SUPPLIER REQUIREMENTS - ITT Aerospace · STANDARD PRACTICE BULLETIN PROCEDURE NO: SR-2 REV: A Aerospace Controls Valencia, CA 91355 PAGE: Page 2 of 19 TITLE: Supplier Requirements

STANDARD PRACTICE BULLETIN

PROCEDURE NO: SR-2

REV: A

PAGE: Page 1 of 19

THIS DOCUMENT CONTAINS PROPRIETARY INFORMATION WHICH IS THE SOLE EXCLUSIVE PROPERTY OF ITT CORPORATION. THE DOCUMENT IS ISSUED IN STRICT CONFIDENCE AND SHALL NOT BE DISCLOSED TO A THIRD PARTY OR USED FOR MANUFACTURE, PRODUCTION OR PROCUREMENT WITHOUT THE EXPRESS WRITTEN PERMISSION OF ITT CORPORATION. THIS DRAWING/DOCUMENT IS UNCONTROLLED UNLESS ACCOMPANIED WITH A JOB PACKET.

FOR REFERENCE ONLY – UNCONTROLLED WHEN PRINTED Print Date: 2/21/2018

Aerospace Controls 28150 Industry Drive, Valencia, CA 91355 (661) 295-4000 (661) 295-4196 FAX

SUPPLIER REQUIREMENTS

Environmental Control System

STANDARD PRACTICE BULLETIN PROCEDURE NO: SR-2 REV: A PAGE: Page 2 of 19 Aerospace Controls Valencia, CA 91355

TITLE: Supplier Requirements



REVISIONS

Rev. Date By Change Page(s) Affected

A 2/21/2018 M. Lazaroff Added: 1) Nadcap Accreditation Requirements, 2) Boeing D1-4426 requirements for: a) Boeing Approved Processing Sources, and b) Boeing Build-To-Print Approved Processing Sources, 3) Hamilton Sundstrand/Pratt and Whitney Requirements Flowdown, 4) Various Q-Clause updates for clarification, and QMS date revision.

1) Page 8 2) Pages 8, 9 3) Page 9 4) Page 4, 5, 9





Table of Contents

REVISIONS ............................................................................................................................... 2 1 PURPOSE ........................................................................................................ 4 2 TERMS AND CONDITIONS ............................................................................. 4 3 NORMATIVE REFERENCES ........................................................................... 4 4 CODE OF CONDUCT ...................................................................................... 4 5 CONFLICT MINERALS AND HUMAN RIGHTS ............................................... 5 6 QUALITY CLAUSES (QUALITY PROVISIONS) .............................................. 5 7 SUPPLIER RATING ....................................................................................... 10 8 GAGE LOAN POLICY .................................................................................... 11 9 HANDLING, PACKAGING AND STORAGE .................................................. 11 10 EXHIBITS ....................................................................................................... 12 Exhibit 1 – Standard Terms and Conditions ........................................................................ 12 Exhibit 2 – ITTAC AP0086 Supplier Request for Material Review Form ............................ 17 Exhibit 3 – Procedure for Electronic Submission ............................................................... 18





1 PURPOSE

This document outlines requirements and expectations for suppliers of materials, products or services provided to ITT Aerospace Controls (ITTAC), for use in Production of ITTAC Environmental Control System (ECS) products.

ITT is committed to providing ITT customers with the highest quality products and services and recognizes the importance of ITT suppliers’ contributions in support of this effort. The quality of items delivered by ITT suppliers is a decisive factor in ensuring:

• The correct form, fit, function, and reliability of ITT products

• The flow of these products and services through ITT factories

Meeting these two objectives results in ITT customer satisfaction and end user satisfactions.

2 TERMS AND CONDITIONS

This paragraph describes the general terms and conditions applicable to all purchase orders where the procured products, services or processes are deliverable/consumable by ITTAC customers (Exhibit #001).

In the event of conflict in quality system requirements, the order of priority shall be:

1. Purchase order 2. ITTAC Engineering drawing 3. Applicable Supplier drawing 4. Supplier’s requirements

Any documents referenced herein form a part of this document to the extent required or as specified. Unless a specific revision of these documents is noted on the purchase order, the latest revision in effect at the time of purchase order release shall apply.

All documents, certifications and test data must be submitted in English. Documentation submitted in any other language may result in product rejection.

