SWCDM BOARD MEETING · 3/2/2020 · Soil Water Conservation Districts of MT, Inc. Budget vs. Actuals: 2020 budget - FY20 As of Febuary 11th, 2020 INCOME Actual as of Jan 31st, 2020

SWCDM BOARD MEETING

February 18th, 2020 Meeting Minutes

BOARD MEMBERS PRESENT:

Mike Hansen: Chair Gene Evans: Treas John Anderson Roddy Rost Jeff Wivholm: Vice Chair Dean Rogge Roger Hybner

OTHERS PRESENT: Bob Peterman, Jim Simpson, Stephanie Adams (SWCDM Director). Meeting called to order by Mike Hansen at 8:05 am APPROVE PREVIOUS MEETING MINUTES (November 19th, 2019)

● Motion to Approve: Roddy Rost

● Seconded: Gene Evans

● VOTE: Motion Carries

REVIEW AND ACCEPT FINANCIAL STATEMENT

Stephanie provided the Budget vs. Actuals, P&L, and Balance sheet for Jan 1st, 2020 - Feb. 11th, 2020. It

was noted that the budget for staff cell phone stipends was corrected from $2,400 to $1,800 in the 2020

budget. Stephnie also mentioned that SWCM is pending ~$40,700 in reimbursements from the NRCS

Contribution Agreements.

● Motion to Approve: Jeff Wivholm

● Second: Roddy Rost


CONSIDERATIONS FOR NEW (USED) COPIER

Stephanie discussed the current condition of the SWCDM copier, after having it inspected it was noted

that it would require $2,000 to be repaired. Another option was to purchase a newer-used copier for

$700-$800. Stephanie asked that we consider purchasing the newer copier, potentially after the Spring

Board meeting and reviewing the budget. Mike Hansen suggested that the board give a motion to

approve the purchase of a newer-used copier, up to $1,000, in the event that staff felt a sooner

purchase was necessary.

● Motion to approve the purchase of a new-used copier, up to $1,000: Jeff Wivhom

● Second: Gene Evans

● Discussion:


BPMC (Added Agenda Item)

Stephanie informed the Board that the BPMC Board of Managers declined expenses regarding

“Accountant for BPMC review of financial/deed issue”, “Financial review by Carol Lopuch”, and the

“Attorney Crowley Fleck Invoice”. totaling $1,535. SWCDM has absorbed these costs under our Legal

Services budgeting line for 2019. Mike Hansen agreed that this was appropriate.

Comments and questions were made regarding the deed issue and the need for more centralized

decision making for BPMC. Stephanie has been in contact with the BPMC Board and Wyoming about a

meeting on March 26th - on-site, when we will be discussing and approving the deed changes along with

other structural changes of BPMC.

PROGRAMS OVERVIEW

Stephanie provided a written program overview and ongoing CD sub-awards.

The Soil Health Symposium took place on Feb. 4th and 5th and was considered very successful with the

high turn-out and a lot of interest for another event. Sponsors were also interested in continued

involvement. There will be a wrap-up call in the following weeks to discuss the final outcomes and

potentials, interest, and available funding for another Soil Health Symposium.

Stephanie also mentioned upcoming items such as attendance and tabling at the March 3rd-4th Water

Summit, participation in the Stream Gage Work Group, upcoming meetings with BPMC, NRCS STAC, and

Sage Grouse Initiative meetings in April.

