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PROJECT MANAGEMENT UNIT (PMU)
B I D D I N G D O C U M E N T
Package-1
Supply &Installation of Laundry System in
selected DHQ/THQ Hospitals of Punjab
Project Management Unit
Government of the Punjab
September 2017
2 Section IV: Scope of Work
Invitation for Bids Dated: September 5, 2017
1. The Project Management Unit (PMU) has received budget from Government of
Punjab towards the cost of Revamping of DHQ/THQ Hospitals in Punjab. It is intended that
part of the proceeds of this budget will be applied to eligible payments under the contract for
supply of following items:
Package-
1 Item Qty Bid Security
LOT-I
Supply & Installation of Laundry System in the
following Hospital
DHQ Attock
1 20,000
LOT-II
Supply & Installation of Laundry System in the
following Hospital
THQ Gujjar Khan
1 20,000
LOT-III
Supply & Installation of Laundry System in the
following Hospital
DHQ Chakwal
1 20,000
LOT-IV
Supply & Installation of Laundry System in the
following Hospital
DHQ Jhelum
1 20,000
LOT-V
Supply & Installation of Laundry System in the
following Hospital
DHQ Mandi B. Din
1 20,000
LOT-VI
Supply & Installation of Laundry System in the
following Hospital
THQ Daska
1 20,000
LOT-VII
Supply & Installation of Laundry System in the
following Hospital
DHQ Narowal
1 20,000
LOT-VIII
Supply & Installation of Laundry System in the
following Hospital
DHQ Sheikhupura
1 20,000
LOT-IX
Supply & Installation of Laundry System in the
following Hospital
THQ Muridke
1 20,000
2. The PMU now invites sealed bids from eligible bidders, Manufacturers, authorized
Sales & Service Dealers for the supply of above mentioned items.
3. Bidding shall be conducted through Open Competitive Bidding (Single Stage-Two
Envelope) procedures specified in the Punjab Procure Rules (PPRA) 2014 (amended Jan
2016), and is open to all eligible bidders as defined in the bidding document
4. Interested eligible bidders may obtain bidding documents and further information
from the Office of Procurement Specialist, Project Management Unit,
Revamping of DHQ/THQ Hospitals, 31-E/1, Shahra-e-Imam Hussain, Gulberg-III, Lahore or
download from website: www.pshealth.punjab.gov.pk
5. The provisions in the Instructions to Bidders and in the General Conditions of
Contract are the provisions of the Bidding Documents.
6. Sealed Bids must be delivered to the above office on or before 11:00 a.m on
4th
October 2017 and must be accompanied by a Bid Security as mentioned above in the
form of CDR/Pay Order/Demand Draft/Bank Guarantee.
7. Bids will be opened in the presence of bidders’ representatives who choose to
attend at 11:30 a.m.in the Office of Procurement Specialist, Project Management Unit,
31-E/1, Shahrah-e-Imam Hussain, Gulberg-III, Lahore on the same date.
8. The bidders are requested to give their best and final prices as no negotiations are
expected.
9. Taxes will be deducted as per applicable government rules. NTN and Sales Tax
registration certificate must be provided.
10. For obtaining any further information or clarifications, please contact the person
named below
Procurement Specialist
Program Management Unit (PMU)
Primary & Secondary Healthcare Department
31-E/1, Shahra-e-Imam Hussain, Gulberg-III, Lahore
Tel: 042-99231202 Mob: 0333-3246467, 0333-4748418, 0333-4407161
Website: www.pshealth.punjab.gov.pk
Email: [email protected]
4 Section IV: Scope of Work
Table of Contents
PART-I
SECTION I. INSTRUCTIONS TO BIDDERS (ITB) ....................................................................... 5
SECTION II. BID DATA SHEET .................................................................................................... 18
SECTION III. SCHEDULE OF REQUIREMENTS ...................................................................... 23
SECTION IV. TECHNICAL SPECIFICATIONS ......................................................................... 24
SECTION V. BIDDING FORMS ..................................................................................................... 29
1. Bid Submission Form .................................................................................................................. 29
2. Manufacturer’s Authorization Form ............................................................................................ 31
3. Price Schedules ............................................................................................................................ 32
PART-II
SECTION I. CONTRACT FORMS ................................................................................................. 34
1. Contract Form .............................................................................................................................. 34
2. Performance guarantee Form ....................................................................................................... 35
SECTION II. GENERAL CONDITIONS OF CONTRACT (GCC) ............................................ 36
SECTION III. SPECIAL CONDITIONS OF CONTRACT (SCC) .............................................. 47
Part-I
Section I. Instructions to Bidders
A. Introduction
1. Source of
Funds
1.1 The Procuring Agency named in the Bid Data Sheet has received
budget from the Government of Punjab. The Procuring Agency
intends to apply a portion of the proceeds of this budget to
eligible payments under the contract for which this Invitation for
Bids is issued.
2. Eligible
Bidders
2.1 This Invitation for Bids is open to all suppliers, except as
provided hereinafter.
2.2 Bidders should not be associated, or have been associated in the
past, directly or indirectly, with a firm or any of its affiliates
which have been engaged by the Procuring Agency to provide
consulting services for the preparation of the design,
specifications, and other documents to be used for the
procurement of the goods to be purchased under this Invitation
for Bids.
2.3 Government-owned enterprises may participate only if they are
legally and financially autonomous, if they operate under
commercial law, and if they are not a dependent agency of the
Government.
2.4 Bidders shall not be under a declaration of blacklisting by any
Government department or Punjab Procurement Regulatory
Authority (PPRA).
3. Eligible Goods
and Services
3.1 All goods and related services to be supplied under the contract
shall have their origin in eligible source countries, defined in the
Bid Data Sheet (BDS), and all expenditures made under the
contract will be limited to such goods and services.
3.2 For purposes of this clause, ―origin‖ means the place where the
goods are mined, grown, or produced, or the place from which
the related services are supplied. Goods are produced when,
through manufacturing, processing, or substantial and major
assembly of components, a commercially-recognized product
results that is substantially different in basic characteristics or in
purpose or utility from its components.
6 Section IV: Scope of Work
3.3 The origin of goods and services is distinct from the nationality
of the Bidder.
4. Cost of
Bidding
4.1 The Bidder shall bear all costs associated with the preparation
and submission of its bid, and the Procuring Agency named in
the Bid Data Sheet, hereinafter referred to as ―the Purchaser,‖
will in no case be responsible or liable for those costs, regardless
of the conduct or outcome of the bidding process.
B. The Bidding Documents
5. Content of
Bidding
Documents
5.1 The goods required, bidding procedures, and contract terms are
prescribed in the bidding documents. In addition to the
Invitation for Bids, the bidding documents include:
(a) Instructions to Bidders (ITB)
(b) Bid Data Sheet
(c) Schedule of Requirements
(d) Technical Specifications
(e) Bid Submission Form
(f) Manufacturer’s Authorization Form
(g) Price Schedules
(h) Contract Form
(i) Performance guarantee Form
(j) General Conditions of Contract (GCC)
(k) Special Conditions of Contract (SCC)
5.2 The Bidder is expected to examine all instructions, forms, terms,
and specifications in the bidding documents. Failure to furnish
all information required by the bidding documents or to submit a
bid not substantially responsive to the bidding documents in
every respect will be at the Bidder’s risk and may result in the
rejection of its bid.
6. Clarification of
Bidding
Documents
6.1 A prospective Bidder requiring any clarification of the bidding
documents may notify the Purchaser in writing or by email at the
Purchaser’s address indicated in ITB Clause 19.1. The Purchaser
will respond in writing to any request for clarification of the
bidding documents which it receives no later than three (3) days
prior to the deadline for the submission of bids prescribed in the
Bid Data Sheet. Written copies of the Purchaser’s response
(including an explanation of the query but without identifying
the source of inquiry) will be sent to all prospective bidders that
have received the bidding documents.
7. Amendment of
Bidding
Documents
7.1 At any time prior to the deadline for submission of bids, the
Purchaser, for any reason, whether at its own initiative or in
response to a clarification requested by a prospective Bidder,
may modify the bidding documents by amendment.
7.2 All prospective bidders that have received the bidding documents
will be notified of the amendment in writing or by email, and
will be bidding on them.
7.3 In order to allow prospective bidders reasonable time in which to
take the amendment into account in preparing their bids, the
Purchaser, at its discretion, may extend the deadline for the
submission of bids.
C. Preparation of Bids
8. Language of
Bid
8.1 The bid prepared by the Bidder, as well as all correspondence
and documents relating to the bid exchanged by the Bidder and
the Purchaser shall be written in the language specified in the
Bid Data Sheet. Supporting documents and printed literature
furnished by the Bidder may be in same language.
9. Documents
Comprising
the Bid
9.1 The bid prepared by the Bidder shall comprise the following
components:
(a) a Bid Form and a Price Schedule completed in accordance
with ITB Clauses 10, 11, and 12;
(b) documentary evidence established in accordance with ITB
Clause 13 that the Bidder is eligible to bid and is qualified
to perform the contract if its bid is accepted;
(c) documentary evidence established in accordance with ITB
Clause 14 that the goods and ancillary services to be
supplied by the Bidder are eligible goods and services and
conform to the bidding documents; and
(d) Bid security furnished in accordance with ITB Clause 15.
10. Bid Form
10.1 The Bidder shall complete the Bid Form and the appropriate
Price Schedule furnished in the bidding documents, indicating
the goods to be supplied, a brief description of the goods, and
their country of origin, quantity, and prices.
11. Bid Prices 11.1 The Bidder shall indicate on the appropriate Price Schedule the
unit prices (where applicable) and total bid price of the goods it
8 Section IV: Scope of Work
proposes to supply under the contract.
11.2 Prices indicated on the Price Schedule shall be delivered duty
paid (DDP) and C&F prices.
11.3 The Bidder’s separation of price components in accordance with
ITB Clause 11.2 above will be solely for the purpose of
facilitating the comparison of bids by the Purchaser and will not
in any way limit the Purchaser’s right to contract on any of the
terms offered.
11.4 Prices quoted by the Bidder shall be fixed during the Bidder’s
performance of the contract and not subject to variation on any
account, unless otherwise specified in the Bid Data Sheet. A bid
submitted with an adjustable price quotation will be treated as
nonresponsive and will be rejected, pursuant to ITB Clause 24.
12. Bid Currencies 12.1 Prices shall be quoted in foreign currencies in case of C&F and
in Pak Rupees in case of DDP.
13. Documents
Establishing
Bidder’s
Eligibility and
Qualification
13.1 Pursuant to ITB Clause 9, the Bidder shall furnish, as part of its
bid, documents establishing the Bidder’s eligibility to bid and its
qualifications to perform the contract if its bid is accepted.
13.2 The documentary evidence of the Bidder’s eligibility to bid shall
establish to the Purchaser’s satisfaction that the Bidder, at the
time of submission of its bid, is eligible as defined under ITB
Clause 2.
13.3 The documentary evidence of the Bidder’s qualifications to
perform the contract if its bid is accepted shall establish to the
Purchaser’s satisfaction:
(a) that, in the case of a Bidder offering to supply goods under
the contract which the Bidder did not manufacture or
otherwise produce, the Bidder has been duly authorized by
the goods’ Manufacturer or producer to supply the in
Pakistan;
(b) that the Bidder has the financial, technical, and production
capability necessary to perform the contract;
(c) that, in the case of a Bidder not doing business within
Pakistan, the Bidder is or will be (if awarded the contract)
represented by an Agent in that country equipped, and able
to carry out the Supplier’s maintenance, repair, and spare
parts stocking obligations prescribed in the Conditions of
Contract and/or Technical Specifications; and
(d) That the Bidder meets the qualification criteria listed in the
Bid Data Sheet.
14. Documents
Establishing
Goods’
Eligibility and
Conformity to
Bidding
Documents
14.1 Pursuant to ITB Clause 9, the Bidder shall furnish, as part of its
bid, documents establishing the eligibility and conformity to the
bidding documents of all goods and services which the Bidder
proposes to supply under the contract.
14.2 The documentary evidence of the eligibility of the goods and
services shall consist of a statement in the Price Schedule of the
country of origin of the goods and services offered which shall
be confirmed by a certificate of origin issued at the time of
shipment.
14.3 The documentary evidence of conformity of the goods and
services to the bidding documents may be in the form of
literature, drawings, and data, and shall consist of:
(a) a detailed description of the essential technical and
performance characteristics of the goods;
(b) a list giving full particulars, including available sources and
current prices of spare parts, special tools, etc., necessary
for the proper and continuing functioning of the goods for a
period to be specified in the Bid Data Sheet, following
commencement of the use of the goods by the Purchaser;
and
(c) an item-by-item commentary on the Purchaser’s Technical
Specifications demonstrating substantial responsiveness
of the goods and services to those specifications, or a
statement of deviations and exceptions to the provisions of
the Technical Specifications.
14.4 For purposes of the commentary to be furnished pursuant to ITB
Clause 14.3(c) above, the Bidder shall note that standards for
workmanship, material, and equipment, as well as references to
brand names or catalogue numbers designated by the Purchaser
in its Technical Specifications, are intended to be descriptive
only and not restrictive. The Bidder may substitute alternative
standards, brand names, and/or catalogue numbers in its bid,
provided that it demonstrates to the Purchaser’s satisfaction that
the substitutions ensure substantial equivalence to those
10 Section IV: Scope of Work
designated in the Technical Specifications.
15. Bid Security 15.1 Pursuant to ITB Clause 9, the Bidder shall furnish, as part of its
bid, a bid security in the amount specified in the Bid Data Sheet.
15.2 The bid security is required to protect the Purchaser against the
risk of Bidder’s conduct which would warrant the security’s
forfeiture, pursuant to ITB Clause 15.7.
15.3 The bid security shall be in Pak. Rupees and shall be in one of
the following forms:
(b) Bank call-deposit (CDR), Demand Draft (DD), Pay Order
(PO) or Bank Guarantee (BG) valid for thirty (30) days
beyond the validity of bid.
15.4 Any bid not secured in accordance with ITB Clauses 15.1 and
15.3 will be rejected by the Purchaser as nonresponsive, pursuant
to ITB Clause 24.
15.5 Unsuccessful bidders’ bid security will be discharged or returned
as promptly as possible but not later than thirty (30) days after
the expiration of the period of bid validity prescribed by the
Purchaser pursuant to ITB Clause 16.
15.6 The successful Bidder’s bid security will be discharged upon the
Bidder signing the contract, pursuant to ITB Clause 32, and
furnishing the performance guarantee, pursuant to ITB Clause
33.
15.7 The bid security may be forfeited:
(a) if a Bidder withdraws its bid during the period of bid
validity specified by the Bidder on the Bid Form; or
(b) in the case of a successful Bidder, if the Bidder fails:
(i) to sign the contract in accordance with ITB Clause
32;
or
(ii) to furnish performance guarantee in accordance with
ITB Clause 33.
16. Period of
Validity of
16.1 Bids shall remain valid for the period specified in the Bid Data
Sheet after the date of bid opening prescribed by the Purchaser,
Bids pursuant to ITB Clause 19. A bid valid for a shorter period shall
be rejected by the Purchaser as nonresponsive.
16.2 In exceptional circumstances, the Purchaser may solicit the
Bidder’s consent to an extension of the period of validity. The
request and the responses thereto shall be made in writing (or by
email). The bid security provided under ITB Clause 15 shall also
be suitably extended. A Bidder may refuse the request without
forfeiting its bid security. A Bidder granting the request will not
be required nor permitted to modify its bid, except as provided in
ITB Clause 16.3.
16.3 In the case of fixed price contracts, if the award is delayed by a
period exceeding sixty (60) days beyond the expiry of the initial
bid validity, the contract price will be adjusted by a factor
specified in the request for extension.
17. Format and
Signing of Bid
17.1 The Bidder shall prepare an original and the number of copies of
the bid indicated in the Bid Data Sheet, clearly marking each
―ORIGINAL BID‖ and ―COPY OF BID,‖ as appropriate. In the
event of any discrepancy between them, the original shall
govern.
17.2 The original and the copy or copies of the bid shall be typed or
written in indelible ink and shall be signed by the Bidder or a
person or persons duly authorized to bind the Bidder to the
contract. All pages of the bid, except for unamended printed
literature, shall be initialed by the person or persons signing the
bid.
17.3 Any interlineations, erasures, or overwriting shall be valid only if
they are initialed by the person or persons signing the bid.
17.4 The Bidder shall furnish information as described in the Form of
Bid on commissions or gratuities, if any, paid or to be paid to
agents relating to this Bid, and to contract execution if the Bidder
is awarded the contract.
D. Submission of Bids
18. Sealing and
Marking of
Bids
18.1 The Bidder shall seal the original and each copy of the bid in
separate envelopes, duly marking the envelopes as ―ORIGINAL‖
and ―COPY.‖ The envelopes shall then be sealed in an outer
envelope.
18.2 The inner and outer envelopes shall:
12 Section IV: Scope of Work
(a) be addressed to the Purchaser at the address given in the
Bid Data Sheet; and
(b) bear the title of procurement Activity indicated in the Bid
Data Sheet, the Invitation for Bids (IFB) title and number
indicated in the Bid Data Sheet, and a statement: ―DO
NOT OPEN BEFORE,‖ to be completed with the time and
the date specified in the Bid Data Sheet, pursuant to ITB
Clause 2.2.
18.3 The inner envelopes shall also indicate the name and address of
the Bidder to enable the bid to be returned unopened in case it is
declared ―late‖.
18.4 If the outer envelope is not sealed and marked as required by ITB
Clause 18.2, the Purchaser will assume no responsibility for the
bid’s misplacement or premature opening.
19. Deadline for
Submission of
Bids
19.1 Bids must be received by the Purchaser at the address specified
under ITB Clause 18.2 no later than the time and date specified
in the Bid Data Sheet.
19.2 The Purchaser may, at its discretion, extend this deadline for the
submission of bids by amending the bidding documents in
accordance with ITB Clause 7, in which case all rights and
obligations of the Purchaser and bidders previously subject to the
deadline will thereafter be subject to the deadline as extended.
20. Late Bids 20.1 Any bid received by the Purchaser after the deadline for
submission of bids prescribed by the Purchaser pursuant to ITB
Clause 19 will be rejected and returned unopened to the Bidder.
21. Modification
and
Withdrawal of
Bids
21.1 The Bidder may modify or withdraw its bid after the bid’s
submission, provided that written notice of the modification,
including substitution or withdrawal of the bids, is received by
the Purchaser prior to the deadline prescribed for submission of
bids.
21.2 The Bidder’s modification or withdrawal notice shall be
prepared, sealed, marked, and dispatched in accordance with the
provisions of ITB Clause 18. A withdrawal notice may also be
sent by email, but followed by a signed confirmation copy,
postmarked no later than the deadline for submission of bids.
21.3 No bid may be modified after the deadline for submission of
bids.
21.4 No bid may be withdrawn in the interval between the deadline
for submission of bids and the expiration of the period of bid
validity specified by the Bidder on the Bid Form. Withdrawal of
a bid during this interval may result in the Bidder’s forfeiture of
its bid security, pursuant to the ITB Clause 15.7.
E. Opening and Evaluation of Bids
22. Opening of
Bids by the
Purchaser
22.1 The Purchaser will open all bids in the presence of bidders’
representatives who choose to attend, at the time, on the date,
and at the place specified in the Bid Data Sheet. The bidders’
representatives who are present shall sign an attendance sheet
evidencing their presence.
22.2 The bidders’ names, bid modifications or withdrawals, bid
prices, discounts, and the presence or absence of requisite bid
security and such other details as the Purchaser, at its discretion,
may consider appropriate, will be announced at the opening. No
bid shall be rejected at bid opening, except for late bids, which
shall be returned unopened to the Bidder pursuant to ITB Clause
20.
22.3 Bids (and modifications sent pursuant to ITB Clause 21.2) that
are not opened and read out at bid opening shall not be
considered further for evaluation, irrespective of the
circumstances. Withdrawn bids will be returned unopened to the
bidders.
22.4 The Purchaser will prepare minutes of the bid opening.
23. Clarification of
Bids
23.1 During evaluation of the bids, the Purchaser may, at its
discretion, ask the Bidder for a clarification of its bid. The
request for clarification and the response shall be in writing, and
no change in the prices or substance of the bid shall be sought,
offered, or permitted.
24. Preliminary
Examination
24.1 The Purchaser will examine the bids to determine whether they
are complete, whether any computational errors have been made,
whether required sureties have been furnished, whether the
documents have been properly signed, and whether the bids are
generally in order.
24.2 Arithmetical errors will be rectified on the following basis. If
there is a discrepancy between the unit price and the total price
that is obtained by multiplying the unit price and quantity, the
unit price shall prevail, and the total price shall be corrected. If
14 Section IV: Scope of Work
the Supplier does not accept the correction of the errors, its bid
will be rejected, and its bid security may be forfeited. If there is
a discrepancy between words and figures, the amount in words
will prevail.
24.3 The Purchaser may waive any minor informality, nonconformity,
or irregularity in a bid which does not constitute a material
deviation, provided such waiver does not prejudice or affect the
relative ranking of any Bidder.
24.4 Prior to the detailed evaluation, pursuant to ITB Clause 25 the
Purchaser will determine the substantial responsiveness of each
bid to the bidding documents. For purposes of these Clauses, a
substantially responsive bid is one which conforms to all the
terms and conditions of the bidding documents without material
deviations. Deviations from, or objections or reservations to
critical provisions, such as those concerning Bid Security (ITB
Clause 15), Applicable Law (GCC Clause 30), and Taxes and
Duties (GCC Clause 32), will be deemed to be a material
deviation. The Purchaser’s determination of a bid’s
responsiveness is to be based on the contents of the bid itself
without recourse to extrinsic evidence.
24.5 If a bid is not substantially responsive, it will be rejected by the
Purchaser and may not subsequently be made responsive by the
Bidder by correction of the nonconformity.
25. Qualification
& Evaluation
of Bids
25.1 In the absence of prequalification, the Purchaser will determine
to its satisfaction whether the Bidder is qualified to perform the
contract satisfactorily, in accordance with the criteria listed in
ITB Clause 13.3.
25.2 The determination will take into account the Bidder’s financial,
technical, and production capabilities. It will be based upon an
examination of the documentary evidence of the Bidder’s
qualifications submitted by the Bidder, pursuant to ITB Clause
13.3, as well as such other information as the Purchaser deems
necessary and appropriate.
25.3 The Purchaser will technically evaluate and compare the bids
which have been determined to be substantially responsive,
pursuant to ITB Clause 24, as per Technical Specifications
required
25.4 The Purchaser’s financial evaluation of a bid will be Lowest
Delivered Duty Paid (DDP)/C&F Total Price offered by the qualified
responsive bidder.
Alternate 25.5 Quality & Cost-based Selection:
The following merit point system for weighing evaluation factors
can be applied if specified in the Bid Data Sheet. The number of
points allocated to each factor shall be specified in the Bid Data
Sheet.
[In the Bid Data Sheet, choose from the range of]
Price of the goods 60 to 90
Quality, technology and metallurgy 0 to 20
Performance and productivity 0 to 20
Standardization 0 to 20
Projected life-cycle cost 0 to 20
Operating and maintenance costs 0 to 20
Cost of spare parts and after-sales-service 0 to 20
Total 100
The bid scoring the highest number of points will be deemed to
be the lowest evaluated bid.
26. Contacting the
Purchaser
26.1 Subject to ITB Clause 23, no Bidder shall contact the Purchaser
on any matter relating to its bid, from the time of the bid opening
to the time evaluation report is made public i.e. 10 days before
the contract is awarded. If the Bidder wishes to bring additional
information or has grievance to the notice of the Purchaser, it
should do so in writing.
26.2 Any effort by a Bidder to influence the Purchaser during bid
evaluation, or bid comparison may result in the rejection of the
Bidder’s bid.
F. Award of Contract
28. Award
Criteria
28.1 Subject to ITB Clause 30, the Purchaser will award the contract
to the successful Bidder whose bid has been determined to be
substantially responsive and has been determined to be the
lowest evaluated bid, provided further that the Bidder is
determined to be qualified to perform the contract satisfactorily.
29. Purchaser’s
Right to Vary
Quantities at
Time of Award
29.1 The Purchaser reserves the right at the time of contract award to
increase or decrease, by the percentage indicated in the Bid Data
Sheet, the quantity of goods and services originally specified in
the Schedule of Requirements without any change in unit price
16 Section IV: Scope of Work
or other terms and conditions.
30. Purchaser’s
Right to
Accept or
Reject All Bids
30.1 The Purchaser reserves the right to accept or reject all bids, and
to annul the bidding process at any time prior to contract award,
without thereby incurring any liability to the Bidder or bidders or
any obligation to inform the Bidder or bidders of the grounds for
the Purchaser’s action.
31. Notification of
Award
31.1 Prior to the expiration of the period of bid validity, the Purchaser
will notify the successful Bidder in writing by registered letter or
by email, to be confirmed in writing by registered letter, that its
bid has been accepted.
31.2 The notification of award will constitute the formation of the
Contract.
31.3 Upon the successful Bidder’s furnishing of the performance
guarantee pursuant to ITB Clause 33, the Purchaser will
promptly notify each unsuccessful Bidder and will discharge its
bid security, pursuant to ITB Clause 15.
32. Signing of
Contract
32.1 At the same time as the Purchaser notifies the successful Bidder
that its bid has been accepted, the Purchaser will send the Bidder
the Contract Form provided in the bidding documents,
incorporating all agreements between the parties.
32.2 Within seven (07) days of receipt of the Contract Form, the
successful Bidder shall sign and date the contract and return it to
the Purchaser.
33 Performance
guarantee
33.1 Within fourteen (14) days of the receipt of notification of award
from the Purchaser, the successful Bidder shall furnish the
performance guarantee in accordance with the Conditions of
Contract, in the Performance guarantee Form provided in the
bidding documents or in another form acceptable to the
Purchaser.
33.2 Failure of the successful Bidder to comply with the requirement
of ITB Clause 32 or ITB Clause 33.1 shall constitute sufficient
grounds for the annulment of the award and forfeiture of the bid
security, in which event the Purchaser may make the award to
the next lowest evaluated Bidder or call for new bids.
33.3 The Performance Guarantee shall be returned to the supplier after
successful completion of the Warranty period in true spirit.
34. Corrupt or
Fraudulent
Practices
34.1 The Procuring Agency requires that Bidders, Suppliers, and
Contractors observe the highest standard of ethics during the
procurement and execution of contracts. For the purposes of this
provision, the terms set forth below are defined as follows:
(i) ―corrupt practice‖ means the
offering, giving, receiving or soliciting of
anything of value to influence the action of a
public official in the procurement process or in
contract execution; and
(ii) ―fraudulent practice‖ means a
misrepresentation of facts in order to influence a
procurement process or the execution of a
contract to the detriment of the Procuring
Agency,
(iii) ―collusive practice‖ is an arrangement among
bidders (prior to or after bid submission)
designed to establish bid prices at artificial, non-
competitive levels for any wrongful gains, and
to deprive the Procuring Agency of the benefits
of free and open competition;
(b) The Procuring Agency will reject a proposal for
award if it determines that the Bidder recommended for
award has engaged in corrupt or fraudulent practices in
competing for the contract in question;
(c) The Procuring Agency will sanction a firm, in
accordance with prevailing Blacklisting procedures
under Punjab Procurement Rules 2014, if it at any time
determines that the firm has engaged in corrupt or
fraudulent practices in competing for, or in executing, a
Bank-financed contract.
34.2 Furthermore, Bidders shall be aware of the provision stated in
sub-clause 5.4 and sub-clause 24.1 of the General Conditions of
Contract.
18 Section IV: Scope of Work
Part-I
Section II. Bid Data Sheet
The following specific data for the goods to be procured shall complement, supplement, or
amend the provisions in the Instructions to Bidders (ITB) Part One. Whenever there is a
conflict, the provisions herein shall prevail over those in ITB.
Introduction
ITB 1.1 Name of Procuring Agency: Project Management Unit
(PMU)Primary & Secondary Health Department,31-E1, Gulberg-III,
Lahore, Government of the Punjab
ITB 1.1 Name of Project: Revamping of DHQ/THQ Hospitals in Punjab
ITB 1.1 Name of Contract:
Supply & Installation of Laundry System in selected DHQ/THQ
Hospitals of Punjab: P&SH/PMU/0124/2017
Country of Origin: UK/USA/EUROPE/JAPAN
ITB 4.1 Name of Procuring Agency: Project Management Unit (PMU)
ITB 6.1 For clarification purposes, the Employer’s address is:
PMU, Revamping of DHQ /THQ Hospitals in Punjab, 31-E/1,
Gulberg-III, Lahore
ITB 8.1 Language of the bid – English
Bid Price and Currency
ITB 11.2
The prices shall be quoted both on C&F & DDP basis . The prices
quoted on C&F basis shall be compared and evaluated against C&F
Prices whereas prices quoted on DDP basis shall be compared
against DDP Prices
ITB 11.5 The C&F prices may be in foreign currency and shall be fixed
whereas the price quoted on DDP shall be in Pak Rupees and shall
be fixed.
Preparation and Submission of Bids
ITB 13.2 a. Certificate of Incorporation of bidder’s firm showing its
location and the date of registration etc.
b. Complete working model with relevant years of experience
c. NTN, GST & PRA Registration Certificate (If Applicable)
ITB 13.3 (b) Audited Balance Sheet or Bank Statement for the last 2 financial
years (up to June2017).
ITB 13.3 (d) Qualification requirements. In addition to ITB 13.1, ITB 13.2, and
ITB 13.3 (b), the potential bidder must also fulfill the following:-
a) The Bidder must be a Manufacturer or Importer/Dealer of
Laundry Systems at large scale.
b) Technical Brochures of Equipment quoted, mentioning its
specifications, manufacture’s model, product number, and country
of origin.
c) An average annual sale of Rs. 5 million for each Lot separately.
d) The bidder must either have at least one local certified /authorized
repair and maintenance set-up or an agreement with a local
repair and maintenance workshop for the period of contract.
e) Description of bidder’s repair & maintenance set-up with the
location / addresses of workshops, mobile workshops (if any).
f) Authority Letter from the Bidder Company authorizing the
relevant person to represent the company.
ITB 14.3 (b) A certificate from the dealer that all spare parts of the equipment to
be supplied are easily available in Pakistan in the local market or
from company owned outlets and the machinery/equipment/spare
parts is not going to be outdated/obsolete/out of production in the
next 5 years.
ITB 15.1 Amount of Bid Security:
Bid Security shall be Rs. 50,000 per LOT. Bids shall be in the
prescribed format, sealed and accompanied by the Bid Security in
the form of Call Deposit, Bank Draft, Pay Order or Bank Guarantee
20 Section IV: Scope of Work
in favor of Project Director-PMU, Primary & Secondary
Healthcare Department having its validity 90 days from the date
of opening of bid.
ITB 16.1 Bid Validity Period: 90 days after the date of opening of bid.
ITB 17.1 Number of Copies: Original along with one Copy of the bid. Bids
must be accompanied by unit price and total price.
ITB 18.2 (a) Address for Bid Submission:
Procurement Specialist, Project Management Unit (PMU),
Revamping of DHQ /THQ Hospitals in Punjab, 31-E/1, Gulberg-III,
Lahore.
ITB 18.2 (b) IFB Title and Number:
Package-1
Supply, Installation & Operations of Laundry System in selected
DHQ/THQ Hospitals of Punjab P&SH/PMU/0124/2017)
ITB 19.1 Date for Bid Submission: 4th October, 2017 (11am)
ITB 22.1 Time, Date, and Place for Bid Opening:
On 4th October 2017 at 11:30 am at Office of Procurement
Specialist, Project Management Unit (PMU), 31-E/1, Shahra-e-
Imam Hussain, Gulberg-III, Lahore
Bid Evaluation
ITB 25.3 Criteria for bid evaluation: Lowest Delivered Duty Paid (DDP) or
C&F Total Price offered by the qualified responsive bidder.
Contract Award
ITB 29.1 As per PPRA Punjab Rules 2014
Package-
1 Item Qty
LOT-I
Supply & Installation of Laundry System in the
following Hospital
DHQ Attock
1
LOT-II
Supply & Installation of Laundry System in the
following Hospital
THQ Gujjar Khan
1
LOT-III
Supply & Installation of Laundry System in the
following Hospital
DHQ Chakwal
1
LOT-IV
Supply & Installation of Laundry System in the
following Hospital
DHQ Jhelum
1
LOT-V
Supply & Installation of Laundry System in the
following Hospital
DHQ Mandi B. Din
1
LOT-VI
Supply & Installation of Laundry System in the
following Hospital
THQ Daska
1
LOT-VII
Supply & Installation of Laundry System in the
following Hospital
DHQ Narowal
1
LOT-VIII
Supply & Installation of Laundry System in the
following Hospital
DHQ Sheikhupura
1
LOT-IX
Supply & Installation of Laundry System in the
following Hospital
THQ Muridke
1
22 Section IV: Scope of Work
Part-I
Section III. Schedule of Requirements
The delivery schedule expressed as weeks stipulates hereafter a delivery date which is the
date of delivery required.
Note. The bid price shall be inclusive of all delivery, transportation, installation charges,
duties, taxes, levies etc. however, the breakup of the cost shall be provided on the financial
forms given in this bid document.
The Bid shall be evaluated on the basis of aggregate of all the prices, however, the procuring
agency may issue work order for one or more hospitals separately.
Quantities may be increased/decreased as per requirement PPRA Punjab Rules 2014.
CRITERIA FOR TECHNICAL EVALUATION OF THE TENDER
The quotation /bid who secure 65% marks will qualify for the competition.
