SUPPLEMENTAL / BID BULLETIN NO. 1 One (1) lot KOHA ... › wp-content › uploads › 2018 › 09 › ... · KOHA ILS backend and OPAC configuration and customization KOHA DATA MIGRATION

Republic of the Philippines

OFFICE OF THE OMBUDSMAN

Bids and Awards Committee – Central Office

Agham Road, Diliman, Quezon City 1104

SUPPLEMENTAL / BID BULLETIN NO. 1 QN 2018-0184-AUG: “One (1) lot KOHA Integrated Library System Implementation,

Automation and Support / RFID/Security System”

AMENDMENTS IN ANNEX A (PRICE QUOTATION FORM),

ANNEX A-1 (TECHNICAL SPECIFICATIONS),

and ANNEX A-2 (DETAILED COST BREAKDOWN)

04 September 2018

Please be informed of the following amendments on QN 2018-0184-AUG:

Particulars ORIGINAL SPECIFICATION BE AMENDED/ MODIFIED TO:

ANNEX A

Price

Quotation

Form

KOHA INTEGRATED LIBRARY

SYSTEM IMPLEMENTATION,

AUTOMATION AND SUPPORT /

RFID/SECURITY SYSTEM

1) To comply with and submit Technical

Specifications under Annex A-1

2) To submit Detailed Cost Breakdown under

Annex A-2





1) To comply with and submit Technical

Specifications under Amended Annex A-1

2) To submit Detailed Cost Breakdown under

Amended Annex A-2 ANNEX A-1

Technical

Specifications

and

ANNEX A-2

Detailed Cost

Breakdown

RFID

SECURITY

GATE

SYSTEM

Software: SDK Software and

Application Software

Included

RFID

SECURITY

GATE

SYSTEM

Software: SDK Software and

Application Software

Included

ANNEX A-1

Technical

Specifications

and

ANNEX A-2

Detailed Cost

Breakdown

RFID

BOOK

TAGS

Read Distance: 5-6m RFID BOOK

TAGS

Read Distance: 5-6m

minimum of 30cm – 1m

ANNEX A-1

Technical

Specifications

and

ANNEX A-2

Detailed Cost

Breakdown

RFID DESK

READER

Reading Range: 30cm –

1m adjustable Come with

SDK for software

customization Overall

RFID DESK

READER

Reading Range: minimum

of 30cm – 1m adjustable

Come with SDK for

software customization

Overall

ANNEX A-1

Technical

Specifications

and

ANNEX A-2

Detailed Cost

Breakdown

RFID

BOOK

TAGS

RFID BOOK

TAGS

Additional specification:

8,000-10,000 book tags

provided by the supplier

ANNEX A-1

Technical

Specifications

and

ANNEX A-2

Detailed Cost

Breakdown

AFTER-

SALES

SUPPORT

AND

SERVICE

One (1) year onsite

support for any required

technical assistance.

AFTER-

SALES

SUPPORT

AND

SERVICE

One (1) year onsite

support for any required

technical assistance for

Central Office Library.

Page 2 of 17

Supplemental / Bid Bulletin No. 1

QN 2018-0184-AUG: “One (1) lot KOHA Integrated Library System

Implementation, Automation and Support / RFID/Security System”




Interested bidders/suppliers are required to submit the duly accomplished Amended Annex

A (Amended Price Quotation Form), Amended Annex “A-1” (Amended Technical

Specifications) and Amended Annex “A-2” (Amended Detailed Cost Breakdown) (herein

attached) on or before the deadline of submission of bids at the BAC Secretariat – Central Office,

Ground Floor, Ombudsman Main Bldg., Agham Road, Diliman, Quezon City.

Bidders/suppliers have the option to submit open or sealed quotations in the address given

above. Open quotations may submitted thru email ([email protected] and/or

[email protected]) or thru facsimile at 479-7300 local 2206.

Please be guided accordingly.

