© GRI 2018

Sustainability Disclosure Database Data Legend

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Contents

Introduction .......................................................................................................................................................... 4

Organization Profile ............................................................................................................................................ 5

Organization Profile Data ............................................................................................................................. 6

a. Organization Name ........................................................................................................................... 6

b. Organization Logo ............................................................................................................................. 6

c. Organization Description ................................................................................................................ 6

d. GRI GOLD Community................................................................................................................... 6

e. Size* ...................................................................................................................................................... 6

f. Organization Type* ........................................................................................................................... 6

g. Listed/Non-listed ............................................................................................................................... 7

For (a) private companies, (c) cooperatives and (d) subsidiaries: .................................................. 7

h. Sector ................................................................................................................................................... 7

i. Country/territory .............................................................................................................................. 8

j. Country Status ................................................................................................................................... 8

k. Region .................................................................................................................................................. 8

l. Risks ...................................................................................................................................................... 8

m. Opportunities ..................................................................................................................................... 8

n. Employees ........................................................................................................................................... 8

o. Revenue ($USD) ................................................................................................................................ 8

p. Stock Listing Code ............................................................................................................................ 8

q. Contact Information ......................................................................................................................... 8

r. Twitter Account ................................................................................................................................ 8

s. QR Code ............................................................................................................................................. 8

Report Profile ....................................................................................................................................................... 9

Report Profile Data ........................................................................................................................................ 9

a. Date Included ..................................................................................................................................... 9

b. Report Title ........................................................................................................................................ 9

c. Publication Year ................................................................................................................................. 9

d. Report Type..................................................................................................................................... 10

e. Integrated Report* ......................................................................................................................... 10

f. Adherence Level ............................................................................................................................. 10

g. GRI Service ...................................................................................................................................... 11

h. Status ................................................................................................................................................. 11

i. Sector disclosures/ Sector supplement ..................................................................................... 11

j. Reporting Period ............................................................................................................................ 12

k. Reporting Cycle .............................................................................................................................. 12

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l. Number of Pages ............................................................................................................................ 12

m. Report Language ............................................................................................................................. 12

n. Stakeholder Panel/ Expert Opinion*** ...................................................................................... 12

o. External Assurance*** ................................................................................................................... 12

p. Type of Assurance Provider*** .................................................................................................. 12

q. Assurance Provider*** .................................................................................................................. 12

r. Assurance Scope*** ....................................................................................................................... 12

s. Level of Assurance*** ................................................................................................................... 13

t. Assurance Standard: AA1000AS*** ........................................................................................... 13

u. Assurance Standard: ISAE3000*** .............................................................................................. 13

v. Assurance Standard: national standard (general)*** .............................................................. 13

w. Assurance Standard: national standard (sustainability)*** .................................................... 13

x. UNGC** ........................................................................................................................................... 13

y. ISO** ................................................................................................................................................. 13

z. OECD** ............................................................................................................................................ 13

aa. IFC ** ............................................................................................................................................ 13

bb. CDP** ........................................................................................................................................... 13

cc. SDGs**** ..................................................................................................................................... 13

dd. Link to GRI Content Index* .................................................................................................... 13

ee. Link to PDF and/ or HTML ..................................................................................................... 13

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Introduction

GRI’s Sustainability Disclosure Database stores and tracks critical reporting and associated

organizational data. Advanced search functionality allows filtering and sorting of reports and

organizations by multiple criteria, revealing trends and patterns in reporting practice.

In some instances, the results of the search will show the reports in blue (i.e. ) and/or

grey (i.e. ). This differentiation in color appears if a report has a report cover on the

page (as you will see in the section Report Profile on page 9 of this document) or not. If the report

has the cover and hence the ‘.pdf’ link, then it will be shown as blue, otherwise, it will be shown

as grey.

Information about on-trend subjects is as well featured – such as which organizations declare that

they are already preparing integrated reports that combine financial and sustainability disclosures.

The Sustainability Disclosure Database is populated in GRI Data Partners around the world.

This document explains the different data fields that are captured in the Database.

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Organization Profile

Every organization that has published a sustainability/Integrated report that is included in the

Sustainability Disclosure Database has an Organization Profile page. A completed Organization Profile

page facilitates interaction between a reporting organization and its multitude of stakeholders by

detailing the organization’s high-level defining characteristics, its sustainability risks and opportunities,

most recent news, and reporting history. Social Media connectivity also provides channels for open

communication.

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Organization Profile Data

a. Organization Name

Organizations can upload their PR name and legal name.

b. Organization Logo

Organizations can upload their logo

c. Organization Description

Introduces external audiences to the organization

d. GRI GOLD Community

Indicates whether the organization is part of the GRI GOLD Community.

e. Size*

Organizations are classified as SMEs based on the local regulations.

