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Sweet Briar CollegeAugust 8, 2012
Founded in 1976 – Office located in Forest, Va.
17 Member schools, including three associate members(Catholic: football; Greensboro: swimming; Notre Dame of Maryland: swimming)
Bridgewater College – Bridgewater, Va.
The Catholic University of America – Washington D.C. (Associate Member)
Eastern Mennonite University – Harrisonburg, Va.
Emory & Henry College – Emory, Va.
Greensboro College – Greensboro, N.C. (Associate Member)
Guilford College – Greensboro, N.C.
Hampden-Sydney College – Hampden-Sydney, Va.
Hollins University – Roanoke, Va.
Lynchburg College – Lynchburg, Va.
Notre Dame of Maryland University – Baltimore, Md. (Associate Member)
Randolph College – Lynchburg, Va.
Randolph-Macon College – Ashland, Va.
Roanoke College – Salem, Va.
Shenandoah University – Winchester, Va.
Sweet Briar College – Sweet Briar, Va.
Virginia Wesleyan College –Virginia Beach, Va.
Washington and Lee University – Lexington, Va.
Conference Office Staff Brad Bankston – Commissioner J.J. Nekoloff – Assistant Commissioner/SID Mollie Robertson – Director of Championships/Assistant to the Commissioner
Officers of the Conference President – Joanne Renn (VWC) President-Elect – Jeff Burns (R-MC) Past-President – Dave King (EMU) Presidential Rep. – Mike Maxey(RC)
Conference Structure Presidents Executive Council – three members Presidents Council AD Executive Council – three members Board of Directors – ADs Sport Committees – each head coach
Baseball – Greg Walls Men’s Basketball – Gregg Bennett Women’s Basketball – Vickie VanKleeck Field Hockey/Women’s Lacrosse - Chip Rogers Football – Steve Fleshman Softball – Corkey Oliver Volleyball – BJ Willard
Supervisors assign officials. The officials are paidthrough the ODAC office.
Sport SponsorshipThe ODAC sponsors 23 sports(13 women, 10 men), including:
Baseball Men’s and Women’s
Basketball Men’s and Women’s Cross
Country Field Hockey Football Men’s and Women’s Golf Men’s and Women’s Lacrosse Equestrian
Softball Men’s and Women’s Soccer Swimming (Women) Men’s and Women’s Tennis Men’s and Women’s Indoor
Track and Field Men’s and Women’s Outdoor
Track and Field Volleyball
Baseball - Wilson Men’s Basketball – Anaconda: The Rock Women’s Basketball - Wilson Football – Wilson Men’s and Women’s Soccer – Brine Softball – Worth Tennis – Wilson Volleyball - Molten
Neutral Sites (5 championships) Men’s and Women’s Basketball – Salem Civic Center (Salem, Va.)
Baseball – City Stadium (Lynchburg, Va.)
Softball – Moyer Sports Complex (Salem, Va.)
M&W Golf – Currently at Bay Creek (Cape Charles, Va.)
Swimming – Greensboro Aquatic Center (Greensboro, N.C.)
The rest of the sport championships are hosted at the highest seed or they are on a pre-determined rotating site schedule.
• The Board of Directors set all championship game times:Weekend Single Game – 2:00pmMid‐Week Single Game – 3:30pm
*If agreeable – Mid‐week or weekend single game at night – 7:00pm• Hosting Multiple Championship Events on the Same DayThe ODAC office will determine the championship game times after consulting with the host and visiting team director of athletics. The conference office will consider the following criteria (in rank order) when establishing times.
• Number of games (1/2/3 possible)• Availability of Lights• Missed class time• Travel Distance of visitors (attempt to avoid overnights)• Assigned times in the specific sport guidelines• Host Staffing (other events on campus – championships should take priority)
Since the fall of 1993, the ODAC has hosted 66 NCAA Championships in conjunction with the City of Salem.
Sports represented include – years continued:
Football - 2012
Men’s Basketball – 2013
Softball
Baseball
Women’s Lacrosse
Volleyball
All-ODAC: Athlete of the Year, Rookie of the Year, Coach of the Year, ODAC/Farm Bureau Insurance Scholar-Athlete of the Year. First, Second and Third teams, as determined by the top vote getters through the individual sport all‐conference voting process for each sport.
ODAC/StellarOne Sportsmanship: Each coach selects an athlete who has exhibited sportsmanship on the field and behind the scenes. Each school competing in the sport has a representative.
All-Tournament: Each sport has its own policy to determine honoreesAll-Academic: 3.25 grade point average for the academic year
Commissioner’s Cup (Men’s, Women’s, Overall): Points are based on regular season standings in team sports and championship team finishes in individual sports. Each institution has a total number of possible points they can collect based on their individual sport sponsorship. The total number of points earned is then divided by the total number of possible points in order to come up with a ranking for each institution.
