Surgical

Instrument Tracking

and Management

CSAO Conference

Reprocessing: The perpetual Puzzle

September 15, 2008

Discussion TopicsDiscussion Topics•IntroductionsIntroductions

•What is Instrument Management?What is Instrument Management?

•Why Instrument Management?Why Instrument Management?

•What is the Return on Investment for What is the Return on Investment for Instrument Management?Instrument Management?

•What to think about when purchasing What to think about when purchasing an Instrument Management Solutionan Instrument Management Solution

•IntroductionsIntroductions

•What is Instrument Management?What is Instrument Management?

•Why Instrument Management?Why Instrument Management?

•What is the Return on Investment for What is the Return on Investment for Instrument Management?Instrument Management?

•What to think about when purchasing What to think about when purchasing an Instrument Management Solutionan Instrument Management Solution

What is Instrument Management?What is Instrument Management?

Solution to Manage Your WorkflowSolution to Manage Your Workflow

Count Sheets (Picklists)Count Sheets (Picklists) Peel PacksPeel Packs Sterilizer RecordsSterilizer Records Loaner TraysLoaner Trays Inventory LocationsInventory Locations

• TraysTrays• Case CartsCase Carts• Individual InstrumentsIndividual Instruments• Mobile EquipmentMobile Equipment

What is Instrument Management?What is Instrument Management?

Solution for “Business Intelligence”Solution for “Business Intelligence”

Reporting ToolsReporting Tools• Container InformationContainer Information• Employee ProductivityEmployee Productivity• Inventory ThroughputInventory Throughput• Process ManagementProcess Management• Case Tracking (Infection Control)Case Tracking (Infection Control)• Instrument InformationInstrument Information• Sterilizer RecordsSterilizer Records

Why Instrument Management?Why Instrument Management?CS Benefits•Reduce unused instruments in trays•New employee training

CS Benefits•Reduce unused instruments in trays•New employee training

Why Instrument Management?Why Instrument Management?OR & CS Benefits•Reducing lost (or misplaced) instruments•Prioritizing workload•Instrument repair and maintenance•Accurate tray assembly•Locating inventory•Tracking/fixing Quality Issues•Loaner tray management•Improved communication•Meet Regulatory Requirements

OR & CS Benefits•Reducing lost (or misplaced) instruments•Prioritizing workload•Instrument repair and maintenance•Accurate tray assembly•Locating inventory•Tracking/fixing Quality Issues•Loaner tray management•Improved communication•Meet Regulatory Requirements

Why Instrument Management?Why Instrument Management?Infection Control•Case Tracking Functionality

•Track individual instruments to Patient Case

Infection Control•Case Tracking Functionality

•Track individual instruments to Patient Case

What is the Return on Investment for Instrument Management

What is the Return on Investment for Instrument Management Annual Instrumentation Cost SavingsAnnual Instrumentation Cost Savings Instrument Maintenance and Repair Instrument Maintenance and Repair

Cost SavingsCost Savings OR Time SavingsOR Time Savings The Cost of QualityThe Cost of Quality SPD Training TimeSPD Training Time SPD ProductivitySPD Productivity Infection ControlInfection Control

What to Think About When Purchasing What to Think About When Purchasing an Instrument Management Solutionan Instrument Management SolutionWhat to Think About When Purchasing What to Think About When Purchasing an Instrument Management Solutionan Instrument Management Solution

Is the solution easy to use?Is the solution easy to use?• User Friendly?User Friendly?• Intuitive Flow?Intuitive Flow?

What to Think About When Purchasing What to Think About When Purchasing an Instrument Management Solutionan Instrument Management SolutionWhat to Think About When Purchasing What to Think About When Purchasing an Instrument Management Solutionan Instrument Management Solution

What Level of Instrument Management What Level of Instrument Management should we start with?should we start with?• Evaluate your own department!Evaluate your own department!

• Use a “scaled”, gradual approach of Use a “scaled”, gradual approach of implementationimplementation

OROR• Start out with full blown “tray level” or Start out with full blown “tray level” or

“instrument level” tracking?“instrument level” tracking?

What to Think About When Purchasing What to Think About When Purchasing an Instrument Management Solutionan Instrument Management SolutionWhat to Think About When Purchasing What to Think About When Purchasing an Instrument Management Solutionan Instrument Management Solution

What about the pre-implementation What about the pre-implementation work?work?• Data conversion?Data conversion?• Hardware ordering?Hardware ordering?

What to Think About When Purchasing What to Think About When Purchasing an Instrument Management Solutionan Instrument Management SolutionWhat to Think About When Purchasing What to Think About When Purchasing an Instrument Management Solutionan Instrument Management Solution

Is there adequate training provided?Is there adequate training provided?• How many weeks?How many weeks?• Does the training involve all employees Does the training involve all employees

trained by vendor?trained by vendor?• Be aware of potential for too much Be aware of potential for too much

responsibility left to the hospitalresponsibility left to the hospital

What to Think About When Purchasing What to Think About When Purchasing an Instrument Management Solutionan Instrument Management SolutionWhat to Think About When Purchasing What to Think About When Purchasing an Instrument Management Solutionan Instrument Management Solution

Can the solution interface with other Can the solution interface with other applications (ie. Sterilizers and/or OR applications (ie. Sterilizers and/or OR scheduling)?scheduling)?• Electronic documentation of sterilizer Electronic documentation of sterilizer

loadsloads• Paperless record keepingPaperless record keeping

• Import daily schedule and preference Import daily schedule and preference card informationcard information

• Prioritization of processing workloadPrioritization of processing workload

What to Think About When Purchasing What to Think About When Purchasing an Instrument Management Solutionan Instrument Management SolutionWhat to Think About When Purchasing What to Think About When Purchasing an Instrument Management Solutionan Instrument Management Solution

Can the solution track individual Can the solution track individual instruments - and do we need it to?instruments - and do we need it to?• Can our issues be solved at the “tray Can our issues be solved at the “tray

level” of tracking?level” of tracking?• What is the cost of marking individual What is the cost of marking individual

instruments?instruments?• What method does the vendor use to What method does the vendor use to

mark instruments?mark instruments?

What to Think About When Purchasing What to Think About When Purchasing an Instrument Management Solutionan Instrument Management SolutionWhat to Think About When Purchasing What to Think About When Purchasing an Instrument Management Solutionan Instrument Management Solution

What does this mean for the hospital IT What does this mean for the hospital IT department?department?• When should we involve IT?When should we involve IT?• Is the solution web-based or client-Is the solution web-based or client-

server?server?• Advantages of a web based system:Advantages of a web based system:

• Remote supportRemote support• Upgrades installed automaticallyUpgrades installed automatically• Uptime guaranteeUptime guarantee• Low maintenance for hospital IT departmentLow maintenance for hospital IT department

1. Scan the Tray

4. Assign load to sterilizer (CA)

3. Build the Load

5. Scan Containers to Case Cart or Sterile Storage

6. Scan case cart to OR location

7. Scan case cart to decontam location

2. Assemble the Instruments using the Touch Screen

Instrument Flow

Product Demonstration

Product Demonstration

Questions?

Please contact:Dwight Hasbrouck

Business Development Manager

Censis Technologies, Inc.615-397-1912

Questions?

Please contact:Dwight Hasbrouck

Business Development Manager

Censis Technologies, Inc.615-397-1912