Sr. # Parameter Slabs Marks Weightage
1 Relevant Business Volume
20%
Annual Turnover of Laundry
related projects (Average of Last 3-
Years) Rs. In Million
More than or = 10
million
8=<10 million
5= < 8 million
100
70
40
2 Age of Company
a
Number of years since
establishment
10 Years or more
7 Years =< 10 Years
4 Years =<7 Years
100
70
40 10%
b
Execution of similar projects of
Manufacturing, Installation, &
Maintenance of Laundry System
valuing more than Rs. 5.00 million
5 and above
3 to 4
01 to 02
100
70
40 20%
3 Financial strength
20% Net Worth (Average of last 3-
Years) (Amount Rs. In million)
30 and above
20 to 29
10 to 19
100
70
40
4 H.R. Strength
10% Qualified / Supervisors/ Skilled
Workforce
25 and above
20 to 24
15 to 19
100
70
40
5 Onsite backup Support 3 or more Repair &
Maintenance Setup
2 maintenance setup
1 maintenance setup
100
70
40
10%
Relevant experience in
Manufacturing, Installation &
Maintenance of Laundry System
(Firms having less than 4 years’
experience will be given zero marks.)
6 Working Methodology 10%
Total: 100%
The marks shall be given proportionately to the potential bidder with
regards to the quantified credentials against which evidence is provided.
The Bid shall be evaluated on the basis of aggregate of all the prices, however, the procuring
agency may issue work order for one or more hospitals separately.
Note: in technical criteria Serial No. 1, 2B and 3 are for complete Package and remaining for
each lot.
24 Section IV: Scope of Work
Section III. Bid Forms
Standard Bid Forms shall be used for the preparation of the Technical and Financial Bid
according to the instructions provided in Section 2
{Notes to Bidders shown in brackets { } throughout Section 3 provide guidance to the
Bidders to prepare the Technical Bid; they should not appear on the Bids to be submitted.}
Table of Forms
Technical Bid – Standard Form
TECH 1: Technical Bid Submission Form ..........................................................................26
TECH 2: Bid Security ............................................................................................................27
TECH 3: Team/Staff Composition ........................................... Error! Bookmark not defined.
TECH 4: Approach, Methodology, and Workplan ............................................................28
TECH 5: Organization and Experience ...............................................................................29
Financial Bid – Standard Form
FIN 1: Financial Bid Submission Form ...............................................................................32
FIN 2: Financial Model .........................................................................................................33
FIN 3: Detail Breakdown of Costs ............................................ Error! Bookmark not defined.
26 Section IV: Scope of Work
TECH 1: Technical Bid Submission Form
[date]
To: Program Director,
Project Management Unit,
31-E/1, Shahra-e-Imam Hussain, Gulberg III, Lahore
We, the undersigned, offer to provide the requested services as in accordance
with your Request for Bid dated [insert date here]_________. We are hereby
submitting our Bid, which includes this Technical Bid, and a Financial Bid sealed
under a separate envelope.
We are submitting our Bid in association with: [Insert a list with full name and
address of each associated Bidder (if any, otherwise delete this line)]
We hereby declare that:
(a) All the information and statements made in this Bid are true and we accept
that any misinterpretation or misrepresentation contained in this Bid may lead
to our disqualification by the Client and/or may be sanctioned by the
Procuring Agency.
(b) Our Bid shall be valid and remain binding upon us for the period of time
specified in the Data Sheet, Clause 15.1.
(c) We have no conflict of interest in accordance with ITC 4.
d) We meet the eligibility requirements as stated in ITC 3, and we confirm our
understanding of our obligation to abide by the policy in regard to corrupt and
fraudulent practices as per ITC 37.
(g) Our Bid is binding upon us and subject to any modifications resulting from
the Contract negotiations.
We undertake, if our Bid is accepted and the Contract is signed, to initiate the
Services related to the assignment no later than the date indicated in Clause 34.2 and 34.3 of
the Data Sheet.
We understand that the Client is not bound to accept any Bid that the Client receives.
Yours sincerely,
Authorized Signature {In full and initials}:
Name and Title of Signatory:
Name of Bidder (company’s name or JV’s name):
Address:
Contact information (phone and e-mail): {For a joint venture, either all members shall sign or only the lead member, in which
case the power of attorney to sign on behalf of all members shall be attached}
TECH 2: Bid Security
(Bid Security to be furnished by the Bidder in the amount specified in Data sheet in the form
of Demand Draft. Pay order or CDR/Bank Guarantee)
28 Section IV: Scope of Work
TECH 4: Approach, Methodology, and Work plan
A description of the approach, methodology and work plan for performing the assignment,
including a detailed description of the proposed methodology and staffing for training, if the
Terms of Reference specify training as a specific component of the assignment.
{Suggested structure of your Technical Bid:
a) Technical Approach and Methodology
b) Work Plan
a) Approach and Methodology. {Please explain your understanding of the objectives of
the assignment as outlined in the Terms of Reference (TORs), the technical approach,
and the methodology you would adopt for implementing the tasks to deliver the
expected output(s), and the degree of detail of such output. Please do not repeat/copy
the TORs in here.}
b) Work Plan. {Please outline the plan for the implementation of the main
activities/tasks of the assignment, their content and duration, phasing and
interrelations, milestones (including interim approvals by the Client), and tentative
delivery dates of the reports. The proposed work plan should be consistent with the
technical approach and methodology, showing your understanding of the TOR and
ability to translate them into a feasible working plan. A list of the final documents
(including reports) to be delivered as final output(s) should be included here. The
work plan should be consistent with the Work Schedule Form.}
c) Equipment Specification. {Please describe the specifications of equipment listed in
Appendix B-2 that will be used for the purpose of this project. You may attach
brochures of equipment. Please also specify the quantity of equipment that you are
proposing. After award of contract, Bidder will be bound to provide the quantity and
quality of equipment specified by him in this section}
TECH 5: Organization and Experience
1. Individual
Bidders or
Individual
Members of
Joint Ventures
1.1 Constitution or legal status of Bidder: [attach copy]
Place of registration: [insert]
Principal place of business: [insert]
Power of attorney of signatory of Bid: [attach]
1.2 Total annual volume of work performed in five years, in the
currency specified in the BDS: [insert]
1.3 Services performed as prime Bidder on the provision of
Services of a similar nature and volume over the last five
years. The values should be indicated in the same currency
used for Item 1.2 above. Also list details of work under way or
committed, including expected completion date.
Name of client
and country
Type of Services/work
provided (brief description)
and year of completion
Duration Value of contract
{e.g., Ministry of
......} {e.g., ―Improvement quality
of...............‖: designed master
plan for rationalization of ........; }
e.g., Jan.2011–
Apr.2012} – 15
Months
{e.g., PKR 3 mill}
1.4 Major items of Bidder's Equipment proposed for carrying out
the Services/work. List all information, if any, regarding
equipment required in Section V (Specification)/ Annexure B
Item of
equipment
Description,
make, and age
(years)
Condition (new, good,
poor) and number
available
Owned, leased (from whom?),
or to be purchased (from
whom?)
(a)
(b)
30 Section IV: Scope of Work
TECH 6: Relevant Experience of Laundry
Sr. No. Buyer Name Total Project Cost Laundry Cost (Capital
Cost)
2. Joint Ventures 2.1 The information listed in 1.1 - 1.4 above shall be provided for
each partner of the joint venture.
2.2 The information in 1.12 above shall be provided for the joint
venture.
2.3 Attach the power of attorney of the signatory (ies) of the Bid
authorizing signature of the Bid on behalf of the joint venture.
2.4 Attach the Agreement among all partners of the joint venture
(and which is legally binding on all partners), which shows that
(a) all partners shall be jointly and severally liable for the
execution of the Contract in accordance with the Contract
terms;
(b) one of the partners will be nominated as being in charge,
authorized to incur liabilities, and receive instructions for
and on behalf of any and all partners of the joint venture;
and
(c) the execution of the entire Contract, including payment,
shall be done exclusively with the partner in charge.
3. Additional
Requirements
3.1 Bidders should provide any additional information required in
the BDS and to fulfill the requirements of ITB Sub-Clause 4.1,
if applicable.
CHECKLIST OF FORMS
Required (√)
FORM DESCRIPTION Page Limit
√ TECH 1 Technical Bid Submission Form. N/A “√ “ If
applicable TECH 1
Attachment If the Bid is submitted by a joint venture, attach a letter of intent or a copy of an existing agreement.
N/A
“√” If applicable
Power of Attorney
No pre-set format/form. In the case of a Joint Venture/consortium, several are required: a power of attorney for the authorized representative of each JV member, and a power of attorney for the representative of the lead member to represent all JV members
N/A
√ TECH 2 Bid Security Form N/A √ TECH 5 Bidder’s Organization and Experience. N/A √ TECH 4 Description of the Approach, Methodology, and
Work Plan for Performing the Assignment N/A
√ TECH 3 Team Composition, Key Experts, admin staff etc N/A
32 Section IV: Scope of Work
FIN 1: Financial Bid Submission Form
{Location, Date}
To: [Name and address of Client]
Dear Sirs:
We, the undersigned, offer to provide the services for [Insert title of assignment] in
accordance with your Request for Bid dated [Insert Date] and our Technical Bid.
Our attached Financial Bid is for the amount of {Indicate the corresponding
amount(s) currency (ies)} {Insert amount(s) in words and figures}, inclusive of all taxes in
accordance with Clause 25.3 in the Data Sheet. The estimated amount of taxes is {Insert
currency} {Insert amount in words and figures} which shall be confirmed or adjusted, if
needed, during negotiations. {Please note that all amounts shall be the same as in Form FIN-
2}.
Our Financial Bid shall be binding upon us subject to the modifications resulting
from Contract negotiations, up to expiration of the validity period of the Bid, i.e. before the
date indicated in Clause 15.1 of the Data Sheet.
No commissions or gratuities have been or are to be paid by us to agents or any third
party relating to this Bid and Contract execution.
We understand you are not bound to accept any Bid you receive.
We remain,
Yours sincerely,
Authorized Signature {In full and initials}:
Name and Title of Signatory:
In the capacity of:
Address: E-mail: _________________________
{For a joint venture, either all members shall sign or only the lead
member/Consultant, in which case the power of attorney to sign on behalf of all
members shall be attached}
FIN 2: Financial Model
Please quote DDP & C&F
Supply of Laundry System
Cost
Cost of the Financial Bid
Including:
(1)*Capital Cost including Delivery, Installation, Commissioning & Testing the equipment etc.
*i. Cost of the Machinery including delivery and Installation charges
ii. Taxes, Duties, Levies including General Sales Tax
1. Total Capital Cost =i+ii
*The payment against capital cost will be paid after complete delivery and installation of the machinery Note: This Bid is valid for only one package. Interested parties applying for multiple packages shall submit
separate financial Bid for each Package.
34 Section IV: Scope of Work
Section IV. Scope of Work
1. Background:
The Primary and Secondary Healthcare Department is the key department entrusted
by the people of Punjab with responsibility for the health of communities and the population.
The Primary and Secondary Healthcare Department delivers promotive, preventive and
curative health services from the Primary to the Secondary Health Care level.
Over the last few years, The Primary and Secondary Healthcare Department of
Punjab has taken many initiatives to improve the primary and secondary healthcare facilities
all over Punjab. However, in spite of these initiatives, many districts of the Punjab are not
delivering healthcare services to the standard expected.
2. Contextual information
a. District Head Quarter Hospitals
The District Head Quarters (DHQ) Hospitals are located at District headquarters level
and serve a population of 1 to 3 million, depending upon the category of the hospital. The
DHQ hospital provides promotive, preventive and curative care, advance diagnostics,
inpatient services, advance specialist and referral services.
DHQs provides referral care to the patients including those referred by the Basic
Health Units, Rural Health Centers, Tehsil Head Quarter hospital ls along with Lady Health
Workers and other primary and secondary care facilities
b. Tehsil Head Quarter Hospital
Tehsil Head Quarter (THQ) hospitals are located at each THQ and serve a population
of 0.5 to 1.0 million. At present, the majority of THQ hospitals have 40 to 60 beds. The THQ
hospital provides promotive, preventive and curative care, diagnostics, inpatients, referral
services and also specialist care. THQ hospitals are also supposed to provide basic and
comprehensive Emergency Obstetric and Newborn Care. THQ hospital provides referral care
to patients, including those referred by the Rural Health Centers, Basic Health Units, Lady
Health Workers and other primary care facilities.
36 Section IV: Scope of Work
Part 1: Bid Preparation and Evaluation Procedures 37
Section V. Other
Specifications and
Requirements
LIST OF REQUIREMENTS, DESIGNS AND SPECIFICATIONS
Sr. # Description Annexure
1 Equipment list and requirement Annexure – B
Part II: Conditions of Contract and Forms 38
Part II – Conditions of Contract and
Forms
Section A- General Conditions of Contract (GCC) 39
D R A F T C O N T R A C T
Supply & Installation of
Laundry System
Part II: Conditions of Contract and Forms 40
Contents
Part II – Conditions of Contract and Forms .......................................................................38
Preface .....................................................................................................................................42
Letter of Acceptance ..............................................................................................................43
Form of Contract ...................................................................................................................44
Section A: General Conditions of Contract (GCC) ............................................................54 1. General Provisions ............................................................................................................54
1.1 Definitions....................................................................................................... 54 1.2 Applicable Law ............................................................................................... 55 1.3 Language ......................................................................................................... 55
1.4 Notices ............................................................................................................ 55 1.5 Location .......................................................................................................... 55
1.6 Authorized Representatives ............................................................................ 55 1.7 Inspection and Audit by the Procuring Agency .............................................. 55 1.8 Taxes and Duties ............................................................................................. 56
2. Commencement, Completion, Modification, and Termination of Contract .....................56 2.1 Effectiveness of Contract ................................................................................ 56
2.3 Intended Completion Date .............................................................................. 56 2.4 Modification .................................................................................................... 56
2.5 Force Majeure ................................................................................................. 56 2.6 Termination ..................................................................................................... 57
3. Obligations of the Bidder ..................................................................................................58
3.1 General ............................................................................................................ 58 3.2 Conflict of Interests......................................................................................... 59
3.3 Confidentiality ................................................................................................ 59 3.4 Insurance to be Taken Out by the Bidder ....................................................... 60 3.5 Bidder’s Actions Requiring Procuring agency’s Prior Approval ................... 60
3.6 Reporting Obligations ..................................................................................... 60 3.7 Documents Prepared by the Bidder to Be the Property of the Procuring agency
......................................................................................................................... 60 3.9 Performance Security ...................................................................................... 61
4. Bidder’s Personnel ............................................................................................................61 4.1 Description of Personnel ................................................................................. 61 4.2 Removal and/or Replacement of Personnel .................................................... 61
5. Obligations of the Procuring Agency ................................................................................62 5.1 Assistance and Exemptions............................................................................. 62
5.2 Change in the Applicable Law ........................................................................ 62 5.3 Services and Facilities..................................................................................... 62
6. Payments to the Bidder ......................................................................................................62 6.1 Lump-Sum Remuneration ............................................................................... 62 6.2 Contract Price.................................................................................................. 62
Section A- General Conditions of Contract (GCC) 41
6.3 Payment for Additional Services .................................................................... 62 7. Quality Control ................................................................................................................. 62
7.1 Identifying Defects .......................................................................................... 62 7.2 Correction of Deficiencies, and Non-Performance Penalty .......................... 63
8. Settlement of Disputes ...................................................................................................... 63 8.1 Amicable Settlement ....................................................................................... 63 8.2 Dispute Settlement .......................................................................................... 63
Section B. Special Conditions of Contract ......................................................................... 64
Section C: Scope of Services ...................................................... Error! Bookmark not defined.
Part III – Appendices ............................................................................................................ 67 Appendix A — Schedule of Payments & Reporting RequirementsError! Bookmark not defined.
Appendix B — Key Personnel, Utilities and Equipment ....... Error! Bookmark not defined. Appendix C1- Breakdown of Contract Price .......................... Error! Bookmark not defined.
Appendix C2 - Performance Security ...................................................................................... 4
Part II: Conditions of Contract and Forms 42
Preface
1. The standard Contract form consists of four parts: the Form of Contract to be signed by the
Client and the Consultant, the General Conditions of Contract (GCC); the Special
Conditions of Contract (SCC); and the Appendices.
2. The General Conditions of Contract shall not be modified. The Special Conditions of
Contract that contain clauses specific to each Contract intend to supplement, but not over-
write or otherwise contradict, the General Conditions.
3. Full requirements, terms and conditions of the agreement will be agreed during
clarification with the technical responsive Bidders. The form and content of the
negotiated contract are expected to conform closely to the draft Contract Agreement as
included in these Bid Documents. Bidders will be expected to address all of the aspects
of the General Conditions of Concession Contract in their submissions
Section A- General Conditions of Contract (GCC) 43
Letter of Acceptance [Letterhead paper of the Procuring Agency]
[date]
To: [name and address of the Bidder]
This is to notify you that your Bid dated [date] for execution of the [name of the Contract
and identification number, as given in the Special Conditions of Contract] for the Contract
Amount of [in numbers and words], as corrected and modified in accordance with the
Instructions to Bidders is hereby accepted by our Agency.
Note: Insert one of the 3 options for the second paragraph. The first option should be used if
the Bidder has not objected the name proposed for Arbitrator. The second option if the
Bidder has objected the proposed Arbitrator and proposed a mane for a substitute, who was
accepted by the Procuring Agency. And the third option if the Bidder has objected the
proposed Arbitrator and proposed a mane for a substitute, who was not accepted by the
Procuring Agency.
We confirm that [insert name proposed by Procuring Agency in the Bid Data],
or
We accept that [name proposed by Bidder] be appointed as the Arbitrator
or
We do not accept that [name proposed by Bidder] be appointed as Arbitrator, and by sending
a copy of this letter of acceptance to [insert the name of the Appointing Authority], we are
hereby requesting [name], the Appointing Authority, to appoint the Arbitrator in accordance
with Clause 36.1 of the Instructions to Bidders
You are hereby instructed to proceed with the execution of the said contract for the provision
of Services in accordance with the Contract documents.
Please return the attached Contract dully signed
Authorized Signature:
Name and Title of Signatory:
Name of Agency:
Attachment: Contract
Part II: Conditions of Contract and Forms 44
Form of Contract [Letterhead paper of the Procuring Agency]
This CONTRACT (hereinafter called the ―Contract‖) is made the [day] day of the month of
[month], [year], between, on the one hand, [name of Procuring Agency and related parties]
(hereinafter called the ―Procuring agency‖) and administrative head of hospitals [name of
Hospital MS and related parties] , on the other hand, [name of Bidder] (hereinafter called
the ―Bidder‖).
[Note: In the text below text in brackets is optional; all notes should be deleted in final text.
If the Bidder consist of more than one entity, the above should be partially amended to read
as follows: ―…(hereinafter called the ―Procuring agency‖) and, on the other hand, a joint
venture consisting of the following entities, each of which will be jointly and severally liable
to the Procuring agency for all the Bidder’s obligations under this Contract, namely, [name of
Bidder] and [name of Bidder] (hereinafter called the ―Bidder‖).]
WHEREAS
(a) the Procuring agency has requested the Bidder to provide certain Services as
defined in the General Conditions of Contract attached to this Contract
(hereinafter called the ―Services‖);
(b) the Bidder, having represented to the Procuring agency that they have the
required professional skills, and personnel and technical resources, have
agreed to provide the Services on the terms and conditions set forth in this
Contract for amount of……………………;
(c) the Procuring agency has received budget from the Government of Punjab. It
intends to apply a portion of the proceeds of this budget to eligible payments,
if any, under the contract.
NOW THEREFORE the parties hereto hereby agree as follows:
1. The following documents shall be deemed to form and be read and construed as part of
this Agreement, and the priority of the documents shall be as follows:
(a) the Letter of Acceptance;
(b) the Special Conditions of Contract;
(c) the General Conditions of Contract;
(d) the Scope of Services;
(e) Performance Specifications and Drawings;
(f) Annexures; and
(g) the Bidder’s Bid.
2. The mutual rights and obligations of the Procuring agency and the Bidder shall be
as set forth in the Contract, in particular:
Section A- General Conditions of Contract (GCC) 45
(a) the Bidder shall carry out the Services in accordance with the provisions of
the Contract; and
(b) the Procuring agency shall make payments, if any, to the Bidder in accordance
with the provisions of the Contract.
IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their
respective names as of the day and year first above written.
For and on behalf of [name of procuring agency]
[Authorized Representative]
For and on behalf of [name of Bidder]
[Authorized Representative]
[Note: If the Bidder consists of more than one entity, all these entities should appear as
signatories, e.g., in the following manner:]
For and on behalf of each of the Members of the Bidder
[name of member]
[Authorized Representative]
[name of member]
[Authorized Representative]
Part II: Conditions of Contract and Forms 46
Part-I
Section V. Bidding Forms
1. Bid Submission Form
Date:
No:
To
The Project Director,
Revamping of DHQ /THQ Hospitals in Punjab
Primary & Secondary Health Department
Government of the Punjab
31-E/1, Gulberg-III, Lahore
Having examined the bidding documents including Addenda Nos.[insert numbers], the
receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply and
deliver [description of goods and services]in conformity with the said bidding documents for the
sum of [total bid amount in words and figures]or such other sums as may be ascertained in
accordance with the Schedule of Prices attached herewith and made part of this Bid.
We undertake, if our Bid is accepted, to deliver the goods in accordance with the
delivery schedule specified in the Schedule of Requirements.
If our Bid is accepted, we will obtain the guarantee of a bank in a sum equivalent to
5% percent of the Contract Price for the due performance of the Contract, in the form
prescribed by the Purchaser.
We agree to abide by this Bid for a period of 90 days from the date fixed for Bid
opening under Clause 22 of the Instructions to Bidders, and it shall remain binding upon us
and may be accepted at any time before the expiration of that period.
Until a formal Contract is prepared and executed, this Bid, together with your written
acceptance thereof and your notification of award, shall constitute a binding Contract
between us.
Commissions or gratuities, if any, paid or to be paid by us to agents relating to this Bid,
and to contract execution if we are awarded the contract, are listed below:
Name and address of agent Amount and Currency Purpose of Commission or
gratuity
Section A- General Conditions of Contract (GCC) 47
______________________ _______________________ _______________________
______________________ _______________________ ________________________
______________________ _______________________ ________________________
(if none, state ―none‖)
We understand that you are not bound to accept the lowest or any bid you may receive.
Dated this ________________ day of ________________ 20______.
[Signature] [In the capacity of]
Duly authorized to sign Bid for and on behalf of
Part II: Conditions of Contract and Forms 48
2. Manufacturer’s Authorization Form
[See Clause 13.3 (a) of the Instructions to Bidders.]
To: [name of the Purchaser]
WHEREAS [name of the Manufacturer] who are established and reputable manufacturers of
[name and/or description of the goods] having factories at [address of factory]
do hereby authorize [name and address of Agent] to submit a bid, and subsequently negotiate and
sign the Contract with you against IFB No. [reference of the Invitation to Bid] for the above goods
manufactured by us.
We hereby extend our full guarantee and warranty as per Clause 15 of the General
Conditions of Contract for the goods offered for supply by the above firm against this
Invitation for Bids.
[signature for and on behalf of Manufacturer]
Note: This letter of authority should be on the letterhead of the Manufacturer and should be
signed by a person competent and having the power of attorney to bind the
Manufacturer. It should be included by the Bidder in its bid.
Section A- General Conditions of Contract (GCC) 49
3. Price Schedules
Sr. Item Brand/Model/Origi
n Qty
Unit
Price
(Rs.)
General
Sales Tax
Total
Amount
(Rs.)
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
TOTAL AMOUNT (Rs.)
Part II: Conditions of Contract and Forms 50
Part-II
Section I. Contract Forms
1. Contract Form
THIS AGREEMENT made the _____ day of __________ 20_____ between [name of
Purchaser] (hereinafter called ―the Purchaser‖) of the one part and [name of Supplier] of
(hereinafter called ―the Supplier‖) of the other part:
WHEREAS the Purchaser invited bids for certain goods and ancillary services, viz., [brief
description of goods and services] and has accepted a bid by the Supplier for the supply of those
goods and services in the sum of [contract price in words and figures] (hereinafter called ―the
Contract Price‖).
NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:
1. In this Agreement words and expressions shall have the same meanings as are
respectively assigned to them in the Conditions of Contract referred to.
2. The following documents shall be deemed to form and be read and construed as part
of this Agreement, viz.:
(a) the Bid Form and the Price Schedule submitted by the Bidder;
(b) the Schedule of Requirements;
(c) the Technical Specifications;
(d) the General Conditions of Contract;
(e) the Special Conditions of Contract; and
(f) the Purchaser’s Notification of Award.
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the
goods and services and to remedy defects therein in conformity in all respects with the
provisions of the Contract
4. The Purchaser hereby covenants to pay the Supplier in consideration of the provision
of the goods and services and the remedying of defects therein, the Contract Price or such
other sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
IN WITNESS whereof the parties hereto have caused this Agreement to be executed in
accordance with their respective laws the day and year first above written.
Signed, sealed, delivered by the (for the Purchaser)
Section A- General Conditions of Contract (GCC) 51
Signed, sealed, delivered by the (for the Supplier)
2. Performance Guarantee Form
To:
The Project Director
Project Management Unit (PMU)
Revamping of DHQ /THQ Hospitals in Punjab
31-E/1, Gulberg-III, Lahore
WHEREAS [name of Supplier](hereinafter called ―the Supplier‖) has undertaken, in pursuance
of Contract No. [reference number of the contract] dated ____________ 20_____ to supply
[description of goods and services] (hereinafter called ―the Contract‖).
AND WHEREAS it has been stipulated by you in the said Contract that the Supplier shall
furnish you with a bank guarantee by a reputable bank for the sum specified there in as
security for compliance with the Supplier’s performance obligations in accordance with the
Contract.
AND WHEREAS we have agreed to give the Supplier a guarantee:
THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf of
the Supplier, up to a total of [amount of the guarantee in words and figures], and we undertake to
pay you, upon your first written demand declaring the Supplier to be in default under the
Contract and without cavil or argument, any sum or sums within the limits of [amount of guar-
antee]as aforesaid, without your needing to prove or to show grounds or reasons for your
demand or the sum specified therein.
This guarantee is valid until the _____ day of __________20_____.
Signature and seal of the Guarantors
[name of bank or financial institution]
[address]
[date]
Part II: Conditions of Contract and Forms 52
2. BID SECURITY FORM (Bank Guarantee) Security Executed on __________________________________________________ (Date)
Name of Surety (Bank) with Address: ________________________________________
(Scheduled Bank in Pakistan)
Name of Principal (Bidder) with Address _______________________________________
___________________________________________________________________________
___
Penal Sum of Security Rupees. _____________________(Rs. _____________________)
Bid Reference No. _______________________________________________________
KNOW ALL MEN BY THESE PRESENTS, that in pursuance of the terms of the Bid and at
the request of the said Principal (Bidder) we, the Surety above named, are held and firmly
bound unto ______________________________________________________ (hereinafter
called the 'Employer') in the sum stated above for the payment of which sum well and truly to
be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and
severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH, that whereas the Bidder has
submitted the accompanying Bid dated ______ for Bid No. _______ for_______(Particulars
of Bid) to the said Employer; and
WHEREAS, the Employer has required as a condition for considering said Bid that the
Bidder furnishes a Bid Security in the above said sum from a Scheduled Bank in Pakistan or
from a foreign bank duly counter-guaranteed by a Scheduled Bank in Pakistan, to the
Employer, conditioned as under:
1. that the Bid Security shall remain in force up to and including the date---------- days
after the deadline for validity of bids as stated in the Instructions to Bidders or as it
may be extended by the Employer, notice of which extension(s) to the Surety is
hereby waived;
2. that the Bid Security of unsuccessful Bidders will be returned by the Employer after
expiry of its validity or upon signing of the Contract Agreement; and
3. That in the event of failure of the successful Bidder to execute the proposed Contract
Agreement for such work and furnish the required Performance Security.
NOW THEREFORE, if the successful Bidder shall, within the period specified therefor, on
the prescribed form presented to him for signature enter into a formal Contract with the said
Employer in accordance with his Bid as accepted and furnish within--------- days of his being
requested to do so, a Performance Security with good and sufficient surety, as may be
required, upon the form prescribed by the said Employer for the faithful performance and
proper fulfillment of the said Contract or in the event of non-withdrawal of the said Bid
within the time specified for its validity then this obligation shall be void and of no effect, but
otherwise to remain in full force and effect.
PROVIDED THAT the Surety shall forthwith pay the Employer (Procuring Agency) the said
sum upon first written demand of the Employer (without cavil or argument) and without
requiring the Employer to prove or to show grounds or reasons for such demand, notice of
Section A- General Conditions of Contract (GCC) 53
which shall be sent by the Employer by registered post duly addressed to the Surety at its
address given above.
PROVIDED ALSO THAT the Employer shall be the sole and final judge for deciding
whether the Principal (Bidder) has duly performed his obligations to sign the Contract
Agreement and to furnish the requisite Performance Security within the time stated above, or
has defaulted in fulfilling said requirements and the Surety shall pay without objection the
said sum upon demand from the Employer forthwith and without any reference to the
Principal (Bidder) or any other person.
IN WITNESS WHEREOF, the above bounden Surety has executed the instrument under its
seal on the date indicated above, the name and seal of the Surety being hereto affixed and
these presents duly signed by its undersigned representative pursuant to authority of its
governing body.
SURETY (Bank)
WITNESS: Signature_________________________
1. ________________________________ Name____________________________
________________________________ Title_____________________________
Corporate Secretary (Seal) Corporate Guarantor (Seal)
2. ________________________________
________________________________
Name, Title & Address
Part II: Conditions of Contract and Forms 54
Section A: General Conditions of Contract (GCC)
1. General Provisions
1.1 Definitions Unless the context otherwise requires, the following terms whenever
used in this Contract have the following meanings:
a) The Arbitrator is the person appointed jointly by the Procuring
agency and the Bidder to resolve disputes in the first instance, as
provided for in Sub-Clause 8.2 hereunder.
b) ―Contract‖ means the Contract signed by the Parties, to which
these General Conditions of Contract (GCC) are attached,
together with all the documents listed in Clause 1 of such signed
Contract;
c) ―Contract Price‖ means the price to be paid for the performance
of the Services, in accordance with Clause 6;
d) ―Day works‖ means varied work inputs subject to payment on a
time basis for the Bidder’s employees and equipment, in
addition to payments for associated materials and
administration.
e) ―Procuring agency‖ means the party who employs the Bidder
f) ―Foreign Currency‖ means any currency other than the currency
of the country of the Procuring agency;
g) ―GCC‖ means these General Conditions of Contract;
h) ―Government‖ means the Government of the Punjab;
i) ―Local Currency‖ means Pak Rupee (PKR);
j) ―Member,‖ in case the Bidder consist of a joint venture of more
than one entity, means any of these entities; ―Members‖ means
all these entities, and ―Member in Charge‖ means the entity
specified in the Special Conditions to act on their behalf in
exercising all the Bidder’ rights and obligations towards the
Procuring agency under this Contract;
k) ―Party‖ means the Procuring agency or the Bidder, as the case
may be, and ―Parties‖ means both of them;
l) ―Personnel‖ means persons hired by the Bidder or by any
SubSupplieras employees and assigned to the performance of
Section A- General Conditions of Contract (GCC) 55
the Services or any part thereof;
m) ―Bidder‖ is a person or corporate body whose Bid to provide the
Services has been accepted by the Procuring agency;
n) ―Bidder’s Bid‖ means the completed Bid document submitted
by the Bidder to the Procuring agency
o) ―SCC‖ means the Special Conditions of Contract by which the
GCC may be amended or supplemented;
p) ―Specifications‖ means the specifications of the service included
in the Bid document submitted by the Bidder to the Procuring
agency
q) ―Services‖ means the work to be performed by the Bidder
pursuant to this Contract, as described in Section C – Scope of
services, Bid document and attached Annexure ―Subservice
provider‖ means any entity to which the Bidder subcontracts
any part of the Services in accordance with the provisions of
Sub-Clauses 3.5 and 4.
1.2 Applicable Law The Contract shall be interpreted in accordance with the laws of
Islamic Republic of Pakistan.
1.3 Language This Contract has been executed in the language specified in the
SCC, which shall be the binding and controlling language for all
matters relating to the meaning or interpretation of this Contract.
1.4 Notices Any notice, request, or consent made pursuant to this Contract shall
be in writing and shall be deemed to have been made when delivered
in person to an authorized representative of the Party to whom the
communication is addressed, or when sent by registered mail, telex,
telegram, or facsimile to such Party at the address specified in the
SCC.
1.5 Location The Services shall be performed at such locations as are specified in
Section C – Scope of services and/or Appendix D, in the
specifications and, where the location of a particular task is not so
specified, at such locations, whether in the Government’s country or
elsewhere, as the Procuring agency may approve.
1.6 Authorized
Representatives
Any action required or permitted to be taken, and any document
required or permitted to be executed, under this Contract by the
Procuring agency or the Bidder may be taken or executed by the
officials specified in the SCC.
1.7 Inspection and
Audit by the
The Bidder shall permit the Procuring Agency to inspect its accounts
and records relating to the performance of the Services and to have
Part II: Conditions of Contract and Forms 56
Procuring
Agency
them audited by auditors appointed by the Procuring Agency, if so
required.
1.8 Taxes and
Duties
The Bidder, Subservice providers, and their Personnel shall pay such
taxes, duties, fees, and other impositions as may be levied under the
Applicable Law
2. Commencement, Completion, Modification, and Termination of
Contract
2.1 Effectiveness of
Contract
This Contract shall come into effect on the date the Contract is
signed by both parties or such other later date as may be stated in
the SCC.
2.2 Commencement
of Services
2.2.1 Work
Program
Before commencement of the Services, the Bidder shall submit to
the Procuring agency for approval a Work Program showing the
general methods, arrangements, order and timing for all activities.
