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Supporting Federally Funded Research Requirements with
DSpace and SWORD
10th International Conference on Open Repositories
Hui Zhang, Michael BoockOregon State University
Project BackgroundScholarsArchive@OSU
institutional repositoryOSU OA PolicyArticle deposit formPMC deposit use case
Why provide federal agency article deposit services?Grow the IR with more faculty
research articlesMeet agency requirements and
OSU OA policy termsSingle depositTracking
Self-deposit in DSpace DSpace can serve as a SWORD
server SWORD client library in PHP
◦swordapp-phpEasyDeposit
◦A toolkit to create SWORD deposit web application
◦Use swordapp-php library◦Open source
Requirements analysis User authenticationFill article metadata from
external sources if existsSupport Federal funding agency
article deposit requirementsAdd option to request a waiver
for Oregon State University OA mandate
User AuthenticationClient side
◦Depositor is required to enter his/her unique ONID (OSU network ID)
◦Verify with OSU directory and find depositor name and email
DSpace side◦Add a customized authentication
routine to verify depositor’s ONID is in the user group that authorized to ingest
Form ImplementationAuto-fill article metadata if it exists
◦Query CrossRef API using DOI entered by depositor
Support federal funding agency article deposit requirements◦A form page allows depositor to enter PI,
co-PIs, and grant IDs Request a waiver for OSU OA
mandate◦Automatically granted, waiver send to
depositor’s email associated with ONID
Self-deposit WorkflowFiles submitted to the Open
Access Article collection in Dspace
A receipt sent to depositor with email associated with ONID
Curator of the collection sees submission on his/her tasks queue
Curator enhances the metadata and approves the submission to go “live”
Depositor notified by email
Demonstrationhttp://deposit.library.oregonstate.
edu/
PubMed Central and PAGES Article Deposit Processeshttps://wiki.library.oregonstate.ed
u/confluence/x/2gDUAQCheck PMC to see if article is
already available with a PMCID. ◦If Yes, note the PMCID and proceed
to deposit article to ScholarsArchive@OSU.
◦If No, we check to see if publisher deposits article on author’s behalf.
◦If No, deposit to PMC using NIHMS, and to our IR
Impact80 NIH funded articles deposited
to both PMC and ScholarsArchive@OSU
18 Department of Energy funded articles
Additional federal agency public access policy implementation scheduled for Fall 2015 or January 2016.
Deposit to Other AgenciesOSTP memo: “Increasing Access
to the Results of Federally Funded Scientific Research.”
Implementation plans: http://bit.ly/FedOASummary
Using existing repositories like PMC and PAGES
ChallengesGetting appropriate version of
articlesGetting all tables and figuresGetting articles
Future Form DevelopmentIngest metadata from external
sources into the repository Harvest and auto-fill funding
information from FundRef/CrossRef
Integrate the deposit process with other federal repositories such as PubMed Central