(Sgd.) MARIBETH T. PADIOS

Chairperson, Bids and Awards Committee

mailto:[email protected]

mailto:[email protected]

Page 3 of 17







AMENDED ANNEX A

AMENDED PRICE QUOTATION FORM

HON. MARIBETH T. PADIOS

Chairperson, Bids and Awards Committee-Central Office

Office of the Ombudsman

Agham Road, North Triangle

Diliman, Quezon City

Thru: BAC Secretariat – Central Office

Dear Madame:

After having carefully read and accepted the Terms and Conditions of this RFQ and

followed the Instructions to Bidders specified in Annex B, hereunder is our quotation/s for the item/s

as follows:

Item

No.

Total ABC

(in Php) Qt

y. unit OMBUDSMAN SPECIFICATIONS

Bidder’s offer

(Tech.

spec/brand, if

applicable)

Unit

Price Total Price

1 900,000.00 1 lot





1) To comply with and submit

Technical Specifications under

Amended Annex A-1

2) To submit Detailed Cost

Breakdown under Amended

Annex A-2

GRAND TOTAL

Name of Authorized Representative

Signature

Date

Bidder/Supplier’s Information:

Quotation No. 2018-0184-AUG

PR No. (s) CO-18-08-543

APP/SPPMP Code:

2018APP220,

2018SPPMP063, 2018SPPMP086

Canvass No. 1st

Date: 04-Sept-2018

Authority: 53.9 (SVP)

Authority No. 18-226

Authority Date: 07-Aug-2018

Company Name:

Address:

Tel/Fax No.:

Email Address:

PhilGEPS Reg’n Cert. No.:

PhilGEPS Reg’n valid until:

Page 4 of 17







AMENDED ANNEX A-1

Amended Technical Specifications

TECHNICAL SPECIFICATIONS FOR AN AUTOMATED/INTEGRATED

LIBRARY SYSTEM FOR THE OFFICE OF THE OMBUDSMAN LIBRARIES

AND AN RFID SECURITY SYSTEM FOR OMBUDSMAN LIBRARY –

CENTRAL OFFICE

Kindly tick the comply

boxes if bidder

complies with the

Ombudsman technical

specifications

KOHA GENERAL

SYSTEM

REQUIREMENTS

Free and open-source library system (latest General Public

License)

comply

Full-featured integrated library system

Must be an all-in-one library system

Capable to run in an enterprise Linux, Debian or Ubuntu

environment

Capable to be installed in a virtual environment

Multilingual and translatable

Full text searching

Compliant to library standards (Marc 21, UNIMARC, Z39.50,

SRU/SW, SIP2, SIP/NCIP)

Web-based interface system

Must be able to print labels and barcodes

Capability to incorporate the latest cataloging techniques

Must be capable to integrate barcoding and RFID solutions

System platform must be capable for customization

Comprehensive functionality with basic and advanced options

Can be set up in a single-branch and multi-branch approach

Full-scale process automation of library’s operational procedures

Complete integration of all equipment, machines/devices,

hardware and software; includes delivery, deployment, hardware

and software setup, installation, configuration, data migration

from existing library system, testing and commissioning of IT

equipment.

Complete system integration and implementation must cover all

nine (9) Ombudsman Libraries (Central, OSP, Luzon, MOLEO,

Cebu, Tacloban, Iloilo, Davao, Cagayan de Oro).

All records for each library must be separate.

KOHA

INSTALLATION

REQUIREMENTS

Complete hardware setup

comply

OS booting using Multiboot

OS installation (Debian or Ubuntu)

Debian or Ubuntu Repository Server Configuration

Basic OS Network Configuration

OS update

KOHA ILS Installation

KOHA SYSTEM

CUSTOMIZATION

Complete system setup and configuration

comply

Firewall setup (Port configuration)

Firefox configuration (shortcut icons/panel customization)

Remote access using Secure Shell (SSH)

Transfer and location (logo, banner, patron image)

KOHA ILS Intro and Interface configuration

KOHA ILS backend and OPAC configuration and customization

KOHA DATA

MIGRATION

REQUIREMENTS

Data conversion to MARC format.

comply Data migration from current system to KOHA ILS.

Data organization (ready to use records).