The Services shall be carried out in accordance with the approved
Work Program as updated.
2.2.2 Starting
Date
The Bidder shall start carrying out the Services seven (07) days
after the date the Contract becomes effective, or at such other date
as may be specified in the SCC.
2.3 Intended
Completion Date
Unless terminated earlier pursuant to Sub-Clause 2.6, the Bidder
shall complete the activities by the Intended Completion Date, as is
specified in the SCC.
2.4 Modification Modification of the terms and conditions of this Contract, including
any modification of the scope of the Services or of the Contract
Price, may only be made by written agreement between the Parties.
2.5 Force Majeure
2.5.1 Definition For the purposes of this Contract, ―Force Majeure‖ means an event
which is beyond the reasonable control of a Party and which makes
a Party’s performance of its obligations under the Contract
impossible or so impractical as to be considered impossible under
the circumstances.
2.5.2 No Breach
of Contract
The failure of a Party to fulfill any of its obligations under the
contract shall not be considered to be a breach of, or default under,
this Contract insofar as such inability arises from an event of Force
Majeure, provided that the Party affected by such an event (a) has
taken all reasonable precautions, due care and reasonable alternative
Section A- General Conditions of Contract (GCC) 57
measures in order to carry out the terms and conditions of this
Contract, and (b) has informed the other Party as soon as possible
about the occurrence of such an event.
2.5.3 Extension
of Time
Any period within which a Party shall, pursuant to this Contract,
complete any action or task, shall be extended for a period equal to
the time during which such Party was unable to perform such action
as a result of Force Majeure.
2.6 Termination
2.6.1 By the
Procuring
agency
The Procuring agency may terminate this Contract, by not less than
thirty (30) days’ written notice of termination to the Bidder, to be
given after the occurrence of any of the events specified in
paragraphs (a) through (d) of this Sub-Clause 2.6.1:
(a) if the Bidder does not remedy a failure in the performance of
its obligations under the Contract, within twenty-one (21)
days after being notified or within any further period as the
Procuring agency may have subsequently approved in writing;
(b) if the Bidder become insolvent or bankrupt;
(c) if, as the result of Force Majeure, the Bidder is unable to
perform a material portion of the Services for a period of not
less forty-five (45) days;
(d) if the Bidder, in the judgment of the Procuring agency has
engaged in corrupt or fraudulent practices in competing for or
in executing the Contract. For the purpose of this sub-clause,
the terms set forth constitute corrupt or fraudulent activity:
i. ―corrupt practice‖ means the offering, giving, receiving, or
soliciting of anything of value to influence the action of a
public official, Bidder or Bidder in the procurement
process or in contract execution to the detriment of the
procuring agency; or misrepresentation of facts in order to
influence a procurement process or the execution of a
contract;
ii. ―fraudulent practice‖ is any act or omission, including
misrepresentation, that knowingly or recklessly misleads,
or attempts to mislead, a party to obtain financial or other
benefit or to avoid an obligation;
iii. ―collusive practices‖ is an arrangement among Bidders
(prior to or after Bid submission) designed to establish Bid
prices at artificial, non-competitive levels for any
wrongful gain, and to deprive the procuring agency of the
Part II: Conditions of Contract and Forms 58
benefits of free and open competition, and any request for,
or solicitation of anything of value by any public official
in the course of the exercise of his duty;
iv. ―coercive practices‖ is impairing or harming, or
threatening to impair or harm, directly or indirectly, any
person or the property of the person (participant in the
selection process or contract execution) to influence
improperly the actions of that person;
v. ―obstructive practice‖ is deliberately destroying,
falsifying, altering or concealing of evidence material to
the investigation or making false statements before
investigators in order to materially impede an
investigation into allegations of a corrupt, fraudulent,
coercive or collusive practice; or threatening, harassing or
intimidating any party to prevent it from disclosing its
knowledge of matters relevant to the investigation or from
pursuing the investigation, or acts intended to materially
impede the exercise of the Client’s inspection and audit
rights.
2.6.2 By the
Bidder
The Bidder may terminate this Contract, by not less than thirty (30)
days’ written notice to the Procuring agency, such notice to be
given after the occurrence of any of the events specified in
paragraphs (a) and (b) of this Sub-Clause 2.6.2:
(a) if the Procuring agency fails to pay any monies due to the
Bidder within agreed timeline pursuant to this Contract, and
not subject to dispute pursuant to Clause 7, the Bidder shall
issue first notice that such payment is overdue. After forty-
five (45) days of giving written first-notice, if the procuring
agency still fails to pay, Bidder shall issue second written
notice. After fifteen days(15) of no response on second notice,
Bidder may give thirty (30) days termination notice; or
(b) if, as the result of Force Majeure, the Bidder is unable to
perform a material portion of the Services for a period of not
less than sixty (60) days.
2.6.3 Suspension
of Payment
If the Bidder has not received sums due to by the due date stated in
the SCC in accordance with Clause 6 the Bidder may issue a notice
as per sub-clause 2.6.2.
3. Obligations of the Bidder
3.1 General The Bidder shall perform the Services in accordance with the
Section A- General Conditions of Contract (GCC) 59
Specifications and Scope, and carry out its obligations with all due
diligence, efficiency, and economy, in accordance with generally
accepted professional techniques and practices, and shall observe
sound management practices, and employ appropriate advanced
technology and safe methods. The Bidder shall always act, in
respect of any matter relating to this Contract or to the Services, as
faithful adviser to the Procuring agency, and shall at all times
support and safeguard the Procuring agency’s legitimate interests in
any dealings with Sub Supplier or third parties.
3.2 Conflict of
Interests
3.2.1 Bidder Not
to Benefit
from
Commissio
ns and
Discounts.
The remuneration of the Bidder pursuant to Clause 6 shall
constitute the Bidder’s sole remuneration in connection with this
Contract or the Services, and the Bidder shall not accept for their
own benefit any trade commission, discount, or similar payment in
connection with activities pursuant to this Contract or to the
Services or in the discharge of their obligations under the Contract,
and the Bidder shall use their best efforts to ensure that the
Personnel, any Subservice provider, and agents of either of them
similarly shall not receive any such additional remuneration.
3.2.2 Bidder and
Affiliates
Not to be
Otherwise
Interested
in Project
The Bidder agree that, during the term of this Contract and after its
termination, the Bidder and its affiliates, as well as any Sub
Supplier and any of its affiliates, shall be disqualified from
providing goods, works, or Services (other than the Services and
any continuation thereof) for any project resulting from or closely
related to the Services.
3.2.3 Prohibition
of
Conflicting
Activities
Neither the Bidder nor its Subservice providers nor the Personnel
shall engage, either directly or indirectly, in any of the following
activities:
(a) during the term of this Contract, any business or professional
activities which would conflict with the activities assigned to
them under this Contract;
(b) during the term of this Contract, neither the Bidder nor their
Subservice providers shall hire such public employees, in
active duty or on any type of leave, which would conflict with
the activities assigned to Bidder to perform any activity under
this Contract;
(c) after the termination of this Contract, such other activities as
may be specified in the SCC.
3.3 Confidentiality The Bidder, its Subservice providers, and the Personnel of either of
them shall not, either during the term or within two (2) years after
Part II: Conditions of Contract and Forms 60
the expiration of this Contract, disclose any proprietary or
confidential information relating to the Project, the Services, this
Contract, or the Procuring agency’s business or operations without
the prior written consent of the Procuring agency.
3.4 Insurance to be
Taken Out by
the Bidder
The Bidder (a) shall take out and maintain, and shall cause any
Subservice providers to take out and maintain, at its (or the
Subservice providers’, as the case may be) own cost but on terms
and conditions approved by the Procuring agency, insurance
against the risks, and for the coverage, as shall be specified in the
SCC; and (b) at the Procuring agency’s request, shall provide
evidence to the Procuring agency showing that such insurance has
been taken out and maintained and that the current premiums have
been paid.
3.5 Bidder’s
Actions
Requiring
Procuring
agency’s Prior
Approval
The Bidder shall obtain the Procuring agency’s prior approval in
writing before taking any of the following actions:
(a) entering into a subcontract for the performance of any part of
the contract,
(b) appointing such members of the Personnel not listed by name
in Scope (―Key Personnel‖),
(c) changing the Program of activities; and
(d) any other action that may be specified in the SCC.
3.6 Reporting
Obligations
The Bidder shall submit to the Procuring agency the reports and
documents specified in Scope in the form, in the numbers, and
within the periods set forth in the said scope.
3.7 Documents
Prepared by the
Bidder to Be the
Property of the
Procuring
agency
All plans, drawings, specifications, designs, reports, and other
documents and software submitted by the Bidder in accordance
with Sub-Clause 3.6 shall become and remain the property of the
Procuring agency, and the Bidder shall, not later than upon
termination or expiration of this Contract, deliver all such
documents and software to the Procuring agency, together with a
detailed inventory thereof. The Bidder may retain a copy of such
documents and software. Restrictions about the future use of these
documents, if any, shall be specified in the SCC.
3.8 Liquidated
Damages
3.8.1 Payments of
Liquidated
Damages
The Bidder shall pay liquidated damages to the Procuring agency at
the rate per day stated in the SCC for each day that the
Completion Date is later than the Intended Completion Date. The
total amount of liquidated damages shall not exceed the amount
Section A- General Conditions of Contract (GCC) 61
defined in the SCC. The Procuring agency may deduct liquidated
damages from payments due to the Bidder. Payment of liquidated
damages shall not affect the Bidder’s liabilities.
3.8.2 Correction
for Over-
payment
If the Intended Completion Date is extended after liquidated
damages have been paid, the Procuring agency shall correct any
overpayment of liquidated damages by the Bidder by adjusting the
next payment certificate. The Bidder shall be paid interest on that
sum, calculated from the date of payment to the date of repayment,
at the rates specified in Clause 6.
3.8.3 Lack of performance
penalty
If the Bidder has not corrected a Defect within the time specified in
the Procuring agency’s notice, a penalty for Lack of performance
will be paid by the Bidder. The amount to be paid will be calculated
as a percentage of the cost of having the Defect corrected, assessed
as described in Sub-Clause 7.2 and specified in the SCC.
3.9 Performance
Security
The Bidder shall provide the Performance Security to the Procuring
agency no later than the date specified in the Letter of acceptance.
The Performance Security shall be issued in an amount and form
and by a bank or surety acceptable to the Procuring agency, and
denominated in the types and proportions of the currencies in which
the Contract Price is payable. The performance Security shall be
5% shall be valid for a period of 12 Months (3% of the
Performance Guarantee will be discharged after successful
installation of the machinery and remaining 2% will remain with
Procuring Agency until the completion of warranty period.
4. Bidder’s Personnel
4.1 Description of
Personnel
The titles, agreed job descriptions, minimum qualifications, and
estimated periods of engagement in the carrying out of the work of
the Bidder’s Key Personnel are described in Scope of work.
4.2 Removal and/or
Replacement of
Personnel
(a) If the Procuring agency finds that any of the Personnel have (i)
committed serious misconduct or have been charged with
having committed a criminal action, or (ii) have reasonable
cause to be dissatisfied with the performance of any of the
Personnel, then the Bidder shall, at the Procuring agency’s
written request specifying the grounds thereof, provide as a
replacement a person with qualifications and experience
acceptable to the Procuring agency.
(b) The Bidder shall have no claim for additional costs arising out
of or incidental to any removal and/or replacement of
Personnel.
Part II: Conditions of Contract and Forms 62
5. Obligations of the Procuring Agency
5.1 Assistance and
Exemptions
The Procuring agency shall use its best efforts to ensure that the
Government shall provide the Bidder such assistance and exemptions
as specified in the SCC.
5.2 Change in the
Applicable
Law
If, after the date of this Contract, there is any change in the Applicable
Law with respect to taxes and duties which increases or decreases the
cost of the Services rendered by the Bidder, then the remuneration and
reimbursable expenses otherwise payable to the Bidder under this
Contract shall be increased or decreased accordingly by agreement
between the Parties, and corresponding adjustments shall be made to
the amounts referred to in Sub-Clauses 6.2 (a) or (b), as the case may
be.
5.3 Services and
Facilities
The Procuring agency shall make available to the Bidder the Services
and Facilities listed under Section – C, Scope of Work. Provision of
site free from all encumbrances for construction activity shall be the
responsibility of the Procuring Agency, failure to provide a clear-site
is a compensation event
6. Payments to the Bidder
6.1 Lump-Sum
Remuneration
The Bidder’s remuneration shall not exceed the Contract Price and
shall be a fixed lump-sum including all Subservice providers’ costs,
and all other costs incurred by the Bidder in carrying out the Services
described in Section C and Scope of Work of Bid document. Except
as provided in Sub-Clause 5.2, the Contract Price may only be
increased above the amounts stated in Sub-Clause 6.2 if the Parties
have agreed to additional payments in accordance with Sub-Clauses
2.4 and 6.3.
6.2 Contract Price (a) The price payable in Pak Rupees (PKR) is set forth in SCC.
(b) The price payable in foreign currency is set forth in the SCC.
6.3 Payment for
Additional
Services
6.3.1 For the purpose of determining the price for additional Services
as may be agreed under Sub-Clause 2.4, a breakdown of the
price is to be provided in Appendix C.
7. Quality Control
7.1 Identifying
Defects
The principle and modalities of Inspection of the equipment by the
Procuring agency shall be as indicated in the SCC and Scope of
Work. The Procuring agency shall check the Bidder’s performance
and notify him of any Defects that are found. Such checking shall
not affect the Bidder’s responsibilities. The Procuring agency may
Section A- General Conditions of Contract (GCC) 63
instruct the Bidder to search for a Defect and to uncover and test any
service that the Procuring agency considers may have a Defect. The
building defects liability period is 4 months, starting from date
mentioned on ―Completion Certificate‖.
7.2 Correction of
Deficiencies,
and Non-
Performance
Penalty
(a) The Procuring agency shall give notice to the Bidder of any
Defects before the end of the Contract. The Defects liability
period shall be extended for as long as Deficiencies remain to
be corrected.
(b) Every time notice of Deficiency is given, the Bidder shall
correct the notified Deficiency within the length of time
specified by the Procuring agency’s notice.
(c) If the Bidder has not corrected a Deficiency within the time
specified in the Procuring agency’s notice, the Procuring
agency will assess the cost of having the Deficiency corrected,
the Bidder will pay this amount, and a Penalty for Non-
Performance.
8. Settlement of Disputes
8.1 Amicable
Settlement
The Parties shall use their best efforts to settle amicably all disputes
arising out of or in connection with this Contract or its interpretation.
8.2 Dispute
Settlement
8.2.1 If any dispute arises between the Procuring agency and the
Bidder in connection with, or arising out of, the Contract or the
provision of the equipment, whether during carrying out the
Services or after their completion, the matter shall be referred to
the Arbitrator within 14 days of the notification of disagreement
of one party to the other.
8.2.2 The Arbitrator shall give a decision in writing within 28 days of
receipt of a notification of a dispute.
8.2.3 Should the Arbitrator resign or die, or should the Procuring
agency and the Bidder agree that the Arbitrator is not functioning
in accordance with the provisions of the Contract, a new
Arbitrator will be jointly appointed by the Procuring agency and
the Bidder
Part II: Conditions of Contract and Forms 64
Section B. Special Conditions of Contract
Number of
GC Clause
Supplements to, Clauses in the General Conditions of Contract
1.1(a) The Arbitrator is:
To be mutually decided by procuring agency and Bidder
1.1(b) The contract name is:
Supply and Installation of Laundry System in selected DHQ/THQ
Hospitals of Punjab
Country of Origin: UK, USA, Europe, Japan
1.1(e) The Procuring agency is :
Project Management Unit, Primary and Secondary Healthcare
Department, Government of Punjab
1.1(p) The Bidder is ____________________
1.2 The Applicable Law is:
Laws of Islamic Republic of Pakistan
1.3 The language is:
English
1.4 The addresses are:
Procuring agency:
Project Management Unit, Primary and Secondary Healthcare
Department, Government of Punjab
31-E/1, Shahra-e-Imam Hussain, Gulberg III, Lahore
Attention: Project Director, PMU
Tel: _______________
Email: procurement,[email protected]
Bidder:
Attention:
Tel:
Email:
1.6 The Authorized Representatives are:
Section B- Special Conditions of Contract (SCC) 65
Number of
GC Clause
Supplements to, Clauses in the General Conditions of Contract
For the Procuring agency:
Project Director, PMU
For the Bidder:
2.1 The contract shall come into force upon the award of contract
2.2.2 The delivery period for the equipment shall be 6-8 weeks after the award of
contract and the Installation of the Laundry System shall complete within
Thirty (30) days after the delivery of the equipment.
3.8.1 As listed in Scope of Work clause 4.8.9
6, 6.2(a) The bid price quoted on DDP basis shall be in Pak Rupees and the prices
quoted on C&F basis prices shall be in foreign currencies and fixed.
The Contract Price Shall be the bid price submitted by qualified responsive
lowest evaluated bidder to whom contract is awarded.
The bid price shall be inclusive of all delivery, transportation, installation
charges, duties, taxes, levies etc. however, the breakup of the cost shall be
provided on the financial forms given in this bid document. The operational
cost of the machinery for feeder hospital and the Satellite hospital shall be
separately provided in the bid price.
The Bid shall be evaluated on the basis of aggregate of all the prices,
however, the procuring agency may issue work order for one or more
hospitals separately.
7.1 The Payments against the capital cost shall be made within _30_ (thirty) __
days of the successful installation, commissioning & testing of machinery.
Part II: Conditions of Contract and Forms 66
Part III: Appendices 67
Part III – Appendices
Appendix A —Equipment
1
1 | P a g e
SUPPLY ITEMS / SCOPE OF WORK – SPECIFICATIONS
(TECHNICAL) Supply, Installation, Testing, Commissioning and
Maintenance (during maintenance period) of The Complete Laundry
System
Sr.no Equipment Name Specifications
1 Hygiene/ Barrier The Washer Extractor shall be electric heating free standing type, fully
Washer (Imported) automatic with front/back loading/unloading. Fully programmable,
(200kg Linen) microprocessor control. Stainless steel in all vital parts
for high degree
of rust protection, Stainless steel front panels and powder painted side
panels, Multi liquid supply connections/ powder compartment. Technical specifications:
• Capacity/Load: As per design 30-40 kg or 50-60 kg (approx. 200 kg
must be available)
• Extraction : 700-800 rpm (Approx) • g Factor : not less than 300
• Pneumatic drain valve
• Cycle Time: Max. 45 min.
• Frequency controlled motor drive system
2. Drying Tumbler (Imported)
Drying Tumbler with electric heating, fully automatic Microprocessor
(100kg Lenin) control having stainless steel drum and 2 full loads per hour. Error codes
for easy trouble shooting. Service program for adjustment of parameters,
temperature and cool down time. The tumbler to be factory painted with
enameled paint and shall have the following specifications:
• Capacity of drying tumbler: 30-40 kg or 50-60 kg (approx. 100 kg must
be available)
• Cycle Time: 30 min. including loading & unloading
3. Flat work Ironer Imported (01)
Flat Work Dryer Ironer shall be electric heated, cylindrical type having
single roller/cylinder. Automatic speed adjustment. Finger guard
protection, Nickel-plated cylinder, Front loading and Front return and
shall have following minimum specifications:
• Speed: 1-8 m/ min (variable speed) • Drive: Electrical Motor
• Feeding: Through Belts
• Cylinder Dia: 400 - 450 mm Approximately
• Working Width: 2,000 – 2,500 mm
Approximately
• The Dryer Ironer to be a compact free standing self-contained unit.
4. Utility Press Imported (01)
Air operated laundry press adjustable squeezing pressure between head
and buck.
Technical specifications:
• Electric heating
• Integrated/ separate air compressor
• Fitted with timer and two hand push buttons • Water spray gun, condenser and support
5. Hand Ironer with Electric heated iron with cut off, iron rest. Table (01)
6. Sewing Machine (01) Motorized, Heavy duty with sewing machine table
7. Packing/Sorting Table The main structure is completely built with tubular profiles in Stainless
(01) Steel, With 4 plastic feet in the corners.
(Local/Imported) Dimensions: Length: 1400 mm, Width: 800 mm, Height: 900 mm
8. Dirty Linen Collection Trolley with four Polyester bags
Trolley (02) Set of two colour coded bags holder trolley
(Local/Imported) Bag holder with ring to hold every type of bag. Construction fully welded SS
Solid frame with reinforced base.
Stainless steel tube frame
Lowe base of SS
Dimension of bag holder 38 x 26 cm approx. Four Wheel 150 mm
9. Clean Linen Clean Linen Trolley with four levels/ Shelves
Distribution Trolley Interior Shelves with 30-35 cm distance
(02) Construction fully welded SS (Local/Imported) Stainless Steel tube frame or Aluminum
Two swing doors lockable
Castors 150 mm
Wheel bumpers
Push Bar
Lateral bag holder with polyester bag of 70 Liters minimum
10. Storage Racks (02) Stainless steel Storage Rack with five Shelves
(Local/Imported) Interior Shelves with min 30-35 cm distance Shelves should be removable and adjustable
Construction fully welded
Part III: Appendices 3
Steel tube frame with epoxy finish
Two swing doors lockable
Castors 150 mm Wheel bumpers
Push Bar
11. Dirty Linen Storage Stainless steel / fiber glass Storage Bin to be placed in the collection area/
Bin (30) wards/ Theatres etc with dissolvable material bag.
(Local/Imported) Capacity 15-20kg dry linen
12. Clean Linen Storage Stainless steel with front glass for storage of Clean linen.
Cupboard (30) Four Shelves with min 30-35 cm distance
(Local/Imported) Two swing doors lockable
13. Weighing Scale (01) For weighing linen before feeding into machines
Floor mounted
200kg capacity with platform
14. Electric Power 200kKVA Electric Power Generator with Canopy and ATS Panel
Generator (as per approved specs)
Appendix C2 - Performance Security
(Performance Security to be furnished by the Bidder in the amount specified in Data sheet
/SCC in the form of Demand Draft. Pay order, CDR, or Bank Guarantee.
Part III: Appendices 5
PROJECT MANAGEMENT UNIT (PMU)
B I D D I N G D O C U M E N T
Package-2
Supply &Installation of Laundry System in
selected DHQ/THQ Hospitals of Punjab
Project Management Unit
Government of the Punjab
September 2017
6 Section IV: Scope of Work
Invitation for Bids Dated: September 5, 2017
1. The Project Management Unit (PMU) has received budget from Government of
Punjab towards the cost of Revamping of DHQ/THQ Hospitals in Punjab. It is intended that
part of the proceeds of this budget will be applied to eligible payments under the contract for
supply of following items:
Package-
2 Item Qty Bid Security
LOT-I
Supply & Installation of Laundry System in the
following Hospital
DHQ Hafizabad
1 20,000
LOT-II
Supply & Installation of Laundry System in the
following Hospital
THQ Bhalwal
1 20,000
LOT-III
Supply & Installation of Laundry System in the
following Hospital
DHQ Chiniot
1 20,000
LOT-IV
Supply & Installation of Laundry System in the
following Hospital
DHQ Lodhran
1 20,000
LOT-V
Supply & Installation of Laundry System in the
following Hospital
DHQ Mianwali
1 20,000
LOT-VI
Supply & Installation of Laundry System in the
following Hospital
DHQ Bhakkar
1 20,000
LOT-VII
Supply & Installation of Laundry System in the
following Hospital
DHQ Bahwalnagar
1 20,000
VIII
Supply & Installation of Laundry System in the
following Hospital
THQ Khanpur
1 20,000
IX
Supply & Installation of Laundry System in the
following Hospital
DHQ Vehari
1 20,000
2. The PMU now invites sealed bids from eligible bidders, Manufacturers, authorized
Sales & Service Dealers for the supply of above mentioned items.
Part III: Appendices 7
3. Bidding shall be conducted through Open Competitive Bidding (Single Stage-Two
Envelope) procedures specified in the Punjab Procure Rules (PPRA) 2014 (amended Jan
2016), and is open to all eligible bidders as defined in the bidding document
4. Interested eligible bidders may obtain bidding documents and further information
from the Office of Procurement Specialist, Project Management Unit,
Revamping of DHQ/THQ Hospitals, 31-E/1, Shahra-e-Imam Hussain, Gulberg-III, Lahore or
download from website: www.pshealth.punjab.gov.pk
5. The provisions in the Instructions to Bidders and in the General Conditions of
Contract are the provisions of the Bidding Documents.
6. Sealed Bids must be delivered to the above office on or before 11:00 a.m on
4th
October 2017 and must be accompanied by a Bid Security as mentioned above in the
form of CDR/Pay Order/Demand Draft/Bank Guarantee.
7. Bids will be opened in the presence of bidders’ representatives who choose to
attend at 11:30 a.m.in the Office of Procurement Specialist, Project Management Unit,
31-E/1, Shahrah-e-Imam Hussain, Gulberg-III, Lahore on the same date.
8. The bidders are requested to give their best and final prices as no negotiations are
expected.
9. Taxes will be deducted as per applicable government rules. NTN and Sales Tax
registration certificate must be provided.
10. For obtaining any further information or clarifications, please contact the person
named below
Procurement Specialist
Program Management Unit (PMU)
Primary & Secondary Healthcare Department
31-E/1, Shahra-e-Imam Hussain, Gulberg-III, Lahore
Tel: 042-99231202 Mob: 0333-3246467, 0333-4748418, 0333-4407161
Website: www.pshealth.punjab.gov.pk
Email: [email protected]
Table of Contents
8 Section IV: Scope of Work
PART-I
SECTION I. INSTRUCTIONS TO BIDDERS (ITB) ....................................................................... 5
SECTION II. BID DATA SHEET .................................................................................................... 18
SECTION III. SCHEDULE OF REQUIREMENTS ...................................................................... 23
SECTION IV. TECHNICAL SPECIFICATIONS ......................................................................... 24
SECTION V. BIDDING FORMS ..................................................................................................... 29
1. Bid Submission Form .................................................................................................................. 29
2. Manufacturer’s Authorization Form ............................................................................................ 31
3. Price Schedules ............................................................................................................................ 32
PART-II
SECTION I. CONTRACT FORMS ................................................................................................. 34
1. Contract Form .............................................................................................................................. 34
2. Performance guarantee Form ....................................................................................................... 35
SECTION II. GENERAL CONDITIONS OF CONTRACT (GCC) ............................................ 36
SECTION III. SPECIAL CONDITIONS OF CONTRACT (SCC) .............................................. 47
Part-I
Section I. Instructions to Bidders
Part III: Appendices 9
A. Introduction
1. Source of
Funds
1.1 The Procuring Agency named in the Bid Data Sheet has received
budget from the Government of Punjab. The Procuring Agency
intends to apply a portion of the proceeds of this budget to
eligible payments under the contract for which this Invitation for
Bids is issued.
2. Eligible
Bidders
2.1 This Invitation for Bids is open to all suppliers, except as
provided hereinafter.
2.2 Bidders should not be associated, or have been associated in the
past, directly or indirectly, with a firm or any of its affiliates
which have been engaged by the Procuring Agency to provide
consulting services for the preparation of the design,
specifications, and other documents to be used for the
procurement of the goods to be purchased under this Invitation
for Bids.
2.3 Government-owned enterprises may participate only if they are
legally and financially autonomous, if they operate under
commercial law, and if they are not a dependent agency of the
Government.
2.4 Bidders shall not be under a declaration of blacklisting by any
Government department or Punjab Procurement Regulatory
Authority (PPRA).
3. Eligible Goods
and Services
3.1 All goods and related services to be supplied under the contract
shall have their origin in eligible source countries, defined in the
Bid Data Sheet (BDS), and all expenditures made under the
contract will be limited to such goods and services.
3.2 For purposes of this clause, ―origin‖ means the place where the
goods are mined, grown, or produced, or the place from which
the related services are supplied. Goods are produced when,
through manufacturing, processing, or substantial and major
assembly of components, a commercially-recognized product
results that is substantially different in basic characteristics or in
purpose or utility from its components.
3.3 The origin of goods and services is distinct from the nationality
of the Bidder.
4. Cost of
Bidding
4.1 The Bidder shall bear all costs associated with the preparation
and submission of its bid, and the Procuring Agency named in
10 Section IV: Scope of Work
the Bid Data Sheet, hereinafter referred to as ―the Purchaser,‖
will in no case be responsible or liable for those costs, regardless
of the conduct or outcome of the bidding process.
B. The Bidding Documents
5. Content of
Bidding
Documents
5.1 The goods required, bidding procedures, and contract terms are
prescribed in the bidding documents. In addition to the
Invitation for Bids, the bidding documents include:
(a) Instructions to Bidders (ITB)
(b) Bid Data Sheet
(c) Schedule of Requirements
(d) Technical Specifications
(e) Bid Submission Form
(f) Manufacturer’s Authorization Form
(g) Price Schedules
(h) Contract Form
(i) Performance guarantee Form
(j) General Conditions of Contract (GCC)
(k) Special Conditions of Contract (SCC)
5.2 The Bidder is expected to examine all instructions, forms, terms,
and specifications in the bidding documents. Failure to furnish
all information required by the bidding documents or to submit a
bid not substantially responsive to the bidding documents in
every respect will be at the Bidder’s risk and may result in the
rejection of its bid.
6. Clarification of
Bidding
Documents
6.1 A prospective Bidder requiring any clarification of the bidding
documents may notify the Purchaser in writing or by email at the
Purchaser’s address indicated in ITB Clause 19.1. The Purchaser
will respond in writing to any request for clarification of the
bidding documents which it receives no later than three (3) days
prior to the deadline for the submission of bids prescribed in the
Bid Data Sheet. Written copies of the Purchaser’s response
(including an explanation of the query but without identifying
the source of inquiry) will be sent to all prospective bidders that
have received the bidding documents.
7. Amendment of
Bidding
Documents
7.1 At any time prior to the deadline for submission of bids, the
Purchaser, for any reason, whether at its own initiative or in
response to a clarification requested by a prospective Bidder,
may modify the bidding documents by amendment.
Part III: Appendices 11
7.2 All prospective bidders that have received the bidding documents
will be notified of the amendment in writing or by email, and
will be bidding on them.
7.3 In order to allow prospective bidders reasonable time in which to
take the amendment into account in preparing their bids, the
Purchaser, at its discretion, may extend the deadline for the
submission of bids.
C. Preparation of Bids
8. Language of
Bid
8.1 The bid prepared by the Bidder, as well as all correspondence
and documents relating to the bid exchanged by the Bidder and
the Purchaser shall be written in the language specified in the
Bid Data Sheet. Supporting documents and printed literature
furnished by the Bidder may be in same language.
9. Documents
Comprising
the Bid
9.1 The bid prepared by the Bidder shall comprise the following
components:
(a) a Bid Form and a Price Schedule completed in accordance
with ITB Clauses 10, 11, and 12;
(b) documentary evidence established in accordance with ITB
Clause 13 that the Bidder is eligible to bid and is qualified
to perform the contract if its bid is accepted;
(c) documentary evidence established in accordance with ITB
Clause 14 that the goods and ancillary services to be
supplied by the Bidder are eligible goods and services and
conform to the bidding documents; and
(d) Bid security furnished in accordance with ITB Clause 15.
10. Bid Form
10.1 The Bidder shall complete the Bid Form and the appropriate
Price Schedule furnished in the bidding documents, indicating
the goods to be supplied, a brief description of the goods, and
their country of origin, quantity, and prices.
11. Bid Prices 11.1 The Bidder shall indicate on the appropriate Price Schedule the
unit prices (where applicable) and total bid price of the goods it
proposes to supply under the contract.
11.2 Prices indicated on the Price Schedule shall be delivered duty
paid (DDP) and C&F prices.
12 Section IV: Scope of Work
11.3 The Bidder’s separation of price components in accordance with
ITB Clause 11.2 above will be solely for the purpose of
facilitating the comparison of bids by the Purchaser and will not
in any way limit the Purchaser’s right to contract on any of the
terms offered.
11.4 Prices quoted by the Bidder shall be fixed during the Bidder’s
performance of the contract and not subject to variation on any
account, unless otherwise specified in the Bid Data Sheet. A bid
submitted with an adjustable price quotation will be treated as
nonresponsive and will be rejected, pursuant to ITB Clause 24.
12. Bid Currencies 12.1 Prices shall be quoted in foreign currencies in case of C&F and
in Pak Rupees in case of DDP.
13. Documents
Establishing
Bidder’s
Eligibility and
Qualification
13.1 Pursuant to ITB Clause 9, the Bidder shall furnish, as part of its
bid, documents establishing the Bidder’s eligibility to bid and its
qualifications to perform the contract if its bid is accepted.
13.2 The documentary evidence of the Bidder’s eligibility to bid shall
establish to the Purchaser’s satisfaction that the Bidder, at the
time of submission of its bid, is eligible as defined under ITB
Clause 2.
13.3 The documentary evidence of the Bidder’s qualifications to
perform the contract if its bid is accepted shall establish to the
Purchaser’s satisfaction:
(a) that, in the case of a Bidder offering to supply goods under
the contract which the Bidder did not manufacture or
otherwise produce, the Bidder has been duly authorized by
the goods’ Manufacturer or producer to supply the in
Pakistan;
(b) that the Bidder has the financial, technical, and production
capability necessary to perform the contract;
(c) that, in the case of a Bidder not doing business within
Pakistan, the Bidder is or will be (if awarded the contract)
represented by an Agent in that country equipped, and able
to carry out the Supplier’s maintenance, repair, and spare
parts stocking obligations prescribed in the Conditions of
Contract and/or Technical Specifications; and
(d) That the Bidder meets the qualification criteria listed in the
Bid Data Sheet.