If the Purchase Order and/or Terms and Conditions documents reference FAR/DFAR requirements, supplier shall comply with form ITTAC0240 as supplied by ITT Purchasing.

3 NORMATIVE REFERENCES

AS 9100 Quality Systems – Aerospace

AS 9102 First Article Inspection

EN/ISO 9001/2015 Quality Management System

4 CODE OF CONDUCT

ITT suppliers must share ITT’s Code of Conduct. ITT expects those working on ITT’s behalf to uphold our values, the ethical principles set forth in our Code and any applicable Company policies, laws, and regulations. ITT chooses to work with business partners who stand behind the quality of goods and services they provide. http://www.itt.com/Citizenship/Code-of-Conduct/

http://www.itt.com/Citizenship/Code-of-Conduct/





5 CONFLICT MINERALS AND HUMAN RIGHTS

ITT, along with governments, NGOs, the investment community, and other corporations, is concerned with potential human rights violations, such as forced labor, human trafficking, child labor, and the role armed conflicts may play in such violations in the countries in which we do business.

ITT will not knowingly manufacture products with raw materials or components containing 3TG that finance Armed Groups involved in the conflict in the DRC region.

As such we are committed to complying with the requirements of the Dodd-Frank Act and the CM Regulations. ITT is committed to responding to customer requests for information about the 3TG contents of ITT products, and assisting ITT customers in complying with their own reporting obligations under the Dodd-Frank Act and the CM Regulations.

Reflecting the values embodied in our Code of Conduct, our Supplier Expectation Protocols, and ITT’s Human Rights policy, (found on www.itt.com), ITT affirms our on-going commitment to avoiding the knowing use of Conflict Minerals that directly or indirectly finance or benefit armed groups in the DRC region.

ITT also supports industry-wide approaches to this problem, including the Conflict Free Smelter Program and other initiatives.

6 QUALITY CLAUSES (QUALITY PROVISIONS) The following is a complete list of all quality clauses which may be applied to any specific purchase order released by ITTAC to its suppliers. The Supplier is responsible to understand and comply with these requirements. In the event any term cannot be met, the Supplier is to notify ITTAC’s Buyer before PO acceptance.

If work is subcontracted by an ITTAC Prime Supplier to a sub-tier supplier, said sub-tier supplier shall be approved by the Prime Supplier. The Prime Supplier is responsible to flow down all applicable purchase order requirements to any sub-tier supplier.

The government, ITTAC customer, ITTAC, or appropriate regulatory agency reserve the right to inspect the products, services or processes included in the PO at the Supplier's and/or Supplier’s sub-tier facilities. When on-site verification of PO conformance is required, ITT suppliers must provide the equipment, facilities, complete and accurate paperwork, and personnel necessary for ITT representatives for verify compliance.

• Q-CLAUSE - ITC1000:

First Article Inspection Report (FAIR) – First Article Inspection in accordance with AS9102. The completed FAIR is required with shipment.

• Q-CLAUSE – ITC1000B:

Reserved

• Q-CLAUSE – ITC1001: Final Inspection Report – Prior to release of product to ITC, the supplier shall inspect items for conformance with contractual requirements. Final Inspection Report required with shipment, listing each inspected characteristic and actual results. CMM Report preferred when available.

http://www.itt.com/






Certification of Conformance (C of C) – C of C must accompany each shipment: the C of C must contain purchase order number, a certification statement, part number and the name of the sellers’ representative.

• Q-CLAUSE - ITC1003: Shelf Life and Storage Requirements – Certifications for age sensitive materials must reflect date of manufacture, shelf life and applicable lot or batch number. When environment is a factor in determining shelf life, the identification shall include storage conditions.


Material Certification – Each shipment is to include material certification in conformance with the latest specification revision or as defined by drawing or purchase order. Name and Title of authorized representative shall appear on the report and shall bear that person’s signature and the date.

• Q-CLAUSE - ITC1004A:

Material Certification – Each shipment is to include material certification in conformance with the latest specification revision or as defined by drawing or purchase order. Name and Title of authorized representative shall appear on the report and shall bear that person’s signature and the date. Material certification must have trace ability to origin by lot number, date or other traceable data.

• Q-CLAUSE - ITC1005: Process Certification – Supplier is to furnish certification for any process that has been applied as required in the specifications, heat treating, painting, NDT. ITC must approve the seller to perform special processes or the seller may use special process suppliers acceptable to ITC and its customers.

