Supply chain management is only the beginning Tim Lopes, Sergio Marrero, & Michelle Spivak April 17th 2007

Supply chain management is only the beginning

Tim Lopes, Sergio Marrero, & Michelle SpivakApril 17th 2007

Corporate Overview

Problem Statement

Analysis & Methodology

Objective

Goals

Alternative Designs

Solution

Results

Agenda

Electronics distributor that sources, buys, stocks,

reclaims, manages and sells electronic parts such as

chips, circuit boards and monitors.

Corporate Overview

Misplaced inventory misplaced due to inaccurate

tracking and lack of centralized inventory

information

Problem

Unloading

Manufacturers & Distributors

Added Services Receiving Reclamation

Shipping Disposal Recycle

Inventory

Manufacturers

-Areas of concern

Understanding the Flow

Information Tracked

Unloading• Dock Log• Dock Calendar• Work Orders• Barcode Created

Added Services• Services Log

Receiving• WIP Log• Receiving Sheet

Inventory• Receiving Sheets• Bag Label Created

Recycling• Commodity Sheets• Check Splitting

Fishbone Diagram

Analyzing the Problem

InventoryMisplacement

Errors in Data

Redundant data entry

Former employees

Legibility of written instructions

Data not written; considered common knowledge

Multiple Data SourcesCoreTracker does not capture all needed information

Decentralized information flow

Various technologies are used

ExcelPaper D

ocsCalendarsW

hite Board

Multiple Processes

Each area is highly customized

Processes are not standardized

Current location and other locations expanding

Separate processes used for planning, managing & controlling

Inconsistent Communication

Limited channels; Mostly verbal & email

Not standardized

Separate office area for operations & salesCycle C

ounting

Receiving Insts

Documentation Redundancy

20 Attributes

11 Documents

89 Entries

Improve SeaView’s inventory management of

electronic parts by creating a centralized information

system that provides accurate monitoring and

managing capabilities.

Objective

Enable management to plan, manage & control inventory

Capture inventory activity in a central location

Reduce data redundancy

Reduce inventory administration

Minimize manual tracking of information

Create a sustainable & adaptable system

Pilot electronic tracking system

Goals

Our Constraints

Time

Cost

Experience

Cooperation

Alternative Designs

Considerations

Adaptability & Expandability

Usability

Multiple User Access

Current Processes Preservation

Development & Implementation Process

Source: International Journal of Production Economics, Volume 71, Issues 1-3, 6 May 2001, Pages 157-164

STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6

Front-End

Operators, Manager, Administrator

Privileges based on login

Locally installed

Selected Design

Selected Design

System Features

Scan gun & barcode printing

capabilities

Dock calendar

Work orders with default instructions

by company

Check splitting

Employee assignment capabilities

Part picture verification

Reporting and training

Installation package

Concerns

Database capacity

Data integrity

Security

Maintenance

Operator error

SeaView Inventory Tracking System (SITS)

Eliminates data redundancy

Provides simultaneous access, data consistency

Captures metrics currently not stored (time stamp)

Easy migration to MS SQL Server or MySQL Server

Stored on SeaView’s network

Adaptable stored procedures to accommodate

process change

Selected Design

Back-End

7 Visual basic modules - user defined functions

44 tables

Improved data integrity

170 MS Access saved queries

~100 SQL queries executed in Visual Basic

4 Levels of user privileges

3of9 Font for barcode labels

Migrated database to MySQL

Back-End Design

http://www.linux-security.us/images/mysql_logo.jpg

Capacity Analysis

Data Entries

19 Attributes vs. 20

8 Documents vs. 11

36 Entries vs. 89

53 Eliminated Entries

Front-End

87 Forms

12 Access reports

Mirror current documents

Employee accountability

Customized homepage for each user

Employee work assignment

Part picture verification

Front-End Design

Main Menu

Dock Calendar

Dock Log

Receiving Sheet/Log

Barcodes

Consignment ID replaced by inventory barcode

Dock log barcode replaced by container barcode

Work Order #

Customer #

Skid #

Salesman's Initials

Routing Instructions & Work Orders

Symbol PSC 6000 Plus

Workstation transactions

Integrates with MS Access

Linear barcode scanner

Durable and ergonomic

Symbol MC 9000 Scanner

Mobile warehouse transactions

Supports MS Access

Scanners

Reports

WIP report

Inventory report

Incomplete instructions report

Communication improvement

Check splitting

Administrative interface

Default company instructions

Capabilities

Time & Financial Impact

Additional benefits

Metrics

Communication

Historical reference

Less error

Migration to MySQL Server or MS SQL Server

Purchase scanners

Symbol PSC 6000 Plus for workstations

Symbol MC 9000 Scanner for warehouse floor

Rename inventory locations

Training workshop for employees

Future Recommendations

Questions

22 Industrial DriveExeter, NH 03833(603) 436-3733

www.seaviewtech.com


Unloading


Special Services Receiving Reclamation

Shipping Disposal Recycle

Inventory

Manufacturers

- Areas of concern


Unloading


Suppliers

Deliver to Dock Personnel enters

arrival in dock-log

Moves to Staging Area

Dock Calendar Updated

Work Order Filled Out

BarcodeCreated


Unloading



Unloading

Services Log Inspected, counted & packaged

WIP Log

Look-up Client Receiving

Instructions

Fill Receiving Log

Bag Label Created

Oven Disassembly

According to Work order


Unloading



Inventory

Unloading

ReceivingReclamatio

nSpecial Services

Fill out Receiving Sheet

Moved into Warehouse


Unloading



Shipping Disposal

Manufacturers

Recycle

Inventory

Unloading

ReceivingReclamatio

nSpecial Services

InventoryBins Commodity Sheet Recycling /

Smoldering

Check from Recycling

Check Split

Customers