Part III: Appendices 13
14. Documents
Establishing
Goods’
Eligibility and
Conformity to
Bidding
Documents
14.1 Pursuant to ITB Clause 9, the Bidder shall furnish, as part of its
bid, documents establishing the eligibility and conformity to the
bidding documents of all goods and services which the Bidder
proposes to supply under the contract.
14.2 The documentary evidence of the eligibility of the goods and
services shall consist of a statement in the Price Schedule of the
country of origin of the goods and services offered which shall
be confirmed by a certificate of origin issued at the time of
shipment.
14.3 The documentary evidence of conformity of the goods and
services to the bidding documents may be in the form of
literature, drawings, and data, and shall consist of:
(a) a detailed description of the essential technical and
performance characteristics of the goods;
(b) a list giving full particulars, including available sources and
current prices of spare parts, special tools, etc., necessary
for the proper and continuing functioning of the goods for a
period to be specified in the Bid Data Sheet, following
commencement of the use of the goods by the Purchaser;
and
(c) an item-by-item commentary on the Purchaser’s Technical
Specifications demonstrating substantial responsiveness
of the goods and services to those specifications, or a
statement of deviations and exceptions to the provisions of
the Technical Specifications.
14.4 For purposes of the commentary to be furnished pursuant to ITB
Clause 14.3(c) above, the Bidder shall note that standards for
workmanship, material, and equipment, as well as references to
brand names or catalogue numbers designated by the Purchaser
in its Technical Specifications, are intended to be descriptive
only and not restrictive. The Bidder may substitute alternative
standards, brand names, and/or catalogue numbers in its bid,
provided that it demonstrates to the Purchaser’s satisfaction that
the substitutions ensure substantial equivalence to those
designated in the Technical Specifications.
15. Bid Security 15.1 Pursuant to ITB Clause 9, the Bidder shall furnish, as part of its
bid, a bid security in the amount specified in the Bid Data Sheet.
14 Section IV: Scope of Work
15.2 The bid security is required to protect the Purchaser against the
risk of Bidder’s conduct which would warrant the security’s
forfeiture, pursuant to ITB Clause 15.7.
15.3 The bid security shall be in Pak. Rupees and shall be in one of
the following forms:
(c) Bank call-deposit (CDR), Demand Draft (DD), Pay Order
(PO) or Bank Guarantee (BG) valid for thirty (30) days
beyond the validity of bid.
15.4 Any bid not secured in accordance with ITB Clauses 15.1 and
15.3 will be rejected by the Purchaser as nonresponsive, pursuant
to ITB Clause 24.
15.5 Unsuccessful bidders’ bid security will be discharged or returned
as promptly as possible but not later than thirty (30) days after
the expiration of the period of bid validity prescribed by the
Purchaser pursuant to ITB Clause 16.
15.6 The successful Bidder’s bid security will be discharged upon the
Bidder signing the contract, pursuant to ITB Clause 32, and
furnishing the performance guarantee, pursuant to ITB Clause
33.
15.7 The bid security may be forfeited:
(a) if a Bidder withdraws its bid during the period of bid
validity specified by the Bidder on the Bid Form; or
(b) in the case of a successful Bidder, if the Bidder fails:
(i) to sign the contract in accordance with ITB Clause
32;
or
(ii) to furnish performance guarantee in accordance with
ITB Clause 33.
16. Period of
Validity of
Bids
16.1 Bids shall remain valid for the period specified in the Bid Data
Sheet after the date of bid opening prescribed by the Purchaser,
pursuant to ITB Clause 19. A bid valid for a shorter period shall
be rejected by the Purchaser as nonresponsive.
16.2 In exceptional circumstances, the Purchaser may solicit the
Bidder’s consent to an extension of the period of validity. The
request and the responses thereto shall be made in writing (or by
Part III: Appendices 15
email). The bid security provided under ITB Clause 15 shall also
be suitably extended. A Bidder may refuse the request without
forfeiting its bid security. A Bidder granting the request will not
be required nor permitted to modify its bid, except as provided in
ITB Clause 16.3.
16.3 In the case of fixed price contracts, if the award is delayed by a
period exceeding sixty (60) days beyond the expiry of the initial
bid validity, the contract price will be adjusted by a factor
specified in the request for extension.
17. Format and
Signing of Bid
17.1 The Bidder shall prepare an original and the number of copies of
the bid indicated in the Bid Data Sheet, clearly marking each
―ORIGINAL BID‖ and ―COPY OF BID,‖ as appropriate. In the
event of any discrepancy between them, the original shall
govern.
17.2 The original and the copy or copies of the bid shall be typed or
written in indelible ink and shall be signed by the Bidder or a
person or persons duly authorized to bind the Bidder to the
contract. All pages of the bid, except for unamended printed
literature, shall be initialed by the person or persons signing the
bid.
17.3 Any interlineations, erasures, or overwriting shall be valid only if
they are initialed by the person or persons signing the bid.
17.4 The Bidder shall furnish information as described in the Form of
Bid on commissions or gratuities, if any, paid or to be paid to
agents relating to this Bid, and to contract execution if the Bidder
is awarded the contract.
D. Submission of Bids
18. Sealing and
Marking of
Bids
18.1 The Bidder shall seal the original and each copy of the bid in
separate envelopes, duly marking the envelopes as ―ORIGINAL‖
and ―COPY.‖ The envelopes shall then be sealed in an outer
envelope.
18.2 The inner and outer envelopes shall:
(a) be addressed to the Purchaser at the address given in the
Bid Data Sheet; and
(b) bear the title of procurement Activity indicated in the Bid
Data Sheet, the Invitation for Bids (IFB) title and number
16 Section IV: Scope of Work
indicated in the Bid Data Sheet, and a statement: ―DO
NOT OPEN BEFORE,‖ to be completed with the time and
the date specified in the Bid Data Sheet, pursuant to ITB
Clause 2.2.
18.3 The inner envelopes shall also indicate the name and address of
the Bidder to enable the bid to be returned unopened in case it is
declared ―late‖.
18.4 If the outer envelope is not sealed and marked as required by ITB
Clause 18.2, the Purchaser will assume no responsibility for the
bid’s misplacement or premature opening.
19. Deadline for
Submission of
Bids
19.1 Bids must be received by the Purchaser at the address specified
under ITB Clause 18.2 no later than the time and date specified
in the Bid Data Sheet.
19.2 The Purchaser may, at its discretion, extend this deadline for the
submission of bids by amending the bidding documents in
accordance with ITB Clause 7, in which case all rights and
obligations of the Purchaser and bidders previously subject to the
deadline will thereafter be subject to the deadline as extended.
20. Late Bids 20.1 Any bid received by the Purchaser after the deadline for
submission of bids prescribed by the Purchaser pursuant to ITB
Clause 19 will be rejected and returned unopened to the Bidder.
21. Modification
and
Withdrawal of
Bids
21.1 The Bidder may modify or withdraw its bid after the bid’s
submission, provided that written notice of the modification,
including substitution or withdrawal of the bids, is received by
the Purchaser prior to the deadline prescribed for submission of
bids.
21.2 The Bidder’s modification or withdrawal notice shall be
prepared, sealed, marked, and dispatched in accordance with the
provisions of ITB Clause 18. A withdrawal notice may also be
sent by email, but followed by a signed confirmation copy,
postmarked no later than the deadline for submission of bids.
21.3 No bid may be modified after the deadline for submission of
bids.
21.4 No bid may be withdrawn in the interval between the deadline
for submission of bids and the expiration of the period of bid
validity specified by the Bidder on the Bid Form. Withdrawal of
a bid during this interval may result in the Bidder’s forfeiture of
its bid security, pursuant to the ITB Clause 15.7.
Part III: Appendices 17
E. Opening and Evaluation of Bids
22. Opening of
Bids by the
Purchaser
22.1 The Purchaser will open all bids in the presence of bidders’
representatives who choose to attend, at the time, on the date,
and at the place specified in the Bid Data Sheet. The bidders’
representatives who are present shall sign an attendance sheet
evidencing their presence.
22.2 The bidders’ names, bid modifications or withdrawals, bid
prices, discounts, and the presence or absence of requisite bid
security and such other details as the Purchaser, at its discretion,
may consider appropriate, will be announced at the opening. No
bid shall be rejected at bid opening, except for late bids, which
shall be returned unopened to the Bidder pursuant to ITB Clause
20.
22.3 Bids (and modifications sent pursuant to ITB Clause 21.2) that
are not opened and read out at bid opening shall not be
considered further for evaluation, irrespective of the
circumstances. Withdrawn bids will be returned unopened to the
bidders.
22.4 The Purchaser will prepare minutes of the bid opening.
23. Clarification of
Bids
23.1 During evaluation of the bids, the Purchaser may, at its
discretion, ask the Bidder for a clarification of its bid. The
request for clarification and the response shall be in writing, and
no change in the prices or substance of the bid shall be sought,
offered, or permitted.
24. Preliminary
Examination
24.1 The Purchaser will examine the bids to determine whether they
are complete, whether any computational errors have been made,
whether required sureties have been furnished, whether the
documents have been properly signed, and whether the bids are
generally in order.
24.2 Arithmetical errors will be rectified on the following basis. If
there is a discrepancy between the unit price and the total price
that is obtained by multiplying the unit price and quantity, the
unit price shall prevail, and the total price shall be corrected. If
the Supplier does not accept the correction of the errors, its bid
will be rejected, and its bid security may be forfeited. If there is
a discrepancy between words and figures, the amount in words
will prevail.
18 Section IV: Scope of Work
24.3 The Purchaser may waive any minor informality, nonconformity,
or irregularity in a bid which does not constitute a material
deviation, provided such waiver does not prejudice or affect the
relative ranking of any Bidder.
24.4 Prior to the detailed evaluation, pursuant to ITB Clause 25 the
Purchaser will determine the substantial responsiveness of each
bid to the bidding documents. For purposes of these Clauses, a
substantially responsive bid is one which conforms to all the
terms and conditions of the bidding documents without material
deviations. Deviations from, or objections or reservations to
critical provisions, such as those concerning Bid Security (ITB
Clause 15), Applicable Law (GCC Clause 30), and Taxes and
Duties (GCC Clause 32), will be deemed to be a material
deviation. The Purchaser’s determination of a bid’s
responsiveness is to be based on the contents of the bid itself
without recourse to extrinsic evidence.
24.5 If a bid is not substantially responsive, it will be rejected by the
Purchaser and may not subsequently be made responsive by the
Bidder by correction of the nonconformity.
25. Qualification
& Evaluation
of Bids
25.1 In the absence of prequalification, the Purchaser will determine
to its satisfaction whether the Bidder is qualified to perform the
contract satisfactorily, in accordance with the criteria listed in
ITB Clause 13.3.
25.2 The determination will take into account the Bidder’s financial,
technical, and production capabilities. It will be based upon an
examination of the documentary evidence of the Bidder’s
qualifications submitted by the Bidder, pursuant to ITB Clause
13.3, as well as such other information as the Purchaser deems
necessary and appropriate.
25.3 The Purchaser will technically evaluate and compare the bids
which have been determined to be substantially responsive,
pursuant to ITB Clause 24, as per Technical Specifications
required
25.4 The Purchaser’s financial evaluation of a bid will be Lowest
Delivered Duty Paid (DDP)/C&F Total Price offered by the qualified
responsive bidder.
Alternate 25.5 Quality & Cost-based Selection:
The following merit point system for weighing evaluation factors
can be applied if specified in the Bid Data Sheet. The number of
Part III: Appendices 19
points allocated to each factor shall be specified in the Bid Data
Sheet.
[In the Bid Data Sheet, choose from the range of]
Price of the goods 60 to 90
Quality, technology and metallurgy 0 to 20
Performance and productivity 0 to 20
Standardization 0 to 20
Projected life-cycle cost 0 to 20
Operating and maintenance costs 0 to 20
Cost of spare parts and after-sales-service 0 to 20
Total 100
The bid scoring the highest number of points will be deemed to
be the lowest evaluated bid.
26. Contacting the
Purchaser
26.1 Subject to ITB Clause 23, no Bidder shall contact the Purchaser
on any matter relating to its bid, from the time of the bid opening
to the time evaluation report is made public i.e. 10 days before
the contract is awarded. If the Bidder wishes to bring additional
information or has grievance to the notice of the Purchaser, it
should do so in writing.
26.2 Any effort by a Bidder to influence the Purchaser during bid
evaluation, or bid comparison may result in the rejection of the
Bidder’s bid.
F. Award of Contract
28. Award
Criteria
28.1 Subject to ITB Clause 30, the Purchaser will award the contract
to the successful Bidder whose bid has been determined to be
substantially responsive and has been determined to be the
lowest evaluated bid, provided further that the Bidder is
determined to be qualified to perform the contract satisfactorily.
29. Purchaser’s
Right to Vary
Quantities at
Time of Award
29.1 The Purchaser reserves the right at the time of contract award to
increase or decrease, by the percentage indicated in the Bid Data
Sheet, the quantity of goods and services originally specified in
the Schedule of Requirements without any change in unit price
or other terms and conditions.
30. Purchaser’s
Right to
Accept or
30.1 The Purchaser reserves the right to accept or reject all bids, and
to annul the bidding process at any time prior to contract award,
without thereby incurring any liability to the Bidder or bidders or
20 Section IV: Scope of Work
Reject All Bids any obligation to inform the Bidder or bidders of the grounds for
the Purchaser’s action.
31. Notification of
Award
31.1 Prior to the expiration of the period of bid validity, the Purchaser
will notify the successful Bidder in writing by registered letter or
by email, to be confirmed in writing by registered letter, that its
bid has been accepted.
31.2 The notification of award will constitute the formation of the
Contract.
31.3 Upon the successful Bidder’s furnishing of the performance
guarantee pursuant to ITB Clause 33, the Purchaser will
promptly notify each unsuccessful Bidder and will discharge its
bid security, pursuant to ITB Clause 15.
32. Signing of
Contract
32.1 At the same time as the Purchaser notifies the successful Bidder
that its bid has been accepted, the Purchaser will send the Bidder
the Contract Form provided in the bidding documents,
incorporating all agreements between the parties.
32.2 Within seven (07) days of receipt of the Contract Form, the
successful Bidder shall sign and date the contract and return it to
the Purchaser.
33 Performance
guarantee
33.1 Within fourteen (14) days of the receipt of notification of award
from the Purchaser, the successful Bidder shall furnish the
performance guarantee in accordance with the Conditions of
Contract, in the Performance guarantee Form provided in the
bidding documents or in another form acceptable to the
Purchaser.
33.2 Failure of the successful Bidder to comply with the requirement
of ITB Clause 32 or ITB Clause 33.1 shall constitute sufficient
grounds for the annulment of the award and forfeiture of the bid
security, in which event the Purchaser may make the award to
the next lowest evaluated Bidder or call for new bids.
33.3 The Performance Guarantee shall be returned to the supplier after
successful completion of the Warranty period in true spirit.
34. Corrupt or
Fraudulent
Practices
34.1 The Procuring Agency requires that Bidders, Suppliers, and
Contractors observe the highest standard of ethics during the
procurement and execution of contracts. For the purposes of this
provision, the terms set forth below are defined as follows:
Part III: Appendices 21
(i) ―corrupt practice‖ means the
offering, giving, receiving or soliciting of
anything of value to influence the action of a
public official in the procurement process or in
contract execution; and
(ii) ―fraudulent practice‖ means a
misrepresentation of facts in order to influence a
procurement process or the execution of a
contract to the detriment of the Procuring
Agency,
(iii) ―collusive practice‖ is an arrangement among
bidders (prior to or after bid submission)
designed to establish bid prices at artificial, non-
competitive levels for any wrongful gains, and
to deprive the Procuring Agency of the benefits
of free and open competition;
(b) The Procuring Agency will reject a proposal for
award if it determines that the Bidder recommended for
award has engaged in corrupt or fraudulent practices in
competing for the contract in question;
(c) The Procuring Agency will sanction a firm, in
accordance with prevailing Blacklisting procedures
under Punjab Procurement Rules 2014, if it at any time
determines that the firm has engaged in corrupt or
fraudulent practices in competing for, or in executing, a
Bank-financed contract.
34.2 Furthermore, Bidders shall be aware of the provision stated in
sub-clause 5.4 and sub-clause 24.1 of the General Conditions of
Contract.
22 Section IV: Scope of Work
Part-I
Section II. Bid Data Sheet
The following specific data for the goods to be procured shall complement, supplement, or
amend the provisions in the Instructions to Bidders (ITB) Part One. Whenever there is a
conflict, the provisions herein shall prevail over those in ITB.
Introduction
ITB 1.1 Name of Procuring Agency: Project Management Unit
(PMU)Primary & Secondary Health Department,31-E1, Gulberg-III,
Lahore, Government of the Punjab
ITB 1.1 Name of Project: Revamping of DHQ/THQ Hospitals in Punjab
ITB 1.1 Name of Contract:
Supply & Installation of Laundry System in selected DHQ/THQ
Hospitals of Punjab: P&SH/PMU/0124/2017
Country of Origin: UK/USA/EUROPE/JAPAN
ITB 4.1 Name of Procuring Agency: Project Management Unit (PMU)
ITB 6.1 For clarification purposes, the Employer’s address is:
PMU, Revamping of DHQ /THQ Hospitals in Punjab, 31-E/1,
Gulberg-III, Lahore
ITB 8.1 Language of the bid – English
Bid Price and Currency
ITB 11.2
The prices shall be quoted both on C&F & DDP basis . The prices
quoted on C&F basis shall be compared and evaluated against C&F
Prices whereas prices quoted on DDP basis shall be compared
against DDP Prices
ITB 11.5 The C&F prices may be in foreign currency and shall be fixed
whereas the price quoted on DDP shall be in Pak Rupees and shall
be fixed.
Part III: Appendices 23
Preparation and Submission of Bids
ITB 13.2 d. Certificate of Incorporation of bidder’s firm showing its
location and the date of registration etc.
e. Complete working model with relevant years of experience
f. NTN, GST & PRA Registration Certificate (If Applicable)
ITB 13.3 (b) Audited Balance Sheet or Bank Statement for the last 2 financial
years (up to June2017).
ITB 13.3 (d) Qualification requirements. In addition to ITB 13.1, ITB 13.2, and
ITB 13.3 (b), the potential bidder must also fulfill the following:-
g) The Bidder must be a Manufacturer or Importer/Dealer of
Laundry Systems at large scale.
h) Technical Brochures of Equipment quoted, mentioning its
specifications, manufacture’s model, product number, and country
of origin.
i) An average annual sale of Rs. 5 million for each Lot separately.
j) The bidder must either have at least one local certified /authorized
repair and maintenance set-up or an agreement with a local
repair and maintenance workshop for the period of contract.
k) Description of bidder’s repair & maintenance set-up with the
location / addresses of workshops, mobile workshops (if any).
l) Authority Letter from the Bidder Company authorizing the
relevant person to represent the company.
ITB 14.3 (b) A certificate from the dealer that all spare parts of the equipment to
be supplied are easily available in Pakistan in the local market or
from company owned outlets and the machinery/equipment/spare
parts is not going to be outdated/obsolete/out of production in the
next 5 years.
ITB 15.1 Amount of Bid Security:
Bid Security shall be Rs. 50,000 per LOT. Bids shall be in the
prescribed format, sealed and accompanied by the Bid Security in
the form of Call Deposit, Bank Draft, Pay Order or Bank Guarantee
in favor of Project Director-PMU, Primary & Secondary
Healthcare Department having its validity 90 days from the date
of opening of bid.
ITB 16.1 Bid Validity Period: 90 days after the date of opening of bid.
ITB 17.1 Number of Copies: Original along with one Copy of the bid. Bids
24 Section IV: Scope of Work
must be accompanied by unit price and total price.
ITB 18.2 (a) Address for Bid Submission:
Procurement Specialist, Project Management Unit (PMU),
Revamping of DHQ /THQ Hospitals in Punjab, 31-E/1, Gulberg-III,
Lahore.
ITB 18.2 (b) IFB Title and Number:
Package-2
Supply, Installation & Operations of Laundry System in selected
DHQ/THQ Hospitals of Punjab P&SH/PMU/0125/2017)
ITB 19.1 Date for Bid Submission: 4th October, 2017 (11am)
ITB 22.1 Time, Date, and Place for Bid Opening:
On 4th October 2017 at 11:30 am at Office of Procurement
Specialist, Project Management Unit (PMU), 31-E/1, Shahra-e-
Imam Hussain, Gulberg-III, Lahore
Bid Evaluation
ITB 25.3 Criteria for bid evaluation: Lowest Delivered Duty Paid (DDP) or
C&F Total Price offered by the qualified responsive bidder.
Contract Award
ITB 29.1 As per PPRA Punjab Rules 2014
Package-
2 Item Qty
LOT-I
Supply & Installation of Laundry System in the
following Hospital
DHQ Hafizabad
1
Part III: Appendices 25
LOT-II
Supply & Installation of Laundry System in the
following Hospital
THQ Bhalwal
1
LOT-III
Supply & Installation of Laundry System in the
following Hospital
DHQ Chiniot
1
LOT-IV
Supply & Installation of Laundry System in the
following Hospital
DHQ Lodhran
1
LOT-V
Supply & Installation of Laundry System in the
following Hospital
DHQ Mianwali
1
LOT-VI
Supply & Installation of Laundry System in the
following Hospital
DHQ Bhakkar
1
LOT-VII
Supply & Installation of Laundry System in the
following Hospital
DHQ Bahwalnagar
1
LOT-VIII
Supply & Installation of Laundry System in the
following Hospital
THQ Khanpur
1
LOT-IX
Supply & Installation of Laundry System in the
following Hospital
DHQ Vehari
1
Part-I
Section III. Schedule of Requirements
The delivery schedule expressed as weeks stipulates hereafter a delivery date which is the
date of delivery required.
26 Section IV: Scope of Work
Note. The bid price shall be inclusive of all delivery, transportation, installation charges,
duties, taxes, levies etc. however, the breakup of the cost shall be provided on the financial
forms given in this bid document.
The Bid shall be evaluated on the basis of aggregate of all the prices, however, the procuring
agency may issue work order for one or more hospitals separately.
Quantities may be increased/decreased as per requirement PPRA Punjab Rules 2014.
CRITERIA FOR TECHNICAL EVALUATION OF THE TENDER
The quotation /bid who secure 65% marks will qualify for the competition.
Sr. # Parameter Slabs Marks Weightage
1 Relevant Business Volume
20% Annual Turnover of Laundry
related projects (Average of Last 3-
Years) Rs. In Million
More than or = 10
million
8=<10 million
100
70
40
Part III: Appendices 27
5= < 8 million
2 Age of Company
a
Number of years since
establishment
10 Years or more
7 Years =< 10 Years
4 Years =<7 Years
100
70
40 10%
b
Execution of similar projects of
Manufacturing, Installation, &
Maintenance of Laundry System
valuing more than Rs. 5.00 million
5 and above
3 to 4
01 to 02
100
70
40 20%
3 Financial strength
20% Net Worth (Average of last 3-
Years) (Amount Rs. In million)
30 and above
20 to 29
10 to 19
100
70
40
4 H.R. Strength
10% Qualified / Supervisors/ Skilled
Workforce
25 and above
20 to 24
15 to 19
100
70
40
5 Onsite backup Support 3 or more Repair &
Maintenance Setup
2 maintenance setup
1 maintenance setup
100
70
40
10%
Relevant experience in
Manufacturing, Installation &
Maintenance of Laundry System
(Firms having less than 4 years’
experience will be given zero marks.)
6 Working Methodology 10%
Total: 100%
The marks shall be given proportionately to the potential bidder with
regards to the quantified credentials against which evidence is provided.
The Bid shall be evaluated on the basis of aggregate of all the prices, however, the procuring
agency may issue work order for one or more hospitals separately.
Note: in technical criteria Serial No. 1, 2B and 3 are for complete Package and remaining for
each lot.
Section III. Bid Forms
28 Section IV: Scope of Work
Standard Bid Forms shall be used for the preparation of the Technical and Financial Bid
according to the instructions provided in Section 2
{Notes to Bidders shown in brackets { } throughout Section 3 provide guidance to the
Bidders to prepare the Technical Bid; they should not appear on the Bids to be submitted.}
Part III: Appendices 29
Table of Forms
Technical Bid – Standard Form
TECH 1: Technical Bid Submission Form ..........................................................................26
TECH 2: Bid Security ............................................................................................................27
TECH 3: Team/Staff Composition ........................................... Error! Bookmark not defined.
TECH 4: Approach, Methodology, and Workplan ............................................................28
TECH 5: Organization and Experience ...............................................................................29
Financial Bid – Standard Form
FIN 1: Financial Bid Submission Form ...............................................................................32
FIN 2: Financial Model .........................................................................................................33
FIN 3: Detail Breakdown of Costs ............................................ Error! Bookmark not defined.
30 Section IV: Scope of Work
TECH 1: Technical Bid Submission Form
[date]
To: Program Director,
Project Management Unit,
31-E/1, Shahra-e-Imam Hussain, Gulberg III, Lahore
We, the undersigned, offer to provide the requested services as in accordance
with your Request for Bid dated [insert date here]_________. We are hereby
submitting our Bid, which includes this Technical Bid, and a Financial Bid sealed
under a separate envelope.
We are submitting our Bid in association with: [Insert a list with full name and
address of each associated Bidder (if any, otherwise delete this line)]
We hereby declare that:
(a) All the information and statements made in this Bid are true and we accept
that any misinterpretation or misrepresentation contained in this Bid may lead
to our disqualification by the Client and/or may be sanctioned by the
Procuring Agency.
(b) Our Bid shall be valid and remain binding upon us for the period of time
specified in the Data Sheet, Clause 15.1.
(c) We have no conflict of interest in accordance with ITC 4.
d) We meet the eligibility requirements as stated in ITC 3, and we confirm our
understanding of our obligation to abide by the policy in regard to corrupt and
fraudulent practices as per ITC 37.
(g) Our Bid is binding upon us and subject to any modifications resulting from
the Contract negotiations.
We undertake, if our Bid is accepted and the Contract is signed, to initiate the
Services related to the assignment no later than the date indicated in Clause 34.2 and 34.3 of
the Data Sheet.
We understand that the Client is not bound to accept any Bid that the Client receives.
Yours sincerely,
Authorized Signature {In full and initials}:
Name and Title of Signatory:
Name of Bidder (company’s name or JV’s name):
Address:
Contact information (phone and e-mail): {For a joint venture, either all members shall sign or only the lead member, in which
case the power of attorney to sign on behalf of all members shall be attached}
Part III: Appendices 31
TECH 2: Bid Security
(Bid Security to be furnished by the Bidder in the amount specified in Data sheet in the form
of Demand Draft. Pay order or CDR/Bank Guarantee)
32 Section IV: Scope of Work
TECH 4: Approach, Methodology, and Work plan
A description of the approach, methodology and work plan for performing the assignment,
including a detailed description of the proposed methodology and staffing for training, if the
Terms of Reference specify training as a specific component of the assignment.
{Suggested structure of your Technical Bid:
c) Technical Approach and Methodology
d) Work Plan
a) Approach and Methodology. {Please explain your understanding of the objectives of
the assignment as outlined in the Terms of Reference (TORs), the technical approach,
and the methodology you would adopt for implementing the tasks to deliver the
expected output(s), and the degree of detail of such output. Please do not repeat/copy
the TORs in here.}
b) Work Plan. {Please outline the plan for the implementation of the main
activities/tasks of the assignment, their content and duration, phasing and
interrelations, milestones (including interim approvals by the Client), and tentative
delivery dates of the reports. The proposed work plan should be consistent with the
technical approach and methodology, showing your understanding of the TOR and
ability to translate them into a feasible working plan. A list of the final documents
(including reports) to be delivered as final output(s) should be included here. The
work plan should be consistent with the Work Schedule Form.}
c) Equipment Specification. {Please describe the specifications of equipment listed in
Appendix B-2 that will be used for the purpose of this project. You may attach
brochures of equipment. Please also specify the quantity of equipment that you are
proposing. After award of contract, Bidder will be bound to provide the quantity and
quality of equipment specified by him in this section}
Part III: Appendices 33
TECH 5: Organization and Experience
1. Individual
Bidders or
Individual
Members of
Joint Ventures
1.1 Constitution or legal status of Bidder: [attach copy]
Place of registration: [insert]
Principal place of business: [insert]
Power of attorney of signatory of Bid: [attach]
1.2 Total annual volume of work performed in five years, in the
currency specified in the BDS: [insert]
1.3 Services performed as prime Bidder on the provision of
Services of a similar nature and volume over the last five
years. The values should be indicated in the same currency
used for Item 1.2 above. Also list details of work under way or
committed, including expected completion date.
Name of client
and country
Type of Services/work
provided (brief description)
and year of completion
Duration Value of contract
{e.g., Ministry of
......} {e.g., ―Improvement quality
of...............‖: designed master
plan for rationalization of ........; }
e.g., Jan.2011–
Apr.2012} – 15
Months
{e.g., PKR 3 mill}
1.4 Major items of Bidder's Equipment proposed for carrying out
the Services/work. List all information, if any, regarding
equipment required in Section V (Specification)/ Annexure B
Item of
equipment
Description,
make, and age
(years)
Condition (new, good,
poor) and number
available
Owned, leased (from whom?),
or to be purchased (from
whom?)
(a)
(b)
34 Section IV: Scope of Work
TECH 6: Relevant Experience of Laundry
Sr. No. Buyer Name Total Project Cost Laundry Cost (Capital
Cost)
2. Joint Ventures 2.1 The information listed in 1.1 - 1.4 above shall be provided for
each partner of the joint venture.
2.2 The information in 1.12 above shall be provided for the joint
venture.
2.3 Attach the power of attorney of the signatory (ies) of the Bid
authorizing signature of the Bid on behalf of the joint venture.
2.4 Attach the Agreement among all partners of the joint venture
(and which is legally binding on all partners), which shows that
(a) all partners shall be jointly and severally liable for the
execution of the Contract in accordance with the Contract
terms;
(b) one of the partners will be nominated as being in charge,
authorized to incur liabilities, and receive instructions for
and on behalf of any and all partners of the joint venture;
and
(c) the execution of the entire Contract, including payment,
shall be done exclusively with the partner in charge.
3. Additional
Requirements
3.1 Bidders should provide any additional information required in
the BDS and to fulfill the requirements of ITB Sub-Clause 4.1,
if applicable.
Part III: Appendices 35
CHECKLIST OF FORMS
Required (√)
FORM DESCRIPTION Page Limit
√ TECH 1 Technical Bid Submission Form. N/A “√ “ If
applicable TECH 1
Attachment If the Bid is submitted by a joint venture, attach a letter of intent or a copy of an existing agreement.
N/A
“√” If applicable
Power of Attorney
No pre-set format/form. In the case of a Joint Venture/consortium, several are required: a power of attorney for the authorized representative of each JV member, and a power of attorney for the representative of the lead member to represent all JV members
N/A
√ TECH 2 Bid Security Form N/A √ TECH 5 Bidder’s Organization and Experience. N/A √ TECH 4 Description of the Approach, Methodology, and
Work Plan for Performing the Assignment N/A
√ TECH 3 Team Composition, Key Experts, admin staff etc N/A
36 Section IV: Scope of Work
FIN 1: Financial Bid Submission Form
{Location, Date}
To: [Name and address of Client]
Dear Sirs:
We, the undersigned, offer to provide the services for [Insert title of assignment] in
accordance with your Request for Bid dated [Insert Date] and our Technical Bid.
Our attached Financial Bid is for the amount of {Indicate the corresponding
amount(s) currency (ies)} {Insert amount(s) in words and figures}, inclusive of all taxes in
accordance with Clause 25.3 in the Data Sheet. The estimated amount of taxes is {Insert
currency} {Insert amount in words and figures} which shall be confirmed or adjusted, if
needed, during negotiations. {Please note that all amounts shall be the same as in Form FIN-
2}.
Our Financial Bid shall be binding upon us subject to the modifications resulting
from Contract negotiations, up to expiration of the validity period of the Bid, i.e. before the
date indicated in Clause 15.1 of the Data Sheet.
No commissions or gratuities have been or are to be paid by us to agents or any third
party relating to this Bid and Contract execution.
We understand you are not bound to accept any Bid you receive.
We remain,
Yours sincerely,
Authorized Signature {In full and initials}:
Name and Title of Signatory:
In the capacity of:
Address: E-mail: _________________________
{For a joint venture, either all members shall sign or only the lead
member/Consultant, in which case the power of attorney to sign on behalf of all
members shall be attached}
Part III: Appendices 37
FIN 2: Financial Model
Please quote DDP & C&F
Supply of Laundry System
Cost
Cost of the Financial Bid
Including:
(1)*Capital Cost including Delivery, Installation, Commissioning & Testing the equipment etc.
*i. Cost of the Machinery including delivery and Installation charges
ii. Taxes, Duties, Levies including General Sales Tax
2. Total Capital Cost =i+ii
*The payment against capital cost will be paid after complete delivery and installation of the machinery Note: This Bid is valid for only one package. Interested parties applying for multiple packages shall submit
separate financial Bid for each Package.
38 Section IV: Scope of Work
Section IV. Scope of Work
Part III: Appendices 39
3. Background:
The Primary and Secondary Healthcare Department is the key department entrusted
by the people of Punjab with responsibility for the health of communities and the population.
The Primary and Secondary Healthcare Department delivers promotive, preventive and
curative health services from the Primary to the Secondary Health Care level.
Over the last few years, The Primary and Secondary Healthcare Department of
Punjab has taken many initiatives to improve the primary and secondary healthcare facilities
all over Punjab. However, in spite of these initiatives, many districts of the Punjab are not
delivering healthcare services to the standard expected.
4. Contextual information
a. District Head Quarter Hospitals
The District Head Quarters (DHQ) Hospitals are located at District headquarters level
and serve a population of 1 to 3 million, depending upon the category of the hospital. The
DHQ hospital provides promotive, preventive and curative care, advance diagnostics,
inpatient services, advance specialist and referral services.
