Supplementary provisions are hereby added to the … studies and examination at the University College of Southeast Norway as indicated below. For chapter 2. Admission For section

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Supplementary provisions are hereby added to the Regulations relating to admission, studies and examination at the University College of Southeast Norway as indicated below. For chapter 2. Admission

For section 2-1. Admission requirements 2-1.1. Minimum requirements for admission (1) For admission to master’s programmes, continuing and further education, supplementary studies, educational theory and practice training programme and preliminary course for engineering and civil engineering programme:

a) For study programmes or courses that are governed by a national curriculum, minimum admission requirements apply which have been established in the national curriculum and the programme description.

b) For study programmes or courses that are not governed by a national curriculum, minimum admission requirements apply which have been established in the programme description.

c) The admission requirements for master’s programmes appear in the Regulations concerning requirements for master’s degrees and in the Regulations relating to admission, studies and examination at the University College of Southeast Norway.

d) Applicants with education from countries other than the Nordic countries must document that they meet the Norwegian language requirements stated in section 2-2 of the Regulations concerning Admission to Higher Education. For admission to an educational theory and practice programme and other teacher education programmes, documented Norwegian language proficiency is required corresponding to the requirement stated in section 4-7 of the Regulations concerning Admission to Higher Education. The Norwegian language requirement does not apply for study programmes which in their entirety are taught and have been prepared in English.

e) For admission to study programmes conducted in Norwegian, applicants with foreign education must meet the English language requirement in the GSU list pursuant to section 2-2 of the Regulations concerning Admission to Higher Education or the equivalent.

(2) For admission to study programmes conducted in English, applicants with education from outside the Nordic countries must meet the English language requirement in at least one of the following ways:

– SUPPLEMENTARY PROVISIONS FOR REGULATIONS RELATING TO ADMISSION, STUDIES AND EXAMINATION AT THE UNIVERSITY COLLEGE OF SOUTHEAST NORWAY

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a) passed English in a Norwegian upper secondary school (140 hours), written and oral examination

b) British Council International English Language Testing Service (IELTS) – minimum total score of 6.0 (academic test)

c) Test of English as a Foreign Language (TOEFL) – minimum score of 550 (paper-based), 213 (computer-based) or 80 (internet-based)

d) PTE Academic test – minimum score 56

e) completed university degree in English language or literature

f) completed bachelor’s degree from Australia, Canada, Ireland, New Zealand, the United Kingdom or the USA

2-1.2. Applicants to self-financed and specially commissioned studies (1) For applicants to self-financed and specially commissioned studies, minimum requirements apply for admission which are provided in the course plan or in a special commission agreement.

(2) For self-financed and specially commissioned studies, supplementary provisions for sections 2-1 and 2-4 apply, to the extent they are applicable.

2-1.3. International applicants (1) For applicants with foreign education applying to English language degree programmes, supplementary provisions for section 2-1 apply.

For section 2-2. Application for local admission 2-2.1. Admission procedure (1) Admission is normally done as general admission and subsequent supplementary admission, if any. Normally only qualified applicants participate, who have met the announced application deadline for admission in the general admission and the supplementary admission, see section 2-3.1(2).

(2) Qualified applicants may be granted admission after the application deadline for courses of study which have spaces available after the general admission.

2-2.2 Application and documentation (1) Application deadlines for local admission will be determined by the Rector and announced on the University College’s website.

(2) Applications are submitted as online applications. All information that is necessary and relevant for considering the application shall be documented with the application.

For section 2-3. Ranking of applicants 2-3.1. General rules on restricted admission and ranking of applicants in admissions If there are more qualified applicants than the number of available admissions, the applicants will be ranked against each other according to the following rules:


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(1) Only applicants who meet the minimum requirements for admission may be ranked for admission, see sections 2-1.1 and 2-1.2. Applicants who are qualified on the basis of prior learning and work experience, section 2-4.1, will be ranked according to the provisions in section 2-3.7.

(2) Applicants who have met an original or extended application deadline shall be ranked in front of applicants who apply after the deadline. However, the University College may consider an application after the deadline where:

a) an applicant documents special grounds for not having met the application deadline

b) applications are for places remaining after the general admission, see section 2-2.1 (3). Applications for available places will be considered continuously up until admission has been concluded and without use of the ranking rules in sections 2-3.2 to 2-3.8

2-3.2.2-3.1. General rules on ranking of applicants for master’s programmes, continuing and further education, supplementary studies and educational theory and practice training programmes (1) Applicants shall be ranked for admission according to specific rules provided in sections 2-3.3 to 2-3.5. Where an applicant has several possible qualifying bases for admission, the basis which provides the best result for the applicant shall be used. Where particular considerations so indicate, exemptions from regular ranking may be granted, see section 2-3.6.

