“Sustainable Growth of The Aromatic Industry through Value ...biofarmaka.ipb.ac.id/biofarmaka/2017/Sponsorship Program AAC-AAIC 2018.pdf · Yogyakarta “Sustainable Growth of The

DAI Secretariat | Kementerian Pertanian, Building C, 5th Floor, Room 512

Jl. Harsono RM No.3 Ragunan, Jakarta 12550, Indonesia

Tel. 0811 188 7070 I Email: [email protected] | www.aac-aaic.com

2018 Learn About the latest

Meet The Experts & New

News & Updates

Expose Your Products & Services

23-26 April SPONSORSHIPS Business Partners

Yogyakarta

“Sustainable Growth of The Aromatic Industry through Value Chain Empowered &

Applied Research”




Participating as a Sponsor at the AAC-AAIC 2018 can take you straight to your target market

and demonstrate your level of support and commitment to the industry.

The AAC-AAIC 2018 can provide your organization with the followings :

• Maximum exposure at a premier conference devoted to those involved in the office

professional industry.

• An opportunity to build and reinforce strategic relationships within the office professional

industry.

• Time to network with industry colleagues and key decision makers.

• A cost effective way to reinforce your organization's brand and build brand awareness

amongst a relevant audience.

• Access to a broad network of industry partners from state and regional Government

departments and the private sector.

• Time to present latest innovations and new products or services to a pertinent audience,

and showcase your expertise and capabilities.

• Increased marketing opportunities including visibility on the conference website and

associated marketing materials.

Look forward to hearing from you soon and should there be any further inquiries, please do

not hesitate to contact The Committee and we will be more than happy to assist you.

Thank you,

THE COMMITTEE

Why Sponsor ?

Greetings,




Sponsorship Overview

The sponsorship model allows you to capture delegates’ attention in a variety of ways,

depending on the specific needs of your business.

We understand that these needs may not necessarily fit into the prescribed levels outlined in

this document, and we therefore invite you to discuss with us alternative options available to

tailor-made a sponsorship package that best suits your organization.

The AAC-AAIC 2018 has several sponsorship packages available, providing sponsors with a

choice of exposure related to financial commitment

SPONSORSHIP RATES TABLE

A MAIN SPONSORSHIP

1 PLATINUM (open up to 4 companies) 72,900,000 81,000,000 81,000,000 89,100,000

2 GOLD (open up to 4 companies) 54,675,000 60,750,000 60,750,000 66,825,000

3 SILVER (open up to 4 companies) 36,450,000 40,500,000 40,500,000 44,550,000

B PRODUCT SPONSORSHIP

1 SATCHEL Package (for 1 company only) 60,750,000 67,500,000 67,500,000 74,250,000

2 EXCLUSIVE SOUVENIRS (for 1 company only) 48,600,000 54,000,000 54,000,000 59,400,000

3 HANDBOOK ADVERTISING PACKAGE (unlimited)

1) Full Page 7,290,000 8,100,000 8,100,000 8,910,000

2) Half Page 5,467,500 6,075,000 6,075,000 6,682,500

3) Quarter Page 3,645,000 4,050,000 4,050,000 4,455,000

C ACTIVITY SPONSORSHIP

1 23 Apr - WELCOME DINNER (up to 2 companies) 42,525,000 47,250,000 47,250,000 51,975,000

2 24 Apr - POOL SIDE DINNER (up to 2 companies) 30,375,000 33,750,000 33,750,000 37,125,000

3 24/25/26 Apr - COFFEE/ TEA BREAK (up to 2 companies) 18,225,000 20,250,000 20,250,000 22,275,000

4 25 Apr - FIELD TRIP (up to 2 companies) 36,450,000 40,500,000 40,500,000 44,550,000

5 26 Apr - GALA DINNER @ PRAMBANAN TEMPLE (up to 2 companies) 60,750,000 67,500,000 67,500,000 74,250,000