MACD-SWCDM REORGANIZATION Stephanie provided the board with copies of Jim Simpson’s latest memo to the Conservation Districts relaying the current status of the reorganization effort as well as a list of SWCDM concerns provided to the reorganization committee developed by Stephanie and Mike. Jim’s memo mentioned that the reorganization committee decided to take a slower approach to the reorganization, potentially taking 1.5 - 2 years to complete. Stephanie has also received a list of concerns from the Districts regarding SWCDM from Gayla Wortman. Stephanie would like to develop a response to these concerns and address misconceptions about SWCDM. Mike Hansen agreed to review this response prior to it being submitted to the Districts. The reorganization committee is looking to have an in-person joint meeting with the SWCDM and MACD boards to help address concerns and formulate a more-clear picture of the reorganization that can then be presented to the greater MACD membership. A date in late March/ early April was discussed. Jim offered to present an agenda for that meeting at the next SWCDM Board conference call. MOTION TO ADJOURN:

● Motion: Dean Rogge ● Seconded: Gene Evans ● VOTE: Motion Carries

NEXT MEETING: March 24th, 2020 Meeting adjourned at 8:55 am

February 18th, 2020

Soil Water Conservation Districts of MT, Inc.

Budget vs. Actuals: 2020 budget - FY20

As of Febuary 11th, 2020

INCOME Actual as of Jan 31st, 2020 2020 Budget

1 INTEREST -$ 15.00$

2 Int. Income-MT. Comm Foundation -$ 290.00$

3 TOTAL -$ 305.00$

4 OFFICE/GENERAL ADMIN

5 Admin Support - MACD -$ 9,000.00$

6 Convention Support - MACD -$ 5,000.00$

7 Rent Income 800.00$ 12,120.00$

8 TOTAL OFFICE/GENERAL ADMIN $ 800.00 $ 26,120.00

9 *PROGRAM INCOME 60,448.11$ 1,363,842.54$

10 REFUNDS/DIVIDENS/REWARDS -$ 700.00$

11 TOTAL INCOME $ 61,248.11 $ 1,390,967.54

12 GROSS PROFIT 61,248.11$ 1,390,967.54$

EXPENSES Actual as of Jan 31st, 2020 2020 Budget

13 MEETINGS

14 Board Meetings -$ 500.00$

15 Convention -$ 100.00$

16 Spring Board -$ 100.00$

17 TOTAL -$ 700.00$

18 MISC EXPENSE -$ 500.00$

19 OFFICE BUILDING EXPENSE

20 Property fees / SID -$ 1,344.00$

21 Repayment 7,215.00$

22 TOTAL -$ 8,559.00$

23 OFFICE/GENERAL ADMIN EXPENSE

24 Annual Report Printing -$ 500.00$

25 Insurance -$ 3,700.00$

26 Office Equipment - Hardware/Software 12.00$ 1,500.00$

27 Office Maintenance -$ 2,500.00$

28 Office Supplies 11.47$ 2,000.00$

29 Postage 11.00$ 100.00$

30 SOS reporting -$ 20.00$

31 Utilities 488.03$ 3,500.00$

32 TOTAL 522.50$ 13,820.00$

33 PAYROLL EXPENSES

34 Wages 290,484.00$

35 Allowance

36 Holiday Pay 3,602.01$

37 Regular Pay 7,853.50$

38 S 1,237.50$

39 Salary 20,777.61$

40 Sick Pay 1,645.12$

41 Vacation Pay 3,062.38$

42 Wellness Allowance 2,100.00$ 27,300.00$




43 Retirment 8,234.15$ 18,155.25$

44 Taxes 53,548.09$

46 *Cell Phone Stipend 225.00$ 1,800.00$

47 Worker's Compensation 1,035.14$ 6,860.00$