(2) In the event of identical scores among several applicants, the oldest applicant will be ranked first.

(3) The following definitions apply for the score groups in question:

a) Grade point average:

Grade point averages will be assigned on the basis of weighted grade average. This is the average of all grades taken into account, weighted in relation to the number of credits for each course taken into account.

Basis for calculating grade point averages:

Grade point averages will be calculated on the basis of qualifying education described in the admission requirements for the study programme. For study programmes with concentration requirements, these shall be included in the calculation.

Calculation of C requirement for admissions to master’s programmes:

In order to meet the C requirement, an applicant must have a minimum grade point average of 25 or better.


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Grade point averages will be assigned for admission according to the following scale:

Grade point average 50 40 30 20 10

Letter grades A B C D E

Numerical grades, natural science programme 1.0– 1.6

1.7– 2.3

2.4– 2.8

2.9– 3.4

3.5– 4.0

Numerical grades, health and social, humanities, social sciences, economics, law, etc.

1.0– 2.2

2.3– 2.5

2.6– 2.7

2.8– 3.0

3.1– 4.0

Grades on former scale S Mtf Tf Ng

An assessment as passed or approved will not be included in the point calculation. If a substantial portion of the courses in the qualifying education have been assessed as passed or approved, an overall subjective assessment will be made of the applicant’s academic level.

b) Education points:

Education points will be given for successfully passed higher education beyond the minimum requirement for admission.

c) Experience points:

Experience points will be given for relevant work experience beyond minimum requirements for admission. The points will only be given for admission to study programmes in which experience is included in the admission requirements. Normally, only experience from the period after completion of a first degree will count when ranking. Experience points may be given for particularly relevant experience from the period before the programme if this experience normally requires higher education for employment.

d) Additional points:

Additional points will be given for other special qualifications for individual study programmes and courses of study.

e) Competitive points:

Competitive points are the sum of grade point average, education points, experience points and additional points.


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2-3.3. Ranking of applicants for admission to master’s programmes (1) Master’s programmes without requirements for work experience for admission, see Regulations concerning requirements for master’s degrees, section 3.

Grade point average: Grade point averages will be given for the qualifying education.

Education points: One education point will be given per 30 credits passed beyond bachelor’s degree (180 credits), to a maximum of four points.

Additional points: Up to six additional points may be given for other qualifications for individual courses of study.

Competitive points: Stated as the sum of grade point average, education points and any additional points

(2) Master’s programmes with requirements for work experience for admission, see Regulations concerning requirements for master’s degrees, section 5.


Education points: One education point will be given per 30 credits passed beyond bachelor’s degree (180 credits), to a maximum of four points.

Experience points: Two experience points will be given per year of relevant experience beyond the minimum requirement for admission, to a maximum of ten points.


Competitive points: Stated as sum of grade point average, education points, experience points and any additional points.

2-3.4. Ranking of applicants for admission to continuing and further education and supplementary studies (1) Continuing and further education and supplementary studies without requirements for work experience for admission


Education points: One education point will be given per 30 credits beyond bachelor’s degree (180 credits), to a maximum of four points.


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Competitive points: Sum of grade point average, education points and any additional points.

(2) Continuing and further education and supplementary studies with requirements for work experience for admission


Education points: Three education points will be given per 30 credits beyond bachelor’s degree (180 credits), to a maximum of four points.

Experience points: Four experience points will be given per year of relevant experience beyond the minimum requirement for admission, to a maximum of twenty points.

Additional points: Up to eight additional points may be given for other qualifications for individual courses of study.

Competitive points: Sum of grade point average, education points, experience points and any additional points. 2-3.5. Ranking of applicants for admission to educational theory and practice training programmes Applicants with a master’s degree or equivalent will be given priority over other applicants. The applicants will be ranked on the basis of the following:


Education points: Fifteen points will be given to applicants who have at least 60 credits in two or more areas of subject didactics offered by USN.

Up to 50 per cent of the places may be granted to applicants with a first degree from USN.

2-3.6. Admission outside the ranking rules and admission quotas (1) Up to 25 per cent of the applicants may be granted admission outside the ranking rules in sections 2-3.2 to 2-3.5 according to an individual assessment. This can apply for applicants with at least one of the following reasons:

a) When an applicant cannot be ranked according to the ranking rules.


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b) When an applicant documents that illness, disability or other special circumstances provide a reason to assume that the examination results do not provide a true picture of the applicant’s actual qualifications.

c) Applicants to the Master of Science in Optometry and Visual Science and Master of Science in Visual Pedagogy and Visual Rehabilitation programmes with bachelor’s degrees in optometry from before 2006.

(2) When considering admission outside the ranking rules, an overall assessment will be made as to whether the applicant has qualifications equal to those of applicants who are admitted according to regular ranking.