In the absence of local regulations classification based on the EU definition for SMEs will apply:

For Large Enterprises and MNEs, GRI follows the EU definitions of size:

f. Organization Type*

1. Private Company

A business organization owned either by a non-governmental organization or by a

number of stakeholders

2. State-Owned Company

A legal entity created by a government in order to undertake commercial activities on

behalf of the owner government

3. Cooperative

An organization jointly owned and democratically controlled by the employees and/ or

end-users of the good/ services produced to meet their common needs

4. Subsidiary

A company controlled by another company through the ownership of 50% or more of

the voting stock

5. Public Institution

An administrative unit of government, including the municipal authority of a city

6. Non-Profit Organization

Organization ran to further an ideal or goal, rather than in the interests of profit; e.g.,

foundations, NGO

7. Partnership

A formation of businesses and/ or individuals to advance their business interests

Enterprise category Headcount Turnover OR Balance sheet total

SME < 250 ≤ € 50 million OR ≤ € 43 million

Enterprise category Headcount Turnover OR Balance sheet total

Large Enterprise ≥ 250 > € 50 million OR > € 43 million

MNE ≥ 250 AND

multinational

> € 50 million OR > € 43 million

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g. Listed/Non-listed

Organizations are classified as whether they are listed on a stock exchange or not listed.

For (a) private companies, (c) cooperatives and (d) subsidiaries:

a. Non-listed: its stock is not offered on stock market exchanges.

Example: Deloitte, Chrysler

b. Listed: its shares are listed on a stock exchange for public trading (no

governmental ownership). NB: for private companies/cooperatives that are

listed, these are commonly known as Public Companies. For subsidiaries, this

means that (a part of) the shares not controlled by the parent organization are

traded

Examples: Fiat, Coca-Cola

For (b) state-owned companies:

a. Non-listed: it is fully state-owned

b. Listed: part of the company is listed on a stock exchange for public trading,

partial government ownership.

By definition of their organization types, (e) Public institutions, (f) Non-profit

organizations and (g) Partnerships cannot be listed on stock exchanges.

Options of organization type and listed/non-listed combinations:

Organization Type Listed/non-listed

a. Private company Listed/non-listed

b. State-owned company Listed/non-listed

c. Cooperative Listed/non-listed

d. Subsidiary Listed/non-listed

e. Public institutions Not applicable

f. Non-profit organization Not applicable

g. Partnership Not applicable

h. Sector

Organizations are classified according to following sectors:

• Agriculture

• Automotive

• Aviation

• Chemicals

• Commercial Services

• Computers

• Conglomerates

• Construction

• Construction Materials

• Consumer Durables

• Energy

• Energy Utilities

• Equipment

• Financial Services

• Food and Beverage Products

• Forest and Paper Products

• Healthcare Products

• Healthcare Services

• Household and Personal Products

• Logistics

• Media

• Metals Products

• Mining

• Non-Profit/ Services

• Other

• Public Agency

• Railroad

• Real Estate

• Technology Hardware

• Telecommunications

• Textiles and Apparel

• Tobacco

• Tourism/ Leisure

• Toys

• Universities

• Waste Management

• Water Utilities

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i. Country/territory

Indicates the country in which the organization’s headquarters are located.

In the case of subsidiaries, local enterprises or local branches/departments, the country relates to

the location of this reporting entity

j. Country Status

1. A member of the Organization for Economic Co-operation and Development (OECD)

2. Receives development aid through the OECD Development Assistance Committee (DAC)

• DAC-UMIC = Upper Middle Income Countries and Territories

• DAC-LMIC = Lower Middle Income Countries and Territories

• DAC-OLIC = Other Low Income Countries and Territories

• DAC-LDC = Least Developed Countries

3. Is neither a member of the OECD nor receives development aid from the DAC (Non-

OECD/ Non-DAC)

k. Region

l. Risks

An overview of the primary sustainability risks faced by the organization at the time of adding this

information

m. Opportunities

An overview of the primary sustainability opportunities as seen by the organization at the time of

adding this information

n. Employees

o. Revenue ($USD)

p. Stock Listing Code

q. Contact Information

• Web URL: URL of the organization’s website

• HQ Address: Address of the organization’s headquarters

• HQ City: City in which the organization’s headquarters is located

• Contact Email: Contact point email address

• Contact Name: Name of the contact person/department

r. Twitter Account

s. QR Code

Each Organization Profile has a unique QR code that can be downloaded and placed on different print

materials; when scanned, e.g., using a smart phone app, the Organization Profile page opens directly

*Refers to data collected as of 1 January 2010

**Refers to data collected as of 1 January 2011

***Refers to data collected as of 1 January 2012

**** Refers to data collected as of 1 January 2016

***** Refers to data collected as of 1 January 2018

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Report Profile

All sustainability/Integrated reports that are publicly available and registered with GRI have a Report

Profile page. A complete Report Profile provides high-level information related to the report, as well

as link(s) for accessing it.