48 TOTAL 49,772.41$ 398,147.34$

49 PROFESSIONAL SERVICES

50 Accounting/Audit 16,000.00$

51 Consulting/ Board Dev. / Nonprofit -$ 500.00$

52 Legal 1,500.00$

53 Quickbooks 84.50$ 1,020.00$

54 Tax Preperation 18.97$ 1,200.00$

55 TOTAL 103.47$ 20,220.00$

56 TRAINING/WORKSHOPS/MEMBERSHIPS 122.54$ 2,500.00$

57 Memberships. Dues, subscriptions 30.00$ 500.00$

58 TOTAL 152.54$ 3,000.00$

59 TRAVEL

60 Board 2,000.00$

61 Staff 369.90$ 45,000.00$

62 TOTAL 369.90$ 47,000.00$

63 *PROGRAM EXPENSES (Passthrough) 31,410.39$ 617,500.00$

64 WEBSITE -$ 500.00$

65 TOTAL EXPENSES 82,331.21$ 1,110,046.34$

66 NET (21,083.10)$ 280,921.20$

ADDITIONAL NOTES

Report does not include BPMC - See next Page

* Cell phone stipend Budget item revised from $2,400 to $1,800

Tuesday, Feb 11, 2020 11:53:17 AM GMT-8 - Accrual Basis


Bridger Plant Materials Center


As of January 31st, 2020

INCOME Actual 2019 (Dec. 11th) 2020 Budget

1 BRIDGER PMC INCOME

2 Income 17,489.05$ -$

3 Barley and Hay Sales 4,331.90$ 5,000.00$

4 Interest/cash on hand 9.61$ -$

5 MT District Donations 1,125.00$

6 NRCS Rent 4,167.00$ 50,000.00$

7 WY District Dues 1,600.00$

8 TOTAL BRIDGER INCOME $ 25,997.56 $ 57,725.00

EXPENSES Actual 2019 (Dec. 11th) 2020 Budget

9 BRIDGER PMC EXPENSES 25.00$

10 Administration Staff & Taxes 200.00$

11 Seasonal Staff & Taxes 28,000.00$

12 Worker's Comp

13 Irrigation Water Assessment 1,400.00$

14 Janitorial Service 6,500.00$

15 Maintenance 1,000.00$

16 Property insurance 4,400.00$

17 Surety Bond 100.00$

18 Taxes Paid 2,600.00$

19 TOTAL BRIDGER EXPENSES $ 25.00 $ 44,200.00



Profit and Loss


INCOME TOTAL

1 OFFICE/GENERAL ADMIN

2 Rent Income 800.00$

3 TOTAL OFFICE/GENERAL ADMIN $ 800.00

4 *PROGRAM INCOME 60,448.11$

5 TOTAL INCOME $ 61,248.11

6 GROSS PROFIT 61,248.11$

EXPENSES TOTAL

7 OFFICE/GENERAL ADMIN EXPENSE

8 Office Equipment - Hardware/Software 12.00$

9 Office Supplies 11.47$

10 Postage 11.00$

11 Utilities 488.03$

12 TOTAL 522.50$

13 PAYROLL EXPENSES

14 Wages

15 Allowance

16 Holiday Pay 3,602.01$

17 Regular Pay 7,853.50$

18 S 1,237.50$

19 Salary 20,777.61$

20 Sick Pay 1,645.12$

21 Vacation Pay 3,062.38$

22 Wellness Allowance 2,100.00$

23 Retirment 3,338.38$

24 Taxes 4,895.77$

25 *Cell Phone Stipend 225.00$

26 Worker's Compensation 1,035.14$

27 TOTAL 49,772.41$

28 PROFESSIONAL SERVICES

29 Accounting/Audit

30 Consulting/ Board Dev. / Nonprofit

31 Legal

32 Quickbooks 84.50$

33 Tax Preperation 18.97$

34 TOTAL 103.47$

35 TRAINING/WORKSHOPS/MEMBERSHIPS 122.54$

36 Memberships. Dues, subscriptions 30.00$

37 TOTAL 152.54$

38 TRAVEL

39 Board

40 Staff 369.90$

41 TOTAL 369.90$


Profit and Loss


42 *PROGRAM EXPENSES (Passthrough) 31,410.39$

43 WEBSITE

44 TOTAL EXPENSES 82,331.21$

45 NET (21,083.10)$

ADDITIONAL NOTES

Report does not include BPMC - See next Page



Bridger Plant Materials Center

Profit and Loss


INCOME TOTAL

1 BRIDGER PMC INCOME