(3) Quotas for admission may be adopted. 2-3.7. Ranking of applicants with approved prior learning and work experience (1) Ranking on the basis of prior learning and work experience will be done based on all relevant qualifications documented by the applicant.

(2) Qualified applicants for first degrees will be ranked according to the Regulations concerning Admission to Higher Education.

(3) Qualified applicants for master’s programmes, continuing and further education and an educational theory and practice programme will be ranked according to section 2-4.1 through an individual and subjective assessment. 2-3.8 Ranking of applicants for preliminary course for engineering and civil engineering programme (1) For admission to the preliminary course for the engineering and civil engineering programme, the applicants will be placed in one of the following quotas:

Quota A – Quota for applicants who have passed Vg1 and Vg2 from vocational study programmes.

Quota B – Quota for applicants who have passed compulsory education and have at least five years of experience, or a combination of upper secondary school and experience. The quota applies only for applicants who do not meet the requirements for Quotas A and C.

Quota C – Quota for applicants who have attained general university and college admissions certification.

(2) Ranking:

a) In Quota A, a diploma or documentation of skills will be the basis for calculating competitive points. The average grade for all subjects on the diploma or documentation of skills in question will be multiplied by ten. For letter grades, the following will be used: S = 5, M = 4, G = 3, Ng = 2.

b) Within Quota B, the applicants will be ranked according to a subjective assessment of their overall qualifications.


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c) Within Quota C, the applicants will be ranked pursuant to the rules of the Norwegian Universities and Colleges Admission Service.

d) Applicants in Quota A will be ranked in front of applicants in Quota C. The number who are admitted in Quota B will be determined according to a subjective assessment of level in relation to applicants in the other quotas.

2-3.9 Ranking of applicants to VET pathway engineering education (1) For admission to the VET engineering pathway, applicants will compete in two quotas.

a) In the initial quota, the school points will be used when ranking pursuant to the rules of the Norwegian Universities and Colleges Admission Service. The quota applies for applicants who are not older than 23 in the admissions year and have completed upper secondary school and an apprenticeship certificate in the course of a maximum of five years.

b) In the regular quota, competitive points will be used when ranking pursuant to the rules of the Norwegian Universities and Colleges Admission Service. All qualified applicants may compete in the regular quota.

c) Fifty per cent of the places will be granted in the initial quota.

For section 2-4. Prior learning and work experience 2-4.1. Admission on the basis of prior learning and work experience (1) The University College may admit applicants who are age 25 or older in the admissions year to a study programme if on the basis of prior learning and work experience they have the necessary qualifications.

(2) For admission on the basis of prior learning and work experience to first degree programmes, the following rules apply:

a) A total of five years of experience which is relevant for the programme for which admission is sought. Part-time work will be converted to full-time work. Unpaid or charitable work may be counted as equal to paid work. Completed initial military service will be counted for up to one year when the nature of the service is relevant for the programme. Passed relevant education after compulsory schooling may be included in the experience requirement for up to two years.

b) An applicant must have the necessary academic prerequisites to complete the study programme in question.

c) All applicants must be competent in Norwegian and English at the upper secondary school level. Applicants with native tongues other than Norwegian, or another Nordic language, must document abilities in Norwegian and English at the same level as in the requirements for general university and college admissions certification.


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d) Special admission requirements provided in section 4-1 to 4-11 of the Regulations concerning Admission to Higher Education, a national curriculum or other national regulations also apply to prior training and experience applicants.

(3) For admission on the basis of prior training and experience to continuing and further education and master’s programmes, an applicant is required to document knowledge and skills equal to those of applicants who are offered admission after ranking on the basis of point calculation.

(4) Decisions on approved prior training and experience are only valid in the admissions process in question and are only valid for the programme for which admission is granted.

2-4.2. Academic requirements Study programmes with requirements in addition to the general requirements in 2-4.1.

Study programmes Requirements for Norwegian, English and five years of relevant experience:

Kindergarten teacher Mathematics at upper secondary school level

English 140 hours of English from the Knowledge Promotion Reform or equivalent

Computer science Mathematics: R1 (or S1 and S2) or equivalent

Engineering except preliminary course for engineering and civil engineering programme,

VET pathway and three-semester scheme.