Doc Jopson and Marjorie Berkley Awards: Scholar-Athletes of the Year: Awards are given each spring to member college seniors and conference sport participants who exhibit the highest athletic, academic, and extracurricular achievements.
The primary purpose of the ODAC SAAC is to serve as a representative body of conference student-athletes regarding all matters related to the conference. Committee members shall act as liaisons between conference student-athletes and the ODAC Board of Directors. The group meets annually; twice in 2012-13 (fall and spring).
2012-13 Initiative: ODAC SAAC is continuing its partnership with Special Olympics Virginia as part of the NCAA III SAAC Initiative set forth over a year ago.
Audrey Hester (RMC) is a rep to the national SAAC.
Home of the ODAC on the Internet: www.odaconline.comFacebook Page: www.facebook.com/odacathleticsYouTube: www.youtube.com/odac1976Twitter: @odacathletics; @odaccomm
• Daily Updates
• Up-to-date Championship Information
• Statistics
• Administrative Forms (Conference Manual is located here with individual sport guidelines)
NCAA Informationwww.ncaa.orgDivision III homepage:
http://www.ncaa.org/wps/wcm/connect/public/NCAA/Division+III/DIII+landing+page
www.ncaa.comhttps://web1.ncaa.org/LSDBi/exec/homepageDivision III Identity Initiative Video:
http://www.facebook.com/video/video.php?v=337409548829
Playing and Practice SeasonsOut of Season Contact
Principle Governing Playing and Practice Seasons Regulations
Regulated to minimize interference with academic programs of student-athletes.
NCAA Bylaw 17.01.1
What is an Athletically Related Activities ?
Defined in Bylaw 17.02.1.1.
List of 11 items.Items in list are permitted ONLY during declared playing season.So, what about the rest of the year?
What is NOT anAthletically Related Activities ?
These things are permitted at any time of year:
Administrative meetings.Fundraising with no athletics
involvement.Voluntary activities – more later.
Traditional/Regular Season
Day OffAt least one day off required per
week – when classes are in session.
Day Off - QuestionMonday is the day off for baseball student-
athletes. The coach and players routinely work on the baseball diamond during that day to prepare for the mid-week game.
Is this permissible?
Day Off - QuestionMonday the day for football. On Monday
afternoon your starting QB stops by and has a question about film. What do you do?
ContestsQuestions:What is a
scrimmage, exhibition, practice-scrimmage, or exhibition-scrimmage?
Can I publicize the event?
Can I keep score?
New Legislation:Consistency of terms.No prohibition
against official scoring – any sport.
No prohibition against publicity – any sport.
Do not need to adhere to playing rules.
Case StudyVWC’s women’s lacrosse team wins the
ODAC championship and qualifies for NCAA’s. There is a 2 week break before NCAA’s start so they schedule a game in between. Ok?
Non-Traditional Season
Nontraditional SegmentMultiple Teams/One SportHow do I conduct my nontraditional segment
if I have a varsity and junior varsity program?Nontraditional segment limitations apply to
all levels (e.g., freshman, junior varsity, varsity) in a sport.
Question I conduct each week of my baseball fall
season as follows:Pitchers and catchers practice on Monday
and Thursday.Rest of team practices on Tuesday,
Wednesday and Friday. Is this permissible?
The Rest of the TimeOut of season….
Four Keys to Off-Season Success
Case Study
Our basketball coach is a certified strength and conditioning coach. Can he conduct workouts for his team then year round?
The Four Steps of Voluntary…In order for any athletically related activity to be considered "voluntary," all four of the following conditions must be met:
1)Student-athlete must not be required to report back.
2)The activity must be initiated and requestedsolely by the student-athlete.
3)The student-athlete's attendance and participation in the activity may not be recorded.
4)The student-athlete may not be subjected to penalty if he or she elects not to participate in the activity.
Question
Hampden-Sydney College has a weightlifting club, which is advertised on the campus calendar. The club is run by the football coaches out of season and the club’s workouts and the football out-of-season workouts are identical. The weightlifting club is made up of primarily football players, but all of the football players do not participate. Permissible?
Question
A W&L men’s tennis student-athlete asks his coach for a paid lesson outside the declared playing season. The coach generally provides lessons are open to all students and anyone in the community at the same rate.
Question
May a student-athlete have a "voluntary" paid lesson from his or her coach outside the declared playing season, even if lessons are open to any individual in the community at the same fee rate?
QuestionMay the Roanoke assistant basketball coach participate in intramural volleyball if three of her student-athletes are also participating?
QuestionSix basketball players from one team play together in a summer league. The games are played at a YMCA near campus. Is it permissible for the coach to observe these games?
Questions??Come up with 1 or 2 of your own case
studies…
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Social MediaSocial media platforms
External social media.o Examples: Twitter, Facebook, YouTube.