Report Profile Data

Upon registering a sustainability report, an organizational representative (First or Second contact)

or GRI Data Partner includes the following data.

a. Date Included

Indicates the date that the report was added to the Database

b. Report Title

c. Publication Year

Indicates the calendar year in which the report was published; this is not the year or period the

report covers

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d. Report Type

GRI reports are sustainability/Integrated reports based on the GRI Standards or previously existing

Sustainability Reporting Frameworks for which there is a GRI Content Index available.

The field ‘Report Type’ indicates the version of the GRI Guidelines applied in the report

1. GRI – G1 (published in 2000)

2. GRI – G2 (published in 2002)

3. GRI – G3 (published in 2006)

4. GRI – G3.1 (published in 2011)

5. GRI – G4 (published in 2013): valid until 30 June 2018

6. GRI – Standards (published in 2016): currently valid

Citing-GRI**

Indicates sustainability/Integrated reports that make explicit reference to being based on the GRI

Guidelines (G3, G3.1 or G4) but for which there is no GRI Content Index.1 Also, indicates those reports

published after 1 July 2018 that refer to the G4 Guidelines.

Non-GRI*****

All sustainability/integrated reports that do not satisfy the database requirements of the GRI-Standards

report type.

At the same time, Non-GRI indicates sustainability/Integrated reports in which the organization

discloses information on its economic, environmental, social and/or2 governance performance, but there

is no reference to being based on the GRI Guidelines or GRI Standards.

e. Integrated Report*

Indicates whether or not the report includes both non-financial and financial disclosures, beyond

basic economic information.

Organizations self-declare whether or not their report is integrated.

f. Adherence Level

Reflects the extent to which the GRI Sustainability Reporting Framework and GRI Standards have

been applied to a report.

For GRI – Standards reports:

• ‘in accordance’ – Core: it must include in the report the statement “This report has

been prepared in accordance with the GRI Standards: Core option”

• ‘in accordance’ – Comprehensive: it must include in the report the statement “This

report has been prepared in accordance with the GRI Standards: Comprehensive option”

• GRI-Referenced: when a report has the following statement “This material references

[full name and publication year of the Standard]’, for each Standard used, plus it may or

may not have a Content Index. These are reports that use individual GRI Standards or

parts of their content to report sustainability information, and therefore cannot claim

that the report has been prepared in accordance with the GRI Standards.

For GRI – G4 reports:

• ‘In accordance’ - Core

• ‘In accordance’ – Comprehensive

• Undeclared: When there is no explicit ‘in accordance’ option declared, but the report

contains a complete G4 Content Index

1 Before 2017 this category was known as “GRI-Referenced” 2 This definition was updated with “and/or” as of 1st of January 2018

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For GRI – G3 and GRI – G3.1 reports:

• A, B, C

• A+, B+, C+ (a ‘+’ can be added to an Application Level to indicate that the report is

externally assured, the organization finds the engagement meets GRI’s 7 key qualities

for external assurance, and that there is a publicly available external assurance statement)

• Undeclared: When there is no explicit Application Level declared

For GRI – G2 reports:

• In Accordance: Indicates that the report is declared to be in accordance with the G2

Guidelines

• Content Index only: Indicates that there is a GRI Content Index available, but the

report is not declared to be in accordance with the G2 Guidelines

g. GRI Service

Indicates whether the Report has gone through one of the GRI Services:

• Materiality Disclosures Service

• Content Index Service

• SDG Mapping Service

• GRI-Referenced Service

• Application Level Service

h. Status

Relates to the status of the Application Level declaration for the GRI report, applies

specifically to GRI – G3 and GRI – G3.1 Reports.

Self-declared

• Indicates the Application Level declaration was not confirmed by GRI or another

third-party

• All Application Level declarations begin with a self-declaration from the organization

GRI-checked

• Indicates the report went through a GRI Application Level Check (before December

2014)

• As of December 2014, GRI does not provide and Application Level Check, and thus

reports submitted for a service after that date are not referred to as “GRI-

Checked”

Third-party-checked

• Indicates the Application Level was confirmed by a third-party

• This confirmation is separate from external assurance

i. Sector disclosures/ Sector supplement

Indicates whether one of the final versions of the GRI Sector Supplements was used in the

report.