Special admission requirements for HING requirements code: Mathematics R1 and R2 and Physics 1

Engineering: Three-semester scheme 224 hours of mathematics from the Knowledge Promotion Reform or equivalent skills

Engineering: VET pathway Relevant VG1+VG2 vocational education and relevant apprenticeship certificate

IT study programmes except Computer science

224 hours of mathematics from the Knowledge Promotion Reform or equivalent skills


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Law / Law and management Mathematics at upper secondary school level

Teacher education (Compulsory school teacher,

Upper secondary school teacher, Subject teacher)

May not be assessed on basis of prior education and experience

Marine engineering operations 224 hours of mathematics from the Knowledge Promotion Reform or equivalent skills

Mathematics Mathematics R1(or S1 and S2) and one of the following:

- Mathematics R2

- Physics 1 and 2

- Chemistry 1 and 2

- Biology 1 and 2

- Information technology 1 and 2

- Geosciences 1 and 2

- Technology and theory of research 1 and 2

Natural science

Science and the environment

140 hours of Natural science from the Knowledge Promotion Reform or equivalent skills

Nautical operations 224 hours of mathematics from the Knowledge Promotion Reform or equivalent skills

Norwegian 393 hours from the Knowledge Promotion Reform or equivalent

Optometry 224 hours of mathematics from the Knowledge Promotion Reform or equivalent skills

Radiography 224 hours of mathematics from the Knowledge Promotion Reform or equivalent skills


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Shipping and logistics 224 hours of mathematics from the Knowledge Promotion Reform or equivalent skills

Spanish

Spanish language and literature

112 hours of Spanish from the Knowledge Promotion Reform or equivalent

Special education Mathematics and social science at upper secondary school level

Political science Mathematics at upper secondary school level

Nurse 224 hours of mathematics from the Knowledge Promotion Reform or equivalent skills

Social educator 224 hours of mathematics from the Knowledge Promotion Reform or equivalent skills

Financial-administrative subjects 224 hours of mathematics from the Knowledge Promotion Reform or equivalent skills

For section 2-6. Conditional admission to master’s, continuing and further education programmes (1) Conditional offers may be made to applicants who are finishing qualifying education. Applicants with conditional offers must document the admission requirements before the start of a study programme, and within any specified deadline, in order to retain the offer.

(2) Conditional admission may be granted if circumstances beyond an applicant’s control have contributed to an examination included in the requirement for admission not being taken or not being graded. The applicant must be able to document that he/she registered for the examination. Special circumstances must be documented.

Conditional admission may be granted on the following conditions:

a) The missing examination is passed by the student in the course of the first semester after admission.

b) Offer of admission and right to admission granted through conditional admission will be withdrawn if minimum requirements for admission are not met by the set deadline.


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c) Applicants who are granted conditional admission may not receive a reserved place for the next admission under section 2-8 of the Regulations relating to admission, studies and examination at the University College of Southeast Norway.

d) Students who take an examination in a study programme for which they have been granted conditional admission may not have the examination approved as passed before the minimum requirements for admission have been met.

For chapter 3. Degrees and vocational education

For section 3-1. Degrees and vocational training (1) The standard period of study for the degrees and vocational training programmes is as follows: Degrees:

a) Bachelor, standard period of study three years

b) Master, standard period of study one and a half years, two years or five years

c) Philosophiae doctor (PhD), standard period of study three years

Vocational training programmes: a) Compulsory school teacher programme for 1st to 7th grade and 5th to 10th

grade, standard period of study four years

b) Subject teacher programme, standard period of study four years

c) Educational theory and practice programme, standard period of study one year

For section 3-2. Bachelor’s degree scope and composition Recognisable topics in scientific theory, research methodology and ethics shall be clarified in study programme descriptions and course plans. (1) Concentration courses which are to be included in a self-composed bachelor’s degree must generally be at least 7.5 credits in scope. (2) A student is entitled to 10 to 15 hours of supervision for a bachelor’s thesis with a scope of 30 credits and 5 to 10 hours for a bachelor’s thesis with a scope of 15 credits. For a bachelor’s thesis less than 15 credits in scope, a student is entitled to 5 hours of supervision. A work requirement may be imposed that the student must have reported for supervision in order to submit the thesis. Additional supervision may be provided when the thesis is redone. This supervision should not exceed ten per cent of the original number of hours of supervision, see section 9-6. For section 3-3. Requirements for scope and composition of master’s degree (2) A requirement may be imposed in the programme description that certain courses must be passed before the student can start work on the master’s thesis. (2) A student is entitled to 15 to 20 hours of mandatory supervision for a master’s thesis with a scope of 30 credits and 30 to 40 hours for a master’s thesis with a scope of 60


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credits. Mandatory supervision should be a work requirement which must be approved before the student may submit the master’s thesis for grading. Additional supervision may be provided when the thesis is redone. This supervision should not exceed ten per cent of the original number of hours of supervision, see section 9-6. For chapter 4. Study programmes and admission For section 4-1. Admission to study programme (2) Students who have been granted reduced progress are also entitled to up to two years of extended right to admission. (5) The right to admission may be reactivated within three weeks after the student has lost the right to admission based on a failure to register for a semester or pay a semester fee, or if the student confirms in writing that he or she has withdrawn from the study programme. For section 4-2. Course student and external candidate (1) Course students will be granted admission to a course and have the same rights as other students at the University College. This means that the student will have the same access to instruction, supervision and the University College’s digital learning platform. For section 4-4. Semester fee (1) The Act relating to Student Welfare Organisations stipulates who must pay a semester fee. A student who is entitled to admission at several educational institutions shall only pay a student welfare fee to one of the educational institutions, regardless of whether the student is entitled to admission at a study programme or a course.