• Q-CLAUSE - ITC1006: Test Reports – Test reports shall contain the results of tests, which indicate conformance to applicable specifications. These reports must be identified with the materials furnish. Copies of the test reports shall be included with each shipment.

• Q-CLAUSE - ITC1007: Inspection System – The supplier shall maintain an inspection system that assures that all products shipped to ITC have been inspected and that records of inspection are on file at the supplier facilities, subject to review by ITC.

• Q-CLAUSE - ITC1008: Calibration System – The supplier shall have a calibration system that assures that all inspection and/or test equipment used to verify the products conformity to the contract has been calibrated and is traceable to NIST. (Ref. ISO 10012)





• Q-CLAUSE - ITC1009: Tool Gage and Test Equipment – The supplier shall be responsible for providing and ascertaining the accuracy and stability of tools, gages and test equipment used to assure supplies conform to contractual requirements.

• Q-CLAUSE - ITC1010: Lot Sampling – Buyer reserves the right to use Boeing D1-8007 or equivalent sampling plan for the acceptance or rejection of supplies.

• Q-CLAUSE - ITC1011: All component Fasteners and hardware must have trace ability by Lot Number, traceable to a MIL Source, Chemical Analysis, and Physical Properties before invoice. Certification required with shipment.

• Q-CLAUSE - ITC1012: Source Inspection / G.S.I. / Customer – The product or service supplied under this P.O. is to be ITC source inspected and accepted at source following supplier acceptance and prior to shipment of product. The supplier shall accomplish their internal final acceptance prior to notifying the ITC buyer. ITC will respond within 48 hours.

• Q-CLAUSE - ITC1013: The supplier shall maintain a quality system in compliance to ISO 9001, AS9120, or AS9100. Third party certification is not required.

• Q-CLAUSE - ITC1014: The vendor shall maintain a Quality System in effect to meet the requirements of AS 9100, with 3rd party certification required.

• Q-CLAUSE - ITC1015: Ozone Depleting Compound – All products manufactured with ozone depleting compound (ODC) must be identified with a warning label or Buyer must otherwise be informed prior to the purchase decision that ODC’s are used in the manufacture of this product.

• Q-CLAUSE - ITC1016: Requirements of 25.853(a) – Material supplied to this P.O. shall meet the burn requirements of FAR 25.853(a).





• Q-CLAUSE – ITC1017: Toxics in Packaging Materials – Supplier certifies that all packaging and packaging components sold to Industrial Tube Inc. or its subsidiaries in the State of California comply with the requirements of the toxics in Packaging law (s). Specifically: 1) Supplier certifies that the regulated metals – lead, mercury, cadmium, and hexavalent chromium – were not intentionally added to any package or packaging component during the manufacturing process. 2) Supplier further certifies that the sum of the incidental concentration levels of lead, mercury, cadmium and hexavalent chromium present in any package or package component does not exceed 100 parts per million by weight. 3) Supplier will maintain adequate documentation of the certification for inspection upon request.

• Q-CLAUSE – ITC1018: Nadcap Accreditation Requirements - Any processes defined by Nadcap Special Process commodity and performed in accordance with an applicable specification (e.g. MIL, AMS, ASTM, etc.) require a Nadcap accredited process source. Sub-tier suppliers who are performing Nadcap special processes for product that is manufactured to ITT Aerospace Control drawings/specifications shall be Nadcap approved. Suppliers or sub-tiers providing standard and/or catalog components (NAS, MS, etc.) are exempt from the Nadcap special processor requirement.

Parts made for Industrial Switch and shipped directly to the ITT Nogales, Mexico facility are exempt from Nadcap certification requirements.