PR No. (s) CO-18-08-543

APP/SPPMP Code:

2018APP220,

2018SPPMP063, 2018SPPMP086

Canvass No. 1st

Date: 04-Sept-2018




Page 5 of 17







AMENDED ANNEX A-1





CENTRAL OFFICE


boxes if bidder

complies with the

Ombudsman technical

specifications

KOHA SYSTEM’S

FUNCTIONAL

REQUIREMENTS

OPAC/PUBLIC CATALOG

- Fully responsive theme that adjust properly on all devices

- Keyword and advanced searching capabilities

- Search filtering by location, item, type, subject, etc.

- Cover images for searched item

- Capability of users to tagging, commenting and star rating

searched item

- Availability and online resource links shown on search results

- Virtual shelf browser

- Social network share buttons

- Permanent URLs throughput

- New collection list

- Personalized patron experience 1. Ability to place, suspend and cancel holds

2. List of current and past checkouts

3. Account history

4. Private lists

5. Ability to register for a library card online

6. Access to account information

7. Subscribe/Unsubscribe to/from library notices via email, SMS, phone

8. Make purchase suggestions

- Separate OPAC access for each library

comply

CIRCULATION

- check in and out with barcode scanner or manually via accession

number of materials

- Enter calendar of closings for due dates with ability to

forgive/extend due dates

- Holds pull list generated on your schedule

- Offline circulation

- Place, suspend and cancel holds for patrons

- Set circulation, due dates and hold rules for the library

- Perform collection inventory

- Communication with collection management companies

- Capability for web-based self-checkout module

- Checkout by barcode or RFID

- Check in and out with a barcode scanner, RFID scanner or

manually via accession number of materials

- Separate circulation records for each library

comply

PATRON

- Upload patrons in bulk

- Upload patrons’ images individually or in bulk

- Create a patron cards

- Batch modify patrons

- Run reports on circulation custom to library rules

- Search patrons by phone, email address, name, employee,

number, etc.

- Browse patron by name

- Add custom searchable fields to patron cards

- Separate patron records for each library

comply


PR No. (s) CO-18-08-543

APP/SPPMP Code:

2018APP220,

2018SPPMP063, 2018SPPMP086

Canvass No. 1st

Date: 04-Sept-2018




Page 6 of 17







AMENDED ANNEX A-1





CENTRAL OFFICE


boxes if bidder

complies with the

Ombudsman technical

specifications

KOHA SYSTEM’S

FUNCTIONAL

REQUIREMENTS

CATALOGUING

- Add bibliographic and authority records by batch uploading

- Add bibliographic and authority records by copy cataloguing

with a built in Z39.50 search engine

- Add bibliographic and authority records using original

cataloguing

- Add and modify items individually or in a batch

- Add and link to authority records

- Duplicate bibliographic records for sudo-original cataloguing

- Catalog following AACR2 or RDA rules

- Create custom cataloguing templates with pre-set values for

efficient cataloguing

- Built in links to Library of Congress cataloguing help

- Create spine and barcode labels

- Batch modify and delete item records

- Create public lists of records at the library

- Separate cataloguing records for each library

comply

FLEXIBLE REPORTING

- Complete access to all data stored in the system and capability to

generate any reports

- Report customization features

- Easily run any saved report at any time

- Group reports by branch, category or any custom criteria

- Enter filters on reports to run them on for specific item types,

branches, patron categories, time frames and others

- Search reports for easy access

comply

ITEM ACQUISITION MANAGEMENT

- Enter budgets and funds

- Duplicate budgets and funds for the following year

- Keep track of all vendor information

- Ability to order from vendor files

- Order multiple copies

- Order copies of existing records

- Order by searching Z39.50 targets

- Generate late reports and claim letters

- Track budget encumbrances and expenditures

- Create on order items to allow patrons to place holds

- Accept purchase suggestions and keep patrons notified as the

item moves through the acquisitions process

- Importing and overlaying of pre-processing records

comply


PR No. (s) CO-18-08-543

APP/SPPMP Code:

2018APP220,

2018SPPMP063, 2018SPPMP086

Canvass No. 1st

Date: 04-Sept-2018




Page 7 of 17







AMENDED ANNEX A-1





CENTRAL OFFICE


boxes if bidder

complies with the

Ombudsman technical

specifications

RFID SECURITY

SOFTWARE/

SYSTEM

SIP2 compliant

comply

Brand: all machines and hardware components are of the same

brand

Compatible with KOHA Integrated Library System

Interoperable/compatible with other Integrated Library Systems

with SIP2 compliance

Compatible with different RFID machines/devices (desk reader,

security gate, inventory reader, etc.)