Course students will pay the regular semester fee and will receive a student card. Deadline for semester registration is 1 September for the autumn semester and 1 February for the spring semester. Students who have paid a semester fee but withdraw from the study programme may request a refund of the semester fee by the deadline for semester registration. Students who leave after the deadline may not receive a refund of the semester fee. For section 4-6. Requirement for progress (1) Standard progress means 60 credits per academic year for a full-time student. (2) For students who have been granted reduced progress, progress is required which corresponds to at least 50 per cent of agreed progress per academic year. The student must submit a written application to the faculty for reduced progress. For section 4-7. Leave


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A student who is pregnant is entitled to a postponed examination if the examination date is in the period between three weeks before due date and six weeks after birth. A father is entitled to a postponed examination if the examination date is in the period from birth until two weeks after birth. When the student is simultaneously entitled to admission to several study programmes, leave will be granted for the programme from which the student applies for leave. Leave may be granted from a study programme at the same time a person is an active student in another study programme. For chapter 6. Scope of work, courses and work requirements For section 6-1. Scope of work The following standards apply for expected scope of work for a student:

a) hours of work per academic year: 1600 hours b) number of weeks per academic year: 40 weeks c) number of hours of work per week: 40 hours d) number of credits per week: 1.5 credits e) number of hours of work per credit: 27 hours

For section 6-3. Work requirements Exemptions from work requirements will normally be granted only if the student can document equivalent knowledge. In the event of documented illness and in other special cases, the faculty may grant exemptions from work requirements where it is academically justifiable. It is normally a precondition that the student will carry out other activities which are determined by the faculty and which are deemed approved. The student has three attempts to have a work requirement deemed approved unless otherwise indicated by the course plan, see section 9-6, second paragraph. Students who have used up all the work requirement attempts in a course before an examination is taken must normally take the course again in its entirety at the next regular completion.

For chapter 8. Forms of assessment and grading system For section 8-1. Forms of assessment (2) The following forms of assessment may be used:

a) written examination with invigilation: examination which is conducted digitally or through use of carbon-less paper on the premises of the University College or other approved examination location, under invigilation by an examination proctor b) written examination without invigilation (normally conducted through use of the University College’s digital examination tool, and the student will not submit a paper version):

1. take-home examination


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2. portfolio assessment or other continuous assessment:

Portfolio assessment is the assessment of one or more approved works which are handed in at a set date according to published criteria. The works may be developed or finished during the period from when the criteria are provided and up until the examination date

Continuous assessment means courses in which the final grade is

determined on the basis of several assessments

Continuous assessment may only be used in technological courses according to the percentage method of the Norwegian National Council for Technological Education (NRT)

Specific provisions will be provided in the study programme or course

plan

c) oral examination 1. oral examination, individual or in group 2. individual, oral examinations that modify the grade for bachelor’s and master’s theses

d) practical examination

1. measurement of practical skills, for example, sport activities, specimens, presentations, exhibits, concerts and so forth

e) bachelor’s thesis f) master’s thesis

(5) In courses in which several sub-assessments are included, each sub-assessment shall have a scope of at least 7.5 credits. This also applies if the sub-assessments are weighted by per cent and are included in a combined grade for the course.

For section 8-2. Grading system The determination of grades is normally individual, including for group examinations, unless otherwise indicated in the course plan. Where group grades are to be given, and it is shown to be likely that one or more of the group participants has not contributed to the answer as expected, it is sufficient that one student requests individual grading. This must be requested from the examination office immediately after submission, or immediately after oral or practical completion. Individual contributions shall be documented. (2) Descriptions of grades in accordance with the University and University College Council for master’s theses in mathematics, natural sciences and technology are provided in appendices to supplementary provisions.


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(5) Where it has been established in the course plan that an oral assessment that modifies the grade shall be used for bachelor’s and master’s theses, only one grade decision shall be made. (7) All work requirements in a course must be approved in order to give rise to credits and/or a grade in the course. For chapter 9. Examination For section 9-2. Examination fee (1) External candidates must also pay an examination fee in addition to a semester fee. External candidates who are admitted to another university college or university, and who have paid a semester fee, shall not pay an additional semester fee to the University College of Southeast Norway, but only an examination fee. Examination fees will be calculated per individual examination, regardless of whether the external candidate takes several examinations in the same semester.