DHQs provides referral care to the patients including those referred by the Basic
Health Units, Rural Health Centers, Tehsil Head Quarter hospital ls along with Lady Health
Workers and other primary and secondary care facilities
b. Tehsil Head Quarter Hospital
Tehsil Head Quarter (THQ) hospitals are located at each THQ and serve a population
of 0.5 to 1.0 million. At present, the majority of THQ hospitals have 40 to 60 beds. The THQ
hospital provides promotive, preventive and curative care, diagnostics, inpatients, referral
services and also specialist care. THQ hospitals are also supposed to provide basic and
comprehensive Emergency Obstetric and Newborn Care. THQ hospital provides referral care
to patients, including those referred by the Rural Health Centers, Basic Health Units, Lady
Health Workers and other primary care facilities.
40 Section IV: Scope of Work
Part 1: Bid Preparation and Evaluation Procedures 41
Section V. Other
Specifications and
Requirements
LIST OF REQUIREMENTS, DESIGNS AND SPECIFICATIONS
Sr. # Description Annexure
1 Equipment list and requirement Annexure – B
Part II: Conditions of Contract and Forms 42
Part II – Conditions of Contract and
Forms
Section A- General Conditions of Contract (GCC) 43
D R A F T C O N T R A C T
Supply & Installation of
Laundry System
Part II: Conditions of Contract and Forms 44
Contents
Part II – Conditions of Contract and Forms .......................................................................38
Preface .....................................................................................................................................42
Letter of Acceptance ..............................................................................................................43
Form of Contract ...................................................................................................................44
Section A: General Conditions of Contract (GCC) ............................................................54 1. General Provisions ............................................................................................................54
1.1 Definitions....................................................................................................... 54 1.2 Applicable Law ............................................................................................... 55 1.3 Language ......................................................................................................... 55
1.4 Notices ............................................................................................................ 55 1.5 Location .......................................................................................................... 55
1.6 Authorized Representatives ............................................................................ 55 1.7 Inspection and Audit by the Procuring Agency .............................................. 55 1.8 Taxes and Duties ............................................................................................. 56
2. Commencement, Completion, Modification, and Termination of Contract .....................56 2.1 Effectiveness of Contract ................................................................................ 56
2.3 Intended Completion Date .............................................................................. 56 2.4 Modification .................................................................................................... 56
2.5 Force Majeure ................................................................................................. 56 2.6 Termination ..................................................................................................... 57
3. Obligations of the Bidder ..................................................................................................58
3.1 General ............................................................................................................ 58 3.2 Conflict of Interests......................................................................................... 59
3.3 Confidentiality ................................................................................................ 59 3.4 Insurance to be Taken Out by the Bidder ....................................................... 60 3.5 Bidder’s Actions Requiring Procuring agency’s Prior Approval ................... 60
3.6 Reporting Obligations ..................................................................................... 60 3.7 Documents Prepared by the Bidder to Be the Property of the Procuring agency
......................................................................................................................... 60 3.9 Performance Security ...................................................................................... 61
4. Bidder’s Personnel ............................................................................................................61 4.1 Description of Personnel ................................................................................. 61 4.2 Removal and/or Replacement of Personnel .................................................... 61
5. Obligations of the Procuring Agency ................................................................................62 5.1 Assistance and Exemptions............................................................................. 62
5.2 Change in the Applicable Law ........................................................................ 62 5.3 Services and Facilities..................................................................................... 62
6. Payments to the Bidder ......................................................................................................62 6.1 Lump-Sum Remuneration ............................................................................... 62 6.2 Contract Price.................................................................................................. 62
Section A- General Conditions of Contract (GCC) 45
6.3 Payment for Additional Services .................................................................... 62 7. Quality Control ................................................................................................................. 62
7.1 Identifying Defects .......................................................................................... 62 7.2 Correction of Deficiencies, and Non-Performance Penalty .......................... 63
8. Settlement of Disputes ...................................................................................................... 63 8.1 Amicable Settlement ....................................................................................... 63 8.2 Dispute Settlement .......................................................................................... 63
Section B. Special Conditions of Contract ......................................................................... 64
Section C: Scope of Services ...................................................... Error! Bookmark not defined.
Part III – Appendices ............................................................................................................ 67 Appendix A — Schedule of Payments & Reporting RequirementsError! Bookmark not defined.
Appendix B — Key Personnel, Utilities and Equipment ....... Error! Bookmark not defined. Appendix C1- Breakdown of Contract Price .......................... Error! Bookmark not defined.
Appendix C2 - Performance Security ...................................................................................... 4
Part II: Conditions of Contract and Forms 46
Preface
4. The standard Contract form consists of four parts: the Form of Contract to be signed by the
Client and the Consultant, the General Conditions of Contract (GCC); the Special
Conditions of Contract (SCC); and the Appendices.
5. The General Conditions of Contract shall not be modified. The Special Conditions of
Contract that contain clauses specific to each Contract intend to supplement, but not over-
write or otherwise contradict, the General Conditions.
6. Full requirements, terms and conditions of the agreement will be agreed during
clarification with the technical responsive Bidders. The form and content of the
negotiated contract are expected to conform closely to the draft Contract Agreement as
included in these Bid Documents. Bidders will be expected to address all of the aspects
of the General Conditions of Concession Contract in their submissions
Section A- General Conditions of Contract (GCC) 47
Letter of Acceptance [Letterhead paper of the Procuring Agency]
[date]
To: [name and address of the Bidder]
This is to notify you that your Bid dated [date] for execution of the [name of the Contract
and identification number, as given in the Special Conditions of Contract] for the Contract
Amount of [in numbers and words], as corrected and modified in accordance with the
Instructions to Bidders is hereby accepted by our Agency.
Note: Insert one of the 3 options for the second paragraph. The first option should be used if
the Bidder has not objected the name proposed for Arbitrator. The second option if the
Bidder has objected the proposed Arbitrator and proposed a mane for a substitute, who was
accepted by the Procuring Agency. And the third option if the Bidder has objected the
proposed Arbitrator and proposed a mane for a substitute, who was not accepted by the
Procuring Agency.
We confirm that [insert name proposed by Procuring Agency in the Bid Data],
or
We accept that [name proposed by Bidder] be appointed as the Arbitrator
or
We do not accept that [name proposed by Bidder] be appointed as Arbitrator, and by sending
a copy of this letter of acceptance to [insert the name of the Appointing Authority], we are
hereby requesting [name], the Appointing Authority, to appoint the Arbitrator in accordance
with Clause 36.1 of the Instructions to Bidders
You are hereby instructed to proceed with the execution of the said contract for the provision
of Services in accordance with the Contract documents.
Please return the attached Contract dully signed
Authorized Signature:
Name and Title of Signatory:
Name of Agency:
Attachment: Contract
Part II: Conditions of Contract and Forms 48
Form of Contract [Letterhead paper of the Procuring Agency]
This CONTRACT (hereinafter called the ―Contract‖) is made the [day] day of the month of
[month], [year], between, on the one hand, [name of Procuring Agency and related parties]
(hereinafter called the ―Procuring agency‖) and administrative head of hospitals [name of
Hospital MS and related parties] , on the other hand, [name of Bidder] (hereinafter called
the ―Bidder‖).
[Note: In the text below text in brackets is optional; all notes should be deleted in final text.
If the Bidder consist of more than one entity, the above should be partially amended to read
as follows: ―…(hereinafter called the ―Procuring agency‖) and, on the other hand, a joint
venture consisting of the following entities, each of which will be jointly and severally liable
to the Procuring agency for all the Bidder’s obligations under this Contract, namely, [name of
Bidder] and [name of Bidder] (hereinafter called the ―Bidder‖).]
WHEREAS
(a) the Procuring agency has requested the Bidder to provide certain Services as
defined in the General Conditions of Contract attached to this Contract
(hereinafter called the ―Services‖);
(b) the Bidder, having represented to the Procuring agency that they have the
required professional skills, and personnel and technical resources, have
agreed to provide the Services on the terms and conditions set forth in this
Contract for amount of……………………;
(c) the Procuring agency has received budget from the Government of Punjab. It
intends to apply a portion of the proceeds of this budget to eligible payments,
if any, under the contract.
NOW THEREFORE the parties hereto hereby agree as follows:
1. The following documents shall be deemed to form and be read and construed as part of
this Agreement, and the priority of the documents shall be as follows:
(a) the Letter of Acceptance;
(b) the Special Conditions of Contract;
(c) the General Conditions of Contract;
(d) the Scope of Services;
(e) Performance Specifications and Drawings;
(f) Annexures; and
(g) the Bidder’s Bid.
2. The mutual rights and obligations of the Procuring agency and the Bidder shall be
as set forth in the Contract, in particular:
Section A- General Conditions of Contract (GCC) 49
(a) the Bidder shall carry out the Services in accordance with the provisions of
the Contract; and
(b) the Procuring agency shall make payments, if any, to the Bidder in accordance
with the provisions of the Contract.
IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their
respective names as of the day and year first above written.
For and on behalf of [name of procuring agency]
[Authorized Representative]
For and on behalf of [name of Bidder]
[Authorized Representative]
[Note: If the Bidder consists of more than one entity, all these entities should appear as
signatories, e.g., in the following manner:]
For and on behalf of each of the Members of the Bidder
[name of member]
[Authorized Representative]
[name of member]
[Authorized Representative]
Part II: Conditions of Contract and Forms 50
Part-I
Section V. Bidding Forms
2. Bid Submission Form
Date:
No:
To
The Project Director,
Revamping of DHQ /THQ Hospitals in Punjab
Primary & Secondary Health Department
Government of the Punjab
31-E/1, Gulberg-III, Lahore
Having examined the bidding documents including Addenda Nos.[insert numbers], the
receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply and
deliver [description of goods and services]in conformity with the said bidding documents for the
sum of [total bid amount in words and figures]or such other sums as may be ascertained in
accordance with the Schedule of Prices attached herewith and made part of this Bid.
We undertake, if our Bid is accepted, to deliver the goods in accordance with the
delivery schedule specified in the Schedule of Requirements.
If our Bid is accepted, we will obtain the guarantee of a bank in a sum equivalent to
5% percent of the Contract Price for the due performance of the Contract, in the form
prescribed by the Purchaser.
We agree to abide by this Bid for a period of 90 days from the date fixed for Bid
opening under Clause 22 of the Instructions to Bidders, and it shall remain binding upon us
and may be accepted at any time before the expiration of that period.
Until a formal Contract is prepared and executed, this Bid, together with your written
acceptance thereof and your notification of award, shall constitute a binding Contract
between us.
Commissions or gratuities, if any, paid or to be paid by us to agents relating to this Bid,
and to contract execution if we are awarded the contract, are listed below:
Name and address of agent Amount and Currency Purpose of Commission or
gratuity
Section A- General Conditions of Contract (GCC) 51
______________________ _______________________ _______________________
______________________ _______________________ ________________________
______________________ _______________________ ________________________
(if none, state ―none‖)
We understand that you are not bound to accept the lowest or any bid you may receive.
Dated this ________________ day of ________________ 20______.
[Signature] [In the capacity of]
Duly authorized to sign Bid for and on behalf of
Part II: Conditions of Contract and Forms 52
2. Manufacturer’s Authorization Form
[See Clause 13.3 (a) of the Instructions to Bidders.]
To: [name of the Purchaser]
WHEREAS [name of the Manufacturer] who are established and reputable manufacturers of
[name and/or description of the goods] having factories at [address of factory]
do hereby authorize [name and address of Agent] to submit a bid, and subsequently negotiate and
sign the Contract with you against IFB No. [reference of the Invitation to Bid] for the above goods
manufactured by us.
We hereby extend our full guarantee and warranty as per Clause 15 of the General
Conditions of Contract for the goods offered for supply by the above firm against this
Invitation for Bids.
[signature for and on behalf of Manufacturer]
Note: This letter of authority should be on the letterhead of the Manufacturer and should be
signed by a person competent and having the power of attorney to bind the
Manufacturer. It should be included by the Bidder in its bid.
Section A- General Conditions of Contract (GCC) 53
3. Price Schedules
Sr. Item Brand/Model/Origi
n Qty
Unit
Price
(Rs.)
General
Sales Tax
Total
Amount
(Rs.)
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
TOTAL AMOUNT (Rs.)
Part II: Conditions of Contract and Forms 54
Part-II
Section I. Contract Forms
1. Contract Form
THIS AGREEMENT made the _____ day of __________ 20_____ between [name of
Purchaser] (hereinafter called ―the Purchaser‖) of the one part and [name of Supplier] of
(hereinafter called ―the Supplier‖) of the other part:
WHEREAS the Purchaser invited bids for certain goods and ancillary services, viz., [brief
description of goods and services] and has accepted a bid by the Supplier for the supply of those
goods and services in the sum of [contract price in words and figures] (hereinafter called ―the
Contract Price‖).
NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:
1. In this Agreement words and expressions shall have the same meanings as are
respectively assigned to them in the Conditions of Contract referred to.
2. The following documents shall be deemed to form and be read and construed as part
of this Agreement, viz.:
(a) the Bid Form and the Price Schedule submitted by the Bidder;
(b) the Schedule of Requirements;
(c) the Technical Specifications;
(d) the General Conditions of Contract;
(e) the Special Conditions of Contract; and
(f) the Purchaser’s Notification of Award.
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the
goods and services and to remedy defects therein in conformity in all respects with the
provisions of the Contract
4. The Purchaser hereby covenants to pay the Supplier in consideration of the provision
of the goods and services and the remedying of defects therein, the Contract Price or such
other sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
IN WITNESS whereof the parties hereto have caused this Agreement to be executed in
accordance with their respective laws the day and year first above written.
Signed, sealed, delivered by the (for the Purchaser)
Section A- General Conditions of Contract (GCC) 55
Signed, sealed, delivered by the (for the Supplier)
2. Performance Guarantee Form
To:
The Project Director
Project Management Unit (PMU)
Revamping of DHQ /THQ Hospitals in Punjab
31-E/1, Gulberg-III, Lahore
WHEREAS [name of Supplier](hereinafter called ―the Supplier‖) has undertaken, in pursuance
of Contract No. [reference number of the contract] dated ____________ 20_____ to supply
[description of goods and services] (hereinafter called ―the Contract‖).
AND WHEREAS it has been stipulated by you in the said Contract that the Supplier shall
furnish you with a bank guarantee by a reputable bank for the sum specified there in as
security for compliance with the Supplier’s performance obligations in accordance with the
Contract.
AND WHEREAS we have agreed to give the Supplier a guarantee:
THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf of
the Supplier, up to a total of [amount of the guarantee in words and figures], and we undertake to
pay you, upon your first written demand declaring the Supplier to be in default under the
Contract and without cavil or argument, any sum or sums within the limits of [amount of guar-
antee]as aforesaid, without your needing to prove or to show grounds or reasons for your
demand or the sum specified therein.
This guarantee is valid until the _____ day of __________20_____.
Signature and seal of the Guarantors
[name of bank or financial institution]
[address]
[date]
Part II: Conditions of Contract and Forms 56
3. BID SECURITY FORM (Bank Guarantee) Security Executed on __________________________________________________ (Date)
Name of Surety (Bank) with Address: ________________________________________
(Scheduled Bank in Pakistan)
Name of Principal (Bidder) with Address _______________________________________
___________________________________________________________________________
___
Penal Sum of Security Rupees. _____________________(Rs. _____________________)
Bid Reference No. _______________________________________________________
KNOW ALL MEN BY THESE PRESENTS, that in pursuance of the terms of the Bid and at
the request of the said Principal (Bidder) we, the Surety above named, are held and firmly
bound unto ______________________________________________________ (hereinafter
called the 'Employer') in the sum stated above for the payment of which sum well and truly to
be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and
severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH, that whereas the Bidder has
submitted the accompanying Bid dated ______ for Bid No. _______ for_______(Particulars
of Bid) to the said Employer; and
WHEREAS, the Employer has required as a condition for considering said Bid that the
Bidder furnishes a Bid Security in the above said sum from a Scheduled Bank in Pakistan or
from a foreign bank duly counter-guaranteed by a Scheduled Bank in Pakistan, to the
Employer, conditioned as under:
4. that the Bid Security shall remain in force up to and including the date---------- days
after the deadline for validity of bids as stated in the Instructions to Bidders or as it
may be extended by the Employer, notice of which extension(s) to the Surety is
hereby waived;
5. that the Bid Security of unsuccessful Bidders will be returned by the Employer after
expiry of its validity or upon signing of the Contract Agreement; and
6. That in the event of failure of the successful Bidder to execute the proposed Contract
Agreement for such work and furnish the required Performance Security.
NOW THEREFORE, if the successful Bidder shall, within the period specified therefor, on
the prescribed form presented to him for signature enter into a formal Contract with the said
Employer in accordance with his Bid as accepted and furnish within--------- days of his being
requested to do so, a Performance Security with good and sufficient surety, as may be
required, upon the form prescribed by the said Employer for the faithful performance and
proper fulfillment of the said Contract or in the event of non-withdrawal of the said Bid
within the time specified for its validity then this obligation shall be void and of no effect, but
otherwise to remain in full force and effect.
PROVIDED THAT the Surety shall forthwith pay the Employer (Procuring Agency) the said
sum upon first written demand of the Employer (without cavil or argument) and without
requiring the Employer to prove or to show grounds or reasons for such demand, notice of
Section A- General Conditions of Contract (GCC) 57
which shall be sent by the Employer by registered post duly addressed to the Surety at its
address given above.
PROVIDED ALSO THAT the Employer shall be the sole and final judge for deciding
whether the Principal (Bidder) has duly performed his obligations to sign the Contract
Agreement and to furnish the requisite Performance Security within the time stated above, or
has defaulted in fulfilling said requirements and the Surety shall pay without objection the
said sum upon demand from the Employer forthwith and without any reference to the
Principal (Bidder) or any other person.
IN WITNESS WHEREOF, the above bounden Surety has executed the instrument under its
seal on the date indicated above, the name and seal of the Surety being hereto affixed and
these presents duly signed by its undersigned representative pursuant to authority of its
governing body.
SURETY (Bank)
WITNESS: Signature_________________________
3. ________________________________ Name____________________________
________________________________ Title_____________________________
Corporate Secretary (Seal) Corporate Guarantor (Seal)
4. ________________________________
________________________________
Name, Title & Address
Part II: Conditions of Contract and Forms 58
Section A: General Conditions of Contract (GCC)
1. General Provisions
1.1 Definitions Unless the context otherwise requires, the following terms whenever
used in this Contract have the following meanings:
r) The Arbitrator is the person appointed jointly by the Procuring
agency and the Bidder to resolve disputes in the first instance, as
provided for in Sub-Clause 8.2 hereunder.
s) ―Contract‖ means the Contract signed by the Parties, to which
these General Conditions of Contract (GCC) are attached,
together with all the documents listed in Clause 1 of such signed
Contract;
t) ―Contract Price‖ means the price to be paid for the performance
of the Services, in accordance with Clause 6;
u) ―Day works‖ means varied work inputs subject to payment on a
time basis for the Bidder’s employees and equipment, in
addition to payments for associated materials and
administration.
v) ―Procuring agency‖ means the party who employs the Bidder
w) ―Foreign Currency‖ means any currency other than the currency
of the country of the Procuring agency;
x) ―GCC‖ means these General Conditions of Contract;
y) ―Government‖ means the Government of the Punjab;
z) ―Local Currency‖ means Pak Rupee (PKR);
aa) ―Member,‖ in case the Bidder consist of a joint venture of more
than one entity, means any of these entities; ―Members‖ means
all these entities, and ―Member in Charge‖ means the entity
specified in the Special Conditions to act on their behalf in
exercising all the Bidder’ rights and obligations towards the
Procuring agency under this Contract;
bb) ―Party‖ means the Procuring agency or the Bidder, as the case
may be, and ―Parties‖ means both of them;
cc) ―Personnel‖ means persons hired by the Bidder or by any
SubSupplieras employees and assigned to the performance of
Section A- General Conditions of Contract (GCC) 59
the Services or any part thereof;
dd) ―Bidder‖ is a person or corporate body whose Bid to provide the
Services has been accepted by the Procuring agency;
ee) ―Bidder’s Bid‖ means the completed Bid document submitted
by the Bidder to the Procuring agency
ff) ―SCC‖ means the Special Conditions of Contract by which the
GCC may be amended or supplemented;
gg) ―Specifications‖ means the specifications of the service included
in the Bid document submitted by the Bidder to the Procuring
agency
hh) ―Services‖ means the work to be performed by the Bidder
pursuant to this Contract, as described in Section C – Scope of
services, Bid document and attached Annexure ―Subservice
provider‖ means any entity to which the Bidder subcontracts
any part of the Services in accordance with the provisions of
Sub-Clauses 3.5 and 4.
1.2 Applicable Law The Contract shall be interpreted in accordance with the laws of
Islamic Republic of Pakistan.
1.3 Language This Contract has been executed in the language specified in the
SCC, which shall be the binding and controlling language for all
matters relating to the meaning or interpretation of this Contract.
1.4 Notices Any notice, request, or consent made pursuant to this Contract shall
be in writing and shall be deemed to have been made when delivered
in person to an authorized representative of the Party to whom the
communication is addressed, or when sent by registered mail, telex,
telegram, or facsimile to such Party at the address specified in the
SCC.
1.5 Location The Services shall be performed at such locations as are specified in
Section C – Scope of services and/or Appendix D, in the
specifications and, where the location of a particular task is not so
specified, at such locations, whether in the Government’s country or
elsewhere, as the Procuring agency may approve.
1.6 Authorized
Representatives
Any action required or permitted to be taken, and any document
required or permitted to be executed, under this Contract by the
Procuring agency or the Bidder may be taken or executed by the
officials specified in the SCC.
1.7 Inspection and
Audit by the
The Bidder shall permit the Procuring Agency to inspect its accounts
and records relating to the performance of the Services and to have
Part II: Conditions of Contract and Forms 60
Procuring
Agency
them audited by auditors appointed by the Procuring Agency, if so
required.
1.8 Taxes and
Duties
The Bidder, Subservice providers, and their Personnel shall pay such
taxes, duties, fees, and other impositions as may be levied under the
Applicable Law
2. Commencement, Completion, Modification, and Termination of
Contract
2.1 Effectiveness of
Contract
This Contract shall come into effect on the date the Contract is
signed by both parties or such other later date as may be stated in
the SCC.
2.2 Commencement
of Services
2.2.1 Work
Program
Before commencement of the Services, the Bidder shall submit to
the Procuring agency for approval a Work Program showing the
general methods, arrangements, order and timing for all activities.
The Services shall be carried out in accordance with the approved
Work Program as updated.
2.2.2 Starting
Date
The Bidder shall start carrying out the Services seven (07) days
after the date the Contract becomes effective, or at such other date
as may be specified in the SCC.
2.3 Intended
Completion Date
Unless terminated earlier pursuant to Sub-Clause 2.6, the Bidder
shall complete the activities by the Intended Completion Date, as is
specified in the SCC.
2.4 Modification Modification of the terms and conditions of this Contract, including
any modification of the scope of the Services or of the Contract
Price, may only be made by written agreement between the Parties.
2.5 Force Majeure
2.5.1 Definition For the purposes of this Contract, ―Force Majeure‖ means an event
which is beyond the reasonable control of a Party and which makes
a Party’s performance of its obligations under the Contract
impossible or so impractical as to be considered impossible under
the circumstances.
2.5.2 No Breach
of Contract
The failure of a Party to fulfill any of its obligations under the
contract shall not be considered to be a breach of, or default under,
this Contract insofar as such inability arises from an event of Force
Majeure, provided that the Party affected by such an event (a) has
taken all reasonable precautions, due care and reasonable alternative
Section A- General Conditions of Contract (GCC) 61
measures in order to carry out the terms and conditions of this
Contract, and (b) has informed the other Party as soon as possible
about the occurrence of such an event.
2.5.3 Extension
of Time
Any period within which a Party shall, pursuant to this Contract,
complete any action or task, shall be extended for a period equal to
the time during which such Party was unable to perform such action
as a result of Force Majeure.
2.6 Termination
2.6.1 By the
Procuring
agency
The Procuring agency may terminate this Contract, by not less than
thirty (30) days’ written notice of termination to the Bidder, to be
given after the occurrence of any of the events specified in
paragraphs (a) through (d) of this Sub-Clause 2.6.1:
(a) if the Bidder does not remedy a failure in the performance of
its obligations under the Contract, within twenty-one (21)
days after being notified or within any further period as the
Procuring agency may have subsequently approved in writing;
(b) if the Bidder become insolvent or bankrupt;
(c) if, as the result of Force Majeure, the Bidder is unable to
perform a material portion of the Services for a period of not
less forty-five (45) days;
(d) if the Bidder, in the judgment of the Procuring agency has
engaged in corrupt or fraudulent practices in competing for or
in executing the Contract. For the purpose of this sub-clause,
the terms set forth constitute corrupt or fraudulent activity:
vi. ―corrupt practice‖ means the offering, giving, receiving, or
soliciting of anything of value to influence the action of a
public official, Bidder or Bidder in the procurement
process or in contract execution to the detriment of the
procuring agency; or misrepresentation of facts in order to
influence a procurement process or the execution of a
contract;
vii. ―fraudulent practice‖ is any act or omission, including
misrepresentation, that knowingly or recklessly misleads,
or attempts to mislead, a party to obtain financial or other
benefit or to avoid an obligation;
viii. ―collusive practices‖ is an arrangement among Bidders
(prior to or after Bid submission) designed to establish Bid
prices at artificial, non-competitive levels for any
wrongful gain, and to deprive the procuring agency of the
Part II: Conditions of Contract and Forms 62
benefits of free and open competition, and any request for,
or solicitation of anything of value by any public official
in the course of the exercise of his duty;
ix. ―coercive practices‖ is impairing or harming, or
threatening to impair or harm, directly or indirectly, any
person or the property of the person (participant in the
selection process or contract execution) to influence
improperly the actions of that person;
x. ―obstructive practice‖ is deliberately destroying,
falsifying, altering or concealing of evidence material to
the investigation or making false statements before
investigators in order to materially impede an
investigation into allegations of a corrupt, fraudulent,
coercive or collusive practice; or threatening, harassing or
intimidating any party to prevent it from disclosing its
knowledge of matters relevant to the investigation or from
pursuing the investigation, or acts intended to materially
impede the exercise of the Client’s inspection and audit
rights.
2.6.2 By the
Bidder
The Bidder may terminate this Contract, by not less than thirty (30)
days’ written notice to the Procuring agency, such notice to be
given after the occurrence of any of the events specified in
paragraphs (a) and (b) of this Sub-Clause 2.6.2:
(a) if the Procuring agency fails to pay any monies due to the
Bidder within agreed timeline pursuant to this Contract, and
not subject to dispute pursuant to Clause 7, the Bidder shall
issue first notice that such payment is overdue. After forty-
five (45) days of giving written first-notice, if the procuring
agency still fails to pay, Bidder shall issue second written
notice. After fifteen days(15) of no response on second notice,
Bidder may give thirty (30) days termination notice; or
(b) if, as the result of Force Majeure, the Bidder is unable to
perform a material portion of the Services for a period of not
less than sixty (60) days.
2.6.3 Suspension
of Payment
If the Bidder has not received sums due to by the due date stated in
the SCC in accordance with Clause 6 the Bidder may issue a notice
as per sub-clause 2.6.2.
3. Obligations of the Bidder
3.1 General The Bidder shall perform the Services in accordance with the
Section A- General Conditions of Contract (GCC) 63
Specifications and Scope, and carry out its obligations with all due
diligence, efficiency, and economy, in accordance with generally
accepted professional techniques and practices, and shall observe
sound management practices, and employ appropriate advanced
technology and safe methods. The Bidder shall always act, in
respect of any matter relating to this Contract or to the Services, as
faithful adviser to the Procuring agency, and shall at all times
support and safeguard the Procuring agency’s legitimate interests in
any dealings with Sub Supplier or third parties.
3.2 Conflict of
Interests
3.2.1 Bidder Not
to Benefit
from
Commissio
ns and
Discounts.
The remuneration of the Bidder pursuant to Clause 6 shall
constitute the Bidder’s sole remuneration in connection with this
Contract or the Services, and the Bidder shall not accept for their
own benefit any trade commission, discount, or similar payment in
connection with activities pursuant to this Contract or to the
Services or in the discharge of their obligations under the Contract,
and the Bidder shall use their best efforts to ensure that the
Personnel, any Subservice provider, and agents of either of them
similarly shall not receive any such additional remuneration.
3.2.2 Bidder and
Affiliates
Not to be
Otherwise
Interested
in Project
The Bidder agree that, during the term of this Contract and after its
termination, the Bidder and its affiliates, as well as any Sub
Supplier and any of its affiliates, shall be disqualified from
providing goods, works, or Services (other than the Services and
any continuation thereof) for any project resulting from or closely
related to the Services.
3.2.3 Prohibition
of
Conflicting
Activities
Neither the Bidder nor its Subservice providers nor the Personnel
shall engage, either directly or indirectly, in any of the following
activities:
(a) during the term of this Contract, any business or professional
activities which would conflict with the activities assigned to
them under this Contract;
(b) during the term of this Contract, neither the Bidder nor their
Subservice providers shall hire such public employees, in
active duty or on any type of leave, which would conflict with
the activities assigned to Bidder to perform any activity under
this Contract;
(c) after the termination of this Contract, such other activities as
may be specified in the SCC.
3.3 Confidentiality The Bidder, its Subservice providers, and the Personnel of either of
them shall not, either during the term or within two (2) years after
Part II: Conditions of Contract and Forms 64
the expiration of this Contract, disclose any proprietary or
confidential information relating to the Project, the Services, this
Contract, or the Procuring agency’s business or operations without
the prior written consent of the Procuring agency.
3.4 Insurance to be
Taken Out by
the Bidder
The Bidder (a) shall take out and maintain, and shall cause any
Subservice providers to take out and maintain, at its (or the
Subservice providers’, as the case may be) own cost but on terms
and conditions approved by the Procuring agency, insurance
against the risks, and for the coverage, as shall be specified in the
SCC; and (b) at the Procuring agency’s request, shall provide
evidence to the Procuring agency showing that such insurance has
been taken out and maintained and that the current premiums have
been paid.
3.5 Bidder’s
Actions
Requiring
Procuring
agency’s Prior
Approval
The Bidder shall obtain the Procuring agency’s prior approval in
writing before taking any of the following actions:
(a) entering into a subcontract for the performance of any part of
the contract,
(b) appointing such members of the Personnel not listed by name
in Scope (―Key Personnel‖),
(c) changing the Program of activities; and
(d) any other action that may be specified in the SCC.
3.6 Reporting
Obligations
The Bidder shall submit to the Procuring agency the reports and
documents specified in Scope in the form, in the numbers, and
within the periods set forth in the said scope.
3.7 Documents
Prepared by the
Bidder to Be the
Property of the
Procuring
agency
All plans, drawings, specifications, designs, reports, and other
documents and software submitted by the Bidder in accordance
with Sub-Clause 3.6 shall become and remain the property of the
Procuring agency, and the Bidder shall, not later than upon
termination or expiration of this Contract, deliver all such
documents and software to the Procuring agency, together with a
detailed inventory thereof. The Bidder may retain a copy of such
documents and software. Restrictions about the future use of these
documents, if any, shall be specified in the SCC.
3.9 Liquidated
Damages
3.8.1 Payments of
Liquidated
Damages
The Bidder shall pay liquidated damages to the Procuring agency at
the rate per day stated in the SCC for each day that the
Completion Date is later than the Intended Completion Date. The
total amount of liquidated damages shall not exceed the amount
Section A- General Conditions of Contract (GCC) 65
defined in the SCC. The Procuring agency may deduct liquidated
damages from payments due to the Bidder. Payment of liquidated
damages shall not affect the Bidder’s liabilities.
3.8.2 Correction
for Over-
payment
If the Intended Completion Date is extended after liquidated
damages have been paid, the Procuring agency shall correct any
overpayment of liquidated damages by the Bidder by adjusting the
next payment certificate. The Bidder shall be paid interest on that
sum, calculated from the date of payment to the date of repayment,
at the rates specified in Clause 6.
3.8.3 Lack of performance
penalty
If the Bidder has not corrected a Defect within the time specified in
the Procuring agency’s notice, a penalty for Lack of performance
will be paid by the Bidder. The amount to be paid will be calculated
as a percentage of the cost of having the Defect corrected, assessed
as described in Sub-Clause 7.2 and specified in the SCC.
3.9 Performance
Security
The Bidder shall provide the Performance Security to the Procuring
agency no later than the date specified in the Letter of acceptance.
The Performance Security shall be issued in an amount and form
and by a bank or surety acceptable to the Procuring agency, and
denominated in the types and proportions of the currencies in which
the Contract Price is payable. The performance Security shall be
5% shall be valid for a period of 12 Months (3% of the
Performance Guarantee will be discharged after successful
installation of the machinery and remaining 2% will remain with
Procuring Agency until the completion of warranty period.
4. Bidder’s Personnel
4.1 Description of
Personnel
The titles, agreed job descriptions, minimum qualifications, and
estimated periods of engagement in the carrying out of the work of
the Bidder’s Key Personnel are described in Scope of work.
4.2 Removal and/or
Replacement of
Personnel
(a) If the Procuring agency finds that any of the Personnel have (i)
committed serious misconduct or have been charged with
having committed a criminal action, or (ii) have reasonable
cause to be dissatisfied with the performance of any of the
Personnel, then the Bidder shall, at the Procuring agency’s
written request specifying the grounds thereof, provide as a
replacement a person with qualifications and experience
acceptable to the Procuring agency.
(b) The Bidder shall have no claim for additional costs arising out
of or incidental to any removal and/or replacement of
Personnel.