Institutional social media.o Examples: Blogs, alerts, videos.
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Social Mediahttp://youtu.be/ZQzsQkMFgHE
Rules Refresher General rule.
o May not use social networking sites to communicate with PSAs.
Exception.o May use social networking websites if:
o General public may belong to group;o PSA must have ability to decline receipt or
unsubscribe; ando Content must be same for all and be general in
nature.
Bylaws 13.02.11 and 13.02.11.346
General Information General information is any information that
is:o Not a solicitation to attend the institution;
ando Does not include the name(s) of any specific
PSA.
Anything else is considered general information.
Official interpretation 3/25/11, Item No. 13-d
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Social Media – Verdict?Roanoke men’s soccer has a personal
Facebook page.
Guilford women’s soccer has a twitter account – the women on the team do the tweeting.
Shenandoah men’s lacrosse posts a video from its summer camp on it’s Facebook page.
Content Examples – Verdict? Yes! @IcandunkVA signed to be an EMU
Royal today. Final Four, here we come!
Rainy forecast for the weekend. Hope the baseball games are not delayed.
High School Seniors: Check out E&H’s new football stadium. Best in the ODAC which is why you need to come here!
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Content Examples – Verdict? Thanks @soccerplayer201 for visiting
campus yesterday. Great to see you. Call with any questions.
Dr. Todd is on the road to the Special Olympics event where he will be speaking at 3 p.m. #DIVISION3
Lines painted, pregame music on, hot dogs cooking…let’s get started! Go Generals!
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Content Examples – Verdict?Locker room was just re-painted. New lockers
installed next here at Macon.
Impressive performances on the first day of preseason, the Eagles are definitely going to be contenders this year! #ODACCHAMPS
Dan just broke the state high school record. Hopefully he will be in a Hornet uniform next year!
Questions??
Tina Hill, Director of AthleticsRandolph College
TransfersPermission to contact – general rule.
Permission to contact – self-release.
Determining transfer status.
General transfer rule.
Determination of year in residence.
Transfer exceptions.
Permission to Contact:General Rule
An athletics staff member or representative of athletics interests shall not make contact with the student-athlete of another four-year collegiate institution, directly or indirectly, without first obtaining written permission.
Written permission may be granted by: The first institution's athletics director or
designee; or The student-athlete, if the student-athlete
attends a Division III institution.
Permission to Contact:Self-Release
A Division III student-athlete may grant his or her own written permission to contact another Division III institutions about a potential transfer.Division III to Division III transfers only.Form is posted on the NCAA Web site. Student-athlete does not need to inform original
institution.
Permission to Contact:Self-Release
Permission to contact will remain valid for 30 days and remains private during this period.
Extension of 30 days may be granted but no requirement to keep private during the extension.
After the 30-day privacy window has expired on a student-athlete’s self-release form, is it permissible for the institution that received the self-release form to notify the student-athlete’s coach about the communication?
Answer: No.
The only way an institution may notify another institution that a student-athlete has issued a self-release is if:
The student-athlete has granted permission for that notification to occur by checking the box near the end of the self-release form;
The student-athlete has notified the institution in receipt of the form that he or she has decided to transfer to that institution; or
The student-athlete has issued a second self-release to the same institution.
Determining Transfer Status
A student-athlete is a transfer if he or she transfers from a collegiate institution after meeting any of the following conditions at that institution: Full-time enrollment and attended class; Full time in night school; Attendance at a branch school that conducts
athletics programs (not a transfer if going to branch to parent institution);
Reported for a regular-squad practice; or Practiced or competed while enrolled part
time.
General Transfer Rule
Must complete one full academic year of residence at the certifying institution before being eligible to compete unless the student satisfies the applicable transfer requirements or receives an exception.
General transfer rule is applicable to all divisions.
All transfer analysis starts from here!!
Transfer Regulations
• No one-time transfer exception.• If previously practiced or competed…
Must have been academically AND athletically eligible at previous institution.
• If never previously used a season of participation…Immediately eligible.
Transfer RegulationsCase Study:
Kelly transferred from a Division II institution where she participated in basketball for one season.
She is in good academic standing and participated in two contests at the Division II.
Kelly transfers to a Division III institution for the start of the spring term.
Transfer Regulations
Answer: Kelly is immediately eligible under the Division III transfer exception.
Bonus Question – Can Kelly compete immediately upon transferring?
Transfer RegulationsAnswer: Yes.
Even though Kelly participated in two contests so far this season, the prohibition against competition in year of transfer does not apply to Division III.
Transfer Regulations
• No graduate student exception.May not participate as a
graduate student at an institution other than the student-athlete’s undergraduate institution.
There are limited exceptions to this through waivers – but very few are granted.
