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www.ResponsiblePurchasing.org
SustainableProcurementBestPractices
CHESCConference-- June27,2017
www.ResponsiblePurchasing.org
RPNInternationalnetwork
• States• Localgovernments• Federalagencies• Collegesanduniversities
• Schooldistricts• Businesses• Nonprofits
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OurMissionPromoteandpracticeresponsiblepurchasingbyidentifyingbestpractices,developingeffectivepurchasingtools,educatingthemarket,andusingourcollectivepurchasingpowertomaximizeenvironmentalstewardship,protecthumanhealth,andsupportlocalandglobalsustainability.
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PlaybookOutline• Chap.1:ExecutiveSummary• Chap.2:BusinessCase• Chap.3:SustainableProcurementPolicy• Chap.4:OperatinganEffectiveSustainableProcurementProgram
• Chap.5:SettingPriorities• Chap.6:CreatingContracts• Chap.7:Tracking andReportingResults• Chap.8:Electronics• Chap.9:Vehicles• Chap.10:BuildingMaterials
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MakingtheBusinessCaseSustainableprocurementcan:• Helpauniversityorcollegemeetits
sustainabilitycommitments– Climate/energy,water,zerowaste,sustainablefood,etc.
• Yieldhealthbenefits(e.g.,byreducingtoxicchemicalexposures,etc.)
• Createmeasurableeconomicbenefits(e.g.,costsavings,localjobcreation,etc.)
• Promotesustainabilityinthecommunity(e.g.,byinstallingEVchargingstations,waterbottlerefillstations,etc.)
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PolicyDevelopment
BestPractices1. Addressallthreepillarsofsustainability:
environmental,socialandeconomic
2. Clearlydefinestaffrolesandresponsibilities
3. Directstafftodevelopsustainableprocurementtools(e.g.,standards,specifications)
4. Makesustainableprocurementthedefault actionforallmajorpurchasingdecisions
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PolicyDevelopment
BestPractices(continued)5. Directstafftosetsustainableprocurementgoals
anddevelopasustainableprocurementplan
6. Encourageemployeestoassessbestvaluewhenmakingpurchasingdecisions
7. Includetrackingandreportingrequirements
8. Directstafftoperiodicallyreview/update itssustainableprocurementpolicyandprocedures
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UCSustainablePracticesPolicy
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ProgramDesignBestPractices1. Dedicatesufficientstafftime2. Undertakeprioritizationandplanning3. Developsustainableprocurementprocedures
(includingstandards,procurementtemplates)4. Createeffectiveoutreachprogram5. Trackandreportprogramactivities&impacts6. Network(participateinexternalsustainable
procurementactivities)
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SettingPriorities&PlanningBestPractices1. Createcross-functionalteam
toundertakepriority-settingprocess
2. Identifypolicydriversthatwillhelpsetpriorities
3. Conductaspendanalysistodeterminewhatyourcampushashistorically spentalotofmoneyon
4. Reviewcontractstoidentifyandprioritizeupcomingsustainableprocurementopportunities
5. Developasustainableprocurementactionplan
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“Greening”Contracts
BestPractices1. Establisha(multi-campus)contractdevelopmentteam2. Looktoseewhatotheruniversitieshavedone3. Considerpiggybackingonexistingcontracts4. Conductamarketassessment
(whatgreenproductsareavailable)5. Conductlife-cyclecostassessment
(ifinitialcostishigher)6. Pilottestavailableproducts(ifneeded)7. Specifythird-partycertifiedproducts(ifavailable)
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“Greening”Contracts
BestPractices(continued)8. Includeboilerplatesustainability
languageinsolicitationdocs9. Add sustainableproductstobidlist10. Block unsustainableproductsfromcontract11. Addvendor survey questionstoRFPs12. Includesustainabilityconsiderationsinbidevaluation13. Addpiggybackinglanguagesootheruniversitiescanuseit14. Promoteandmonitorcontractafteraward
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UCEncouragesUseofThird-PartyCertifications
• TheUniversitywillrecognizerecycledcontentandthefollowingthird-partycertificationsforthepurposeofcalculatingthepercentageofsustainableproductstheUniversitypurchases:– A.ENERGYSTAR– B.EPEAT– C.GREENGUARD– D.GreenSeal– WaterSense
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Tracking&ReportingBestPractices1. Reviewtrackingandreportingrequirements
inyoursustainableprocurementpolicy2. Developatrackingandreportingplan
(includingbaselineassessments)3. Createtrackingandreportingprocedures andtools4. Tracksustainableprocurementactivities5. Tracksustainablespend($)6. Track%reductionsinenergy/water/consumables7. Tracksustainabilitybenefits
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Tracking&Reporting
BestPractices(continued)8.Trackfinancial impacts9.Requiresuppliers toprovidetrackingdata10.Usee-procurementsystemtofacilitate
trackingandreporting11.Track“all-green”contracts12. Communicate results13.Usetrackingresultstoplan futuresustainableprocurementactions
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UCSuccess:RenewableEnergyProcurement
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UCSuccess:SustainableVehicleProcurement
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UCSuccess:SustainableFoodProcurement
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PotentialActions
• ReviewPlaybookandUCEPPpolicies
• Benchmark yourcampus’practicesagainstthePlaybook
• Identifyopportunitiestoworkcollaborativelytocreate“green”specificationsand/orcontracts
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Questions/ContactInfo
AliciaCulverExecutiveDirectorResponsiblePurchasingNetwork510-367-3676alicia@responsiblepurchasing.org
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