Part II: Conditions of Contract and Forms 66
5. Obligations of the Procuring Agency
5.1 Assistance and
Exemptions
The Procuring agency shall use its best efforts to ensure that the
Government shall provide the Bidder such assistance and exemptions
as specified in the SCC.
5.2 Change in the
Applicable
Law
If, after the date of this Contract, there is any change in the Applicable
Law with respect to taxes and duties which increases or decreases the
cost of the Services rendered by the Bidder, then the remuneration and
reimbursable expenses otherwise payable to the Bidder under this
Contract shall be increased or decreased accordingly by agreement
between the Parties, and corresponding adjustments shall be made to
the amounts referred to in Sub-Clauses 6.2 (a) or (b), as the case may
be.
5.3 Services and
Facilities
The Procuring agency shall make available to the Bidder the Services
and Facilities listed under Section – C, Scope of Work. Provision of
site free from all encumbrances for construction activity shall be the
responsibility of the Procuring Agency, failure to provide a clear-site
is a compensation event
6. Payments to the Bidder
6.1 Lump-Sum
Remuneration
The Bidder’s remuneration shall not exceed the Contract Price and
shall be a fixed lump-sum including all Subservice providers’ costs,
and all other costs incurred by the Bidder in carrying out the Services
described in Section C and Scope of Work of Bid document. Except
as provided in Sub-Clause 5.2, the Contract Price may only be
increased above the amounts stated in Sub-Clause 6.2 if the Parties
have agreed to additional payments in accordance with Sub-Clauses
2.4 and 6.3.
6.2 Contract Price (a) The price payable in Pak Rupees (PKR) is set forth in SCC.
(b) The price payable in foreign currency is set forth in the SCC.
6.3 Payment for
Additional
Services
6.3.2 For the purpose of determining the price for additional Services
as may be agreed under Sub-Clause 2.4, a breakdown of the
price is to be provided in Appendix C.
7. Quality Control
7.1 Identifying
Defects
The principle and modalities of Inspection of the equipment by the
Procuring agency shall be as indicated in the SCC and Scope of
Work. The Procuring agency shall check the Bidder’s performance
and notify him of any Defects that are found. Such checking shall
not affect the Bidder’s responsibilities. The Procuring agency may
Section A- General Conditions of Contract (GCC) 67
instruct the Bidder to search for a Defect and to uncover and test any
service that the Procuring agency considers may have a Defect. The
building defects liability period is 4 months, starting from date
mentioned on ―Completion Certificate‖.
7.3 Correction of
Deficiencies,
and Non-
Performance
Penalty
(a) The Procuring agency shall give notice to the Bidder of any
Defects before the end of the Contract. The Defects liability
period shall be extended for as long as Deficiencies remain to
be corrected.
(b) Every time notice of Deficiency is given, the Bidder shall
correct the notified Deficiency within the length of time
specified by the Procuring agency’s notice.
(c) If the Bidder has not corrected a Deficiency within the time
specified in the Procuring agency’s notice, the Procuring
agency will assess the cost of having the Deficiency corrected,
the Bidder will pay this amount, and a Penalty for Non-
Performance.
8. Settlement of Disputes
8.1 Amicable
Settlement
The Parties shall use their best efforts to settle amicably all disputes
arising out of or in connection with this Contract or its interpretation.
8.2 Dispute
Settlement
8.2.1 If any dispute arises between the Procuring agency and the
Bidder in connection with, or arising out of, the Contract or the
provision of the equipment, whether during carrying out the
Services or after their completion, the matter shall be referred to
the Arbitrator within 14 days of the notification of disagreement
of one party to the other.
8.2.2 The Arbitrator shall give a decision in writing within 28 days of
receipt of a notification of a dispute.
8.2.3 Should the Arbitrator resign or die, or should the Procuring
agency and the Bidder agree that the Arbitrator is not functioning
in accordance with the provisions of the Contract, a new
Arbitrator will be jointly appointed by the Procuring agency and
the Bidder
Part II: Conditions of Contract and Forms 68
Section B. Special Conditions of Contract
Number of
GC Clause
Supplements to, Clauses in the General Conditions of Contract
1.1(a) The Arbitrator is:
To be mutually decided by procuring agency and Bidder
1.1(b) The contract name is:
Supply and Installation of Laundry System in selected DHQ/THQ
Hospitals of Punjab
Country of Origin: UK, USA, Europe, Japan
1.1(e) The Procuring agency is :
Project Management Unit, Primary and Secondary Healthcare
Department, Government of Punjab
1.1(p) The Bidder is ____________________
1.2 The Applicable Law is:
Laws of Islamic Republic of Pakistan
1.3 The language is:
English
1.4 The addresses are:
Procuring agency:
Project Management Unit, Primary and Secondary Healthcare
Department, Government of Punjab
31-E/1, Shahra-e-Imam Hussain, Gulberg III, Lahore
Attention: Project Director, PMU
Tel: _______________
Email: procurement,[email protected]
Bidder:
Attention:
Tel:
Email:
1.6 The Authorized Representatives are:
Section B- Special Conditions of Contract (SCC) 69
Number of
GC Clause
Supplements to, Clauses in the General Conditions of Contract
For the Procuring agency:
Project Director, PMU
For the Bidder:
2.1 The contract shall come into force upon the award of contract
2.2.2 The delivery period for the equipment shall be 6-8 weeks after the award of
contract and the Installation of the Laundry System shall complete within
Thirty (30) days after the delivery of the equipment.
3.8.1 As listed in Scope of Work clause 4.8.9
6, 6.2(a) The bid price quoted on DDP basis shall be in Pak Rupees and the prices
quoted on C&F basis prices shall be in foreign currencies and fixed.
The Contract Price Shall be the bid price submitted by qualified responsive
lowest evaluated bidder to whom contract is awarded.
The bid price shall be inclusive of all delivery, transportation, installation
charges, duties, taxes, levies etc. however, the breakup of the cost shall be
provided on the financial forms given in this bid document. The operational
cost of the machinery for feeder hospital and the Satellite hospital shall be
separately provided in the bid price.
The Bid shall be evaluated on the basis of aggregate of all the prices,
however, the procuring agency may issue work order for one or more
hospitals separately.
7.1 The Payments against the capital cost shall be made within _30_ (thirty) __
days of the successful installation, commissioning & testing of machinery.
Part II: Conditions of Contract and Forms 70
Part III: Appendices 71
Part III – Appendices
Appendix A —Equipment
1
1 | P a g e
SUPPLY ITEMS / SCOPE OF WORK – SPECIFICATIONS
(TECHNICAL) Supply, Installation, Testing, Commissioning and
Maintenance (during maintenance period) of The Complete Laundry
System
Sr.no Equipment Name Specifications
1 Hygiene/ Barrier The Washer Extractor shall be electric heating free standing type, fully
Washer (Imported) automatic with front/back loading/unloading. Fully programmable,
(200kg Linen) microprocessor control. Stainless steel in all vital parts
for high degree
of rust protection, Stainless steel front panels and powder painted side
panels, Multi liquid supply connections/ powder compartment. Technical specifications:
• Capacity/Load: As per design 30-40 kg or 50-60 kg (approx. 200 kg
must be available)
• Extraction : 700-800 rpm (Approx) • g Factor : not less than 300
• Pneumatic drain valve
• Cycle Time: Max. 45 min.
• Frequency controlled motor drive system
2. Drying Tumbler (Imported)
Drying Tumbler with electric heating, fully automatic Microprocessor
(100kg Lenin) control having stainless steel drum and 2 full loads per hour. Error codes
for easy trouble shooting. Service program for adjustment of parameters,
temperature and cool down time. The tumbler to be factory painted with
enameled paint and shall have the following specifications:
• Capacity of drying tumbler: 30-40 kg or 50-60 kg (approx. 100 kg must
be available)
• Cycle Time: 30 min. including loading & unloading
3. Flat work Ironer Imported (01)
Flat Work Dryer Ironer shall be electric heated, cylindrical type having
single roller/cylinder. Automatic speed adjustment. Finger guard
protection, Nickel-plated cylinder, Front loading and Front return and
shall have following minimum specifications:
• Speed: 1-8 m/ min (variable speed) • Drive: Electrical Motor
• Feeding: Through Belts
• Cylinder Dia: 400 - 450 mm Approximately
• Working Width: 2,000 – 2,500 mm
Approximately
• The Dryer Ironer to be a compact free standing self-contained unit.
4. Utility Press Imported (01)
Air operated laundry press adjustable squeezing pressure between head
and buck.
Technical specifications:
• Electric heating
• Integrated/ separate air compressor
• Fitted with timer and two hand push buttons • Water spray gun, condenser and support
5. Hand Ironer with Electric heated iron with cut off, iron rest. Table (01)
6. Sewing Machine (01) Motorized, Heavy duty with sewing machine table
7. Packing/Sorting Table The main structure is completely built with tubular profiles in Stainless
(01) Steel, With 4 plastic feet in the corners.
(Local/Imported) Dimensions: Length: 1400 mm, Width: 800 mm, Height: 900 mm
8. Dirty Linen Collection Trolley with four Polyester bags
Trolley (02) Set of two colour coded bags holder trolley
(Local/Imported) Bag holder with ring to hold every type of bag. Construction fully welded SS
Solid frame with reinforced base.
Stainless steel tube frame
Lowe base of SS
Dimension of bag holder 38 x 26 cm approx. Four Wheel 150 mm
9. Clean Linen Clean Linen Trolley with four levels/ Shelves
Distribution Trolley Interior Shelves with 30-35 cm distance
(02) Construction fully welded SS (Local/Imported) Stainless Steel tube frame or Aluminum
Two swing doors lockable
Castors 150 mm
Wheel bumpers
Push Bar
Lateral bag holder with polyester bag of 70 Liters minimum
10. Storage Racks (02) Stainless steel Storage Rack with five Shelves
(Local/Imported) Interior Shelves with min 30-35 cm distance Shelves should be removable and adjustable
Construction fully welded
Part III: Appendices 3
Steel tube frame with epoxy finish
Two swing doors lockable
Castors 150 mm Wheel bumpers
Push Bar
11. Dirty Linen Storage Stainless steel / fiber glass Storage Bin to be placed in the collection area/
Bin (30) wards/ Theatres etc with dissolvable material bag.
(Local/Imported) Capacity 15-20kg dry linen
12. Clean Linen Storage Stainless steel with front glass for storage of Clean linen.
Cupboard (30) Four Shelves with min 30-35 cm distance
(Local/Imported) Two swing doors lockable
13. Weighing Scale (01) For weighing linen before feeding into machines
Floor mounted
200kg capacity with platform
14. Electric Power 200kKVA Electric Power Generator with Canopy and ATS Panel
Generator (as per approved specs)
Appendix C2 - Performance Security
(Performance Security to be furnished by the Bidder in the amount specified in Data sheet
/SCC in the form of Demand Draft. Pay order, CDR, or Bank Guarantee.
Part III: Appendices 5
PROJECT MANAGEMENT UNIT (PMU)
B I D D I N G D O C U M E N T
Package-3
Supply &Installation of Laundry System in
selected DHQ/THQ Hospitals of Punjab
Project Management Unit
Government of the Punjab
September 2017
6 Section IV: Scope of Work
Invitation for Bids Dated: September 5, 2017
1. The Project Management Unit (PMU) has received budget from Government of
Punjab towards the cost of Revamping of DHQ/THQ Hospitals in Punjab. It is intended that
part of the proceeds of this budget will be applied to eligible payments under the contract for
supply of following items:
Package-
3 Item Qty Bid Security
LOT-I
Supply and Installation of Laundry System in the
following Hospital
DHQ Muzaffargarh
1 20,000
LOT-II
Supply and Installation of Laundry System in the
following Hospital
DHQ Rajanpur
1 20,000
LOT-III
Supply and Installation of Laundry System in the
following Hospital
DHQ Layyah
1 20,000
LOT-IV
Supply and Installation of Laundry System in the
following Hospital
DHQ Jhang
1 20,000
LOT-V
Supply and Installation of Laundry System in the
following Hospital
DHQ TT Singh
1 20,000
LOT-VI
Supply, Installation and Operations of Laundry
System in the following Hospitals
DHQ Khanewal
1 20,000
LOT-VII
Supply and Installation of Laundry System in the
following Hospital
DHQ Pakpattan
1 20,000
LOT-VIII
Supply and Installation of Laundry System in the
following Hospital
DHQ Okara
1 20,000
LOT-IX
Supply and Installation of Laundry System in the
following Hospital
DHQ Nankana Sahib
1 20,000
LOT-X
Supply and Installation of Laundry System in the
following Hospital
DHQ Kasur
1 20,000
LOT-XI Supply and Installation of Laundry System in the
following Hospital 1 20,000
Part III: Appendices 7
DHQ Khushab (At Jauharabd)
2. The PMU now invites sealed bids from eligible bidders, Manufacturers, authorized
Sales & Service Dealers for the supply of above mentioned items.
3. Bidding shall be conducted through Open Competitive Bidding (Single Stage-Two
Envelope) procedures specified in the Punjab Procure Rules (PPRA) 2014 (amended Jan
2016), and is open to all eligible bidders as defined in the bidding document
4. Interested eligible bidders may obtain bidding documents and further information
from the Office of Procurement Specialist, Project Management Unit,
Revamping of DHQ/THQ Hospitals, 31-E/1, Shahra-e-Imam Hussain, Gulberg-III, Lahore or
download from website: www.pshealth.punjab.gov.pk
5. The provisions in the Instructions to Bidders and in the General Conditions of
Contract are the provisions of the Bidding Documents.
6. Sealed Bids must be delivered to the above office on or before 11:00 a.m on
4th
October 2017 and must be accompanied by a Bid Security as mentioned above in the
form of CDR/Pay Order/Demand Draft/Bank Guarantee.
7. Bids will be opened in the presence of bidders’ representatives who choose to
attend at 11:30 a.m.in the Office of Procurement Specialist, Project Management Unit,
31-E/1, Shahrah-e-Imam Hussain, Gulberg-III, Lahore on the same date.
8. The bidders are requested to give their best and final prices as no negotiations are
expected.
9. Taxes will be deducted as per applicable government rules. NTN and Sales Tax
registration certificate must be provided.
10. For obtaining any further information or clarifications, please contact the person
named below
Procurement Specialist
Program Management Unit (PMU)
Primary & Secondary Healthcare Department
31-E/1, Shahra-e-Imam Hussain, Gulberg-III, Lahore
Tel: 042-99231202 Mob: 0333-3246467, 0333-4748418, 0333-4407161
Website: www.pshealth.punjab.gov.pk
Email: [email protected]
8 Section IV: Scope of Work
Table of Contents
PART-I
SECTION I. INSTRUCTIONS TO BIDDERS (ITB) ....................................................................... 5
SECTION II. BID DATA SHEET .................................................................................................... 18
SECTION III. SCHEDULE OF REQUIREMENTS ...................................................................... 23
SECTION IV. TECHNICAL SPECIFICATIONS ......................................................................... 24
SECTION V. BIDDING FORMS ..................................................................................................... 29
1. Bid Submission Form .................................................................................................................. 29
2. Manufacturer’s Authorization Form ............................................................................................ 31
3. Price Schedules ............................................................................................................................ 32
PART-II
SECTION I. CONTRACT FORMS ................................................................................................. 34
1. Contract Form .............................................................................................................................. 34
2. Performance guarantee Form ....................................................................................................... 35
SECTION II. GENERAL CONDITIONS OF CONTRACT (GCC) ............................................ 36
SECTION III. SPECIAL CONDITIONS OF CONTRACT (SCC) .............................................. 47
Part III: Appendices 9
Part-I
Section I. Instructions to Bidders
A. Introduction
1. Source of
Funds
1.1 The Procuring Agency named in the Bid Data Sheet has received
budget from the Government of Punjab. The Procuring Agency
intends to apply a portion of the proceeds of this budget to
eligible payments under the contract for which this Invitation for
Bids is issued.
2. Eligible
Bidders
2.1 This Invitation for Bids is open to all suppliers, except as
provided hereinafter.
2.2 Bidders should not be associated, or have been associated in the
past, directly or indirectly, with a firm or any of its affiliates
which have been engaged by the Procuring Agency to provide
consulting services for the preparation of the design,
specifications, and other documents to be used for the
procurement of the goods to be purchased under this Invitation
for Bids.
2.3 Government-owned enterprises may participate only if they are
legally and financially autonomous, if they operate under
commercial law, and if they are not a dependent agency of the
Government.
2.4 Bidders shall not be under a declaration of blacklisting by any
Government department or Punjab Procurement Regulatory
Authority (PPRA).
3. Eligible Goods
and Services
3.1 All goods and related services to be supplied under the contract
shall have their origin in eligible source countries, defined in the
Bid Data Sheet (BDS), and all expenditures made under the
contract will be limited to such goods and services.
3.2 For purposes of this clause, ―origin‖ means the place where the
goods are mined, grown, or produced, or the place from which
the related services are supplied. Goods are produced when,
through manufacturing, processing, or substantial and major
10 Section IV: Scope of Work
assembly of components, a commercially-recognized product
results that is substantially different in basic characteristics or in
purpose or utility from its components.
3.3 The origin of goods and services is distinct from the nationality
of the Bidder.
4. Cost of
Bidding
4.1 The Bidder shall bear all costs associated with the preparation
and submission of its bid, and the Procuring Agency named in
the Bid Data Sheet, hereinafter referred to as ―the Purchaser,‖
will in no case be responsible or liable for those costs, regardless
of the conduct or outcome of the bidding process.
B. The Bidding Documents
5. Content of
Bidding
Documents
5.1 The goods required, bidding procedures, and contract terms are
prescribed in the bidding documents. In addition to the
Invitation for Bids, the bidding documents include:
(a) Instructions to Bidders (ITB)
(b) Bid Data Sheet
(c) Schedule of Requirements
(d) Technical Specifications
(e) Bid Submission Form
(f) Manufacturer’s Authorization Form
(g) Price Schedules
(h) Contract Form
(i) Performance guarantee Form
(j) General Conditions of Contract (GCC)
(k) Special Conditions of Contract (SCC)
5.2 The Bidder is expected to examine all instructions, forms, terms,
and specifications in the bidding documents. Failure to furnish
all information required by the bidding documents or to submit a
bid not substantially responsive to the bidding documents in
every respect will be at the Bidder’s risk and may result in the
rejection of its bid.
6. Clarification of
Bidding
Documents
6.1 A prospective Bidder requiring any clarification of the bidding
documents may notify the Purchaser in writing or by email at the
Purchaser’s address indicated in ITB Clause 19.1. The Purchaser
will respond in writing to any request for clarification of the
bidding documents which it receives no later than three (3) days
prior to the deadline for the submission of bids prescribed in the
Bid Data Sheet. Written copies of the Purchaser’s response
(including an explanation of the query but without identifying
the source of inquiry) will be sent to all prospective bidders that
Part III: Appendices 11
have received the bidding documents.
7. Amendment of
Bidding
Documents
7.1 At any time prior to the deadline for submission of bids, the
Purchaser, for any reason, whether at its own initiative or in
response to a clarification requested by a prospective Bidder,
may modify the bidding documents by amendment.
7.2 All prospective bidders that have received the bidding documents
will be notified of the amendment in writing or by email, and
will be bidding on them.
7.3 In order to allow prospective bidders reasonable time in which to
take the amendment into account in preparing their bids, the
Purchaser, at its discretion, may extend the deadline for the
submission of bids.
C. Preparation of Bids
8. Language of
Bid
8.1 The bid prepared by the Bidder, as well as all correspondence
and documents relating to the bid exchanged by the Bidder and
the Purchaser shall be written in the language specified in the
Bid Data Sheet. Supporting documents and printed literature
furnished by the Bidder may be in same language.
9. Documents
Comprising
the Bid
9.1 The bid prepared by the Bidder shall comprise the following
components:
(a) a Bid Form and a Price Schedule completed in accordance
with ITB Clauses 10, 11, and 12;
(b) documentary evidence established in accordance with ITB
Clause 13 that the Bidder is eligible to bid and is qualified
to perform the contract if its bid is accepted;
(c) documentary evidence established in accordance with ITB
Clause 14 that the goods and ancillary services to be
supplied by the Bidder are eligible goods and services and
conform to the bidding documents; and
(d) Bid security furnished in accordance with ITB Clause 15.
10. Bid Form
10.1 The Bidder shall complete the Bid Form and the appropriate
Price Schedule furnished in the bidding documents, indicating
the goods to be supplied, a brief description of the goods, and
their country of origin, quantity, and prices.
12 Section IV: Scope of Work
11. Bid Prices 11.1 The Bidder shall indicate on the appropriate Price Schedule the
unit prices (where applicable) and total bid price of the goods it
proposes to supply under the contract.
11.2 Prices indicated on the Price Schedule shall be delivered duty
paid (DDP) and C&F prices.
11.3 The Bidder’s separation of price components in accordance with
ITB Clause 11.2 above will be solely for the purpose of
facilitating the comparison of bids by the Purchaser and will not
in any way limit the Purchaser’s right to contract on any of the
terms offered.
11.4 Prices quoted by the Bidder shall be fixed during the Bidder’s
performance of the contract and not subject to variation on any
account, unless otherwise specified in the Bid Data Sheet. A bid
submitted with an adjustable price quotation will be treated as
nonresponsive and will be rejected, pursuant to ITB Clause 24.
12. Bid Currencies 12.1 Prices shall be quoted in foreign currencies in case of C&F and
in Pak Rupees in case of DDP.
13. Documents
Establishing
Bidder’s
Eligibility and
Qualification
13.1 Pursuant to ITB Clause 9, the Bidder shall furnish, as part of its
bid, documents establishing the Bidder’s eligibility to bid and its
qualifications to perform the contract if its bid is accepted.
13.2 The documentary evidence of the Bidder’s eligibility to bid shall
establish to the Purchaser’s satisfaction that the Bidder, at the
time of submission of its bid, is eligible as defined under ITB
Clause 2.
13.3 The documentary evidence of the Bidder’s qualifications to
perform the contract if its bid is accepted shall establish to the
Purchaser’s satisfaction:
(a) that, in the case of a Bidder offering to supply goods under
the contract which the Bidder did not manufacture or
otherwise produce, the Bidder has been duly authorized by
the goods’ Manufacturer or producer to supply the in
Pakistan;
(b) that the Bidder has the financial, technical, and production
capability necessary to perform the contract;
(c) that, in the case of a Bidder not doing business within
Part III: Appendices 13
Pakistan, the Bidder is or will be (if awarded the contract)
represented by an Agent in that country equipped, and able
to carry out the Supplier’s maintenance, repair, and spare
parts stocking obligations prescribed in the Conditions of
Contract and/or Technical Specifications; and
(d) That the Bidder meets the qualification criteria listed in the
Bid Data Sheet.
14. Documents
Establishing
Goods’
Eligibility and
Conformity to
Bidding
Documents
14.1 Pursuant to ITB Clause 9, the Bidder shall furnish, as part of its
bid, documents establishing the eligibility and conformity to the
bidding documents of all goods and services which the Bidder
proposes to supply under the contract.
14.2 The documentary evidence of the eligibility of the goods and
services shall consist of a statement in the Price Schedule of the
country of origin of the goods and services offered which shall
be confirmed by a certificate of origin issued at the time of
shipment.
14.3 The documentary evidence of conformity of the goods and
services to the bidding documents may be in the form of
literature, drawings, and data, and shall consist of:
(a) a detailed description of the essential technical and
performance characteristics of the goods;
(b) a list giving full particulars, including available sources and
current prices of spare parts, special tools, etc., necessary
for the proper and continuing functioning of the goods for a
period to be specified in the Bid Data Sheet, following
commencement of the use of the goods by the Purchaser;
and
(c) an item-by-item commentary on the Purchaser’s Technical
Specifications demonstrating substantial responsiveness
of the goods and services to those specifications, or a
statement of deviations and exceptions to the provisions of
the Technical Specifications.
14.4 For purposes of the commentary to be furnished pursuant to ITB
Clause 14.3(c) above, the Bidder shall note that standards for
workmanship, material, and equipment, as well as references to
brand names or catalogue numbers designated by the Purchaser
in its Technical Specifications, are intended to be descriptive
only and not restrictive. The Bidder may substitute alternative
14 Section IV: Scope of Work
standards, brand names, and/or catalogue numbers in its bid,
provided that it demonstrates to the Purchaser’s satisfaction that
the substitutions ensure substantial equivalence to those
designated in the Technical Specifications.
15. Bid Security 15.1 Pursuant to ITB Clause 9, the Bidder shall furnish, as part of its
bid, a bid security in the amount specified in the Bid Data Sheet.
15.2 The bid security is required to protect the Purchaser against the
risk of Bidder’s conduct which would warrant the security’s
forfeiture, pursuant to ITB Clause 15.7.
15.3 The bid security shall be in Pak. Rupees and shall be in one of
the following forms:
(d) Bank call-deposit (CDR), Demand Draft (DD), Pay Order
(PO) or Bank Guarantee (BG) valid for thirty (30) days
beyond the validity of bid.
15.4 Any bid not secured in accordance with ITB Clauses 15.1 and
15.3 will be rejected by the Purchaser as nonresponsive, pursuant
to ITB Clause 24.
15.5 Unsuccessful bidders’ bid security will be discharged or returned
as promptly as possible but not later than thirty (30) days after
the expiration of the period of bid validity prescribed by the
Purchaser pursuant to ITB Clause 16.
15.6 The successful Bidder’s bid security will be discharged upon the
Bidder signing the contract, pursuant to ITB Clause 32, and
furnishing the performance guarantee, pursuant to ITB Clause
33.
15.7 The bid security may be forfeited:
(a) if a Bidder withdraws its bid during the period of bid
validity specified by the Bidder on the Bid Form; or
(b) in the case of a successful Bidder, if the Bidder fails:
(i) to sign the contract in accordance with ITB Clause
32;
or
(ii) to furnish performance guarantee in accordance with
ITB Clause 33.
Part III: Appendices 15
16. Period of
Validity of
Bids
16.1 Bids shall remain valid for the period specified in the Bid Data
Sheet after the date of bid opening prescribed by the Purchaser,
pursuant to ITB Clause 19. A bid valid for a shorter period shall
be rejected by the Purchaser as nonresponsive.
16.2 In exceptional circumstances, the Purchaser may solicit the
Bidder’s consent to an extension of the period of validity. The
request and the responses thereto shall be made in writing (or by
email). The bid security provided under ITB Clause 15 shall also
be suitably extended. A Bidder may refuse the request without
forfeiting its bid security. A Bidder granting the request will not
be required nor permitted to modify its bid, except as provided in
ITB Clause 16.3.
16.3 In the case of fixed price contracts, if the award is delayed by a
period exceeding sixty (60) days beyond the expiry of the initial
bid validity, the contract price will be adjusted by a factor
specified in the request for extension.
17. Format and
Signing of Bid
17.1 The Bidder shall prepare an original and the number of copies of
the bid indicated in the Bid Data Sheet, clearly marking each
―ORIGINAL BID‖ and ―COPY OF BID,‖ as appropriate. In the
event of any discrepancy between them, the original shall
govern.
17.2 The original and the copy or copies of the bid shall be typed or
written in indelible ink and shall be signed by the Bidder or a
person or persons duly authorized to bind the Bidder to the
contract. All pages of the bid, except for unamended printed
literature, shall be initialed by the person or persons signing the
bid.
17.3 Any interlineations, erasures, or overwriting shall be valid only if
they are initialed by the person or persons signing the bid.
17.4 The Bidder shall furnish information as described in the Form of
Bid on commissions or gratuities, if any, paid or to be paid to
agents relating to this Bid, and to contract execution if the Bidder
is awarded the contract.
D. Submission of Bids
18. Sealing and
Marking of
Bids
18.1 The Bidder shall seal the original and each copy of the bid in
separate envelopes, duly marking the envelopes as ―ORIGINAL‖
and ―COPY.‖ The envelopes shall then be sealed in an outer
envelope.
16 Section IV: Scope of Work
18.2 The inner and outer envelopes shall:
(a) be addressed to the Purchaser at the address given in the
Bid Data Sheet; and
(b) bear the title of procurement Activity indicated in the Bid
Data Sheet, the Invitation for Bids (IFB) title and number
indicated in the Bid Data Sheet, and a statement: ―DO
NOT OPEN BEFORE,‖ to be completed with the time and
the date specified in the Bid Data Sheet, pursuant to ITB
Clause 2.2.
18.3 The inner envelopes shall also indicate the name and address of
the Bidder to enable the bid to be returned unopened in case it is
declared ―late‖.
18.4 If the outer envelope is not sealed and marked as required by ITB
Clause 18.2, the Purchaser will assume no responsibility for the
bid’s misplacement or premature opening.
19. Deadline for
Submission of
Bids
19.1 Bids must be received by the Purchaser at the address specified
under ITB Clause 18.2 no later than the time and date specified
in the Bid Data Sheet.
19.2 The Purchaser may, at its discretion, extend this deadline for the
submission of bids by amending the bidding documents in
accordance with ITB Clause 7, in which case all rights and
obligations of the Purchaser and bidders previously subject to the
deadline will thereafter be subject to the deadline as extended.
20. Late Bids 20.1 Any bid received by the Purchaser after the deadline for
submission of bids prescribed by the Purchaser pursuant to ITB
Clause 19 will be rejected and returned unopened to the Bidder.
21. Modification
and
Withdrawal of
Bids
21.1 The Bidder may modify or withdraw its bid after the bid’s
submission, provided that written notice of the modification,
including substitution or withdrawal of the bids, is received by
the Purchaser prior to the deadline prescribed for submission of
bids.
21.2 The Bidder’s modification or withdrawal notice shall be
prepared, sealed, marked, and dispatched in accordance with the
provisions of ITB Clause 18. A withdrawal notice may also be
sent by email, but followed by a signed confirmation copy,
postmarked no later than the deadline for submission of bids.
Part III: Appendices 17
21.3 No bid may be modified after the deadline for submission of
bids.
21.4 No bid may be withdrawn in the interval between the deadline
for submission of bids and the expiration of the period of bid
validity specified by the Bidder on the Bid Form. Withdrawal of
a bid during this interval may result in the Bidder’s forfeiture of
its bid security, pursuant to the ITB Clause 15.7.
E. Opening and Evaluation of Bids
22. Opening of
Bids by the
Purchaser
22.1 The Purchaser will open all bids in the presence of bidders’
representatives who choose to attend, at the time, on the date,
and at the place specified in the Bid Data Sheet. The bidders’
representatives who are present shall sign an attendance sheet
evidencing their presence.
22.2 The bidders’ names, bid modifications or withdrawals, bid
prices, discounts, and the presence or absence of requisite bid
security and such other details as the Purchaser, at its discretion,
may consider appropriate, will be announced at the opening. No
bid shall be rejected at bid opening, except for late bids, which
shall be returned unopened to the Bidder pursuant to ITB Clause
20.
22.3 Bids (and modifications sent pursuant to ITB Clause 21.2) that
are not opened and read out at bid opening shall not be
considered further for evaluation, irrespective of the
circumstances. Withdrawn bids will be returned unopened to the
bidders.
22.4 The Purchaser will prepare minutes of the bid opening.
23. Clarification of
Bids
23.1 During evaluation of the bids, the Purchaser may, at its
discretion, ask the Bidder for a clarification of its bid. The
request for clarification and the response shall be in writing, and
no change in the prices or substance of the bid shall be sought,
offered, or permitted.
24. Preliminary
Examination
24.1 The Purchaser will examine the bids to determine whether they
are complete, whether any computational errors have been made,
whether required sureties have been furnished, whether the
documents have been properly signed, and whether the bids are
generally in order.
24.2 Arithmetical errors will be rectified on the following basis. If
18 Section IV: Scope of Work
there is a discrepancy between the unit price and the total price
that is obtained by multiplying the unit price and quantity, the
unit price shall prevail, and the total price shall be corrected. If
the Supplier does not accept the correction of the errors, its bid
will be rejected, and its bid security may be forfeited. If there is
a discrepancy between words and figures, the amount in words
will prevail.
24.3 The Purchaser may waive any minor informality, nonconformity,
or irregularity in a bid which does not constitute a material
deviation, provided such waiver does not prejudice or affect the
relative ranking of any Bidder.
24.4 Prior to the detailed evaluation, pursuant to ITB Clause 25 the
Purchaser will determine the substantial responsiveness of each
bid to the bidding documents. For purposes of these Clauses, a
substantially responsive bid is one which conforms to all the
terms and conditions of the bidding documents without material
deviations. Deviations from, or objections or reservations to
critical provisions, such as those concerning Bid Security (ITB
Clause 15), Applicable Law (GCC Clause 30), and Taxes and
Duties (GCC Clause 32), will be deemed to be a material
deviation. The Purchaser’s determination of a bid’s
responsiveness is to be based on the contents of the bid itself
without recourse to extrinsic evidence.
24.5 If a bid is not substantially responsive, it will be rejected by the
Purchaser and may not subsequently be made responsive by the
Bidder by correction of the nonconformity.
25. Qualification
& Evaluation
of Bids
25.1 In the absence of prequalification, the Purchaser will determine
to its satisfaction whether the Bidder is qualified to perform the
contract satisfactorily, in accordance with the criteria listed in
ITB Clause 13.3.
25.2 The determination will take into account the Bidder’s financial,
technical, and production capabilities. It will be based upon an
examination of the documentary evidence of the Bidder’s
qualifications submitted by the Bidder, pursuant to ITB Clause
13.3, as well as such other information as the Purchaser deems
necessary and appropriate.
25.3 The Purchaser will technically evaluate and compare the bids
which have been determined to be substantially responsive,
pursuant to ITB Clause 24, as per Technical Specifications
required
Part III: Appendices 19
25.4 The Purchaser’s financial evaluation of a bid will be Lowest
Delivered Duty Paid (DDP)/C&F Total Price offered by the qualified
responsive bidder.