Transfer RegulationsCase Study:Admissions Counselor calls you in October to
tell you about a transfer interested in playing on your team in January.
They ask you to contact this prospect and encourage them to transfer.
Is this permissible?
Transfer Regulations
Answer: NO
Athletics must have received either written permission from the original institution or you have received a self-release form if transferring from a Division III institution.
Transfer RegulationsA current player on your team comes to you to
express their interest in transferring to another ODAC member school.
May you withhold this student from contacting your opponent about the possible transfer?
Transfer Regulations
Answer: NO
The student may submit a self-release without your knowledge.
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2012 ODAC Coaches OrientationTina Hill, Director of Athletics
Randolph College
General eligibility and related requirements (NCAA Constitution 3.2.4.8; NCAA Bylaws 14.1 and 17.1.5).
Seasons of participation: 10-semester/15-quarter rule (Bylaw 14.2).
How the simple turns into the not so simple.
Overview
• Mandatory Medical Exam.
– New student-athletes (SA): exam or evaluation administered or supervised by physician.
– Within 6 months prior to participation.
– Continuing SAs: need updated history within 6 months prior to participation.
– Institutional medical staff may administer history update.
Bylaw 17.1.5
Preseason - Requirements
• Other applicable paperwork is administered as follows:
– SA Statement: prior to competition.
– Drug-Testing Consent: prior to competition.
– International SA: prior to participation.
– HIPAA/Buckley: prior to participation.
Bylaw 14.1
Preseason - Requirements
Preseason – Case Study• Signed all Bylaw 14.1 paperwork prior to
participation.
• Received medical exam 6 months prior to participation.
• Was never certified as having insurance prior to tryouts.
What happens?
Preseason -
Institutional violation. No SA eligibility impact.
Practice eligibility: full-time program of studies toward baccalaureate or equivalent - degree seeking by institutional definition.
Competition eligibility: full-time AND not less than 12 hours (regardless of institutional full-time definition).
Full-Time Enrollment
• Degree-seeking:– Permissible : enrolled in major and not all 12 hours
count toward major.– Impermissible: enrolled in just a minor (unless
minor required for degree).
• Enrolled:– Registered and matriculated.– Attending the class and/or registered and class has
not yet commenced or has concluded (e.g., quarter class at semester school).
– Impermissible: withdraw and considered full time for FTE purposes (e.g., financial aid; room and board).
Full-Time Enrollment
Full-Time Enrollment – Case Study• Volleyball SA.
• Starts fall semester at 14 credits.
• Withdraws from 3-credit class in October –institutional withdraw date.
• Institution still considers her full time.
What happens?
Full-Time Enrollment -Is volleyball still in season?
Attending class vs. full time consideration for administrative purposes.
Options – competition; practice.
Drop effective when official per institutional policies and procedures.
Add effective when approved by appropriate department head (or designee) and submitted to registrar.
Bylaw 14.1.8.1.1
Add/Drop
Institutions that have required nontraditional terms (e.g., short term, May term) still need to satisfy 12- hour competition requirement.
No concerns with practice if institution considers the term full time and SA is enrolled as full time.
Short Term/May Term/_____ Term
1. Before initial enrollment – practice or competition.
2. Between terms – practice or competition.
3. Graduate program – practice or competition.
4. First five days of classes – practice only.
Bylaw 14.1.8.1.6
Exceptions to Full-Time
5. Final Semester/Quarter – practice or competition.
Applicable to a baccalaureate or graduate program.
Institution certifies taking what’s needed to complete degree requirements – no minimum.
Exceptions - Final semester/quarter.
5. Final Semester/Quarter – practice or competition.
Permissible: SA pursuing another major degree.
(Official Interpretation 5/19/1994)
Impermissible: satisfying degree requirements and taking only minor applicable credits (unless minor required within degree program).
Exceptions - Final semester/quarter.
• SA completes degree per normal schedule– eligible for championships that begins within 60 days after end of term. Beyond 60 days needs an AIS waiver.
• However…if graduates in less than 4 consecutive years, SA may compete in championships that begins more than 60 days beyond end of term. SA may also practice.
Exceptions - Final Semester/Quarter.
Basketball student-athlete completes his/her course work at the end of the fall semester (December, 2012)
Is the athlete eligible for competition past the fall semester if the championship for that season is slated for February (2013)?
Yes – based on NCAA by-law 14.1.8.1.6.3.1
Case Study
An SA gets the first 10 full-time semesters or 15 quarters of enrollment in a collegiate institution to use four seasons of participation.
For NCAA purposes, all international institutions are considered four-year collegiate institutions.
Bylaws 14.2 and 14.2.2
Seasons of Participation
• An SA triggers use of a semester or quarter by:
– Attending class; and
– While officially registered as a full-time student.
