox first year CYM student Full Time Volunteers: Emily Twigg – Sept-Dec 10 Luke Maundrell – Sept 10-Mar 11 Brendan Rayson – from Jan 11 Independent Auditor: Chris Vaughan Bankers: Lloyds TSB & CAF Bank

Office Address: Postal Address: Bethesda Church Hall PO Box 2352 Malvern Road Swindon Gorse Hill Wiltshire Swindon SN2 1WE Wiltshire SN2 1AT Telephone: 01793 829795 Email: [email protected] www.syfc.org.uk


CONTENTS Organisation Details Page 1 Contents and Objects of The Organisation Page 2 Chair of Trustees & Director Reports Page 3 Schools Work Update Page 4 Highlights of the Year Page 5-6 Trustees Report Page 6-8 Financial Matters Page 9-15 1. OBJECTS OF THE CHARITY:

To advance the Christian faith for the benefit of young people in accordance with the statement of faith appearing in appendix 1 throughout the world and in particular (but without prejudice to the generality of the foregoing) in Swindon and its environs;

the advancement of the Christian faith mainly, but not exclusively by means of proclaiming Christian messages of an evangelistic and teaching nature throughout the world and in particular (but without prejudice to the generality of the foregoing) in Swindon and its environs;

to demonstrate, promote and encourage Christian values, including Dignity, Empowerment and Partnership to all young people throughout Swindon and its environs; the advancement of the education of children and young people through support and mentoring in schools, colleges and other educational establishments. Through lunchtime and after school clubs, street based youth work and other youth provision to develop their physical, mental and spiritual capacities, that they may grow to full maturity as individuals, and that their condition of life may be improved;

to relieve poverty and sickness thereby demonstrating the Christian faith by promoting overseas service, education, practical action and working with those affected, either directly or through relevant relief agencies.


Report for the Chair The Executive Committee of Swindon YFC is responsible for the direction, vision, mission and its implementation. We meet regularly for this purpose. Looking back over our last year (April 2010 to March 2011) as an Executive Committee, there are a many wonderful things I would want to thank God for specifically: ten years of fabulous work under the direction of Simon Halls, which came to an end when he left in July to work specifically in the Pinehurst community; the enthusiasm Richard and Anna Pope have brought as new members on the Executive Committee; the wonderful work done by Chris Davison to establish a new financial reporting structure that enables us to plan our finances well into the future and the willingness of Jon Willson to act as treasurer in the short term; the rapid growth of BIOS under the management of Tim Freeman; the development of schools work, now growing in Churchfields and Commonweal schools under the leadership of Luella Dodgson; all these are signs of the remarkable growth of God’s kingdom amongst young people in Swindon. Crowning all this, the fantastic appointment of Chris Priddy as our new director, who started in January 2011, has resulted already in an energetic sense of purpose and the beginnings of a renewed strategic vision. This has been a truly amazing year for the organisation, and I am so pleased to be leaving it in the hands of people far more able than myself as I step down after eight years as chair.

Rev. Nick Lines, Chair of Executive Committee

Directors Report 2010/11 was a year of celebration and change for SYFC. We gave thanks to God for our 60th Anniversary and celebrated the stories of all that God has done over the past 60 years and all the ways that he is continuing to powerfully use us right now, and we welcomed on board the BIOS pastoral care project which received full funding from the Peanuts Trust. We also said goodbye to our previous director Simon Halls after 12 incredible years of service to the organisation and after a 5 month gap welcomed Rev. Chris Priddy as our new Centre Director: “It is a real privilege to have been called by God at this time to take the organisation forward into the next phase of its life and to build on all that has taken place before me over such a long and dynamic history. God has done such incredible things through the work of SYFC over the past 60 years and I am so excited not only to see what God is going to do through us in the coming days, but also by the ways he uses us every day to transform and impact the lives of the young people we work with. During 2010/11 we’ve encountered young people praying in school playgrounds, learning and reciting John 3:16 to us, engaging with the school’s football mission team NOMAD, discovering their true self worth, improving their school grades from E’s to B’s, using their gifts to lead their peers in worship and beginning to attend churches, how exciting is all that, and that’s just a snippet of the stories we have to share!