Alternate 25.5 Quality & Cost-based Selection:
The following merit point system for weighing evaluation factors
can be applied if specified in the Bid Data Sheet. The number of
points allocated to each factor shall be specified in the Bid Data
Sheet.
[In the Bid Data Sheet, choose from the range of]
Price of the goods 60 to 90
Quality, technology and metallurgy 0 to 20
Performance and productivity 0 to 20
Standardization 0 to 20
Projected life-cycle cost 0 to 20
Operating and maintenance costs 0 to 20
Cost of spare parts and after-sales-service 0 to 20
Total 100
The bid scoring the highest number of points will be deemed to
be the lowest evaluated bid.
26. Contacting the
Purchaser
26.1 Subject to ITB Clause 23, no Bidder shall contact the Purchaser
on any matter relating to its bid, from the time of the bid opening
to the time evaluation report is made public i.e. 10 days before
the contract is awarded. If the Bidder wishes to bring additional
information or has grievance to the notice of the Purchaser, it
should do so in writing.
26.2 Any effort by a Bidder to influence the Purchaser during bid
evaluation, or bid comparison may result in the rejection of the
Bidder’s bid.
F. Award of Contract
28. Award
Criteria
28.1 Subject to ITB Clause 30, the Purchaser will award the contract
to the successful Bidder whose bid has been determined to be
substantially responsive and has been determined to be the
lowest evaluated bid, provided further that the Bidder is
determined to be qualified to perform the contract satisfactorily.
29. Purchaser’s 29.1 The Purchaser reserves the right at the time of contract award to
20 Section IV: Scope of Work
Right to Vary
Quantities at
Time of Award
increase or decrease, by the percentage indicated in the Bid Data
Sheet, the quantity of goods and services originally specified in
the Schedule of Requirements without any change in unit price
or other terms and conditions.
30. Purchaser’s
Right to
Accept or
Reject All Bids
30.1 The Purchaser reserves the right to accept or reject all bids, and
to annul the bidding process at any time prior to contract award,
without thereby incurring any liability to the Bidder or bidders or
any obligation to inform the Bidder or bidders of the grounds for
the Purchaser’s action.
31. Notification of
Award
31.1 Prior to the expiration of the period of bid validity, the Purchaser
will notify the successful Bidder in writing by registered letter or
by email, to be confirmed in writing by registered letter, that its
bid has been accepted.
31.2 The notification of award will constitute the formation of the
Contract.
31.3 Upon the successful Bidder’s furnishing of the performance
guarantee pursuant to ITB Clause 33, the Purchaser will
promptly notify each unsuccessful Bidder and will discharge its
bid security, pursuant to ITB Clause 15.
32. Signing of
Contract
32.1 At the same time as the Purchaser notifies the successful Bidder
that its bid has been accepted, the Purchaser will send the Bidder
the Contract Form provided in the bidding documents,
incorporating all agreements between the parties.
32.2 Within seven (07) days of receipt of the Contract Form, the
successful Bidder shall sign and date the contract and return it to
the Purchaser.
33 Performance
guarantee
33.1 Within fourteen (14) days of the receipt of notification of award
from the Purchaser, the successful Bidder shall furnish the
performance guarantee in accordance with the Conditions of
Contract, in the Performance guarantee Form provided in the
bidding documents or in another form acceptable to the
Purchaser.
33.2 Failure of the successful Bidder to comply with the requirement
of ITB Clause 32 or ITB Clause 33.1 shall constitute sufficient
grounds for the annulment of the award and forfeiture of the bid
security, in which event the Purchaser may make the award to
the next lowest evaluated Bidder or call for new bids.
Part III: Appendices 21
33.3 The Performance Guarantee shall be returned to the supplier after
successful completion of the Warranty period in true spirit.
34. Corrupt or
Fraudulent
Practices
34.1 The Procuring Agency requires that Bidders, Suppliers, and
Contractors observe the highest standard of ethics during the
procurement and execution of contracts. For the purposes of this
provision, the terms set forth below are defined as follows:
(i) ―corrupt practice‖ means the
offering, giving, receiving or soliciting of
anything of value to influence the action of a
public official in the procurement process or in
contract execution; and
(ii) ―fraudulent practice‖ means a
misrepresentation of facts in order to influence a
procurement process or the execution of a
contract to the detriment of the Procuring
Agency,
(iii) ―collusive practice‖ is an arrangement among
bidders (prior to or after bid submission)
designed to establish bid prices at artificial, non-
competitive levels for any wrongful gains, and
to deprive the Procuring Agency of the benefits
of free and open competition;
(b) The Procuring Agency will reject a proposal for
award if it determines that the Bidder recommended for
award has engaged in corrupt or fraudulent practices in
competing for the contract in question;
(c) The Procuring Agency will sanction a firm, in
accordance with prevailing Blacklisting procedures
under Punjab Procurement Rules 2014, if it at any time
determines that the firm has engaged in corrupt or
fraudulent practices in competing for, or in executing, a
Bank-financed contract.
34.2 Furthermore, Bidders shall be aware of the provision stated in
sub-clause 5.4 and sub-clause 24.1 of the General Conditions of
Contract.
22 Section IV: Scope of Work
Part-I
Section II. Bid Data Sheet
The following specific data for the goods to be procured shall complement, supplement, or
amend the provisions in the Instructions to Bidders (ITB) Part One. Whenever there is a
conflict, the provisions herein shall prevail over those in ITB.
Introduction
ITB 1.1 Name of Procuring Agency: Project Management Unit
(PMU)Primary & Secondary Health Department,31-E1, Gulberg-III,
Lahore, Government of the Punjab
ITB 1.1 Name of Project: Revamping of DHQ/THQ Hospitals in Punjab
ITB 1.1 Name of Contract:
Supply & Installation of Laundry System in selected DHQ/THQ
Hospitals of Punjab: P&SH/PMU/0124/2017
Country of Origin: UK/USA/EUROPE/JAPAN
ITB 4.1 Name of Procuring Agency: Project Management Unit (PMU)
ITB 6.1 For clarification purposes, the Employer’s address is:
PMU, Revamping of DHQ /THQ Hospitals in Punjab, 31-E/1,
Gulberg-III, Lahore
ITB 8.1 Language of the bid – English
Bid Price and Currency
ITB 11.2
The prices shall be quoted both on C&F & DDP basis . The prices
quoted on C&F basis shall be compared and evaluated against C&F
Prices whereas prices quoted on DDP basis shall be compared
against DDP Prices
Part III: Appendices 23
ITB 11.5 The C&F prices may be in foreign currency and shall be fixed
whereas the price quoted on DDP shall be in Pak Rupees and shall
be fixed.
Preparation and Submission of Bids
ITB 13.2 g. Certificate of Incorporation of bidder’s firm showing its
location and the date of registration etc.
h. Complete working model with relevant years of experience
i. NTN, GST & PRA Registration Certificate (If Applicable)
ITB 13.3 (b) Audited Balance Sheet or Bank Statement for the last 2 financial
years (up to June2017).
ITB 13.3 (d) Qualification requirements. In addition to ITB 13.1, ITB 13.2, and
ITB 13.3 (b), the potential bidder must also fulfill the following:-
m) The Bidder must be a Manufacturer or Importer/Dealer of
Laundry Systems at large scale.
n) Technical Brochures of Equipment quoted, mentioning its
specifications, manufacture’s model, product number, and country
of origin.
o) An average annual sale of Rs. 5 million for each Lot separately.
p) The bidder must either have at least one local certified /authorized
repair and maintenance set-up or an agreement with a local
repair and maintenance workshop for the period of contract.
q) Description of bidder’s repair & maintenance set-up with the
location / addresses of workshops, mobile workshops (if any).
r) Authority Letter from the Bidder Company authorizing the
relevant person to represent the company.
ITB 14.3 (b) A certificate from the dealer that all spare parts of the equipment to
be supplied are easily available in Pakistan in the local market or
from company owned outlets and the machinery/equipment/spare
parts is not going to be outdated/obsolete/out of production in the
next 5 years.
ITB 15.1 Amount of Bid Security:
Bid Security shall be Rs. 50,000 per LOT. Bids shall be in the
24 Section IV: Scope of Work
prescribed format, sealed and accompanied by the Bid Security in
the form of Call Deposit, Bank Draft, Pay Order or Bank Guarantee
in favor of Project Director-PMU, Primary & Secondary
Healthcare Department having its validity 90 days from the date
of opening of bid.
ITB 16.1 Bid Validity Period: 90 days after the date of opening of bid.
ITB 17.1 Number of Copies: Original along with one Copy of the bid. Bids
must be accompanied by unit price and total price.
ITB 18.2 (a) Address for Bid Submission:
Procurement Specialist, Project Management Unit (PMU),
Revamping of DHQ /THQ Hospitals in Punjab, 31-E/1, Gulberg-III,
Lahore.
ITB 18.2 (b) IFB Title and Number:
Package-3
Supply, Installation & Operations of Laundry System in selected
DHQ/THQ Hospitals of Punjab P&SH/PMU/0126/2017)
ITB 19.1 Date for Bid Submission: 4th October, 2017 (11am)
ITB 22.1 Time, Date, and Place for Bid Opening:
On 4th October 2017 at 11:30 am at Office of Procurement
Specialist, Project Management Unit (PMU), 31-E/1, Shahra-e-
Imam Hussain, Gulberg-III, Lahore
Bid Evaluation
ITB 25.3 Criteria for bid evaluation: Lowest Delivered Duty Paid (DDP) or
C&F Total Price offered by the qualified responsive bidder.
Contract Award
ITB 29.1 As per PPRA Punjab Rules 2014
Part III: Appendices 25
Package-
3 Item Qty
LOT-I
Supply and Installation of Laundry System in the
following Hospital
DHQ Muzaffargarh
1
LOT-II
Supply and Installation of Laundry System in the
following Hospital
DHQ Rajanpur
1
LOT-III
Supply and Installation of Laundry System in the
following Hospital
DHQ Layyah
1
LOT-IV
Supply and Installation of Laundry System in the
following Hospital
DHQ Jhang
1
LOT-V
Supply and Installation of Laundry System in the
following Hospital
DHQ TT Singh
1
LOT-VI
Supply, Installation and Operations of Laundry
System in the following Hospitals
DHQ Khanewal
1
LOT-VII
Supply and Installation of Laundry System in the
following Hospital
DHQ Pakpattan
1
LOT-VIII
Supply and Installation of Laundry System in the
following Hospital
DHQ Okara
1
LOT-IX
Supply and Installation of Laundry System in the
following Hospital
DHQ Nankana Sahib
1
LOT-X
Supply and Installation of Laundry System in the
following Hospital
DHQ Kasur
LOT-XI
Supply and Installation of Laundry System in the
following Hospital
DHQ Khushab (At Jauharabd)
26 Section IV: Scope of Work
Part-I
Section III. Schedule of Requirements
The delivery schedule expressed as weeks stipulates hereafter a delivery date which is the
date of delivery required.
Note. The bid price shall be inclusive of all delivery, transportation, installation charges,
duties, taxes, levies etc. however, the breakup of the cost shall be provided on the financial
forms given in this bid document.
The Bid shall be evaluated on the basis of aggregate of all the prices, however, the procuring
agency may issue work order for one or more hospitals separately.
Quantities may be increased/decreased as per requirement PPRA Punjab Rules 2014.
Part III: Appendices 27
CRITERIA FOR TECHNICAL EVALUATION OF THE TENDER
The quotation /bid who secure 65% marks will qualify for the competition.
Sr. # Parameter Slabs Marks Weightage
1 Relevant Business Volume
20%
Annual Turnover of Laundry
related projects (Average of Last 3-
Years) Rs. In Million
More than or = 10
million
8=<10 million
5= < 8 million
100
70
40
2 Age of Company
a
Number of years since
establishment
10 Years or more
7 Years =< 10 Years
4 Years =<7 Years
100
70
40 10%
b
Execution of similar projects of
Manufacturing, Installation, &
Maintenance of Laundry System
valuing more than Rs. 5.00 million
5 and above
3 to 4
01 to 02
100
70
40 20%
3 Financial strength
20% Net Worth (Average of last 3-
Years) (Amount Rs. In million)
30 and above
20 to 29
10 to 19
100
70
40
4 H.R. Strength
10% Qualified / Supervisors/ Skilled
Workforce
25 and above
20 to 24
15 to 19
100
70
40
5 Onsite backup Support 3 or more Repair &
Maintenance Setup
2 maintenance setup
1 maintenance setup
100
70
40
10%
Relevant experience in
Manufacturing, Installation &
Maintenance of Laundry System
(Firms having less than 4 years’
experience will be given zero marks.)
6 Working Methodology 10%
Total: 100%
28 Section IV: Scope of Work
The marks shall be given proportionately to the potential bidder with
regards to the quantified credentials against which evidence is provided.
The Bid shall be evaluated on the basis of aggregate of all the prices, however, the procuring
agency may issue work order for one or more hospitals separately.
Note: in technical criteria Serial No. 1, 2B and 3 are for complete Package and remaining for
each lot.
Section III. Bid Forms
Standard Bid Forms shall be used for the preparation of the Technical and Financial Bid
according to the instructions provided in Section 2
{Notes to Bidders shown in brackets { } throughout Section 3 provide guidance to the
Bidders to prepare the Technical Bid; they should not appear on the Bids to be submitted.}
Part III: Appendices 29
Table of Forms
Technical Bid – Standard Form
TECH 1: Technical Bid Submission Form ..........................................................................26
TECH 2: Bid Security ............................................................................................................27
TECH 3: Team/Staff Composition ........................................... Error! Bookmark not defined.
TECH 4: Approach, Methodology, and Workplan ............................................................28
TECH 5: Organization and Experience ...............................................................................29
Financial Bid – Standard Form
FIN 1: Financial Bid Submission Form ...............................................................................32
FIN 2: Financial Model .........................................................................................................33
FIN 3: Detail Breakdown of Costs ............................................ Error! Bookmark not defined.
30 Section IV: Scope of Work
TECH 1: Technical Bid Submission Form
[date]
To: Program Director,
Project Management Unit,
31-E/1, Shahra-e-Imam Hussain, Gulberg III, Lahore
We, the undersigned, offer to provide the requested services as in accordance
with your Request for Bid dated [insert date here]_________. We are hereby
submitting our Bid, which includes this Technical Bid, and a Financial Bid sealed
under a separate envelope.
We are submitting our Bid in association with: [Insert a list with full name and
address of each associated Bidder (if any, otherwise delete this line)]
We hereby declare that:
(a) All the information and statements made in this Bid are true and we accept
that any misinterpretation or misrepresentation contained in this Bid may lead
to our disqualification by the Client and/or may be sanctioned by the
Procuring Agency.
(b) Our Bid shall be valid and remain binding upon us for the period of time
specified in the Data Sheet, Clause 15.1.
(c) We have no conflict of interest in accordance with ITC 4.
d) We meet the eligibility requirements as stated in ITC 3, and we confirm our
understanding of our obligation to abide by the policy in regard to corrupt and
fraudulent practices as per ITC 37.
(g) Our Bid is binding upon us and subject to any modifications resulting from
the Contract negotiations.
We undertake, if our Bid is accepted and the Contract is signed, to initiate the
Services related to the assignment no later than the date indicated in Clause 34.2 and 34.3 of
the Data Sheet.
We understand that the Client is not bound to accept any Bid that the Client receives.
Yours sincerely,
Authorized Signature {In full and initials}:
Name and Title of Signatory:
Name of Bidder (company’s name or JV’s name):
Address:
Contact information (phone and e-mail): {For a joint venture, either all members shall sign or only the lead member, in which
case the power of attorney to sign on behalf of all members shall be attached}
Part III: Appendices 31
TECH 2: Bid Security
(Bid Security to be furnished by the Bidder in the amount specified in Data sheet in the form
of Demand Draft. Pay order or CDR/Bank Guarantee)
32 Section IV: Scope of Work
TECH 4: Approach, Methodology, and Work plan
A description of the approach, methodology and work plan for performing the assignment,
including a detailed description of the proposed methodology and staffing for training, if the
Terms of Reference specify training as a specific component of the assignment.
{Suggested structure of your Technical Bid:
e) Technical Approach and Methodology
f) Work Plan
a) Approach and Methodology. {Please explain your understanding of the objectives of
the assignment as outlined in the Terms of Reference (TORs), the technical approach,
and the methodology you would adopt for implementing the tasks to deliver the
expected output(s), and the degree of detail of such output. Please do not repeat/copy
the TORs in here.}
b) Work Plan. {Please outline the plan for the implementation of the main
activities/tasks of the assignment, their content and duration, phasing and
interrelations, milestones (including interim approvals by the Client), and tentative
delivery dates of the reports. The proposed work plan should be consistent with the
technical approach and methodology, showing your understanding of the TOR and
ability to translate them into a feasible working plan. A list of the final documents
(including reports) to be delivered as final output(s) should be included here. The
work plan should be consistent with the Work Schedule Form.}
c) Equipment Specification. {Please describe the specifications of equipment listed in
Appendix B-2 that will be used for the purpose of this project. You may attach
brochures of equipment. Please also specify the quantity of equipment that you are
proposing. After award of contract, Bidder will be bound to provide the quantity and
quality of equipment specified by him in this section}
Part III: Appendices 33
TECH 5: Organization and Experience
1. Individual
Bidders or
Individual
Members of
Joint Ventures
1.1 Constitution or legal status of Bidder: [attach copy]
Place of registration: [insert]
Principal place of business: [insert]
Power of attorney of signatory of Bid: [attach]
1.2 Total annual volume of work performed in five years, in the
currency specified in the BDS: [insert]
1.3 Services performed as prime Bidder on the provision of
Services of a similar nature and volume over the last five
years. The values should be indicated in the same currency
used for Item 1.2 above. Also list details of work under way or
committed, including expected completion date.
Name of client
and country
Type of Services/work
provided (brief description)
and year of completion
Duration Value of contract
{e.g., Ministry of
......} {e.g., ―Improvement quality
of...............‖: designed master
plan for rationalization of ........; }
e.g., Jan.2011–
Apr.2012} – 15
Months
{e.g., PKR 3 mill}
1.4 Major items of Bidder's Equipment proposed for carrying out
the Services/work. List all information, if any, regarding
equipment required in Section V (Specification)/ Annexure B
Item of
equipment
Description,
make, and age
(years)
Condition (new, good,
poor) and number
available
Owned, leased (from whom?),
or to be purchased (from
whom?)
(a)
(b)
34 Section IV: Scope of Work
TECH 6: Relevant Experience of Laundry
Sr. No. Buyer Name Total Project Cost Laundry Cost (Capital
Cost)
2. Joint Ventures 2.1 The information listed in 1.1 - 1.4 above shall be provided for
each partner of the joint venture.
2.2 The information in 1.12 above shall be provided for the joint
venture.
2.3 Attach the power of attorney of the signatory (ies) of the Bid
authorizing signature of the Bid on behalf of the joint venture.
2.4 Attach the Agreement among all partners of the joint venture
(and which is legally binding on all partners), which shows that
(a) all partners shall be jointly and severally liable for the
execution of the Contract in accordance with the Contract
terms;
(b) one of the partners will be nominated as being in charge,
authorized to incur liabilities, and receive instructions for
and on behalf of any and all partners of the joint venture;
and
(c) the execution of the entire Contract, including payment,
shall be done exclusively with the partner in charge.
3. Additional
Requirements
3.1 Bidders should provide any additional information required in
the BDS and to fulfill the requirements of ITB Sub-Clause 4.1,
if applicable.
Part III: Appendices 35
CHECKLIST OF FORMS
Required (√)
FORM DESCRIPTION Page Limit
√ TECH 1 Technical Bid Submission Form. N/A “√ “ If
applicable TECH 1
Attachment If the Bid is submitted by a joint venture, attach a letter of intent or a copy of an existing agreement.
N/A
“√” If applicable
Power of Attorney
No pre-set format/form. In the case of a Joint Venture/consortium, several are required: a power of attorney for the authorized representative of each JV member, and a power of attorney for the representative of the lead member to represent all JV members
N/A
√ TECH 2 Bid Security Form N/A √ TECH 5 Bidder’s Organization and Experience. N/A √ TECH 4 Description of the Approach, Methodology, and
Work Plan for Performing the Assignment N/A
√ TECH 3 Team Composition, Key Experts, admin staff etc N/A
36 Section IV: Scope of Work
FIN 1: Financial Bid Submission Form
{Location, Date}
To: [Name and address of Client]
Dear Sirs:
We, the undersigned, offer to provide the services for [Insert title of assignment] in
accordance with your Request for Bid dated [Insert Date] and our Technical Bid.
Our attached Financial Bid is for the amount of {Indicate the corresponding
amount(s) currency (ies)} {Insert amount(s) in words and figures}, inclusive of all taxes in
accordance with Clause 25.3 in the Data Sheet. The estimated amount of taxes is {Insert
currency} {Insert amount in words and figures} which shall be confirmed or adjusted, if
needed, during negotiations. {Please note that all amounts shall be the same as in Form FIN-
2}.
Our Financial Bid shall be binding upon us subject to the modifications resulting
from Contract negotiations, up to expiration of the validity period of the Bid, i.e. before the
date indicated in Clause 15.1 of the Data Sheet.
No commissions or gratuities have been or are to be paid by us to agents or any third
party relating to this Bid and Contract execution.
We understand you are not bound to accept any Bid you receive.
We remain,
Yours sincerely,
Authorized Signature {In full and initials}:
Name and Title of Signatory:
In the capacity of:
Address: E-mail: _________________________
{For a joint venture, either all members shall sign or only the lead
member/Consultant, in which case the power of attorney to sign on behalf of all
members shall be attached}
Part III: Appendices 37
FIN 2: Financial Model
Please quote DDP & C&F
Supply of Laundry System
Cost
Cost of the Financial Bid
Including:
(1)*Capital Cost including Delivery, Installation, Commissioning & Testing the equipment etc.
*i. Cost of the Machinery including delivery and Installation charges
ii. Taxes, Duties, Levies including General Sales Tax
3. Total Capital Cost =i+ii
*The payment against capital cost will be paid after complete delivery and installation of the machinery Note: This Bid is valid for only one package. Interested parties applying for multiple packages shall submit
separate financial Bid for each Package.
38 Section IV: Scope of Work
Section IV. Scope of Work
Part III: Appendices 39
5. Background:
The Primary and Secondary Healthcare Department is the key department entrusted
by the people of Punjab with responsibility for the health of communities and the population.
The Primary and Secondary Healthcare Department delivers promotive, preventive and
curative health services from the Primary to the Secondary Health Care level.
Over the last few years, The Primary and Secondary Healthcare Department of
Punjab has taken many initiatives to improve the primary and secondary healthcare facilities
all over Punjab. However, in spite of these initiatives, many districts of the Punjab are not
delivering healthcare services to the standard expected.
6. Contextual information
a. District Head Quarter Hospitals
The District Head Quarters (DHQ) Hospitals are located at District headquarters level
and serve a population of 1 to 3 million, depending upon the category of the hospital. The
DHQ hospital provides promotive, preventive and curative care, advance diagnostics,
inpatient services, advance specialist and referral services.
DHQs provides referral care to the patients including those referred by the Basic
Health Units, Rural Health Centers, Tehsil Head Quarter hospital ls along with Lady Health
Workers and other primary and secondary care facilities
b. Tehsil Head Quarter Hospital
Tehsil Head Quarter (THQ) hospitals are located at each THQ and serve a population
of 0.5 to 1.0 million. At present, the majority of THQ hospitals have 40 to 60 beds. The THQ
hospital provides promotive, preventive and curative care, diagnostics, inpatients, referral
services and also specialist care. THQ hospitals are also supposed to provide basic and
comprehensive Emergency Obstetric and Newborn Care. THQ hospital provides referral care
to patients, including those referred by the Rural Health Centers, Basic Health Units, Lady
Health Workers and other primary care facilities.
40 Section IV: Scope of Work
Part 1: Bid Preparation and Evaluation Procedures 41
Section V. Other
Specifications and
Requirements
LIST OF REQUIREMENTS, DESIGNS AND SPECIFICATIONS
Sr. # Description Annexure
1 Equipment list and requirement Annexure – B
Part II: Conditions of Contract and Forms 42
Part II – Conditions of Contract and
Forms
Section A- General Conditions of Contract (GCC) 43
D R A F T C O N T R A C T
Supply & Installation of
Laundry System
Part II: Conditions of Contract and Forms 44
Contents
Part II – Conditions of Contract and Forms .......................................................................38
Preface .....................................................................................................................................42
Letter of Acceptance ..............................................................................................................43
Form of Contract ...................................................................................................................44
Section A: General Conditions of Contract (GCC) ............................................................54 1. General Provisions ............................................................................................................54
1.1 Definitions....................................................................................................... 54 1.2 Applicable Law ............................................................................................... 55 1.3 Language ......................................................................................................... 55
1.4 Notices ............................................................................................................ 55 1.5 Location .......................................................................................................... 55
1.6 Authorized Representatives ............................................................................ 55 1.7 Inspection and Audit by the Procuring Agency .............................................. 55 1.8 Taxes and Duties ............................................................................................. 56
2. Commencement, Completion, Modification, and Termination of Contract .....................56 2.1 Effectiveness of Contract ................................................................................ 56
2.3 Intended Completion Date .............................................................................. 56 2.4 Modification .................................................................................................... 56
2.5 Force Majeure ................................................................................................. 56 2.6 Termination ..................................................................................................... 57
3. Obligations of the Bidder ..................................................................................................58
3.1 General ............................................................................................................ 58 3.2 Conflict of Interests......................................................................................... 59
3.3 Confidentiality ................................................................................................ 59 3.4 Insurance to be Taken Out by the Bidder ....................................................... 60 3.5 Bidder’s Actions Requiring Procuring agency’s Prior Approval ................... 60
3.6 Reporting Obligations ..................................................................................... 60 3.7 Documents Prepared by the Bidder to Be the Property of the Procuring agency
......................................................................................................................... 60 3.9 Performance Security ...................................................................................... 61
4. Bidder’s Personnel ............................................................................................................61 4.1 Description of Personnel ................................................................................. 61 4.2 Removal and/or Replacement of Personnel .................................................... 61
5. Obligations of the Procuring Agency ................................................................................62 5.1 Assistance and Exemptions............................................................................. 62
5.2 Change in the Applicable Law ........................................................................ 62 5.3 Services and Facilities..................................................................................... 62
6. Payments to the Bidder ......................................................................................................62 6.1 Lump-Sum Remuneration ............................................................................... 62 6.2 Contract Price.................................................................................................. 62
Section A- General Conditions of Contract (GCC) 45
6.3 Payment for Additional Services .................................................................... 62 7. Quality Control ................................................................................................................. 62
7.1 Identifying Defects .......................................................................................... 62 7.2 Correction of Deficiencies, and Non-Performance Penalty .......................... 63
8. Settlement of Disputes ...................................................................................................... 63 8.1 Amicable Settlement ....................................................................................... 63 8.2 Dispute Settlement .......................................................................................... 63
Section B. Special Conditions of Contract ......................................................................... 64
Section C: Scope of Services ...................................................... Error! Bookmark not defined.
Part III – Appendices ............................................................................................................ 67 Appendix A — Schedule of Payments & Reporting RequirementsError! Bookmark not defined.
Appendix B — Key Personnel, Utilities and Equipment ....... Error! Bookmark not defined. Appendix C1- Breakdown of Contract Price .......................... Error! Bookmark not defined.
Appendix C2 - Performance Security ...................................................................................... 4
Part II: Conditions of Contract and Forms 46
Preface
7. The standard Contract form consists of four parts: the Form of Contract to be signed by the
Client and the Consultant, the General Conditions of Contract (GCC); the Special
Conditions of Contract (SCC); and the Appendices.
8. The General Conditions of Contract shall not be modified. The Special Conditions of
Contract that contain clauses specific to each Contract intend to supplement, but not over-
write or otherwise contradict, the General Conditions.
9. Full requirements, terms and conditions of the agreement will be agreed during
clarification with the technical responsive Bidders. The form and content of the
negotiated contract are expected to conform closely to the draft Contract Agreement as
included in these Bid Documents. Bidders will be expected to address all of the aspects
of the General Conditions of Concession Contract in their submissions
Section A- General Conditions of Contract (GCC) 47
Letter of Acceptance [Letterhead paper of the Procuring Agency]
[date]
To: [name and address of the Bidder]
This is to notify you that your Bid dated [date] for execution of the [name of the Contract
and identification number, as given in the Special Conditions of Contract] for the Contract
Amount of [in numbers and words], as corrected and modified in accordance with the
Instructions to Bidders is hereby accepted by our Agency.
Note: Insert one of the 3 options for the second paragraph. The first option should be used if
the Bidder has not objected the name proposed for Arbitrator. The second option if the
Bidder has objected the proposed Arbitrator and proposed a mane for a substitute, who was
accepted by the Procuring Agency. And the third option if the Bidder has objected the
proposed Arbitrator and proposed a mane for a substitute, who was not accepted by the
Procuring Agency.
We confirm that [insert name proposed by Procuring Agency in the Bid Data],
or
We accept that [name proposed by Bidder] be appointed as the Arbitrator
or
We do not accept that [name proposed by Bidder] be appointed as Arbitrator, and by sending
a copy of this letter of acceptance to [insert the name of the Appointing Authority], we are
hereby requesting [name], the Appointing Authority, to appoint the Arbitrator in accordance
with Clause 36.1 of the Instructions to Bidders
You are hereby instructed to proceed with the execution of the said contract for the provision
of Services in accordance with the Contract documents.
Please return the attached Contract dully signed
Authorized Signature:
Name and Title of Signatory:
Name of Agency:
Attachment: Contract
Part II: Conditions of Contract and Forms 48
Form of Contract [Letterhead paper of the Procuring Agency]
This CONTRACT (hereinafter called the ―Contract‖) is made the [day] day of the month of
[month], [year], between, on the one hand, [name of Procuring Agency and related parties]
(hereinafter called the ―Procuring agency‖) and administrative head of hospitals [name of
Hospital MS and related parties] , on the other hand, [name of Bidder] (hereinafter called
the ―Bidder‖).
[Note: In the text below text in brackets is optional; all notes should be deleted in final text.
If the Bidder consist of more than one entity, the above should be partially amended to read
as follows: ―…(hereinafter called the ―Procuring agency‖) and, on the other hand, a joint
venture consisting of the following entities, each of which will be jointly and severally liable
to the Procuring agency for all the Bidder’s obligations under this Contract, namely, [name of
Bidder] and [name of Bidder] (hereinafter called the ―Bidder‖).]
WHEREAS
(a) the Procuring agency has requested the Bidder to provide certain Services as
defined in the General Conditions of Contract attached to this Contract
(hereinafter called the ―Services‖);
(b) the Bidder, having represented to the Procuring agency that they have the
required professional skills, and personnel and technical resources, have
agreed to provide the Services on the terms and conditions set forth in this
Contract for amount of……………………;
(c) the Procuring agency has received budget from the Government of Punjab. It
intends to apply a portion of the proceeds of this budget to eligible payments,
if any, under the contract.
NOW THEREFORE the parties hereto hereby agree as follows:
1. The following documents shall be deemed to form and be read and construed as part of
this Agreement, and the priority of the documents shall be as follows:
(a) the Letter of Acceptance;
(b) the Special Conditions of Contract;
(c) the General Conditions of Contract;
(d) the Scope of Services;
(e) Performance Specifications and Drawings;
(f) Annexures; and
(g) the Bidder’s Bid.
2. The mutual rights and obligations of the Procuring agency and the Bidder shall be
as set forth in the Contract, in particular:
Section A- General Conditions of Contract (GCC) 49
(a) the Bidder shall carry out the Services in accordance with the provisions of
the Contract; and
(b) the Procuring agency shall make payments, if any, to the Bidder in accordance
with the provisions of the Contract.
IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their
respective names as of the day and year first above written.
For and on behalf of [name of procuring agency]
[Authorized Representative]
For and on behalf of [name of Bidder]
[Authorized Representative]
[Note: If the Bidder consists of more than one entity, all these entities should appear as
signatories, e.g., in the following manner:]
For and on behalf of each of the Members of the Bidder
[name of member]
[Authorized Representative]
[name of member]
[Authorized Representative]
Part II: Conditions of Contract and Forms 50
Part-I
Section V. Bidding Forms
3. Bid Submission Form
Date:
No:
To
The Project Director,
Revamping of DHQ /THQ Hospitals in Punjab
Primary & Secondary Health Department
Government of the Punjab
31-E/1, Gulberg-III, Lahore
Having examined the bidding documents including Addenda Nos.[insert numbers], the
receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply and
deliver [description of goods and services]in conformity with the said bidding documents for the
sum of [total bid amount in words and figures]or such other sums as may be ascertained in
accordance with the Schedule of Prices attached herewith and made part of this Bid.
We undertake, if our Bid is accepted, to deliver the goods in accordance with the
delivery schedule specified in the Schedule of Requirements.
If our Bid is accepted, we will obtain the guarantee of a bank in a sum equivalent to
5% percent of the Contract Price for the due performance of the Contract, in the form
prescribed by the Purchaser.
We agree to abide by this Bid for a period of 90 days from the date fixed for Bid
opening under Clause 22 of the Instructions to Bidders, and it shall remain binding upon us
and may be accepted at any time before the expiration of that period.
Until a formal Contract is prepared and executed, this Bid, together with your written
acceptance thereof and your notification of award, shall constitute a binding Contract
between us.
Commissions or gratuities, if any, paid or to be paid by us to agents relating to this Bid,
and to contract execution if we are awarded the contract, are listed below:
Name and address of agent Amount and Currency Purpose of Commission or
gratuity
Section A- General Conditions of Contract (GCC) 51
______________________ _______________________ _______________________
______________________ _______________________ ________________________
______________________ _______________________ ________________________
(if none, state ―none‖)
We understand that you are not bound to accept the lowest or any bid you may receive.