• Dropping to part-time status after enrolling full time does not “save” the term from being included.
Bylaws 14.2, 14.2.2 and 14.2.2.1
Seasons of Participation
• A season of participation is used:
– Practice or competition during or after the first contest in the traditional segment after the first time the SA participates.
Bylaw 14.2.4.1Staff Interpretation (5/12/10, Item No. 5)
Minimum Amount of Participation
A season of participation is not used:
Competition during the nontraditional segment.
Baseball, field hockey, lacrosse, soccer, softball and women’s volleyball: during the nontraditional segment, may participate on both the one date of competition and an alumni contest without triggering use of the season.
Bylaw 14.2.4.1Staff Interpretation (5/12/10, Item No. 5)
Minimum Amount of Participation
Participation at the varsity, junior varsity or freshman team level triggers the season of participation.
Bylaw 14.2.4.1
Minimum Amount of Participation
• If a student-manager or a student-coach participates as a team member in practice or other physical activities, s/he is charged with a season.
• A student-coach or student-manager's role should be limited to performing coaching or managerial duties and not serving as a quasi team member under the guise of being a coach or manager.
Bylaw 14.2.4.1.3
Student-Coaches and Managers
• A male student who is eligible to practice with an institution's women's team will be charged with a season of participation.
• If the NCAA sponsors the sport for men or the equivalent male sport, the male practice player will be charged a season in the men’s sport.
• If no sport for men, the male will be charged a season in the women’s sport.
Bylaw 14.2.4.76/28/05 Official Interpretation
Male Practice Players
SA may be granted an additional year of participation for incapacity resulting from a season-ending injury or illness.
Pursued through institution’s conference (or SA Reinstatement for independent institutions).
Two main timing requirements in the rule.Bylaw 14.2.5
Hardship Waivers
• Season-ending injury or illness occurs before the completion of the first half of the traditional segment in that sport
• Results in incapacity to compete for the remainder of the traditional segment.
• First half of the traditional segment is measured by the Bylaw 17 maximum contest/date of competition limitation in each sport, plus one contest or date of competition (pages 73-74 NCAA Manual).
Bylaw 14.2.5Figure 14-1
Hardship Waivers – Part A
Season-ending injury or illness occurs when the SA has not competed in more than one-third of the maximum contest/date of competition limitation in each sport, plus one contest or date of competition.
Only competition against outside participants during the traditional segment or official NCAA championship segment counts.
Bylaw 14.2.5Figure 14-1
Hardship Waivers – Part B
• Only competition against outside participants during the traditional playing season or official NCAA championship segment counts.
– Scrimmages and exhibitions after the first regularly scheduled contest count.
– Preseason scrimmages and exhibition contests do not count.
Bylaw 14.2.5Figure 14-1
Hardship Waivers – Part B
An SA who suffers an injury in the first half of the traditional segment, enters competition during the second half of the traditional segment and then is unable to participate further as a result of aggravating the original injury does not qualify for a hardship waiver.
Bylaw 14.2.5.2.4
Reinjury
An SA who is granted a hardship waiver may practice and/or participate in rehabilitative activities for the remainder of the season without using a season of participation.
An SA who competes in that sport during the remainder of the season will use a season of participation, unless the competition meets an exception.
Bylaw 14.2.5.3
After the Hardship Waiver
Hardship – Case Study
• Women’s volleyball standard denominator is 23.
• Juliet was not a starter, so didn’t begin competing until the 5th date of competition.
• Juliet competed in 8 dates of competition and tore her ACL during your institution’s 12th contest of the season.
Hardship
• Can Juliet receive a hardship waiver? No.
• The halfway point in the season is half of the total dates of competition (22) + 1, or 23/2 = 11.5 (prior to the 12th contest).
• The one-third point in the season is one-third of the total number of dates of competition (22) + 1, or 23/3 = 7.6 (8th contest).
A student-athlete suffers a season ending injury in their first year of participation. Prior to the start of the student’s senior year, they decide they want to apply for a medical hardship so they can compete while in graduate school at your institution. Is this possible?
Hardship and Grad School
(Answer: MAYBE. Contemporaneous document must be readily available to supplement the hardship waiver request and the injury must have occurred in the first half of the season and in the number of contests to be considered). You would also need to consider whether a student can attend graduate school having completed an undergraduate degree at your school. Okay?
Hardship and Grad School
A student-athlete seeks admission to your institution but has not completed all the necessary requirements for the NCAA Clearinghouse. May this student be admitted to your school and be immediately eligible to participate at your institution?
Division III and the Clearinghouse
(Answer: YES. Division III does not require NCAA Clearinghouse clearance).
DIII and Clearinghouse
Classes start at your institution on August 29 and a volleyball player competes for your school on Saturday, Sept. 1. The student completes their registration for classes the following Monday (Sept. 3) and is now enrolled in 12 credit hours. Has a violation occurred?