RFID DESK

READER

UHF RFID: ISO 18000-6C EPC C1G22

comply

SIP2 compliant/ready

1 year warranty

Frequency: 860-960MHz

Output Power: Max. 27dbm (0.5W) (Adjustable)

Interfaces: RS232: 4800 ~ 115200 bps (8,N,1), RS485: 4800 ~

115200 bps (8,N,1), Wiegand: Wiegand 0 ~ 114 bits, standard

default value Wiegand 26 bits.

Power Input: 5V, 2A

Reading Range: minimum of 30cm – 1m

Dimension: W300mm x D200mm x H40mm

Environment: Temperature -10C – 60C

Humidity: 10% ~ 90% non-condensing

Safety Approval: CE R & TTE, EN 302 208-1/-2, EN 301-489-1/-

3, EN 60950-1, FCC ID, PART 15B/C

Can be integrated to KOHA ILS and other integrated library

systems

Can read different types of tags for different types of library

materials (books, CDs, DVDs, etc.)

Can read multiple materials at a time

RFID SECURITY

GATE SYSTEM

Single doorway

comply

LED strip light, buzzer

Customizable color

Preferably with free customized gate design

1 year warranty

Material: Acrylic with extruded aluminum

Simple bolt to floor installation

220V power connection

Operating Frequency: 902MHz – 928MHz

Tag Scanning Rate: >120 tags/sec

Alarm Response: <2s

Anti-theft Method: Sub-system Frequency Alarm Supported

Channel Distance: Single Lane 750-1000mm

Debug Mode: Remote Debug and Monitoring Supported

Operation Mode: Offline and Online Mode Supported

Dimension: H1650mm x D590mm x W25mm

Software: Application Software Included


PR No. (s) CO-18-08-543

APP/SPPMP Code:

2018APP220,

2018SPPMP063, 2018SPPMP086

Canvass No. 1st

Date: 04-Sept-2018




Page 8 of 17







AMENDED ANNEX A-1





CENTRAL OFFICE


boxes if bidder

complies with the

Ombudsman technical

specifications

RFID SECURITY

GATE SYSTEM


systems comply



RFID BOOK TAGS

Material: Clear PET

comply

Adhesive: Double-sided adhesive or silicone-based glue

Dimension: 104mm x 5mm

Thickness: 0.20mm

Protocol: UHF Class 1 Gen 2

Warranty: life of the item

Life expectancy: life of the item

Operating conditions: -40-60 Co; 5-95% RH; no condensation

ESD: +/- 2000V peak

Frequency level: Ultra-high frequency (UHF)

Frequency: 860-960 Mhz

Memory size: 96-bit EPC, 512 user bits, 64 bit Unique TID, 32 bit

access and 32 bit kill passwords

Read Distance: minimum of 1-2 meters

8,000 – 10,000 book tags provided by the supplier

Rewritable

Write endurance: 100,000 cycles

Data retention: 50 years

Shelf life: 2 years

Passive

Antenna: Aluminum or copper

Preferably dark field

High Q variation

Must work even when in between metal shelves

Communicates with multiple tags simultaneously

Applications: Library materials management and security, access

control, etc.

RFID

INSTALLATION

REQUIREMENTS

Complete setup of all equipment, machines/devices, hardware and

software; includes delivery, deployment, hardware and software

setup, installation, configuration, integration, testing and

commissioning of IT equipment.

comply

OTHER

REQUIREMENTS

All equipment, software and components should be branded (not

clone, imitation or assembled) and brand new.

comply Availability of parts in local market by local distributor.

The supplier must be in IT business for at least three (3) years and

is an authorized service partner and reseller of the product/unit

being offered.