Credits per examination External candidate fee

0–14 NOK 3,000

15–29 NOK 4,000

30 and over NOK 5,000

Examination which includes take-home assignments, product assessment and the like

NOK 6,000

For section 9-3. Registration for assessment Deadline for registration for assessment is 1 September for the autumn semester and 1 February for the spring semester. The registration deadline for a postponed examination and a new examination (continuation examination) is two weeks before the examination date unless otherwise indicated. For section 9-4. Withdrawal from assessment (2) The withdrawal deadline is four weeks before the submission deadline. If a student withdraws after the withdrawal deadline, it will count as one examination attempt/failure if the student cannot document, for example with a doctor’s statement, a valid reason for not having withdrawn by the withdrawal deadline. Any supervision time used shall be noted when the student withdraws before the deadline. For section 9-6. Number of examination attempts


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The limitation in the number of examination attempts also applies if the course has changed course code, is included with a different code in several study programmes or is included in a new form of a study programme in connection with a transitional scheme. (2) Students who have used up all their examination attempts may be granted a fourth examination attempt upon written application. Students who have passed after three examination attempts will normally not be granted a fourth examination attempt. (6) and (7) The fact that the thesis must be redone means that the thesis must be changed substantially in order for it to be resubmitted. It is not sufficient merely to make minor changes in layout and design. For a thesis which is redone, the changes in the academic content must also be substantial but must be of such a nature that the thesis is still within the approved thesis question or project description. A new bachelor’s or master’s thesis may also be based on a new thesis question or project description. Additional supervision may be provided when the thesis is redone. This supervision should not exceed ten per cent of the original number of hours of supervision. For section 9-7. Regular examination (1) Within the same examination period, normally only one regular examination shall be arranged in the same course. Students who wish to improve their grades must register for the next regular examination in the course. The examination schedule shall be published for students by 1 March for the spring semester and 1 October for the autumn semester. Examinations without invigilation will be submitted in the University College’s digital examination tool. (2) Applications for postponed submission will be sent to the University college through the Examination Office. Submission of an examination without invigilation may be postponed for up to 48 hours includes weekends and holidays. The student is himself or herself responsible for what he or she submits as an answer paper on all examinations. Answer papers which have been handed in may not be returned, supplemented or exempted from grading, regardless of the reason cited. For section 9-9. New examination (re-sit examination) (1) For small courses with fewer than 20 students, it must be considered in each case whether a new examination shall be offered, regardless of whether five students with the result of F or not passed have registered for assessment. For section 9-10. Language and form of Norwegian


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The University College may make exceptions from the provision according to the rules in section 3 of the Regulations on language form in examination question papers when:

a) all students have the same language form

b) the examination question papers are particularly extensive

c) technical terminology does not exist or is unknown to the students in a language form

d) other special cases pursuant to section 3, second paragraph of the Regulations on

language form in examination question papers For section 9-12. Special examination arrangements The deadline for submitting an application for special examination arrangements is 1 September for the autumn semester and 1 February for the spring semester. Individual special examination arrangements shall have the objective of compensating for the disadvantages caused by the student’s disability in the examination situation, while ensuring at the same time to the greatest extent possible that the students are tested equally. The assessment form in question shall be used as the basis when assessing which support material and/or relief measure can compensate for the disability. A change in assessment form will only be made on an exception basis, as the assessment form must be seen in the context of the learning outcome and subject-specific characteristics. The special arrangement shall not lead to a reduction in the academic requirements of the individual study programme. Recent documentation shall be attached to the application. Students who document physical and/or mental disabilities with a statement from a specialist or doctor shall have their examinations specially arranged to the extent it is feasible. Special arrangements may be provided in the form of extended examination period, adjustable chair, use of a special chair brought by the student, computer, separate room and the like. An extended examination period corresponds to an additional 30 minutes for a written examination of three to four hours’ duration and one hour for a written examination with a duration of five hours or more. No additional time will be given for examinations of less than three hours’ duration. If it is documented that the disability is of a permanent nature, the special arrangement for written school examinations may be recorded as permanent, so that a new application is not necessary for each examination semester. For written examinations without invigilation or similar examination forms, an individual assessment must be done of the scope of any extended examination period. As a general rule, no more days may be granted than will allow for the answer to be graded together with the answers which have been handed in before the deadline.