Preseason Practice and Classes
(Answer: NO. Students must finalize their schedules no later than 5 days after the first day of classes.
Preseason Practice and Classes
A basketball player has a dismal fall semester (did not achieve academic progress nor a 2.0 gpa) and the college informs the student they are not eligible to return to classes in the spring semester. May the student remain on the team (practice and compete) until the first day of classes start in the spring?
Satisfactory Progress
(Answer: MAYBE. The student is not eligible on the day the college (registrar) informs them of their status and any means of appeals have been exhausted).
Satisfactory Progress
2012 ODAC Coaches OrientationDavid King and Brad Bankston
Prospective Student-Athlete (PSA)A prospective student-athlete is a student
who has started classes for the ninth grade.Remains a PSA until:
Registers and enrolls in a min. full-time program of studies and attends classes of a 4-yr collegiate institution’s regular academic year.
Individual participates in a regular squad practice or competition of a 4-yr collegiate institution.
114
Case StudySchool A is holding a soccer camp this
summer. The soccer coach asked if it would be ok for guys that have graduated HS, but not yet enrolled at school A, to attend and participate at the camp. Would this be permissible?
115
Case Study – PSA and CampsConsidering the camp is during the summer
prior to enrollment.Based on the prior definition, the PSA is still
a PSATherefore, eligible for camp attendance.
116
Overview Recruiting – Dos and Don’ts.
Contact with PSAs Official and Unofficial Visits
Promoting the School Speaking Engagements
Athletics events involving PSAs. Camps and clinics Recruiting and scouting services Competition against PSAs Private Lessons AAU
117
Things you can do!Phone calls (including videoconferencing, Skype)Official visits with a maximum of $20 per diem
(chart explains later)Feed themTake them to an on-campus gameMeet them during an unofficial visit (unlimited)Email or textHave current S-As communicate with them via
email or textingObserve a PSA engaging in recreation athletic
activities provided a few rules are followed
Things you can’t doOffer financial aid packagesGive them presents, even if you really like themFacebook/Twitter – person-to-person contact
through the social networking siteAdvertise their recruitment on campus – with an
exception (13.10.4.2)Offering free or reduced housing to a recruitAttend a high school “signing” ceremony
(13.10.7.1)Have your varsity team compete against a high
school or prep school team
Official and Unofficial Visits (in a nice little chart)
Official Visit Unofficial Visit
Number of Visits permitted One per institution (13.6.1) Unlimited
First opportunity to visit
Opening day of classes of the prospective student-athlete's senior year in high school Anytime
Permissable length of visit Shall not exceed 48 hours (13.6.2) No time limitations
Meals
Three on-campus meals per day for perspective student-athlete, parents, guardians, etc.
One on-campus meal for perspective student-athlete only
LodgingPermissible within 30 mile radius of college None
Entertainment$20 per day for prospective student-athlete and host None
Complimentary admission to Home athletics events
Admission for perspective student-athlete and parents, guardian, etc. No special seating. (13.6.5.2)
Three admissions for student-athlete and guests. No special parking or seating.
TransportationRound trip cost for student-athlete only. (13.5.2)
To view off-campus practice and competition sites. Must be accompanied by institutional staff member
Official or Unofficial VisitJane, a junior in high school, is being
recruited by School A. In the process she is invited to visit campus. During her stay she is hosted by a school rep who provides entertainment one evening and she is housed in a local hotel near campus.
Official or unofficial visit?Anything else?
121
Off-Campus Contact with PSAs No contact with a PSA at any location before
contest on day(s) of competition.
No contact once PSA reports on call, even if prior to day(s) of competition.
Contact can occur after the PSA is officially released.
Bylaw 13.1.4.2
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Official Interpretation
Specifies contact is okay on day(s) of competition only if:Contact occurs on institution’s campus;PSA’s competition or practice is NOT on
institution’s campus or site not typically used;
Institution is NOT involved with the event; AND
Coaching staff did not initiate the contact.
Bylaw 13.1.4.23/25/10 official interpretation
Contact with PSAWhat limits are there for contact off campus
with a PSA?Answers NCAA 13.1.4.2Limit on who?Limit on when?Limit how much?What can you do?
Contact with PSAAnswers
Who can you contact in-person off-campus? Only those PSAs that have completed their junior year in high school. 13.1.1.1
Parents? You can make contact with the relatives of a contactable prospective student-athlete at the site of the PSA’s practice or competition, including during the conduct of a competition. 13.1.4.2.1
When? Permissible once the student has been released. Not permissible in events with competition on consecutive days. Questions? 13.1.4.2
Non-Consecutive? Ok – but specifics apply related to being formally released for the day, etc. 13.1.4.2.2
Case StudyCoach Jones is traveling to see a one-day club
soccer tournament. She arrives on the day of competition. She is there to see a senior PSA who is competing for one of the teams in the tournament.