PR No. (s) CO-18-08-543

APP/SPPMP Code:

2018APP220,

2018SPPMP063, 2018SPPMP086

Canvass No. 1st

Date: 04-Sept-2018




Page 9 of 17







AMENDED ANNEX A-1





CENTRAL OFFICE


boxes if bidder

complies with the

Ombudsman technical

specifications

OTHER

REQUIREMENTS

All software to be delivered/installed must have Manufacturer’s

Certification and proof that product license are genuine and

acquired from legitimate distributor.

comply

No installation of trial version, evaluation copy, time-limited

software, unauthorized/inappropriate licenses and counterfeit

products.

Deactivation of unnecessary applications as determined by the

Office. Final approval of the Office for the settings and

configuration before deployment to end-user.

For malfunctioned hardware/software, hard disk drive/storage

device, retention or custody of the defective media/device by

procuring office in case of replacement under warranty at no

additional cost.

Comprehensive user operational manual.

Comprehensive hands-on user and technical training for at least

30 personnel (librarians, library officers-in-charge, and IT

personnel).

Orientation training to discuss general system features to

Management level.

Project completion is required within ninety (90) calendar days

upon receipt of Notice-To-Proceed (NTP) / Purchase Order.

Other necessary peripherals, accessories, and services that may be

required for the full operational functionality of the product must

be provided by the supplier.

AFTER-SALES

SUPPORT AND

SERVICE

One (1) year warranty on installation and configuration.

comply

One (1) year onsite support for any required technical assistance

for Central Office Library.

One (1) year 24/7 technical support via email, phone and SMS.

One (1) year quarterly comprehensive maintenance.

Regular system upgrades for the product’s new features or

security updates.

Signing of Non-Disclosure Agreement (NDA) to all personnel

involved in the project implementation.

Incident response time must be 24 hours.

Incident resolution time must be within one (1) business day.

Under warranty coverage: If unrepairable within 24 hours, a free

service backup unit (1:1) or service spare part of the same or

higher specification must be provided by the supplier until

defective unit/part is considered repaired/replaced.

Supplier/bidder must have an official website and capable of

receiving request for technical support/service by phone and by

supplier’s official corporate email account.

Monday to Friday, office hours technical support and service.


PR No. (s) CO-18-08-543

APP/SPPMP Code:

2018APP220,

2018SPPMP063, 2018SPPMP086

Canvass No. 1st

Date: 04-Sept-2018




Page 10 of 17







AMENDED ANNEX A-1





CENTRAL OFFICE


boxes if bidder

complies with the

Ombudsman technical

specifications

AFTER-SALES

SUPPORT AND

SERVICE

With Customer Service division/section of at least 3-year

experience in service business and in library system/security

system management, and after-sales service and support. comply

With reliable ticketing/monitoring system/procedure capable of

monitoring all received service request based on issued

report/incident number for proper monitoring and tracing.

x-----------nothing follows-------------x


Signature

Date



PR No. (s) CO-18-08-543

APP/SPPMP Code:

2018APP220,

2018SPPMP063, 2018SPPMP086

Canvass No. 1st

Date: 04-Sept-2018




Company Name:

Address:

Tel/Fax No.:

Email Address:



Page 11 of 17







AMENDED ANNEX A-2

Amended Detailed Cost Breakdown




CENTRAL OFFICE

Detailed cost

breakdown

KOHA GENERAL

SYSTEM

REQUIREMENTS

Free and open-source library system (latest General Public

License)

P .

Full-featured integrated library system

Must be an all-in-one library system

Capable to run in an enterprise Linux, Debian or Ubuntu

environment

Capable to be installed in a virtual environment

Multilingual and translatable

Full text searching

Compliant to library standards (Marc 21, UNIMARC, Z39.50,

SRU/SW, SIP2, SIP/NCIP)

Web-based interface system

Must be able to print labels and barcodes

Capability to incorporate the latest cataloging techniques

Must be capable to integrate barcoding and RFID solutions

System platform must be capable for customization

Comprehensive functionality with basic and advanced options

Can be set up in a single-branch and multi-branch approach

Full-scale process automation of library’s operational procedures

Complete integration of all equipment, machines/devices,

hardware and software; includes delivery, deployment, hardware

and software setup, installation, configuration, data migration

from existing library system, testing and commissioning of IT

equipment.