I have also been hugely humbled by the support and generosity of our partners right across Swindon, without you we would be completely unable to fulfil our God given mission of taking the Good News relevantly to every young person in Swindon, a vision that has remained unchanged over the past 60 years and which is just as relevant today as it was when we began. Thank you, thank you, for your prayers, support and partnership.” Rev. Chris Priddy SYFC Centre Director 2. ACHIEVEMENTS AND PERFORMANCE 2.1 Schools Work Highlights Lunch Clubs - We have continued running weekly lunch time clubs in Churchfields, Commonweal, Nova Hreod, Swindon Academy, Kingsdown and supporting in Greendown. We have been reaching around 50 young people each week through lunch clubs alone.

Assemblies - We have delivered over 26 assemblies in Crowdy’s, Commonweal, Nova Hreod, and Swindon Academy on a variety of topics.

Respect Lessons - We have delivered 8 Respect lessons with Year 7 pupils in Greendown school. Lush Lessons - We delivered the LUSH programme to Year 9 and Year 11 pupils in Greendown exploring issues of relationships, friendships, sex and answering many questions posed by the young people.

Pre-Exclusion Work - Over the past year we have been facilitating a year 9 boys ASDAN lessons and have continued to support the Year 10/11 XL programme in Swindon Academy, working with those young people who are ‘at risk’. We also accompanied the Year 11 group on a residential to an outdoor education centre where young people developed new skills and gained confidence. It has been a privilege to work with these young and watch them grow.

Detached Work - We have continued to deliver detached work in Swindon Academy and Nova Hreod. We have also started detached work in Kingsdown School to compliment the Lunchtime Club we run there. Most weeks at least one group of young people approach us and ask us to pray with them. We have eagerly agreed and they have all instinctively bowed their heads!! We have prayed giving thanks for the good things in our lives, prayed that we would have a greater ability to trust people and prayed for one of their mum’s who was having an operation at the time. We are blown away that young people actually want to pray in the playground and excited by what they want to pray about.


2.2 Other Highlights New Director - On the 1st January 2011 we were very pleased to welcome Rev. Chris Priddy to the team as our new director. Chris was previously the Youth and Children’s minister at Upper Stratton Baptist Church so already had a good knowledge of the town and work of SYFC when he arrived. NOMAD mission week - We had the YFC national sports team- NOMAD with us for three weeks during the year. NOMAD travel around the UK with a 3m high and 9m diameter cage where they deliver Panna-football (a dutch style of football) lessons and skills. The team worked in Nova Hreod, Churchfields, Swindon Academy, Ridgeway and Greendown schools delivering PE lessons, PSHE, RE lessons and assemblies during their time with SYFC. They also ran events each week encouraging young people from the relevant schools to come and hear more about the team’s faith and life. BIOS – With funding from Peanuts Trust we were able to launch BIOS a pastoral care project working with young people in the community and through schools. Through BIOS we are committed to working with and positively changing the lives of children and young people living in the Swindon area, providing a support service which seeks to meet the specific needs of the young person and their family. BIOS are already working in 3 schools and running or supporting 6 community projects each week. 60th Celebration Day - On the 23rd March this year, staff, volunteers, young people, partners and church leaders came together to celebrate the 60th anniversary of Swindon Youth for Christ in style! The day included a gathering for church leaders, profiling Swindon YFC’s work, one church leader commented, ‘I never knew quite what a breadth of work you do. It’s fantastic.’ There followed an inspiring session for the SYFC Youth Forum, encouraging them to continue to help shape the future work and focus of SYFC and a vision sharing session for the SYFC Exec and Council of Reference. The day culminated in a fantastic evening celebration event for Christians of all ages from across the town, to celebrate and worship God for all that He has done in the lives of young people in Swindon. New Website Launch – Launched in March 2010. IMPACT - Young peoples’ worship event organised in partnership with churches from across the town. An event to encourage and excite young people in their faith. This years’ themes – New Beginnings, New Wisdom, New Love, New Shoes, New Pants. 'Impact is a great event and I love coming because the worship is amazing, the talks are really relevant and helpful and it reminds me how amazing God is!! and the games are amazing too!! I try not to miss an event but if I do I get all grumpy because I missed it!’ – Nicola