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For term papers and other written work which may be worked on throughout the entire semester, it must be considered whether it is reasonable to grant additional examination days. Students who because of illness, medication use or other reasons have a reduced work capacity may upon application be granted up to 25 per cent extended time for examinations without invigilation of up to one week’s duration. Extended time is limited to 48 hours including holidays. it must be clearly documented that the need exists. Acute disorders or temporary disabilities Students who document that they cannot complete an examination because of an acute disorder right before the examination are entitled to a new examination under section 9-9 of the Regulations. If it is likely that a student with an acute disorder will manage to complete the examination with simple measures that do not require much in terms of resources, such an individual special arrangement may nevertheless be provided. Specific reading, writing and mathematics difficulties (dyslexia and dyscalculia) Students who document specific reading, writing or mathematics difficulties may be given extended examination time of 30 minutes for written examinations with invigilation of three to four hours’ duration and one hour for written examinations with invigilation with a duration of five hours or more. Additional time will not be given for examinations with invigilation of less than three hours’ duration Permission may be sought to take an examination with invigilation by using a computer with a spellchecker. Other support materials may be considered. A student may obtain by enquiry to the Examination Office confirmation of his or her need for a special arrangement which will be attached to the examination answer paper. Use of a spellchecker in examinations in the Norwegian language or other language subjects is not permitted. Additional examination time will normally not be granted for written examinations without invigilation and similar forms of examination of several days’ duration. Illegible handwriting does not grant a right to a special arrangement for examinations. Allergies and/or asthma, diabetes, migraine and other chronic illnesses which are not constant Allergies and/or asthma normally do not provide a basis for individual special arrangements for an examination. In the event of documented special, serious cases, it can provide a basis for additional time for rest and/or time for necessary medication. Should a student be so bothered by an allergy or asthma that the person in question does not manage to complete the examination, the student may have the examination postponed. Pregnancy and breastfeeding If a pregnant student needs rest time during an examination, special permission for this must be sought. A doctor’s statement which documents the need must be submitted.


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Students who wish to breastfeed while an examination is being conduct may apply for extended examination time corresponding to time spent on breastfeeding, up to a total of one hour. there is no requirement that the matter be documented, but an application must be made by the deadline in the usual manner. Norwegian as foreign language Students with other native tongues may apply to use an ordinary spelling dictionary or synonym dictionary or a bilingual spelling dictionary or synonym dictionary during an examination. Students who have not completed upper secondary school in Norway, or who have lived in Norway for less than three years, may apply for extended time for examinations. The faculties may have their own rules related to subject-specific circumstances or suitability assessment. For section 9-13. Examination location A student at the University College of Southeast Norway who has been granted permission and takes an examination at an external examination location must pay a fee of NOK 1,000 per examination. Applications must be submitted by 1 September for the autumn semester and 1 February for the spring semester. Students at other educational institutions who have been granted permission and use the University College of Southeast Norway as an examination location will pay a fee of NOK 1,500 per examination per student, plus any reimbursement for examination proctor. Other educational institution normally means another university college, university or adult education association which offers higher education. It is normally not permitted for the student to take an examination at his or her own workplace. For section 9-14. Digital examination (2) Digital examinations with invigilation are conducted on the student’s own portable computer. Prior to a digital examinations with invigilation, the student must submit the function test or test examination on the portable computer which is to be used on the examination. A failure to submit a function test or test examination will result in cancellation of the student’s registration for the examination. The student must be in place at the examination location and logged into the digital examination tool no later than 30 minutes before the examination starts, so that the equipment is ready before the start of the examination. An earlier arrival may be required for some courses. If the student has not logged into the digital examination tool by 30 minutes before the examination starts, the student may lose the right to complete the


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examination. In the event of unforeseen technical problems, students who have reported by 30 minutes before the start of the examination may get help from IT support. For chapter 10. Examiner arrangements and examination result For section 10-2. Examiner arrangements (1) Section 3-9(1) of the Universities and University Colleges Act provides that the participation of an external examiner is always required. This can be met by:

a) an external examiner in addition to an internal or an external examiner at each individual assessment or answer

b) external evaluation of the assessment arrangements (participation of an external

examiner in addition to an internal examiner at the course level) External evaluation of the assessment arrangements may include one or more of the following alternatives:

a) external participation in thesis design and determination of assessment criteria (examiner guidance)

b) external random sample checks of assessments done by an internal examiner

c) external grading of sub-assessments which are included in the combined grade for

the course

d) external assessment of the assessment forms as they are established in the study programme descriptions and course plans, and whether these are suitable for measuring the learning outcome

e) external examiner assesses the academic level and syllabus in the course

Use of an external examiner shall ensure, among other things, that:

a) the degrees achieved at the University College meet the requirements for quality and maintain a high standard

b) uniformity and a relationship between learning outcome descriptions, forms of work

and forms of assessment in the study programme

c) the students’ knowledge and skills are being tested and assessed in an impartial and reliable manner

d) the grades which are granted at various educational institutions are comparable