• Electric Utilities (EUSS)

• Financial Services (FSSS)

• Food Processing (FPSS)

• Mining & Metals (MMSS)

• NGO (NGOSS)

• Airport Operators (AOSS)

• Construction & Real Estate (CRESS)

• Event Organizers (EOSS)

• Oil & Gas (OGSS)

• Media (MSS)

• Not Used

Indicates that there is an applicable final version Sector Supplement or Sector Disclosure

available for the organization’s sector, but that it was not used in the report

• Not Applicable

Indicates that there is no final version Sector Supplement or Sector Disclosure available

for the organization’s sector

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j. Reporting Period

Indicates the year(s) or period that the report covers. This is different from the Publication Year

k. Reporting Cycle

l. Number of Pages

m. Report Language

n. Stakeholder Panel/ Expert Opinion***

Indicates whether there was formalized input to or feedback on the report provided by a panel of

stakeholders or expert(s)

o. External Assurance***

All of the information related data points below is taken from the available assurance

statement found in the Report

p. Type of Assurance Provider***

1. Accountant

2. Engineering Firm

3. Small consultancy/ boutique firm

q. Assurance Provider***

Indicates the specific name of the firm from the below list which provided the external assurance.

Assurance Provider Type of Assurance Provider

AENOR Small consultancy / boutique firm

Banarra Small consultancy / boutique firm

BDO Accountant

Bureau Veritas Engineering firm

Deloitte Accountant

DHV Engineering firm

DNV Engineering firm

ERM Engineering firm

Ernst & Young Accountant

Grant Thornton Accountant

KPMG Accountant

Lloyds Accountant

Net Balance Small consultancy / boutique firm

PricewaterhouseCoopers Accountant

SGS Engineering firm

Two Tomorrows Small consultancy / boutique firm

URS Engineering firm

If the Assurance Provider is none of the above-listed companies, then the option selected is

‘Other’.

r. Assurance Scope***

1. Entire Sustainability Report

2. Specified section(s)

3. GHG only

4. Not specified

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s. Level of Assurance***

1. Limited/ moderate

2. Reasonable/ high

3. Combination: Both a Limited/ moderate and Reasonable/ high level were applied to

(different parts of) the report

4. Not specified

t. Assurance Standard: AA1000AS***

Indicates application of the AccountAbility AA1000 Assurance Standard (AA1000AS) as

disclosed in the external assurance statement.

u. Assurance Standard: ISAE3000***

Indicates application of the International Standard on Assurance Engagements (ISAE) 3000 as

disclosed in the external assurance statement.

v. Assurance Standard: national standard (general)***

Indicates application of a general national assurance standard (e.g., general accounting

principles developed at the national level or by an organization within the specific national

context) as disclosed in the external assurance statement.

w. Assurance Standard: national standard (sustainability)***

Indicates application of a sustainability (non-financial) specific national assurance standard (e.g.,

developed at the national level or by an organization within the specific national context) as

disclosed in the external assurance statement.

x. UNGC**

Indicates explicit reference to/ use of the United Nations Global Compact and its principles in

the report.

y. ISO**

Indicates explicit reference to/ use of the ISO 26000 clauses in the report.

z. OECD**

Indicates explicit reference to/ use of the OECD Guidelines for Multinational Enterprises in the

report.

aa. IFC **

Indicates explicit reference to/ use of the IFC Performance Standards in the report.

bb. CDP**

Indicates explicit reference to the organization responding to one of the annual Carbon Disclosure

Project (CDP) questionnaires, or participating in an associated CDP project.

cc. SDGs****

Indicates explicit reference to the UN Sustainable Development Goals (SDGs) in the report. Tracks

whether the reporting organization has indicated that the report addresses any of the UN

Sustainable Development Goals (SDGs).

dd. Link to GRI Content Index*

A direct link to the GRI Content Index, in the case than an organization publishes its Content Index

separately from the associated sustainability/Integrated report.

ee. Link to PDF and/ or HTML

Link(s) to the sustainability report PDF and/or HTML version(s).

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If provided and formatted properly, the report PDF cover image displays.

For additional important information on reporting formats and optimizing the Report Profile

page, see Step 3 under “How can I register my report” on the Database Register Report

page.

* Refers to data collected as of 1 January 2010

** Refers to data collected as of 1 January 2011

*** Refers to data collected as of 1 January 2012

**** Refers to data collected as of 1 January 2016

***** Refers to data collected as of 1 January 2018

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Stay in touch

GRI

Barbara Strozzilaan 336

1083 HN Amsterdam

The Netherlands