All together, in 2010/11 we had 8564 individual contacts with young people including 143 Lunch clubs, 43 Lessons, 26 Assemblies, and 67 hours spent on detached work! Between January and the end of March 2011 BIOS has been involved in 25 detached sessions, 23 centre based youth sessions, 40 small group sessions and had 68 1-1 sessions 3. STRUCTURE, GOVERNANCE AND MANAGEMENT Swindon Youth for Christ is a charitable organisation established in 1950. The charity is organised and governed under its constitution dated 15th October 2007 which sets out the objects and powers of the charity. Members (partners) support the aims of the organisation and are invited to the Annual General Meeting. Members elect the trustees these individuals make up the Executive Committee. 4. RECRUITMENT AND APPOINTMENT OF TRUSTEES The charity trustees are responsible for the strategic direction and policy of the charity. The trustees give their time freely and receive no remuneration or other financial benefits. The trustees seek to ensure that the needs of work are appropriately reflected through the diversity of the trustee body and seek to identify potential new trustees through the work they are doing. 5. INDUCTION AND TRAINING OF TRUSTEES Potential new trustees meet with the SYFC Director and/or Chair of Trustees. An overview of the charities work and the rights and responsibilities of being a trustee are provided at this meeting. The potential trustee is then invited to attend the next three Exec meetings as observers. After this the existing trustees formally vote on the suitability of each candidate as trustees and once accepted can thereafter function on the committee as co-optees. At the first Annual General Meeting following this, the members of the charity vote on whether to accept the co-optees as full trustees. Once they have become full members they attend monthly Exec meetings and are encouraged to participate and attend organisational events. 6. RISK MANAGEMENT The trustees have overseen a review of the major risks to which the charity is exposed. The trustees have assessed the charity’s main risk as a reduction in funding from all sources and a strategic plan has been put into place to deal with this issue. All other risks are reviewed regularly and procedures put in place to mitigate the risk to the charity. In addition to the above all prospective employees and volunteers undertake a Criminal Records Bureau check and references are taken up.


7. ORGANISATIONAL STRUCTURE The trustees meet together monthly and are responsible for all the strategic direction of SYFC and the activities undertaken by the charity. The day-to-day management of SYFC is delegated to the Director who is also responsible for ensuring that the team continues to develop skills and working practices in line with best practice. This is monitored through regular supervision meetings and annual appraisals which are carried out for staff at every level in the organisation. The organisation also has a Council of Reference from whom the Director and Trustees seek advice on vision and strategic and day to day matters. Swindon Youth for Christ consists of a vast base of people who are involved in many contrasting ways. We are almost completely dependent on our many partners and partner churches for funding and prayer support. Many volunteers and associates work with our dedicated staff to organise some fantastic youth events, lead Rock Solid Clubs, and to maintain a high level of high quality input into many of the local secondary schools. Others work tirelessly in administration and resourcing the team. We are very thankful to everyone who has contributed time, prayers and money to the work of SYFC over the past year; in doing so you have enabled many thousands of young people to become more aware of the Good News of Jesus Christ and the power it can have in their lives. 8. STATEMENT OF BENEFIT TO THE COMMUNITY As a registered charity, and in line with the requirements of Section 4 of the Charities Act 2006, the staff and trustees of Swindon Youth for Christ acknowledge that:

• Our work does have an identifiable benefit to those we work with. • These benefits are related to our aims. • These benefits are clear. • These benefits are not the cause of any detriment or harm. • The aims are appropriate to the beneficiaries and vice-versa. • The opportunity to benefit from our work is not unreasonably restricted

to geographical restrictions, or by the ability to pay any fees charged. • People in poverty are not excluded from benefiting from our work.

9. FINANCIAL REVIEW Against the backdrop of limited resources and insecurities over funding, it has continued to be difficult to plan or develop services. Nevertheless the charity, with the support of staff, volunteers and financial partners have generated a positive financial outcome for the period, with giving gradually rising towards the end of the financial year largely due to the generosity of individuals and churches responding to an urgent appeal.


10. PRINCIPAL FUNDING SOURCES Our main source of giving for general charitable purposes is from individuals and churches. Our regular giving had increased slightly over the year but our one off gifts have dropped off significantly and overall the general income has dropped by approx £6000 on the previous year. Our restricted giving from grants for specific projects has increased over the year as we have received funding to start new projects including BIOS. Our thanks go to Bristol Diocese Growth fund for funding a chaplaincy worker for Pinehurst, the Methodist Circuit and District for funding towards our volunteer work and Peanuts Trust for paying for the salary of our BIOS worker. 11. INVESTMENT POLICY The charity has no long term investments. All our money including any reserves is kept in the banking system. 12. RESERVES POLICY The Trustees have examined the charity’s requirements for reserves in the light of the main risks to the organisation. It has established a policy whereby the unrestricted funds not committed or invested in tangible fixed assets held by the charity should be if possible between 3 and 6 months of the core cost expenditure ie Salaries and redundancy payments which is equivalent to £6300 per month. The present level of unrestricted funds available to the charity of £18898 therefore reaches our minimum target but falls significantly short of the higher target level. Although the strategy is to continue to build reserves the Trustees are well aware that it is unlikely that the target range can be reached for at least five years. In the short term the Trustees have also considered the extent to which existing activities and expenditure could be curtailed should such circumstances arise. 13. PLANS FOR FUTURE PERIODS The charity plans to continue the activities outline in this document in the forthcoming years subject to satisfactory funding arrangements. The Trustees intend to continue focussing on developing additional sources of funding and maintaining the charity’s links with its partners and major grant donors, ensuring that the charity’s standard of service is maintained and improved to meet its beneficiaries and its donors requirements.


