Upload
caxton-house-marketing
View
215
Download
2
Embed Size (px)
DESCRIPTION
Swansea Conference Presentation
Citation preview
www.swansea.ac.uk
www.swansea.ac.uk
Who am I?
Rhidian Morgan (MCIPS)Head of Procurement
The South West Wales Higher Education Procurement Partnership
Swansea UniversitySwansea Metropolitan UniversityTrinity College Carmarthen
www.swansea.ac.uk
Swansea University
Students - 14,000
Turnover - £150m
Non Pay Spend - £50m
Payments (2008/9) - 74,000
www.swansea.ac.uk
Why Did Swansea University Implement Purchasing Cards?
To improve efficiency
To speed up the procurement process
To reduce the paper trail
Perceived to be Good Practice (E Procurement)
Savings
www.swansea.ac.uk
Who uses the cards?
Devolved Budgeting
Heads of Department?
Authorised Signatories?
Purchase order in putters?
www.swansea.ac.uk
What are Purchasing Cards used for?
Low value transactions
High volume repeat transactions
One off transactions
Foreign purchases
Internet Transactions
Conferences
Travel and Hotel Accommodation
www.swansea.ac.uk
What can’t Purchasing cards be used for?
Hospitality & Entertainment
Cash
Membership subscriptions
Personal Expenditure
www.swansea.ac.uk
What controls are in place?
Merchant categories
Individual transaction limits
Monthly transaction limits
Purchasing Card Procedures
The Purchasing Policy & Procedures
www.swansea.ac.uk
The advantages of using Purchasing Cards?
Speeds up the order / delivery process
Reduced paper trail (Less invoices / orders)
Reduction in verbal / confirmation orders
Accurate prices agreed
Reduced invoice queries
Improved Management Information
Savings
www.swansea.ac.uk
The disadvantages of using Purchasing cards?
Lack of control over suppliers used
Lack of control over products purchased
www.swansea.ac.uk
Savings
OGC state that a saving of £28 can be claimed for each transaction processed via Purchasing cards
www.swansea.ac.uk
Fraud (extract from the Mail on Sunday 13/09/09)
“Mr Bumble and a '£60,000 spending spree' with his Government credit cards”…..“A civil servant went on an extraordinary £60,000 spending spree using Government credit cards to fund a luxury lifestyle and his passion for musical theatre, it has been claimed”…..
www.swansea.ac.uk
Purchasing Card Transactions
0
1000
2000
3000
4000
5000
6000
7000
8000
9000
10000
Transactions
2005/6 2006/7 2007/8 2008/9
Year
Total Purchasing Card Transactions
Series1
www.swansea.ac.uk
Monthly Purchasing Card Transactions
Monthly Purchasing Card Transactions
0
200
400
600
800
1000
1200
Augus
t
Septem
ber
Octobe
r
Novem
ber
Decem
ber
Janu
ary
Febru
aryMar
chApr
ilMay
June Ju
ly
Month
Num
ber o
f Tra
nsac
tions
2005/6
2006/7
2007/8
2008/9
2009/10
www.swansea.ac.uk
Monthly Purchasing Card Expenditure
Monthly Purchasing Card Expenditure
0
50,000
100,000
150,000
200,000
250,000
Augus
t
Septem
ber
Octobe
r
Novem
ber
Decem
ber
Janu
ary
Februa
ryMar
chApr
ilMay
June Ju
ly
Month
Valu
e £
2005/6
2006/7
2007/8
2008/9
2009/10
www.swansea.ac.uk
Average Transaction Values
Average Purchasing card Transaction value
£0.00
£50.00
£100.00
£150.00
£200.00
£250.00
Augus
t
Septem
ber
Octobe
r
Novem
ber
Decem
ber
Janu
ary
Febru
ary
March
April
MayJu
ne July
Month
Valu
e £
2005/6
2006/7
2007/8
2008/9
2009/10
www.swansea.ac.uk
Conclusion
Risk of Fraud
Procurement Processes improved
Reduced Invoice queries
Reduction in paperwork
Savings
www.swansea.ac.uk
Janet Reed Aberystwyth University
How Purchasing Cards can brighten up your life!