When can Coach Jones visit with the PSA in question?
Can Coach Jones sit with the parents and discuss her program and plans for their daughter during the competition?
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Case Study – Coach JonesCoach Jones will have to wait until the end of
the competition for the day and the PSA has been released by the authority responsible for her club team.
Coach Jones can sit with the PSA’s parents in the stands and talk about her program.
What if this was during a tournament on non-consecutive days?
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Event on Non-Consecutive DaysRecruiting contact may be made with a PSA
during a tournament that is not conducted on consecutive days, provided the PSA has been released by the appropriate institutional authority and contact occurs on a day in which there is no further competition.
Extended road trip – contact may be made with a PSA provided it is at the conclusion of competition and prior to traveling to next site.
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Expenses at TournamentsIt is not permissible for any outside organization or
individual (e.g., recruiting or scouting service, event operator) to provide institutional coaching staff members with expenses (e.g., travel, lodging) to attend any event for recruiting purposes. Such expenses are considered funds donated for recruiting purposes and such funds must be deposited directly with the member institution, as opposed to being provided directly to an institutional coaching staff member(s). Further, any individual or organization that provides funds directly to the athletics department would be considered a representative of athletics interests and subject to all legislation applicable to that status (e.g., contact, telephone and evaluation restrictions).
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Speaking EngagementsWhat should a coach be concerned about
when asked to speak at a particular event?
Are PSAs expected to be in attendance?
Is the event raising funds for PSAs?
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Will PSAs Be In Attendance?Rule = Cannot have off-campus contact with
individuals until completion of junior year.
If group includes PSAs that have not completed their junior year, coach may still speak to the group, but:May not give a specific recruitment
presentation; orMay not have contact with those PSAs.
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Are There Fundraising Concerns?
General rule = Cannot fundraise for high school athletics department or engage in activities that provide a financial benefit for PSAs.
Bylaws 13.15.1 and 13.15.1.2
May attend event in which fundraising is the primary purpose if: Staff member does not play a part in the fundraising; Attendance of the staff member is not publicized; and Staff member does not give a recruitment
presentation.
Official interpretation 1/25/91, Item No. a133
Speaking EngagementsWhat if the coach also serves as an admissions counselor?
Permissible to have off-campus contact prior to completion of junior year in context of responsibilities.
Cannot have athletics conversations.
Official interpretation 9/19/05, Item No. 2
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Case StudyCoach King is asked to attend the local high
school booster meeting to speak on Division III athletics.
He is asked to address parents along with high school students.
What is he allowed to talk about while at the meeting?
Are there other items he should be concerned about?
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Case Study – Coach KingCoach King would want to know if the high school
students he was addressing were seniors or all grade levels.
If all grades (which the initial question would suggest), he would be limited to a general discussion about his school or Division III. Any specific recruiting presentations would be prohibited along with contact with the non-seniors/parents in the crowd.
He should also make sure the meeting is not determined to be a fundraiser – due to the other questions that would need to be answered prior to attending.
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Recruitment at Camps and ClinicsNot permissible to recruit during institutional
camps or clinics.
Exception:Nonathletics staff may present and provide
general institutional information to participants.
Official interpretation 2/4/11, Item No. 1
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What Does This Mean?Athletics staff and coaches (13.12.1.5) Can do nothing related to institutional
recruitment (athletics or nonathletics) such as presentations, conversations or distribution of materials.
May speak generally about recruiting process.
Nonathletics staff May only present and provide general
institutional information.
General athletics information such as number of sports sponsored may be shared.
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Why Can We Not Recruit?Intended to be instructional and not for
recruitment.
Concern regarding PSA intrusion.
Considered athletics events just like a contest or tournament.Recruitment limited while PSA participating in athletics
event.Exception for camps – Contact is permitted at any site
before the contest on the day(s) of competition.Bylaw 13.1.4.2
ILC Official interpretation 5/10/10, Item No. 1140
Junior Day Is this Junior Day schedule permissible?
Hill College’s men’s lacrosse team is hosting a junior day for PSAs.
Schedule of events: 9 to 12 p.m. = Meet with coaches, tour campus
and athletics facilities. 12 to 1 p.m. = Lunch in dining hall. 1 to 1:30 p.m. = Break. 1:30 to 4:30 p.m. = Lacrosse clinic.
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Junior Day
Yes.Clinic is athletics event subject to 13.1.4.2.Unofficial visit occurs on same day and before
the clinic = Not permitted in 13.1.4.2-(a)? Contact permitted before a camp or clinic.