NON

MEMBERS

UP TO 31 DEC 2017 JAN 1, 2018 - ONWARD

NO SPONSORSHIP CATEGORY MEMBERS

NON

MEMBERSMEMBERS




PLATINUM Packages

A. Access & Facilities

• Choice of 1 (one) complimentary Booth (size 3x3m) on preferential site in B2C Aroma

Expo (April 24-29, 2018) or B2B Aroma Expo (April 23-26, 2018)

• 1 (one) complimentary Ticket to the Aromatherapy Workshop (April 23, 2018)

• 1 (one) complimentary Delegate Pass for the Congress & Conference including free

access to all conference sessions & expo, tea/coffee and networking luncheons and

dinners (April 24-26, 2018)

• 1 (one) complimentary Ticket to Post Conference Aroma – SHORT Tours (April 26-28,

2018).

• 1 (one) complimentary Deluxe Room for 3 nights at Venue Hotel - The Royal

Ambarrukmo Hotel Yogyakarta (April 23-26, 2018)

B. Collateral Placement

• Acknowledgement as Official Partners of AAC-AAIC 2018.

• Display of Company’s Logo in any form of official promotional materials online/ offline

such as in official website, printed-backdrop, handbook, e-guidance, printed-pocket

guide, & TV Monitor loop (if confirmed prior to print/ display).

• 1 (one) Front-full page(A4) with full-color company advertisement on the handbook

(artwork to be supplied by sponsor by the advised deadlines).

• 1 (one) free standing rolled-banner placed in the conference foyer area (artwork to be

supplied by sponsor by the advised deadlines).

• Inclusion of one company’s brochure/ flyer in satchel (supplied by sponsor by the

advised deadlines, light-weight and not larger than A4 size).

• 1 (one) time presentation of a memento at appropriate occasion during session

• 1 (one) time playback of company video profile (max.3 minutes) during breaks.

• Announcement by the emcee on Sponsor’s session

BENEFITS

Sponsorship

Category : Main Sponsorship

Roles : Non-Exclusive

Availability : Open for 4 (four) Companies only

Investment : See the Sponsorship Rates Table





• Choice of 1 (one) of complimentary Booth (size 2x3m) on preferential site in B2C

Aroma Expo (April 24-29, 2018) or B2B Aroma Expo (April 23-26, 2018)












• 1 (one) Middle-full page (A4) with full-color company advertisement on the handbook






BENEFITS

Sponsorship





GOLD Packages
















• 1 (one) front-half page (A5) with full-color company advertisement on the handbook






BENEFITS

Sponsorship





SILVER Packages




SATCHEL Package Sponsorship

BENEFITS

Category : Product Sponsorship

Roles : Exclusive

The only company’s logo will be printed on The

Satchel

Type : Conference Bag

No. of Satchel : 525 pcs

Availability : Open for 1 (one) Company only







• 1 (one) complimentary Ticket to Yogyakarta Short field-trip (April 26-28, 2018).

• 1 (one) complimentary Deluxe Room for 3 nights at Venue Hotel (The Royal







• 1 (one) front-full page (A4) with full-color company advertisement on the handbook





advised deadlines, light-weight and not larger than A4 size)..





EXCLUSIVE SOUVENIR Package Sponsorship

BENEFITS


Roles : Exclusive

The only company’s logo will be printed on the SOUVENIR

Type : Unique USB Flash Drive 8Gb

No. of product : 525 pcs

Availability : Open for 1 (one) Company only







• 1 (one) complimentary Ticket to Yogyakarta Short field-trip (April 26-28, 2018).








• 1 (one) Middle-half page (A5) with full-color company advertisement on the handbook











Roles : Non-exclusive

Availability : Unlimited (first IN, first SERVED basis)

Media : AAC-AAIC 2018 - HANDBOOK

No.of issue : 525 copies

Type : Advertising

No. of slots : Unlimited

Finishing : Size A4, Front & Back Hard Cover

200-240 gr Art-paper (Dove), Full C/S

Invesment : See the Sponsorship Rates Table

Notes :

• Your company/ organizations are invited to purchase a full, half or quarter of an A4 page

(portrait) color advertisement in the AAC-AAIC 2018 Handbook.

