Adult and Community Services

Supported LivingPre Market Engagement Provider Briefing

Supported Living Framework 2015

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A framework agreement is an arrangement between the City of Bradford MDC and one or more care and/or support provider. It will set out the terms (particularly relating to price, quality and quantity) under which individual contracts (call-offs) can be made throughout the period of the agreement (normally a maximum of 4 years). In this instance Bradford will award a framework agreement for 3 years + a further 1 year extension if it chooses to use this option.

Due to the size of this framework and the potential spend under the framework a full OJEU process will apply. There is no guarantee of business for a

provider having secured a place on a framework agreement however; you do become an accredited provider for the Local Authority whereby should the need for a service provision occur there is no need for individual tender processes. The “Call Off” process will be followed. In some instances direct call offs can be arranged in others a further mini tender may be necessary if there is no clear or relevant reason to simply call off from the list of providers.

Supported Living is a term used to describe a place where someone lives with care and support. The term supported housing is often used in the same context.

l Supported Housing is focussed in the support that enables individuals to maintain their own tenancy, promote independent living and move on. Usually people who live in supported housing have their support needs met by ‘housing related support’.

l Supported Living is more likely to be longer term help and support to enable a person to live as independently as possible.

For the purpose of this tender both terms are included in the supported living tender.

During 2015 Adult Social Care Commissioning will be running a tender for a Supported Living Framework. This is to be completed by June 2015 and will include 6 Lots shown in the illustration on page 3. The Council is currently looking at pre market engagement and market shaping to ensure it can provide a wide variety of suitable providers to meet the needs of the citizens of Bradford.A series of Market Position Statements (MPS) will be produced during 2015 and published on the commissioning page of the council’s website. You can find the core MPS and the MPS for Supported Living Services, this gives the background to why we are tendering for the above framework on the website below.

http://www.bradford.gov.uk/bmdc/health_well-being_and_care/adult_care/commissioning

What is a framework?

Definition of Supported Living

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Due to the unprecedented budget pressures we are currently operating in, re modelling of services service design and the way we commission services has to be changed. One fundamental change here is that we will not tender this time round individually for services identified by client group needs but by service type, in this instance, one tender for a framework of suppliers that can meet our needs of Supported Living Provision across 6 separate lots. In this instance, the tender we are referring to will be known as the supported living tender 2015. This is being designed to encompass all service types required under the remit of supported living and in the main support to maintain independence within a community setting with a tenancy attached to

accommodation, Excluded on that basis are extra care schemes, domiciliary care for older people and residential care these are not included in the scope of this tender. However, homeless services, hostel provision floating support, short term tenancies with support, 24 hour supported living and shared accommodation services are. (Please see the illustration below which sets out the separate lots we are considering).

Supported Living Framework

LOT 1Homelessness

LOT 2MultipleNeeds

LOT 3Young people

at risk

LOT 4Learning

Disabilities/LD Complex

Needs

LOT 5Mental

Health/MH Complex

Needs

LOT 6Physical

and Sensory Needs

KEY

A CQC RegisteredB Accommodation BasedC Floating suport/outreachD High level specialist/CQC registered

What is our planned approach for future commissioning of Supported Living and why?

B C

B C

BC

A C

A C

A B C D

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Indicative timescales

Action

PQQ Stage (Stage 1)

l Adverts published and PQQ available for download.

l Closing date and time for receipt of PQQ’s.

l PQQ assessment period.

Tender Submission (Stage 2)

l Unsuccessful PQQ letters issued and feedback offered.

Successful Applicants/Invitation to Tender letters sent out and tender documents available for download.

l Closing date and time for receipt of tender’s.

Tender Evaluation (Stage 3)

l Tender evaluation period (including interview/ presentation/site visit, if applicable).

Contract Award Period (Stage 4)

l Award of notice of contract and unsuccessful ITT letters issued.

l Feedback offered to unsuccessful Tenderers.

l Standstill Period.

l Official Contract award.

l Contract Go Live.

Date(s)

l PQQ/Advert: 6 Feb 2015.

l PQQ returns by 4pm, 6 March 2015

l PQQ evaluation 9 Mar 2015 – 7 Apr 2015.

l 8 Apr 2015.

l Tenders return 2pm, 6 May 2015.

l Tender Evaluations 7 May – 29 May 2015.

l 1 June 2015.

l 1 June 2015.

l 10 Days.

l 12 June 2015.

l 13 June 2015.

You may wish to submit a tender to:

Retain the right to deliver an existing service.

Win a contract for a new service. The first point is important. In the future

you may need to bid for services that you already run.

Take on new services and grow your business in Bradford.

Move into working with new groups of people.

Develop your capacity, enabling more people to benefit from your service.

Move into new geographic areas in Bradford.

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You will find all the documentation relevant to this tender on the link below where you are encouraged to register for alerts and updates.https://www.yortender.co.uk/

If you have any queries before the tender please contact us using the following email address. SLFramework@bradford.gov.uk

Once the procurement activity begins queries regarding the framework and tender process will be managed through the Yortender platform.

The council wishes to ensure there is a healthy vibrant supplier market operating in the District. To meet the very complex and diverse ranges of services we require to meet the needs of its vulnerable citizens. Providers in and around the district and outside of the District, including large national companies to small local independent organisations voluntary and charitable organisations and consortia are encouraged and invited to consider the tender opportunity being presented for 2015.

We have several planned provider forums over the following months; however these are existing groups of different providers already engaging with Bradford. This briefing note is to ensure the same

key messages are shared with all existing and potential new service providers.

We have a communications plan to engage with the wider market and potential new providers. This provider briefing is one of these actions. We have updates on Linkedin on the councils commissioning page and through social media. Direct contact has been made with the wider market to establish contacts and links.

Yortender will host any documentation for this exercise that you might need to make the decision about tendering for engagement onto the new framework.

Your opportunity to tender – where to find the tender

Market shaping

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To find out more about how to help Bradford Council deliver services please note the following points:

1. Please find out where tenders are advertisedas this is governed by various regulations andlaws (Yortender).

2. Think carefully about whether to tender for anygiven piece of work. Do not rush into biddingjust because you are afraid of missing out onopportunities.

3. Give real thought to the prequalification stageof the tender process (PQQ), which providesan opportunity to take a step back andexamine your policies.

4. Find out as much as you can about thecommissioner’s objectives and requirements.If there’s anything you do not understandabout the tender process please ask thecommissioner via Yortender or the SLF emailaddress below.

5. Partnership working has pros and cons.Consider these and set up potentialpartnerships well in advance of the tenderingprocess.

6. Follow all the rules of the process scrupulously.Getting minor details wrong can disqualify you.Prepare carefully for every stage.

7. Remember that your tender documents mayform part of the contract. There may be nofurther opportunity to renegotiate what youhave submitted, so get it right first time.

General key points for ProvidersBradford District is particularly interested in developing its provider market for complex and multiple needs. The councils focus is on prevention and wellbeing, reducing the need for hospital admissions and long term institutional care. These will be under sub lots on lots 4 and 5.

The wording in this publication can be made available in other file formats such as large print or Braille. Please call 01274 434717.

For advice or assistance please do not hesitate to contact us on:Email: SLFramework@bradford.gov.uk

Thank you and good luck!