Official interpretation 5/10/10, Item No. 1
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What is a Recruiting Service?Any individual, organization, entity or segment of
an entity that is primarily involved in providing information about prospective student-athletes. This definition includes, but is not limited to any service that provides information only to paid subscribers, any service that is only available to a select group of individuals (e.g., coaches), regardless of whether there is a charge associated with the service, and any service that provides information to the public free of charge.
Official interpretation 4/1/11, Item No. b
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Athletics Staff – Not Permitted Cannot be employed by a camp that provides a
recruiting or scouting service.
Cannot operate, endorse, or administer a recruiting or scouting service.
Cannot evaluate prospects for a recruiting or scouting service.
Bylaws 13.10.2.1 and 13.12.2.4.1Official interpretation 8/17/88, Item No. c
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Athletics Staff – PermittedCan be associated with a third-party
organization that operates or endorses a recruiting or scouting service.Example: Coaches association affiliated with a
recruiting or scouting service.
Official interpretation 9/27/05, Item No. 3-a
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13.11.2.2 Tryout EventsIt is impermissible for a member institution
of conference to host, sponsor or conduct a tryout camp, clinic, group workout or combine (combination of skill tests and activities) devoted to agility, flexibility, speed and strength tests for PSAs.
Staff members may only attend if sponsored by an outside organization if the event occurs off the institution’s campus and is open to all institutions.
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Prohibited ActivitiesCompetition against PSAs.
Varsity team cannot compete against high school or prep school teams. (Fork Union Postgrad)
Junior varsity teams may compete against these teams.
Varsity team may compete against outside club teams that include PSAs.
Competition Against PSAs Can our varsity lacrosse team compete
against a traveling outside club team that includes some PSAs?
Yes. Prohibition only applies to high school and prep school teams. Prep schools (def) also includes postgrad programs such as Fork Union.
What about a junior college team?
Yes. Prohibition only applies to high school and prep school teams.
Recreational Activities Coach may observe PSA and not a tryout if:
Coach has documented job responsibilities to monitor the facility.
Observation occurs while coach is performing this duty.
Facility is open to all visiting prospective students generally.
3/25/10 official interpretation
Recreational Activities Coach may have necessary interaction to
stop dangerous or unsafe activity; however, may not instruct on how to properly perform activity.
Documentation of job duties must be consistent with all institutional employees.
Duties for facility monitoring must be specifically noted and observation is only okay if in those specific facilities. “Other duties as assigned” is not acceptable.
3/25/10 official interpretation
Permissible Activities Deregulation of By-law 13 … a few years ago
Any activity not listed as a prohibited activity?
Does this mean we can do whatever we want?
Not exactly. What other bylaws might impact a given activity?
Private LessonsRules did not change for this --
Lessons must be available to general public;
Fee charged of PSAs is similar to general fee;
Prior approval by AD and fees charged are on file; and
PSA fees are only paid by PSA or PSAs parents or legal guardian.
AAU Basketball Can our men’s basketball coach coach the
local Under 17 AAU boys’ basketball team?
Yes. Does not matter the location, gender or age of participants.
A number of years ago any involvement of any staff member in AAU basketball was prohibited.
Sports Clubs Can our women’s volleyball coach serve as
coach of a club team of PSAs that is located 103 miles from our campus?
Yes. No mileage restriction on location of club or residence of participants. (Past rule was 50 miles)
Can the coach serve as director of the local club system in our town?
Yes. No restriction on duties or location.
Sports Clubs – Summer Baseball Leagues
Can our baseball coach serve as a coach in a summer baseball league (e.g., Cape Cod, Great Lakes Collegiate, Alaska Baseball, Southern Collegiate)?
Yes, but they cannot coach a PSA in the process.
In this situation who would be a PSA? High school student-athlete Two-year college player
3/23/10 Educational Column
High School, Prep School or Two-Year College Contests Can our school host and sponsor a girls’
basketball tournament for high school teams during winter break?
Yes. No restrictions on which high schools are invited, whether it appears on the high schools’ schedules or whether it has been approved by the state high school association.
Restrictions on awards and publicity remain.
Competition in Conjunction with HS, Prep School or Two-Year College Can we host a baseball doubleheader at the
local minor league park (not our campus facility) with the first game between two high school teams and the second game between our institution’s team and another college?
Yes. Does not have to be on campus.
Restrictions on publicity remain
Case StudyA volleyball club program has requested to use
School B’s facility over the winter break. School B’s head coach also serves at the Director of Club Junior Programs and will be in attendance to run some of the sessions.
The school would charge the club the going flat rate of $50 per session.
Can School B rent the facility to the club since the head coach is involved with the club? Can the head coach be in attendance and run some the training sessions?
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Case Study – Vball TournamentYes – it is okay for the school to rent the
facility to the club volleyball program per 13.11.3.1
In addition, School B’s head coach can participate accepting a role in the event per her position within the club program.
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Questions?
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