SWINDON YOUTH FOR CHRIST

STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31ST MARCH 2011

Note 2010 Unrestricted

Funds General

Restricted

Funds

Total

Total Incoming Resources 2 Incoming Resources from Generated Funds

Voluntary Income: Donations 59322 1040 60362 65750 Activities for Generating Funds: Fundraising 863 863 1457 Miscellaneous Income 13631 289 13920 2249 Investment Income 62 62 24 Incoming Resources from Charitable Activities

Grants 33555 33555 25883 ____ ____ _____ ____ Total Incoming Resources

£73878 £34884 108762 £95363

Resources Expended 3 Costs of Generating Funds Charitable Activities 71211 28546 9757 86837 Governance Costs 4279 4279 3266 ____ ____ _____ ____ Total Resources Expended £75490 £28546 £104036 £90103 Net Income/ Expenditure for the Year

(1612) 6338 726 5260

Transfers between Funds

(1201) 1201 - -

(2813) 7539 4726 5260 Fund Balances Brought Forward 21711 16519 8230 32970 ____ ____ ____ ____ Fund Balances Carried Forward £18898 £24058 42956 £38230



BALANCE SHEET AS AT 31ST MARCH 2011

Note 2010 CURRENT ASSETS Cash at Bank and in Hand

42956 38230

____

____

TOTAL ASSETS LESS CURRENT LIABILITIES

£42956 £38230

RESERVES Restricted Funds 24058 16519 Unrestricted Funds 18898 21711

_____

____ 4 £42956 £38230 The financial statements were approved by the trustees of the committee on 27th June 2011 and are signed on their behalf by: Richard Pope ) ) ) Trustees ) Vicky Graham )



NOTES TO THE FINANCIAL STATEMENTS

1. ACCOUNTING POLICIES

a) Basis of Accounting The financial statements have been prepared under the Historical Cost Convention and in accordance with the Standard of Recommended Practice, Accounting and Reporting by Charities (Revised 2005) and with the Financial Reporting Standard for Smaller Entities (effective April 2008)

b) Voluntary Income Voluntary income is received by way of donations and grants and is included in full in the income and expenditure account when received. c) Donations in Kind

The charity is fortunate in the level of support it receives from its volunteers. Without this voluntary support, considerable expense would be incurred. It is not thought meaningful or practicable to put a monetary value on the support but the committee is grateful to those who provide it. d) Grants Grants receivable and payable are included in the financial statements when received or paid. Where grants are received or made for a defined period any amounts relating to a period extending beyond the charity’s accounting date are deferred. e) Restricted and Unrestricted Funds The financial statements distinguish between restricted and unrestricted funds. The former are received from donors and are subject to restrictions on the purposes for which they may be used. Unrestricted funds are those where there are no externally imposed restrictions. They include those freely available to the charity for expenditure or appropriation to reserves for internally designated purposes. f) Resources Expended Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates: - Costs of generating funds comprise the costs associated with attracting voluntary income. - Charitable expenditure comprises those costs incurred by th charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and


those costs of an indirect nature necessary to support them. - Governance costs include those costs associated with meeting the

constitutional and statutory requirements of the charity and include the audit fees and costs linked to the strategic management of the charity.