with respect to national standards


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For maritime certificate programmes, at least 25 per cent of the external examiners shall be employed at other university colleges or universities which have maritime programmes. The faculties will themselves decide how an external assessment shall be carried out, either through external participation at the individual assessment or through external evaluation of the forms of assessment. For section 10-3. Examination result (1) Grading is individual as a general rule, including for group examinations. If it is shown to be likely that one or more of the group participants has not contributed to the answer as expected, it is sufficient that one student requests individual grading. This must be requested from the examination office immediately after submission, or immediately after oral or practical completion. An examiner may require that an individual grade be determined when it appears that the expectation of group participation has not been met. In such cases, it may be decided in consultation with the subject instructor in question that grades from group assignments will be modified individually after the oral examination, even though this is not provided for in the study programme description. Such examination will be considered as an examination in relation to the provisions on grading and publication. The grade for the student in question will be withheld until the matter has been clarified. (3) Under Section 3-9(4) of the Universities and University Colleges Act, grades shall be available within three calendar weeks, regardless of the number of working days in the weeks in question. If the grading deadline falls on a Saturday, holiday or a day which is treated the same as a holiday, the deadline will be extended to the next working day, see section 14 of the Public Administration Act. (5) Submission deadline means examination date. For section 10-4. Explanation for determination of grade (1) A student is entitled to a justification for the determination of a grade. The time of the request, and when the justification is given, shall be recorded. An accounting shall be provided in the justification for:

Description of general principles used as a basis for the assessment and for the assessment of the student’s performance.

Principles, guidelines and assessments on which the determination of the grade rests.

Factual circumstances in the determination of the grade (how the various assignments have been weighted, whether a wrong answer results in a poorer result than no answer, etc.)

Principal considerations which have been crucial in an individual assessment.


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If a student refuses oral justification, the justification will be considered as given, and it shall be recorded when the justification was attempted to be given and was refused. (6) A request for justification shall normally not result in a change in grade. However, such a change may be made to the benefit of the student, if it is obvious that procedural errors have been made when the grade was determined the first time. For chapter 11. Diploma, diploma supplement and transcript For section 11-1. Diploma and transcript The University College has no service for translation of diplomas. (2) Deadline for reserving the right not to be issued a diploma is 1 June. (8) Students who have improved their grades after a diploma has been issued will have the new grades documented with a grade transcript. The diploma shall contain the number of credits that are standard for the degree. Excess credits will be documented with by a grade transcript. A duplicate diploma may be issued for a fee of NOK 500. For previous diplomas which do not exist in the University College’s database, issuance of a duplicate will cost NOK 1,000. For chapter 12. Annulment, exclusion, loss of admission to study programme and expulsion For section 12-1. Cheating (1) For written examinations with invigilation, the examination proctor shall notify the examination consultant of irregularities which may indicate cheating and assist in obtaining evidence. In the event cheating is suspected when assessing an examination, the person responsible for the course or the examiner shall report this and prepare a descriptive memorandum which will be forwarded to the Examination Office, which in turn will forward the matter to the Department of Education and Quality in Learning through a lawyer. In the event cheating is suspected, the student’s grade will be withheld until the matter has been decided. In the event cheating on a work requirement is suspected, the person responsible for the course shall report this and prepare a descriptive memorandum which will be forwarded to the Department of Education and Quality in Learning through a lawyer. Suspected cheating or an attempt at cheating in a group examination in which the same grade is given for the entire group will be assessed individually for each student. A grade which has been determined will remain applicable for the students who are not included in suspicion of cheating or attempted cheating.


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For section 12-3. Loss of admission to study programme (1) When a student has used up the examination attempts and has re-applied for admission, the student is not entitled to take a new examination in the course in question. The student must then take the examination or pass this course at another educational institution, in order to apply for credit for the course at the University College of Southeast Norway. The number of examination attempts used will be carried forward when reapplying for admission. For chapter 13. Appeal For section 13-2. Appeal regarding grade (2) For bachelor’s and master’s theses where the grade is determined on the basis of both written and oral assessment, and the student prevails in an appeal of the examination result on the written part of the assessment, a new oral assessment shall also be made as a part of the appeal of the grade. The student may request a justification for a grade which has been attained through an appeal of a grade. For section 13-3. Appeal regarding procedural error in examination An appeal regarding a procedural error in an examination must be submitted in writing to the examination office, stating the reason(s). The ordinary process for handling an appeal regarding a procedural error in an examination is to attempt to resolve the matter in cooperation with the programme administration. If the student cannot be found to prevail in the matter, it will be further handled according to the rules in section 13-3 of these Regulations. The University College of Southeast Norway, 18 January 2017 Petter Aasen Rector

Documents

Supplementary provisions are hereby added to the … studies and examination at the University College of Southeast Norway as indicated below. For chapter 2. Admission For section