• Q-CLAUSE – ITC1019: Boeing Approved Processing Sources - Supplier shall only use special processors listed on Boeing D1-4426 approved process source website (http://active.boeing.com/doingbiz/d14426/index.cfm) if the Boeing process specification (e.g., PSXXXX, BACXXXX, etc.) is listed under “Specification Index” on the D1-4426 webpage. If a Boeing process specification is a requirement on an ITT Aerospace Controls drawing, Parts List (PL), etc. the supplier shall use D1-4426 for an approved source. The process certifications of conformance (CoC) in the supplier’s data package shall include the following information, if applicable:

a. Boeing Process Specification (BPS) and revision used b. Process Specification Departure (PSD) and revision used c. Support Specification Departure (SSD) and revision used

For reference (see Glossary on the “D1-4426” source website for more information)

- PSD are process specification departures to BAC specifications - SSD are support specification departures to BSS specifications

http://active.boeing.com/doingbiz/d14426/index.cfm





• Q-CLAUSE – ITC1020: Boeing Build-To-Print (BTP) Approved Processing Sources - Supplier shall only use special processors listed on Boeing D1-4426 approved process source website (http://active.boeing.com/doingbiz/d14426/index.cfm) if the Boeing process specification (e.g., PSXXXX, BACXXXX, etc.) is listed under “Specification Index” on the D1-4426 webpage. All BTP drawings require a D1-4426 approved source of supply regardless of whether it is a Boeing specification; this includes MIL, ASTM, AMS, etc.

The following information will be provided to the supplier on the ITT Aerospace Controls Purchase Order:

a. Boeing Process Specification (BPS)

b. Boeing Process Specification Departure (PSD), if applicable

c. Boeing Special Manufacturing Instructions (SPECO), if applicable

d. Boeing Site

e. Boeing Program

f. Boeing Model Craft

The process certifications of conformance (CoC) in the supplier’s data package shall include the following information, if applicable:

a. Boeing Process Specification (BPS) and revision used b. Process Specification Departure (PSD) and revision used c. Support Specification Departure (SSD) and revision used For reference (see Glossary on “D1-4426” source website for more information)

- PSD are process specification departures to BAC specifications - SSD are support specification departures to BSS specifications

• Q-CLAUSE – ITC1021: Hamilton Sundstrand/Pratt and Whitney Requirements Flowdown - Materials and/or processes provided against this order are required to comply with Hamilton Sundstrand ASQR 01 requirements. Electrofilm flows this requirement to suppliers per ASQR 01 section 1.2.1. Suppliers are subsequently required to flow this requirement to their suppliers of materials and/or processes which are incorporated to fulfill this order. Including Control of Software requirements (document ASQR-07.5) apply to this order. The Supplier shall implement Process Certification per the requirements contained in Pratt and Whitney document UTCQR- 09.1 for Pratt and Whitney articles.

http://active.boeing.com/doingbiz/d14426/index.cfm





7 SUPPLIER RATING

1. Supplier rating is made up of two components, Quality and On-Time Delivery. Supplier performance is a key factor to continued or expanded business relations with ITTAC. Supplier rating goals are annually set by ITT management. Registered suppliers can monitor their ratings by accessing their own information via www.ittaerospace.com.

2. Supplier quality performance is generated utilizing pieces received versus pieces rejected to calculate a PPM (parts per million) rate on a six-month rolling average.

Suppliers who have a PPM greater than the stated goal may be subject to a containment action review by ITT Quality and Procurement management.

3. On-Time Delivery (OTD) percentage is calculated as one minus the result of the number of lots late over total number of lots received, multiplied by 100%.

𝑂𝑂𝑂𝑂𝑂𝑂% = �1 − � # 𝑜𝑜𝑜𝑜 𝑙𝑙𝑜𝑜𝑙𝑙𝑙𝑙 𝑙𝑙𝑙𝑙𝑙𝑙𝑙𝑙

𝑙𝑙𝑜𝑜𝑙𝑙𝑙𝑙𝑙𝑙 # 𝑜𝑜𝑜𝑜 𝑙𝑙𝑜𝑜𝑙𝑙𝑙𝑙 𝑟𝑟𝑙𝑙𝑟𝑟𝑙𝑙𝑟𝑟𝑟𝑟𝑙𝑙𝑟𝑟�� ∗ 100%

http://www.ittaerospace.com/





8 GAGE LOAN POLICY

Requests for the loan of tools, gages, or other devices can be made by submitting an ITTAC 100 form through the Supplier’s ITTAC Buyer. The Supplier assumes responsibility for the control, calibration, and maintenance of that tooling or gaging.

1. Suppliers may be debited a nominal gage rental charge. The amount of the debit will be at the discretion of ITTAC.

2. ITTAC gages are to be utilized only for inspection of ITTAC parts and product.

3. Loaned gages must be returned with the completion of the specific purchase order.

4. Failure to return gages in a timely manner may result in the Supplier being debited the full cost to ITTAC for gage replacement.