- All costs are allocated between the expenditure categories of the SoFA on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, others are apportioned on an appropriate basis e.g. floor areas, per capita or estimated usage as set out in Note 3.

h) Restricted Funds The charity’s restricted funds have the following purposes:

(i) Church Urban Fund Fund to conduct work at the Swindon Academy. (ii) Volunteers Funds devoted to paying expenses for volunteers. (iii) Inspire

Work with girls. (iv) Bristol Diocese

Chaplaincy work within the Pinehurst area in Swindon. (v) Noise Social Action Projects. (vi) Impact Funds to defray the costs of Impact event expenditure. (vii) School Assemblies

Fund to deal with expenses arising from conducting assemblies. (viii) NOMAD Fund connected with Mission weeks. (ix) Peanuts Trust Fund to cover BIOS worker salary. (x) Pray for Schools

Fund to cover costs of “Pray for Schools” events. (xi) BIOS

Fund for expenses incurred through the BIOS project.




2. INCOMING RESOURCES

General

Church Urban Fund

Volunteers

Inspire

Bristol

Diocese

Noise

Impact

School

Assemblies

NOMAD

Peanuts Trust

Pray For

Schools

BIOS

Total

2010 Total

Incoming Resources from Generated Funds

Voluntary Income: Donations 59322 1040 60362 65750 Activities for Generating Funds: Fundraising 863 863 1457 Miscellaneous Income 13631 289 13920 2249 Investment Income 62 62 24 Incoming Resources from Charitable Activities

Grants: Church Urban Fund - 2500 Bristol Diocese 17667 17667 19433 Volunteers (Methodist Circuit) 2736 2736 3200 Impact 1000 1000 350 Simon’s MA - 400 Nomad Mission 2017 2017 - Noise 135 135 - Peanuts Trust 10000 10000 -

____ _ ___ _

____

__

___ _ ___

____ __ ___ _____ ____

£73878 £- £2736 £- £17667 £135 £1000 £- £2017 £10000 £289 £1040 £108762 £98363




3. RESOURCES EXPENDED

Basis

Of Allocation

General

Church Urban Fund

Volunteers

Inspire

Bristol

Diocese

Noise

Impact

School

Assemblies

NOMAD

Peanuts Trust

Pray For

Schools

BIOS

Total

2010 Total

Costs directly allocated to activities Staff Costs Direct 54503 8273 9744 72520 65056 Staff Expenses Direct 3530 3530 4359 Volunteer Expenses

Direct 4738 4738 3217

Partner Expenses Direct 222 222 29 Office Expenses Direct 8750 543 410 666 198 353 10920 11830 Administration Costs

Direct 4279 4279 3266

Support Events Direct 126 3218 91 3435 205 Schools Work Direct 133 312 445 893 Youth Programmes

Direct 1473 1473 1247

Miscellaneous Direct 2474 2474 1 ____ __ ____ _ ___

__

__

__

___ ___

__ __ _____ ____

£75490 £543 £4738 £- £8273 £410 £666 £312 £3218 £9744 £289 £353 £104036 £90103




4. ANALYSIS OF MOVEMENT OF FUNDS Balance

1st April 2010

Net Incoming Resources

Transfers between Funds

Balance 31st March

2011 Restricted Funds Church Urban Fund 543 (543) - Volunteers 3884 (2002) 1882 Inspire 600 - 600 Bristol Diocese 9474 9394 18868 Noise 322 (275) 47 Impact 569 334 903 School Assemblies 1127 (312) 815 NOMAD - (1201) 1201 - Peanuts Trust - 256 256 Pray for Schools - - - BIOS - 687 ___ 687 £16519 6338 £1201 24058 Unrestricted Funds Reserve 1000 1000 General Fund 20711 (1612) £(1201) 17898 £21711 £(1612) £(1201) £18898 Total Charity Funds £38230 £4726 £- 42956




5. ANALYSIS OF ASSETS BETWEEN FUNDS Restricted

Funds Unrestricted

Funds Current Assets 24058 18898 ____ ____ Total Net Assets at 31st March 2011 £24058 £18898

6. STAFF COSTS

The average number of persons employed by the charity during the year was 4 and the aggregate payroll costs for the year amounted to £72520.

No employee was in receipt of remuneration in excess of £60000 during the year.

Aggregate payroll costs are analysed as follows:

Gross Salaries 62251

Employer’s National Insurance 5037

Pension Contributions 5232

£72520

The average number of full-time equivalent employees of the charity was 4 analysed as follows:

Church Work 3.5

Administration 0.5

4.0

During the year no expenses were paid to any trustees of the charity.

7. OPERATING LEASE COMMITMENTS Annual Commitments under Operating Leases Land And

Buildings Land And Buildings

Expiring within one to three years £5000 £5000

8. CONTROL The charity company is controlled by its trustees. No individual exercises overall control.

Documents

SYFC Annual Report 2010/11