Dated this ________________ day of ________________ 20______.
[Signature] [In the capacity of]
Duly authorized to sign Bid for and on behalf of
Part II: Conditions of Contract and Forms 52
2. Manufacturer’s Authorization Form
[See Clause 13.3 (a) of the Instructions to Bidders.]
To: [name of the Purchaser]
WHEREAS [name of the Manufacturer] who are established and reputable manufacturers of
[name and/or description of the goods] having factories at [address of factory]
do hereby authorize [name and address of Agent] to submit a bid, and subsequently negotiate and
sign the Contract with you against IFB No. [reference of the Invitation to Bid] for the above goods
manufactured by us.
We hereby extend our full guarantee and warranty as per Clause 15 of the General
Conditions of Contract for the goods offered for supply by the above firm against this
Invitation for Bids.
[signature for and on behalf of Manufacturer]
Note: This letter of authority should be on the letterhead of the Manufacturer and should be
signed by a person competent and having the power of attorney to bind the
Manufacturer. It should be included by the Bidder in its bid.
Section A- General Conditions of Contract (GCC) 53
3. Price Schedules
Sr. Item Brand/Model/Origi
n Qty
Unit
Price
(Rs.)
General
Sales Tax
Total
Amount
(Rs.)
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
TOTAL AMOUNT (Rs.)
Part II: Conditions of Contract and Forms 54
Part-II
Section I. Contract Forms
1. Contract Form
THIS AGREEMENT made the _____ day of __________ 20_____ between [name of
Purchaser] (hereinafter called ―the Purchaser‖) of the one part and [name of Supplier] of
(hereinafter called ―the Supplier‖) of the other part:
WHEREAS the Purchaser invited bids for certain goods and ancillary services, viz., [brief
description of goods and services] and has accepted a bid by the Supplier for the supply of those
goods and services in the sum of [contract price in words and figures] (hereinafter called ―the
Contract Price‖).
NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:
1. In this Agreement words and expressions shall have the same meanings as are
respectively assigned to them in the Conditions of Contract referred to.
2. The following documents shall be deemed to form and be read and construed as part
of this Agreement, viz.:
(a) the Bid Form and the Price Schedule submitted by the Bidder;
(b) the Schedule of Requirements;
(c) the Technical Specifications;
(d) the General Conditions of Contract;
(e) the Special Conditions of Contract; and
(f) the Purchaser’s Notification of Award.
3. In consideration of the payments to be made by the Purchaser to the Supplier as
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the
goods and services and to remedy defects therein in conformity in all respects with the
provisions of the Contract
4. The Purchaser hereby covenants to pay the Supplier in consideration of the provision
of the goods and services and the remedying of defects therein, the Contract Price or such
other sum as may become payable under the provisions of the contract at the times and in the
manner prescribed by the contract.
IN WITNESS whereof the parties hereto have caused this Agreement to be executed in
accordance with their respective laws the day and year first above written.
Signed, sealed, delivered by the (for the Purchaser)
Section A- General Conditions of Contract (GCC) 55
Signed, sealed, delivered by the (for the Supplier)
2. Performance Guarantee Form
To:
The Project Director
Project Management Unit (PMU)
Revamping of DHQ /THQ Hospitals in Punjab
31-E/1, Gulberg-III, Lahore
WHEREAS [name of Supplier](hereinafter called ―the Supplier‖) has undertaken, in pursuance
of Contract No. [reference number of the contract] dated ____________ 20_____ to supply
[description of goods and services] (hereinafter called ―the Contract‖).
AND WHEREAS it has been stipulated by you in the said Contract that the Supplier shall
furnish you with a bank guarantee by a reputable bank for the sum specified there in as
security for compliance with the Supplier’s performance obligations in accordance with the
Contract.
AND WHEREAS we have agreed to give the Supplier a guarantee:
THEREFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf of
the Supplier, up to a total of [amount of the guarantee in words and figures], and we undertake to
pay you, upon your first written demand declaring the Supplier to be in default under the
Contract and without cavil or argument, any sum or sums within the limits of [amount of guar-
antee]as aforesaid, without your needing to prove or to show grounds or reasons for your
demand or the sum specified therein.
This guarantee is valid until the _____ day of __________20_____.
Signature and seal of the Guarantors
[name of bank or financial institution]
[address]
[date]
Part II: Conditions of Contract and Forms 56
4. BID SECURITY FORM (Bank Guarantee) Security Executed on __________________________________________________ (Date)
Name of Surety (Bank) with Address: ________________________________________
(Scheduled Bank in Pakistan)
Name of Principal (Bidder) with Address _______________________________________
___________________________________________________________________________
___
Penal Sum of Security Rupees. _____________________(Rs. _____________________)
Bid Reference No. _______________________________________________________
KNOW ALL MEN BY THESE PRESENTS, that in pursuance of the terms of the Bid and at
the request of the said Principal (Bidder) we, the Surety above named, are held and firmly
bound unto ______________________________________________________ (hereinafter
called the 'Employer') in the sum stated above for the payment of which sum well and truly to
be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and
severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH, that whereas the Bidder has
submitted the accompanying Bid dated ______ for Bid No. _______ for_______(Particulars
of Bid) to the said Employer; and
WHEREAS, the Employer has required as a condition for considering said Bid that the
Bidder furnishes a Bid Security in the above said sum from a Scheduled Bank in Pakistan or
from a foreign bank duly counter-guaranteed by a Scheduled Bank in Pakistan, to the
Employer, conditioned as under:
7. that the Bid Security shall remain in force up to and including the date---------- days
after the deadline for validity of bids as stated in the Instructions to Bidders or as it
may be extended by the Employer, notice of which extension(s) to the Surety is
hereby waived;
8. that the Bid Security of unsuccessful Bidders will be returned by the Employer after
expiry of its validity or upon signing of the Contract Agreement; and
9. That in the event of failure of the successful Bidder to execute the proposed Contract
Agreement for such work and furnish the required Performance Security.
NOW THEREFORE, if the successful Bidder shall, within the period specified therefor, on
the prescribed form presented to him for signature enter into a formal Contract with the said
Employer in accordance with his Bid as accepted and furnish within--------- days of his being
requested to do so, a Performance Security with good and sufficient surety, as may be
required, upon the form prescribed by the said Employer for the faithful performance and
proper fulfillment of the said Contract or in the event of non-withdrawal of the said Bid
within the time specified for its validity then this obligation shall be void and of no effect, but
otherwise to remain in full force and effect.
PROVIDED THAT the Surety shall forthwith pay the Employer (Procuring Agency) the said
sum upon first written demand of the Employer (without cavil or argument) and without
requiring the Employer to prove or to show grounds or reasons for such demand, notice of
Section A- General Conditions of Contract (GCC) 57
which shall be sent by the Employer by registered post duly addressed to the Surety at its
address given above.
PROVIDED ALSO THAT the Employer shall be the sole and final judge for deciding
whether the Principal (Bidder) has duly performed his obligations to sign the Contract
Agreement and to furnish the requisite Performance Security within the time stated above, or
has defaulted in fulfilling said requirements and the Surety shall pay without objection the
said sum upon demand from the Employer forthwith and without any reference to the
Principal (Bidder) or any other person.
IN WITNESS WHEREOF, the above bounden Surety has executed the instrument under its
seal on the date indicated above, the name and seal of the Surety being hereto affixed and
these presents duly signed by its undersigned representative pursuant to authority of its
governing body.
SURETY (Bank)
WITNESS: Signature_________________________
5. ________________________________ Name____________________________
________________________________ Title_____________________________
Corporate Secretary (Seal) Corporate Guarantor (Seal)
6. ________________________________
________________________________
Name, Title & Address
Part II: Conditions of Contract and Forms 58
Section A: General Conditions of Contract (GCC)
1. General Provisions
1.1 Definitions Unless the context otherwise requires, the following terms whenever
used in this Contract have the following meanings:
ii) The Arbitrator is the person appointed jointly by the Procuring
agency and the Bidder to resolve disputes in the first instance, as
provided for in Sub-Clause 8.2 hereunder.
jj) ―Contract‖ means the Contract signed by the Parties, to which
these General Conditions of Contract (GCC) are attached,
together with all the documents listed in Clause 1 of such signed
Contract;
kk) ―Contract Price‖ means the price to be paid for the performance
of the Services, in accordance with Clause 6;
ll) ―Day works‖ means varied work inputs subject to payment on a
time basis for the Bidder’s employees and equipment, in
addition to payments for associated materials and
administration.
mm) ―Procuring agency‖ means the party who employs the Bidder
nn) ―Foreign Currency‖ means any currency other than the currency
of the country of the Procuring agency;
oo) ―GCC‖ means these General Conditions of Contract;
pp) ―Government‖ means the Government of the Punjab;
qq) ―Local Currency‖ means Pak Rupee (PKR);
rr) ―Member,‖ in case the Bidder consist of a joint venture of more
than one entity, means any of these entities; ―Members‖ means
all these entities, and ―Member in Charge‖ means the entity
specified in the Special Conditions to act on their behalf in
exercising all the Bidder’ rights and obligations towards the
Procuring agency under this Contract;
ss) ―Party‖ means the Procuring agency or the Bidder, as the case
may be, and ―Parties‖ means both of them;
tt) ―Personnel‖ means persons hired by the Bidder or by any
SubSupplieras employees and assigned to the performance of
Section A- General Conditions of Contract (GCC) 59
the Services or any part thereof;
uu) ―Bidder‖ is a person or corporate body whose Bid to provide the
Services has been accepted by the Procuring agency;
vv) ―Bidder’s Bid‖ means the completed Bid document submitted
by the Bidder to the Procuring agency
ww) ―SCC‖ means the Special Conditions of Contract by which
the GCC may be amended or supplemented;
xx) ―Specifications‖ means the specifications of the service included
in the Bid document submitted by the Bidder to the Procuring
agency
yy) ―Services‖ means the work to be performed by the Bidder
pursuant to this Contract, as described in Section C – Scope of
services, Bid document and attached Annexure ―Subservice
provider‖ means any entity to which the Bidder subcontracts
any part of the Services in accordance with the provisions of
Sub-Clauses 3.5 and 4.
1.2 Applicable Law The Contract shall be interpreted in accordance with the laws of
Islamic Republic of Pakistan.
1.3 Language This Contract has been executed in the language specified in the
SCC, which shall be the binding and controlling language for all
matters relating to the meaning or interpretation of this Contract.
1.4 Notices Any notice, request, or consent made pursuant to this Contract shall
be in writing and shall be deemed to have been made when delivered
in person to an authorized representative of the Party to whom the
communication is addressed, or when sent by registered mail, telex,
telegram, or facsimile to such Party at the address specified in the
SCC.
1.5 Location The Services shall be performed at such locations as are specified in
Section C – Scope of services and/or Appendix D, in the
specifications and, where the location of a particular task is not so
specified, at such locations, whether in the Government’s country or
elsewhere, as the Procuring agency may approve.
1.6 Authorized
Representatives
Any action required or permitted to be taken, and any document
required or permitted to be executed, under this Contract by the
Procuring agency or the Bidder may be taken or executed by the
officials specified in the SCC.
1.7 Inspection and
Audit by the
The Bidder shall permit the Procuring Agency to inspect its accounts
and records relating to the performance of the Services and to have
Part II: Conditions of Contract and Forms 60
Procuring
Agency
them audited by auditors appointed by the Procuring Agency, if so
required.
1.8 Taxes and
Duties
The Bidder, Subservice providers, and their Personnel shall pay such
taxes, duties, fees, and other impositions as may be levied under the
Applicable Law
2. Commencement, Completion, Modification, and Termination of
Contract
2.1 Effectiveness of
Contract
This Contract shall come into effect on the date the Contract is
signed by both parties or such other later date as may be stated in
the SCC.
2.2 Commencement
of Services
2.2.1 Work
Program
Before commencement of the Services, the Bidder shall submit to
the Procuring agency for approval a Work Program showing the
general methods, arrangements, order and timing for all activities.
The Services shall be carried out in accordance with the approved
Work Program as updated.
2.2.2 Starting
Date
The Bidder shall start carrying out the Services seven (07) days
after the date the Contract becomes effective, or at such other date
as may be specified in the SCC.
2.3 Intended
Completion Date
Unless terminated earlier pursuant to Sub-Clause 2.6, the Bidder
shall complete the activities by the Intended Completion Date, as is
specified in the SCC.
2.4 Modification Modification of the terms and conditions of this Contract, including
any modification of the scope of the Services or of the Contract
Price, may only be made by written agreement between the Parties.
2.5 Force Majeure
2.5.1 Definition For the purposes of this Contract, ―Force Majeure‖ means an event
which is beyond the reasonable control of a Party and which makes
a Party’s performance of its obligations under the Contract
impossible or so impractical as to be considered impossible under
the circumstances.
2.5.2 No Breach
of Contract
The failure of a Party to fulfill any of its obligations under the
contract shall not be considered to be a breach of, or default under,
this Contract insofar as such inability arises from an event of Force
Majeure, provided that the Party affected by such an event (a) has
taken all reasonable precautions, due care and reasonable alternative
Section A- General Conditions of Contract (GCC) 61
measures in order to carry out the terms and conditions of this
Contract, and (b) has informed the other Party as soon as possible
about the occurrence of such an event.
2.5.3 Extension
of Time
Any period within which a Party shall, pursuant to this Contract,
complete any action or task, shall be extended for a period equal to
the time during which such Party was unable to perform such action
as a result of Force Majeure.
2.6 Termination
2.6.1 By the
Procuring
agency
The Procuring agency may terminate this Contract, by not less than
thirty (30) days’ written notice of termination to the Bidder, to be
given after the occurrence of any of the events specified in
paragraphs (a) through (d) of this Sub-Clause 2.6.1:
(a) if the Bidder does not remedy a failure in the performance of
its obligations under the Contract, within twenty-one (21)
days after being notified or within any further period as the
Procuring agency may have subsequently approved in writing;
(b) if the Bidder become insolvent or bankrupt;
(c) if, as the result of Force Majeure, the Bidder is unable to
perform a material portion of the Services for a period of not
less forty-five (45) days;
(d) if the Bidder, in the judgment of the Procuring agency has
engaged in corrupt or fraudulent practices in competing for or
in executing the Contract. For the purpose of this sub-clause,
the terms set forth constitute corrupt or fraudulent activity:
xi. ―corrupt practice‖ means the offering, giving, receiving, or
soliciting of anything of value to influence the action of a
public official, Bidder or Bidder in the procurement
process or in contract execution to the detriment of the
procuring agency; or misrepresentation of facts in order to
influence a procurement process or the execution of a
contract;
xii. ―fraudulent practice‖ is any act or omission, including
misrepresentation, that knowingly or recklessly misleads,
or attempts to mislead, a party to obtain financial or other
benefit or to avoid an obligation;
xiii. ―collusive practices‖ is an arrangement among Bidders
(prior to or after Bid submission) designed to establish Bid
prices at artificial, non-competitive levels for any
wrongful gain, and to deprive the procuring agency of the
Part II: Conditions of Contract and Forms 62
benefits of free and open competition, and any request for,
or solicitation of anything of value by any public official
in the course of the exercise of his duty;
xiv. ―coercive practices‖ is impairing or harming, or
threatening to impair or harm, directly or indirectly, any
person or the property of the person (participant in the
selection process or contract execution) to influence
improperly the actions of that person;
xv. ―obstructive practice‖ is deliberately destroying,
falsifying, altering or concealing of evidence material to
the investigation or making false statements before
investigators in order to materially impede an
investigation into allegations of a corrupt, fraudulent,
coercive or collusive practice; or threatening, harassing or
intimidating any party to prevent it from disclosing its
knowledge of matters relevant to the investigation or from
pursuing the investigation, or acts intended to materially
impede the exercise of the Client’s inspection and audit
rights.
2.6.2 By the
Bidder
The Bidder may terminate this Contract, by not less than thirty (30)
days’ written notice to the Procuring agency, such notice to be
given after the occurrence of any of the events specified in
paragraphs (a) and (b) of this Sub-Clause 2.6.2:
(a) if the Procuring agency fails to pay any monies due to the
Bidder within agreed timeline pursuant to this Contract, and
not subject to dispute pursuant to Clause 7, the Bidder shall
issue first notice that such payment is overdue. After forty-
five (45) days of giving written first-notice, if the procuring
agency still fails to pay, Bidder shall issue second written
notice. After fifteen days(15) of no response on second notice,
Bidder may give thirty (30) days termination notice; or
(b) if, as the result of Force Majeure, the Bidder is unable to
perform a material portion of the Services for a period of not
less than sixty (60) days.
2.6.3 Suspension
of Payment
If the Bidder has not received sums due to by the due date stated in
the SCC in accordance with Clause 6 the Bidder may issue a notice
as per sub-clause 2.6.2.
3. Obligations of the Bidder
3.1 General The Bidder shall perform the Services in accordance with the
Section A- General Conditions of Contract (GCC) 63
Specifications and Scope, and carry out its obligations with all due
diligence, efficiency, and economy, in accordance with generally
accepted professional techniques and practices, and shall observe
sound management practices, and employ appropriate advanced
technology and safe methods. The Bidder shall always act, in
respect of any matter relating to this Contract or to the Services, as
faithful adviser to the Procuring agency, and shall at all times
support and safeguard the Procuring agency’s legitimate interests in
any dealings with Sub Supplier or third parties.
3.2 Conflict of
Interests
3.2.1 Bidder Not
to Benefit
from
Commissio
ns and
Discounts.
The remuneration of the Bidder pursuant to Clause 6 shall
constitute the Bidder’s sole remuneration in connection with this
Contract or the Services, and the Bidder shall not accept for their
own benefit any trade commission, discount, or similar payment in
connection with activities pursuant to this Contract or to the
Services or in the discharge of their obligations under the Contract,
and the Bidder shall use their best efforts to ensure that the
Personnel, any Subservice provider, and agents of either of them
similarly shall not receive any such additional remuneration.
3.2.2 Bidder and
Affiliates
Not to be
Otherwise
Interested
in Project
The Bidder agree that, during the term of this Contract and after its
termination, the Bidder and its affiliates, as well as any Sub
Supplier and any of its affiliates, shall be disqualified from
providing goods, works, or Services (other than the Services and
any continuation thereof) for any project resulting from or closely
related to the Services.
3.2.3 Prohibition
of
Conflicting
Activities
Neither the Bidder nor its Subservice providers nor the Personnel
shall engage, either directly or indirectly, in any of the following
activities:
(a) during the term of this Contract, any business or professional
activities which would conflict with the activities assigned to
them under this Contract;
(b) during the term of this Contract, neither the Bidder nor their
Subservice providers shall hire such public employees, in
active duty or on any type of leave, which would conflict with
the activities assigned to Bidder to perform any activity under
this Contract;
(c) after the termination of this Contract, such other activities as
may be specified in the SCC.
3.3 Confidentiality The Bidder, its Subservice providers, and the Personnel of either of
them shall not, either during the term or within two (2) years after
Part II: Conditions of Contract and Forms 64
the expiration of this Contract, disclose any proprietary or
confidential information relating to the Project, the Services, this
Contract, or the Procuring agency’s business or operations without
the prior written consent of the Procuring agency.
3.4 Insurance to be
Taken Out by
the Bidder
The Bidder (a) shall take out and maintain, and shall cause any
Subservice providers to take out and maintain, at its (or the
Subservice providers’, as the case may be) own cost but on terms
and conditions approved by the Procuring agency, insurance
against the risks, and for the coverage, as shall be specified in the
SCC; and (b) at the Procuring agency’s request, shall provide
evidence to the Procuring agency showing that such insurance has
been taken out and maintained and that the current premiums have
been paid.
3.5 Bidder’s
Actions
Requiring
Procuring
agency’s Prior
Approval
The Bidder shall obtain the Procuring agency’s prior approval in
writing before taking any of the following actions:
(a) entering into a subcontract for the performance of any part of
the contract,
(b) appointing such members of the Personnel not listed by name
in Scope (―Key Personnel‖),
(c) changing the Program of activities; and
(d) any other action that may be specified in the SCC.
3.6 Reporting
Obligations
The Bidder shall submit to the Procuring agency the reports and
documents specified in Scope in the form, in the numbers, and
within the periods set forth in the said scope.
3.7 Documents
Prepared by the
Bidder to Be the
Property of the
Procuring
agency
All plans, drawings, specifications, designs, reports, and other
documents and software submitted by the Bidder in accordance
with Sub-Clause 3.6 shall become and remain the property of the
Procuring agency, and the Bidder shall, not later than upon
termination or expiration of this Contract, deliver all such
documents and software to the Procuring agency, together with a
detailed inventory thereof. The Bidder may retain a copy of such
documents and software. Restrictions about the future use of these
documents, if any, shall be specified in the SCC.
3.10 Liquidated
Damages
3.8.1 Payments of
Liquidated
Damages
The Bidder shall pay liquidated damages to the Procuring agency at
the rate per day stated in the SCC for each day that the
Completion Date is later than the Intended Completion Date. The
total amount of liquidated damages shall not exceed the amount
Section A- General Conditions of Contract (GCC) 65
defined in the SCC. The Procuring agency may deduct liquidated
damages from payments due to the Bidder. Payment of liquidated
damages shall not affect the Bidder’s liabilities.
3.8.2 Correction
for Over-
payment
If the Intended Completion Date is extended after liquidated
damages have been paid, the Procuring agency shall correct any
overpayment of liquidated damages by the Bidder by adjusting the
next payment certificate. The Bidder shall be paid interest on that
sum, calculated from the date of payment to the date of repayment,
at the rates specified in Clause 6.
3.8.3 Lack of performance
penalty
If the Bidder has not corrected a Defect within the time specified in
the Procuring agency’s notice, a penalty for Lack of performance
will be paid by the Bidder. The amount to be paid will be calculated
as a percentage of the cost of having the Defect corrected, assessed
as described in Sub-Clause 7.2 and specified in the SCC.
3.9 Performance
Security
The Bidder shall provide the Performance Security to the Procuring
agency no later than the date specified in the Letter of acceptance.
The Performance Security shall be issued in an amount and form
and by a bank or surety acceptable to the Procuring agency, and
denominated in the types and proportions of the currencies in which
the Contract Price is payable. The performance Security shall be
5% shall be valid for a period of 12 Months (3% of the
Performance Guarantee will be discharged after successful
installation of the machinery and remaining 2% will remain with
Procuring Agency until the completion of warranty period.
4. Bidder’s Personnel
4.1 Description of
Personnel
The titles, agreed job descriptions, minimum qualifications, and
estimated periods of engagement in the carrying out of the work of
the Bidder’s Key Personnel are described in Scope of work.
4.2 Removal and/or
Replacement of
Personnel
(a) If the Procuring agency finds that any of the Personnel have (i)
committed serious misconduct or have been charged with
having committed a criminal action, or (ii) have reasonable
cause to be dissatisfied with the performance of any of the
Personnel, then the Bidder shall, at the Procuring agency’s
written request specifying the grounds thereof, provide as a
replacement a person with qualifications and experience
acceptable to the Procuring agency.
(b) The Bidder shall have no claim for additional costs arising out
of or incidental to any removal and/or replacement of
Personnel.
Part II: Conditions of Contract and Forms 66
5. Obligations of the Procuring Agency
5.1 Assistance and
Exemptions
The Procuring agency shall use its best efforts to ensure that the
Government shall provide the Bidder such assistance and exemptions
as specified in the SCC.
5.2 Change in the
Applicable
Law
If, after the date of this Contract, there is any change in the Applicable
Law with respect to taxes and duties which increases or decreases the
cost of the Services rendered by the Bidder, then the remuneration and
reimbursable expenses otherwise payable to the Bidder under this
Contract shall be increased or decreased accordingly by agreement
between the Parties, and corresponding adjustments shall be made to
the amounts referred to in Sub-Clauses 6.2 (a) or (b), as the case may
be.
5.3 Services and
Facilities
The Procuring agency shall make available to the Bidder the Services
and Facilities listed under Section – C, Scope of Work. Provision of
site free from all encumbrances for construction activity shall be the
responsibility of the Procuring Agency, failure to provide a clear-site
is a compensation event
6. Payments to the Bidder
6.1 Lump-Sum
Remuneration
The Bidder’s remuneration shall not exceed the Contract Price and
shall be a fixed lump-sum including all Subservice providers’ costs,
and all other costs incurred by the Bidder in carrying out the Services
described in Section C and Scope of Work of Bid document. Except
as provided in Sub-Clause 5.2, the Contract Price may only be
increased above the amounts stated in Sub-Clause 6.2 if the Parties
have agreed to additional payments in accordance with Sub-Clauses
2.4 and 6.3.
6.2 Contract Price (a) The price payable in Pak Rupees (PKR) is set forth in SCC.
(b) The price payable in foreign currency is set forth in the SCC.
6.3 Payment for
Additional
Services
6.3.3 For the purpose of determining the price for additional Services
as may be agreed under Sub-Clause 2.4, a breakdown of the
price is to be provided in Appendix C.
7. Quality Control
7.1 Identifying
Defects
The principle and modalities of Inspection of the equipment by the
Procuring agency shall be as indicated in the SCC and Scope of
Work. The Procuring agency shall check the Bidder’s performance
and notify him of any Defects that are found. Such checking shall
not affect the Bidder’s responsibilities. The Procuring agency may
Section A- General Conditions of Contract (GCC) 67
instruct the Bidder to search for a Defect and to uncover and test any
service that the Procuring agency considers may have a Defect. The
building defects liability period is 4 months, starting from date
mentioned on ―Completion Certificate‖.
7.4 Correction of
Deficiencies,
and Non-
Performance
Penalty
(a) The Procuring agency shall give notice to the Bidder of any
Defects before the end of the Contract. The Defects liability
period shall be extended for as long as Deficiencies remain to
be corrected.
(b) Every time notice of Deficiency is given, the Bidder shall
correct the notified Deficiency within the length of time
specified by the Procuring agency’s notice.
(c) If the Bidder has not corrected a Deficiency within the time
specified in the Procuring agency’s notice, the Procuring
agency will assess the cost of having the Deficiency corrected,
the Bidder will pay this amount, and a Penalty for Non-
Performance.
8. Settlement of Disputes
8.1 Amicable
Settlement
The Parties shall use their best efforts to settle amicably all disputes
arising out of or in connection with this Contract or its interpretation.
8.2 Dispute
Settlement
8.2.1 If any dispute arises between the Procuring agency and the
Bidder in connection with, or arising out of, the Contract or the
provision of the equipment, whether during carrying out the
Services or after their completion, the matter shall be referred to
the Arbitrator within 14 days of the notification of disagreement
of one party to the other.
8.2.2 The Arbitrator shall give a decision in writing within 28 days of
receipt of a notification of a dispute.
8.2.3 Should the Arbitrator resign or die, or should the Procuring
agency and the Bidder agree that the Arbitrator is not functioning
in accordance with the provisions of the Contract, a new
Arbitrator will be jointly appointed by the Procuring agency and
the Bidder
Part II: Conditions of Contract and Forms 68
Section B. Special Conditions of Contract
Number of
GC Clause
Supplements to, Clauses in the General Conditions of Contract
1.1(a) The Arbitrator is:
To be mutually decided by procuring agency and Bidder
1.1(b) The contract name is:
Supply and Installation of Laundry System in selected DHQ/THQ
Hospitals of Punjab
Country of Origin: UK, USA, Europe, Japan
1.1(e) The Procuring agency is :
Project Management Unit, Primary and Secondary Healthcare
Department, Government of Punjab
1.1(p) The Bidder is ____________________
1.2 The Applicable Law is:
Laws of Islamic Republic of Pakistan
1.3 The language is:
English
1.4 The addresses are:
Procuring agency:
Project Management Unit, Primary and Secondary Healthcare
Department, Government of Punjab
31-E/1, Shahra-e-Imam Hussain, Gulberg III, Lahore
Attention: Project Director, PMU
Tel: _______________
Email: procurement,[email protected]
Bidder:
Attention:
Tel:
Email:
1.6 The Authorized Representatives are:
Section B- Special Conditions of Contract (SCC) 69
Number of
GC Clause
Supplements to, Clauses in the General Conditions of Contract
For the Procuring agency:
Project Director, PMU
For the Bidder:
2.1 The contract shall come into force upon the award of contract
2.2.2 The delivery period for the equipment shall be 6-8 weeks after the award of
contract and the Installation of the Laundry System shall complete within
Thirty (30) days after the delivery of the equipment.
3.8.1 As listed in Scope of Work clause 4.8.9
6, 6.2(a) The bid price quoted on DDP basis shall be in Pak Rupees and the prices
quoted on C&F basis prices shall be in foreign currencies and fixed.
The Contract Price Shall be the bid price submitted by qualified responsive
lowest evaluated bidder to whom contract is awarded.
The bid price shall be inclusive of all delivery, transportation, installation
charges, duties, taxes, levies etc. however, the breakup of the cost shall be
provided on the financial forms given in this bid document. The operational
cost of the machinery for feeder hospital and the Satellite hospital shall be
separately provided in the bid price.
The Bid shall be evaluated on the basis of aggregate of all the prices,
however, the procuring agency may issue work order for one or more
hospitals separately.
7.1 The Payments against the capital cost shall be made within _30_ (thirty) __
days of the successful installation, commissioning & testing of machinery.
Part II: Conditions of Contract and Forms 70
Part III: Appendices 71
Part III – Appendices
Appendix A —Equipment
23 | P a g e
SUPPLY ITEMS / SCOPE OF WORK – SPECIFICATIONS
(TECHNICAL) Supply, Installation, Testing, Commissioning and
Maintenance (during maintenance period) of The Complete Laundry
System
Sr.no Equipment Name Specifications
1 Hygiene/ Barrier The Washer Extractor shall be electric heating free standing type, fully
Washer (Imported) automatic with front/back loading/unloading. Fully programmable,
(200kg Linen) microprocessor control. Stainless steel in all vital parts
for high degree
of rust protection, Stainless steel front panels and powder painted side
panels, Multi liquid supply connections/ powder compartment. Technical specifications:
• Capacity/Load: As per design 30-40 kg or 50-60 kg (approx. 200 kg
must be available)
• Extraction : 700-800 rpm (Approx) • g Factor : not less than 300
• Pneumatic drain valve
• Cycle Time: Max. 45 min.
• Frequency controlled motor drive system
2. Drying Tumbler (Imported)
Drying Tumbler with electric heating, fully automatic Microprocessor
(100kg Lenin) control having stainless steel drum and 2 full loads per hour. Error codes
for easy trouble shooting. Service program for adjustment of parameters,
temperature and cool down time. The tumbler to be factory painted with
enameled paint and shall have the following specifications:
• Capacity of drying tumbler: 30-40 kg or 50-60 kg (approx. 100 kg must
be available)
• Cycle Time: 30 min. including loading & unloading
3. Flat work Ironer Imported (01)
Flat Work Dryer Ironer shall be electric heated, cylindrical type having
single roller/cylinder. Automatic speed adjustment. Finger guard
protection, Nickel-plated cylinder, Front loading and Front return and
shall have following minimum specifications:
• Speed: 1-8 m/ min (variable speed) • Drive: Electrical Motor
• Feeding: Through Belts
• Cylinder Dia: 400 - 450 mm Approximately
• Working Width: 2,000 – 2,500 mm
Approximately
• The Dryer Ironer to be a compact free standing self-contained unit.
4. Utility Press Imported (01)
Air operated laundry press adjustable squeezing pressure between head
and buck.
Technical specifications:
• Electric heating
• Integrated/ separate air compressor
• Fitted with timer and two hand push buttons • Water spray gun, condenser and support
5. Hand Ironer with Electric heated iron with cut off, iron rest. Table (01)
6. Sewing Machine (01) Motorized, Heavy duty with sewing machine table
7. Packing/Sorting Table The main structure is completely built with tubular profiles in Stainless
(01) Steel, With 4 plastic feet in the corners.
(Local/Imported) Dimensions: Length: 1400 mm, Width: 800 mm, Height: 900 mm
8. Dirty Linen Collection Trolley with four Polyester bags
Trolley (02) Set of two colour coded bags holder trolley
(Local/Imported) Bag holder with ring to hold every type of bag. Construction fully welded SS
Solid frame with reinforced base.
Stainless steel tube frame
Lowe base of SS
Dimension of bag holder 38 x 26 cm approx. Four Wheel 150 mm
9. Clean Linen Clean Linen Trolley with four levels/ Shelves
Distribution Trolley Interior Shelves with 30-35 cm distance
(02) Construction fully welded SS (Local/Imported) Stainless Steel tube frame or Aluminum
Two swing doors lockable
Castors 150 mm
Wheel bumpers
Push Bar
Lateral bag holder with polyester bag of 70 Liters minimum
10. Storage Racks (02) Stainless steel Storage Rack with five Shelves
(Local/Imported) Interior Shelves with min 30-35 cm distance Shelves should be removable and adjustable
Construction fully welded
Steel tube frame with epoxy finish
Two swing doors lockable
Castors 150 mm Wheel bumpers
Push Bar
11. Dirty Linen Storage Stainless steel / fiber glass Storage Bin to be placed in the collection area/
Bin (30) wards/ Theatres etc with dissolvable material bag.
(Local/Imported) Capacity 15-20kg dry linen
12. Clean Linen Storage Stainless steel with front glass for storage of Clean linen.
Cupboard (30) Four Shelves with min 30-35 cm distance
(Local/Imported) Two swing doors lockable
13. Weighing Scale (01) For weighing linen before feeding into machines
Floor mounted
200kg capacity with platform
14. Electric Power 200kKVA Electric Power Generator with Canopy and ATS Panel
Generator (as per approved specs)
Appendix C2 - Performance Security
(Performance Security to be furnished by the Bidder in the amount specified in Data sheet
/SCC in the form of Demand Draft. Pay order, CDR, or Bank Guarantee.