• Ad placement is entirely the right of the committee

• The artwork is supplied by sponsor by the advised deadlines.

• Specification and dates for receiving advertisement will be advised closer to the

conference.

ADVERTISEMENT Packages Sponsorship

BENEFITS

Collateral Placement

• Acknowledgement as Official Partners of AAC-AAIC

2018.

• Display of Company’s Logo in in official website.

• Inclusion of one company’s brochure/ flyer in Satchel

(supplied by sponsor by the advised deadlines, light-

weight and not larger than A4 size).




Welcome Dinner Package Sponsorship

BENEFITS

Category : Activity Sponsorship


Type : Welcome Dinner with Traditional Javanese Procession

Venue : Pendopo @ Royal Ambarrukmo Hotel Yogyakarta

Date / Time : 23 April 2018 / 6:00 PM-9:00 PM

Availability : Open up to 2 (two) Companies only







• Company sizeable cards (A5 size) to be placed in dining tables.


• Acknowledgement as Official Partners of AAC-AAIC 2018 for this special occasion








• Announcement by the MC on Sponsor’s session

with Javanese Procession




Networking Dinner Package Sponsorship

BENEFITS



Type : Poolside Dinner

Venue : Royal Ambarrukmo Hotel Yogyakarta








• 1 (one) standing / rolled banner will be strategically positioned in the venue area

(design, info and materials to be supplied by company).











Pool side




Coffee/ Tea Break Package Sponsorship

BENEFITS



Type : Coffee/ Tea Break

Venue : Royal Ambarrukmo Hotel Yogyakarta

Date / Time : 24 or 25 or 26 April 2018 / 10:00 AM & 15:00 PM







• Company sizeable cards (A5 size) to be placed in coffee/tea buffet tables (morning &

afternoon)






• 1 (one) Middle-quarter page (A5) with full-color company advertisement on the

handbook (artwork to be supplied by sponsor by the advised deadlines).




On site




FIELD TRIP Package Sponsorship

BENEFITS



Type : Field trip to Cajuput Plantation


Target : All Delegates







• 1 (one) complimentary Ticket to Yogyakarta Short Post Conference Tour based on

sharing room (April 26-28, 2018).

• 1 (one) large welcome banner will be strategically positioned in the venue area upon

reception (design, info and materials to be supplied by company).


• Acknowledgement as Official Partners of AAC-AAIC 2018 for Field Trip Cajuput

Plantation Program




• Special Display of Company’s Logo in all Bus/ Mini Bus









Gala Dinner Package Sponsorship

BENEFITS



Type : Gala Dinner

Venue : Garuda Park @Prambanan Temple Yogyakarta








• 1 (one) complimentary Ticket to Yogyakarta Short Post Conference Tour based on

single room (April 26-28, 2018).













Garuda Park @ Prambanan Temple




Payment & Cancellation policy

• All rates are quoted in IDR (Rupiahs) inclusive of prevailing government tax.

• The Currency Rates subject to change. In the current money market, generally apply

US Dollar 1 equals Rp 13,300 - Rp 13,500 .-

• The Committee takes no responsibility for subsequent exchange rates applied by the credit

card companies, when your statement is converted into other currencies. Bank charges and

commissions are to be borne by Delegates.

• Any cancellation must be advised in writing to The Committee. If the cancellation is received up

to 3 months before the event, an administration fee of 25% of the total price is retained. If the

cancellation is received less than 3 months prior, no refund is applicable.

General

• The Committee reserves the right to accept or reject any application for sponsorship at its

absolute and unfettered discretion with the return of any deposit paid.

• Company advertisements and satchel inserts are subject to approval from The Committee

• All sponsorship packages are inclusive of prevailing government tax

• Payment Terms : 60% deposit required prior to confirmation of sponsorship. 40% final

installment required by March 15, 2018.

• Full terms and conditions can be found on the official website: www.aac-

aaic.com/index.php/sponsors

• An event Handbook which contains important information such as rules & regulations, delivery

and access details, electrical testing and tagging requirements and lists of services available for

hire and the necessary order forms will also be produced for all delegates.