Complete system integration and implementation must cover all

nine (9) Ombudsman Libraries (Central, OSP, Luzon, MOLEO,

Cebu, Tacloban, Iloilo, Davao, Cagayan de Oro).

All records for each library must be separate.

KOHA

INSTALLATION

REQUIREMENTS

Complete hardware setup

OS booting using Multiboot

OS installation (Debian or Ubuntu)

Debian or Ubuntu Repository Server Configuration

Basic OS Network Configuration

OS update

KOHA ILS Installation

KOHA SYSTEM

CUSTOMIZATION

Complete system setup and configuration

Firewall setup (Port configuration)

Firefox configuration (shortcut icons/panel customization)

Remote access using Secure Shell (SSH)

Transfer and location (logo, banner, patron image)

KOHA ILS Intro and Interface configuration

KOHA ILS backend and OPAC configuration and customization

KOHA DATA

MIGRATION

REQUIREMENTS

Data conversion to MARC format.

Data migration from current system to KOHA ILS.

Data organization (ready to use records).


PR No. (s) CO-18-08-543

APP/SPPMP Code:

2018APP220,

2018SPPMP063, 2018SPPMP086

Canvass No. 1st

Date: 04-Sept-2018




Page 12 of 17







AMENDED Annex A-2





CENTRAL OFFICE

Detailed cost

breakdown

KOHA SYSTEM’S

FUNCTIONAL

REQUIREMENTS

OPAC/PUBLIC CATALOG

- Fully responsive theme that adjust properly on all devices

- Keyword and advanced searching capabilities

- Search filtering by location, item, type, subject, etc.

- Cover images for searched item

- Capability of users to tagging, commenting and star rating

searched item

- Availability and online resource links shown on search results

- Virtual shelf browser

- Social network share buttons

- Permanent URLs throughput

- New collection list

- Personalized patron experience 1. Ability to place, suspend and cancel holds

2. List of current and past checkouts

3. Account history

4. Private lists

5. Ability to register for a library card online

6. Access to account information

7. Subscribe/Unsubscribe to/from library notices via email, SMS, phone

8. Make purchase suggestions

- Separate OPAC access for each library

CIRCULATION

- check in and out with barcode scanner or manually via accession

number of materials

- Enter calendar of closings for due dates with ability to

forgive/extend due dates

- Holds pull list generated on your schedule

- Offline circulation

- Place, suspend and cancel holds for patrons

- Set circulation, due dates and hold rules for the library

- Perform collection inventory

- Communication with collection management companies

- Capability for web-based self-checkout module

- Checkout by barcode or RFID

- Check in and out with a barcode scanner, RFID scanner or

manually via accession number of materials

- Separate circulation records for each library

PATRON

- Upload patrons in bulk

- Upload patrons’ images individually or in bulk

- Create a patron cards

- Batch modify patrons

- Run reports on circulation custom to library rules

- Search patrons by phone, email address, name, employee,

number, etc.

- Browse patron by name

- Add custom searchable fields to patron cards

- Separate patron records for each library


PR No. (s) CO-18-08-543

APP/SPPMP Code:

2018APP220,

2018SPPMP063, 2018SPPMP086

Canvass No. 1st

Date: 04-Sept-2018




Page 13 of 17







AMENDED Annex A-2





CENTRAL OFFICE

Detailed cost

breakdown

KOHA SYSTEM’S

FUNCTIONAL

REQUIREMENTS

CATALOGUING

- Add bibliographic and authority records by batch uploading

- Add bibliographic and authority records by copy cataloguing

with a built in Z39.50 search engine

- Add bibliographic and authority records using original

cataloguing

- Add and modify items individually or in a batch

- Add and link to authority records

- Duplicate bibliographic records for sudo-original cataloguing

- Catalog following AACR2 or RDA rules

- Create custom cataloguing templates with pre-set values for

efficient cataloguing

- Built in links to Library of Congress cataloguing help

- Create spine and barcode labels

- Batch modify and delete item records

- Create public lists of records at the library

- Separate cataloguing records for each library

FLEXIBLE REPORTING

- Complete access to all data stored in the system and capability to

generate any reports

- Report customization features

- Easily run any saved report at any time

- Group reports by branch, category or any custom criteria

- Enter filters on reports to run them on for specific item types,

branches, patron categories, time frames and others

- Search reports for easy access

ITEM ACQUISITION MANAGEMENT

- Enter budgets and funds

- Duplicate budgets and funds for the following year

- Keep track of all vendor information

- Ability to order from vendor files

- Order multiple copies

- Order copies of existing records

- Order by searching Z39.50 targets

- Generate late reports and claim letters

- Track budget encumbrances and expenditures

- Create on order items to allow patrons to place holds

- Accept purchase suggestions and keep patrons notified as the

item moves through the acquisitions process

- Importing and overlaying of pre-processing records


PR No. (s) CO-18-08-543

APP/SPPMP Code:

2018APP220,

2018SPPMP063, 2018SPPMP086

Canvass No. 1st

Date: 04-Sept-2018




Page 14 of 17







AMENDED Annex A-2





CENTRAL OFFICE

Detailed cost

breakdown

RFID SECURITY

SOFTWARE/

SYSTEM

SIP2 compliant

P .

Brand: all machines and hardware components are of the same

brand

Compatible with KOHA Integrated Library System

Interoperable/compatible with other Integrated Library Systems

with SIP2 compliance

Compatible with different RFID machines/devices (desk reader,

security gate, inventory reader, etc.)

RFID DESK

READER

UHF RFID: ISO 18000-6C EPC C1G22

P .

SIP2 compliant/ready

1 year warranty

Frequency: 860-960MHz

Output Power: Max. 27dbm (0.5W) (Adjustable)

Interfaces: RS232: 4800 ~ 115200 bps (8,N,1), RS485: 4800 ~

115200 bps (8,N,1), Wiegand: Wiegand 0 ~ 114 bits, standard

default value Wiegand 26 bits.

Power Input: 5V, 2A

Reading Range: minimum of 30cm – 1m

Dimension: W300mm x D200mm x H40mm

Environment: Temperature -10C – 60C

Humidity: 10% ~ 90% non-condensing

Safety Approval: CE R & TTE, EN 302 208-1/-2, EN 301-489-1/-

3, EN 60950-1, FCC ID, PART 15B/C


systems



Can read multiple materials at a time

RFID SECURITY

GATE SYSTEM

Single doorway

P .

LED strip light, buzzer

Customizable color

Preferably with free customized gate design

1 year warranty

Material: Acrylic with extruded aluminum

Simple bolt to floor installation

220V power connection

Operating Frequency: 902MHz – 928MHz

Tag Scanning Rate: >120 tags/sec

Alarm Response: <2s

Anti-theft Method: Sub-system Frequency Alarm Supported

Channel Distance: Single Lane 750-1000mm

Debug Mode: Remote Debug and Monitoring Supported

Operation Mode: Offline and Online Mode Supported

Dimension: H1650mm x D590mm x W25mm

Software: Application Software Included


PR No. (s) CO-18-08-543

APP/SPPMP Code:

2018APP220,

2018SPPMP063, 2018SPPMP086

Canvass No. 1st

Date: 04-Sept-2018




Page 15 of 17







AMENDED Annex A-2





CENTRAL OFFICE

Detailed cost

breakdown

RFID SECURITY

GATE SYSTEM


systems



RFID BOOK TAGS

Material: Clear PET

P .

Adhesive: Double-sided adhesive or silicone-based glue

Dimension: 104mm x 5mm

Thickness: 0.20mm

Protocol: UHF Class 1 Gen 2

Warranty: life of the item

Life expectancy: life of the item

Operating conditions: -40-60 Co; 5-95% RH; no condensation

ESD: +/- 2000V peak

Frequency level: Ultra-high frequency (UHF)

Frequency: 860-960 Mhz

Memory size: 96-bit EPC, 512 user bits, 64 bit Unique TID, 32 bit

access and 32 bit kill passwords

Read Distance: minimum of 1-2 meters 5-6m

8,000 – 10,000 book tags provided by the supplier

Rewritable

Write endurance: 100,000 cycles

Data retention: 50 years

Shelf life: 2 years

Passive

Antenna: Aluminum or copper

Preferably dark field

High Q variation

Must work even when in between metal shelves

Communicates with multiple tags simultaneously

Applications: Library materials management and security, access

control, etc.