9 HANDLING, PACKAGING AND STORAGE

The ITTAC purchase order number and part number shall appear on appropriate Supplier documentation (i.e., invoices, packing slips, packages and certifications as required).

No charge shall be made to ITTAC for packaging unless specifically provided for in the purchase order. Unless otherwise specified by the PO, the Supplier shall assure that all articles are packaged in a manner and with materials necessary to prevent deterioration, corrosion, or damage. Requirements for packaging shall consider conditions affecting the article while at the supplier's plant, transportation to destination and the expected or specified conditions at the destination. Damage to any material or product due to improper packaging will be returned to the Supplier at their expense.

When packaging small parts, the use of staples is prohibited.

ESD (Electrostatic Discharge): The Supplier shall provide sufficient packaging for articles sensitive to handling damage. Electrostatic sensitive components shall be handled in accordance with the latest EIA-625 and JEDEC JESD 625. During fabrication and processing, special carts, boxes, containers and transportation vehicles shall be used as necessary to prevent damage due to handling.





10 EXHIBITS

Exhibit 1 – Standard Terms and Conditions





















Exhibit 2 – ITTAC AP0086 Supplier Request for Material Review Form





Exhibit 3 – Procedure for Electronic Submission of Certificates and Other Documents to ITT

Prior to sending a shipment to ITT Aerospace Controls, supplier is required to send the certs and/or documents pertaining to the shipment in an email to ITT.

The format & content of the email should be as follows:

Please note: PO = Purchase Order

Email Subject ITTPO Email content PO: xxxxx (ITT Purchase order number, only one per email)

LINE: xxx (ITT Purchase order line number only one per email) QTY: xxx (Quantity actually shipped) PSNO: xxxxxxx (Packing slip number if you already create and provide one to ITT)

Email Attachments

All attachments are required to be in PDF format only. These attachments would include documents such as packing slips, inspection certificates, material conformance certificate, material test reports, etc., corresponding to a specific PO and PO line item. In other words, the attachments would include all documents you used to send in paper form.

Email Address [email protected] Email Format Should ONLY be in plain text format only. (If you are using MS

outlook, make sure you change to plain text format by going to the “OptionsPlain Text”)

Each email cannot contain more than 1 PO & 1 LINE item. If there are multiple line items on the PO and the certs/documents are the same for all line items, supplier will have to send emails for each line item along with certs/documents. For example: If a PO has 5 line items, supplier will have to send 5 emails with required certs.

After the email has been sent to ITT, if any information has to be revised and resent such as quantity or line number, a new email must be sent, which includes the revised documents and those previously sent.

After ITT receives the documents, an automatic acknowledgement email will be sent to supplier along with a bar-code document ID number in pdf format. The email will be sent to the same supplier email address from which the documents were received.

Please print the acknowledgement emailed by ITT and send it along with the shipment.

mailto:[email protected]





Exhibit 3 – Procedure for Electronic Submission of Certificates and Other Documents to ITT (Continued)

THE [email protected] EMAIL ACCOUNT IS UN-MONITORED. ANY COMMUNICATIONS SENT TO THIS ADDRESS - EXPECT FOR THE CERTIFICATIONS AND OTHER DOCUMENTS IN THE PRESCRIBED FORMAT - WILL RECEIVE REPLAY ERROR MESSAGE.

Shipping guidelines: a) If a part is shipped in multiple containers, boxes, trays, or even bundles of material,

please ensure that the ITT acknowledgement print out or label is securely placed such that it is easily visible when delivered to ITT. The ITT Receiving department will scan the barcode on receipt of shipment.

b) If multiple items are shipped in one box with each PO line item in individual boxes inside, make sure that all the required ITT acknowledgement print outs/labels are placed securely on the outside of each box so that they are easily visible to ITT Receiving and barcodes can be scanned upon receipt.

c) If a supplier prefers to print a barcode label with reference to ITT Document ID number on ITT acknowledgement (instead of printing the ITT acknowledgement), use the following formats for the barcode-

a. Barcode Type: Code 39 / Code 93

b. Print (legible): Yes.

Any questions, free feel to contact Senthil Govindarajalu @ 661-295-4128 if you have any questions or need any assistance.

mailto:[email protected]