To Confirm Sponsorship

• Should you wish to confirm sponsorship, please complete the Online Registration thoroughly

via this link : https://goo.gl/E48y26

Sponsorship Enquiries

Please contact The Committee to discuss Sponsorship Packages and opportunities available in

more detail: The Committee can be reached at [email protected] or

[email protected]

Allocation

Sponsorship packages, which may be limited in number, will be generally allocated to those

company/organization who apply earliest. Allocation of sponsorship packages regardless of the

preference indicated is at the discretion of The Committee, whose decision will be final.

TERMS & CONDITIONS Sponsorship

http://www.aac-aaic.com/index.php/sponsors









https://goo.gl/E48y26








mailto:[email protected]













Detailed Requirements and Due Dates

The Committee requirements regarding the artwork for logos and advertisements, specifications

and delivery details for signage, arrangements for static display, delivery of satchel/ goody bags

inserts or other arrangements will be sent to you in a confirmation letter at a later date with

relevant due dates.

In the event that materials, information or artwork required by The Committee are not received by

the designated due date, their use for their intended purpose cannot be guaranteed. The value of

these entitlements will not be refunded if this is the case. Logos will be requested in PDF or Jpeg

at least high resolution 300dpi. Should an alternative format be received, The Committee cannot

be held responsible for the quality of the logos displayed in any of the promotional material.

Exceptional Circumstances

The Committee reserves the right to change the venue and duration if exceptional circumstances

demand. In the event of a change of venue and/or duration, the agreement to participate will

remain in force as long as the sponsor/ exhibitor is informed at least one month before the planned

conference. The Committee will use reasonable endeavor to remedy the impact of exceptional

circumstances.

Liability / Insurance

In the event of industrial disruptions or natural disasters, The Committee cannot accept

responsibility for any financial or other losses incurred by the delegates. The Committee take no

responsibility for injury or damage to persons or property occurring during the AAC-AAIC 2018. All

insurance, including medical cover, or expenses incurred in the event of the cancellation of the

AAC-AAIC 2018 is the individual delegate’s responsibility.

Attendees are encouraged to choose a travel insurance policy that includes loss of fees/ deposits

through cancellation of your participation in the AAC-AAIC 2018, or through the cancellation of

AAC-AAIC 2018 itself, loss of airfares for any reason, medical expenses, loss or damage to

personal property, additional expenses and repatriation should travel arrangements have to be

altered. The Committee will take no responsibility for any participant failing to insure. The sponsor

is responsible for all personal injury, damage to property or other losses, liabilities or claims arising

in connection with the sponsor’s participation at the AAC-AAIC 2018. The sponsor will indemnify

The Committee in respect of any losses, liabilities or claims in respect thereof. The sponsor agrees

to participate at its own risk and to take out adequate insurance in respect of all such losses,

liabilities and claims. The Committee will take all reasonable precautions, to ensure the building is

secure. To assist us, all persons attending AAC-AAIC 2018 must wear the official name badge at

all times





Sponsorship Packages

Sponsorship Proposal current as at November 24, 2017

Please refer to the sponsorship packages in this Proposal for outlined benefits. Any variations to

the description of each package must be as agreed in writing with The Committee. Sponsorship

entitlements will not commence until the registration is completed and the payment received by

The Committee

Trade Registrations

Trade registrants are not permitted to attend conference sessions or social functions unless the

relevant tickets are offered as part of the particular sponsorship package.

However, should trade registrants wish to attend the conference as a delegate or attend social

functions, the appropriate registration form must be completed and forwarded to The Committee

together with the applicable registration fee.

Main Venue

The sponsors and the servants, agents, contractors and invitees of the sponsor are also to

observe the rules, regulations and procedures as prescribed by The Committee and The Venues

(Royal Ambarrukmo Yogyakarta & Plaza Ambarrukmo Yogyakarta)


Documents

“Sustainable Growth of The Aromatic Industry through Value ...biofarmaka.ipb.ac.id/biofarmaka/2017/Sponsorship Program AAC-AAIC 2018.pdf · Yogyakarta “Sustainable Growth of The