RFID

INSTALLATION

REQUIREMENTS

Complete setup of all equipment, machines/devices, hardware and

software; includes delivery, deployment, hardware and software

setup, installation, configuration, integration, testing and

commissioning of IT equipment.

OTHER

REQUIREMENTS

All equipment, software and components should be branded (not

clone, imitation or assembled) and brand new.

Availability of parts in local market by local distributor.

The supplier must be in IT business for at least three (3) years and

is an authorized service partner and reseller of the product/unit

being offered.


PR No. (s) CO-18-08-543

APP/SPPMP Code:

2018APP220,

2018SPPMP063, 2018SPPMP086

Canvass No. 1st

Date: 04-Sept-2018




Page 16 of 17







AMENDED Annex A-2





CENTRAL OFFICE

Detailed cost

breakdown

OTHER

REQUIREMENTS

All software to be delivered/installed must have Manufacturer’s

Certification and proof that product license are genuine and

acquired from legitimate distributor.

No installation of trial version, evaluation copy, time-limited

software, unauthorized/inappropriate licenses and counterfeit

products.

Deactivation of unnecessary applications as determined by the

Office. Final approval of the Office for the settings and

configuration before deployment to end-user.

For malfunctioned hardware/software, hard disk drive/storage

device, retention or custody of the defective media/device by

procuring office in case of replacement under warranty at no

additional cost.

Comprehensive user operational manual.

Comprehensive hands-on user and technical training for at least

30 personnel (librarians, library officers-in-charge, and IT

personnel).

Orientation training to discuss general system features to

Management level.

Project completion is required within ninety (90) calendar days

upon receipt of Notice-To-Proceed (NTP) / Purchase Order.

Other necessary peripherals, accessories, and services that may be

required for the full operational functionality of the product must

be provided by the supplier.

AFTER-SALES

SUPPORT AND

SERVICE

One (1) year warranty on installation and configuration.

One (1) year onsite support for any required technical assistance

for Central Office Library.

One (1) year 24/7 technical support via email, phone and SMS.

One (1) year quarterly comprehensive maintenance.

Regular system upgrades for the product’s new features or

security updates.

Signing of Non-Disclosure Agreement (NDA) to all personnel

involved in the project implementation.

Incident response time must be 24 hours.

Incident resolution time must be within one (1) business day.

Under warranty coverage: If unrepairable within 24 hours, a free

service backup unit (1:1) or service spare part of the same or

higher specification must be provided by the supplier until

defective unit/part is considered repaired/replaced.

Supplier/bidder must have an official website and capable of

receiving request for technical support/service by phone and by

supplier’s official corporate email account.

Monday to Friday, office hours technical support and service.


PR No. (s) CO-18-08-543

APP/SPPMP Code:

2018APP220,

2018SPPMP063, 2018SPPMP086

Canvass No. 1st

Date: 04-Sept-2018




Page 17 of 17







AMENDED Annex A-2





CENTRAL OFFICE

Detailed cost

breakdown

AFTER-SALES

SUPPORT AND

SERVICE

With Customer Service division/section of at least 3-year

experience in service business and in library system/security

system management, and after-sales service and support.

With reliable ticketing/monitoring system/procedure capable of

monitoring all received service request based on issued

report/incident number for proper monitoring and tracing.

GRAND TOTAL P .


Signature

Date


JSV/mhrc


PR No. (s) CO-18-08-543

APP/SPPMP Code:

2018APP220,

2018SPPMP063, 2018SPPMP086

Canvass No. 1st

Date: 04-Sept-2018




Company Name:

Address:

Tel/Fax No.:

Email Address:



Documents

SUPPLEMENTAL / BID BULLETIN NO. 1 One (1) lot KOHA ... › wp-content › uploads › 2018 › 09 › ... · KOHA ILS backend and OPAC configuration and customization KOHA DATA MIGRATION