2 Income 17,489.05$

3 Barley and Hay Sales 4,331.90$

4 Interest/cash on hand 9.61$

6 NRCS Rent 4,167.00$

7 TOTAL BRIDGER INCOME $ 25,997.56

EXPENSES TOTAL

8 BRIDGER PMC EXPENSES 25.00$

9 TOTAL BRIDGER EXPENSES $ 25.00


Total

1 ASSETS

2 Current Assets

3 Bank Accounts

4 Bridger PMC - Opportunity 1611 100.44

5 Bridger PMC checking-Roundup 5,355.88

6 Bridger PMC RBC Capital Market- Roundup 11,973.75

7 Bridger PMC Savings-Roundup(8244) 33,057.19

8 Checking - Opportunity 6498 55,082.40

9 PayPal 27,144.06

10 Petty Cash 94.00

11 Savings - Opportunity 5549 21,719.57

12 Total Bank Accounts $ 154,527.29

13 Accounts Receivable

14 Accounts Receivable 42,094.51

15 Total Accounts Receivable $ 42,094.51

16 Other Current Assets

17 Prepaid Health Insurance 1,996.18

18 prepaid insurance- BPMC 1,808.00

19 Undeposited Funds 0.00

20 Total Other Current Assets $ 3,804.18

21 Total Current Assets $ 200,425.98

22 Fixed Assets

23 Accum. Depr. -217,633.38

24 Bridger PMC Leasehold Improvements 76,507.00

25 Equipment & Furniture 15,823.00

26 Helena Office and Bridger PMC Building 272,646.00

27 Land 86,448.00

28 Truck - Grey F150, 2007 - MRP program

29 Original cost 0.00

30 Total Truck - Grey F150, 2007 - MRP program $ 0.00

31 Truck Ford F150, Green, 2007 - MRP program

32 Original cost 0.00

33 Total Truck Ford F150, Green, 2007 - MRP program $ 0.00

34 Total Fixed Assets $ 233,790.62

35 TOTAL ASSETS $ 434,216.60

36 LIABILITIES AND EQUITY

37 Liabilities

38 Current Liabilities

39 Accounts Payable

40 Accounts Payable 0.00

41 Total Accounts Payable $ 0.00

Soil & Water Conservation Districts of MT, Inc.

Balance SheetAs of Febuary 11th, 2020

42 Credit Cards

43 US Bank Credit Card 1,301.04

44 Total Credit Cards $ 1,301.04

45 Other Current Liabilities

46 Direct Deposit Payable 35,620.81

47 Payroll Liabilities

48 Blue Cross Blue Shield 307.79

49 Federal Taxes (941/944) 3,119.92

50 Federal Unemployment (940) 26.49

51 MT Income Tax 0.00

52 MT Unemployment Tax 404.67

53 Retirement Contribution Payable 11,749.78

54 Total Payroll Liabilities $ 15,608.65

55 Vacation/Sick Leave Liability 19,171.60

56 Total Other Current Liabilities $ 70,401.06

57 Total Current Liabilities $ 71,702.10

58 Long-Term Liabilities

59 Boulder River Note Payable 19,957.77

60 Meagher County Note Payable 0.00

61 Sidewalk Improvement N/P 4,851.00

62 Treasure County Note Payable 0.00

63 Total Long-Term Liabilities $ 24,808.77

64 Total Liabilities $ 96,510.87

65 Equity

66 Opening Bal Equity 52,270.74

67 Prior Period Adjustment 281.19

68 Retained Earnings 280,804.58

69 Unrealized Gain/Loss on Investments -540.24

70 Net Income 4,889.46

71 Total Equity $ 337,705.73

72 TOTAL LIABILITIES AND EQUITY $ 434,216.60


Documents

SWCDM BOARD MEETING · 3/2/2020 · Soil Water Conservation Districts of MT, Inc. Budget vs. Actuals: 2020 budget - FY20 As of Febuary 11th, 2020 INCOME Actual as of Jan 31st, 2020