Superintendent/Treasurer Update!

Upper Arlington Board of Education September 13, 2016

Welcome back students & staff!

#UAloves2learn staff development

Congratulations to staff honorees!

… and Dr. Homer Mincy!

New space at Tremont

Flexible furniture in classrooms

Elementary Digital Rollout

Elementary Digital Rollout

HIP Day & HOP Day at Hastings

UAHS musicians at Gallery Hop

Windermere Way Day

Eastern States Consortium «  Indiana

§  Westfield Washington Schools « Louisiana

§  St. Charles Parish Schools « Mississippi

§  Gulfport School District §  Petal School District

« Ohio §  Upper Arlington Schools §  Newark City Schools

« Tennessee §  Kingsport City Schools

« Virginia §  Goochland County Public Schools §  Salem City Schools

Eastern States Consortium

FACILITIES MASTER PLANNINGSTRATEGIC PLAN EFFICIENCY GOAL

Building Team Summit

« 7 pm, Wednesday, September 14 at UAHS « Agenda:

§  Review process to date §  Enrollment projections §  Data points §  High school and Jones updates §  Feedback activity §  Next steps

High School Question

Is there any way to have two baseball fields, two softball fields and increased

parking without acquiring land?

High School Rebuild Option E

MT. HOLYOKE ROAD

RIDG

EVIE

W R

OAD

BRANDON ROADNORTH

UPPER ARLINGTON HIGH SCHOOL WORKING DRAFT – CONCEPTUAL DIAGRAM NOT A FINAL DESIGN PLAN

SEPTEMBER 14, 2016

REPAIR

RENOVATE

REBUILD

L E G E N DEXISTING TO REMAIN

OUTLINE OF EXISTING BUILDING

REBUILDINCLUDES NEW AND

“RIGHT-SIZED”:

• CLASSROOMS AND COLLABORATION SPACE

• ART AND MUSIC CLASSROOMS

• LEARNING CENTER

• GYMNASIUMS AND NATATORIUM

• THEATER

• CAFETERIA/ KITCHEN

• ADMINISTRATION

• FACILITY SUPPORT

hilliardjeane

REBUILD OPTION E

BLEACHERS / SUPPORT

ARTS

BLEACHERS / SUPPORT

THEATER

ARTS

MULT

I-GYM

FACI

LITY

PE / ATHLETIC SUPPORT

CORE

AC

ADEM

IC

LOBB

Y

NATA

TORI

UMARTS

RCVG/KITCHEN

CORE

AC

ADEM

IC

EXHI

BITI

ONGY

MNAS

IUM LOBBY/

CAFEADMIN/

LEARNING CENTER

COUR

TYAR

D

HEIGHT:• 4 STORY CORE ACADEMIC• 2-3 STORIES

PE / ATHLETICS / ARTS

DURATION OF CONSTRUCTION:• TWO YEARS

(SITE: THREE YEARS)

USE OF MODULAR CLASSROOMS (TRAILERS): UNLIKELY

PARKING

PARKING

PARKING

High School Rebuild Option F

MT. HOLYOKE ROAD

RIDG

EVIE

W R

OAD

BRANDON ROAD NORTH

UPPER ARLINGTON HIGH SCHOOL WORKING DRAFT – CONCEPTUAL DIAGRAM NOT A FINAL DESIGN PLAN

SEPTEMBER 14, 2016

REPAIR

RENOVATE

REBUILD

L E G E N DEXISTING TO REMAIN

OUTLINE OF EXISTING BUILDING

REBUILDINCLUDES NEW AND

“RIGHT-SIZED”:

• CLASSROOMS AND COLLABORATION SPACE

• ART AND MUSIC CLASSROOMS

• LEARNING CENTER

• GYMNASIUMS AND NATATORIUM

• THEATER

• CAFETERIA/ KITCHEN

• ADMINISTRATION

• FACILITY SUPPORT

hilliardjeane

REBUILD OPTION F

BLEACHERS / SUPPORT

HEIGHT:• 4 STORY CORE ACADEMIC• 2-3 STORIES

PE / ATHLETICS / ARTS

DURATION OF CONSTRUCTION:• TWO YEARS

(SITE: THREE YEARS)

USE OF MODULAR CLASSROOMS (TRAILERS): UNLIKELY

2 STORY PARKING

DECK

MULTI-GYMFACILITY

BLEACHERS / SUPPORT

NATATORIUMLOBBY/CAFE

THEATER

ARTS

EXHIBITIONGYMNASIUM

ARTS PE / ATHLETIC SUPPORT

PARKING PARKING

RCVG/KITCHEN/SUPPORT

PARKING

Middle School Question

Is there any way to make room for a potential addition to Jones without

acquiring land for the tennis courts?

Jones Renovate Option B

CLASSROOMS

CLAS

SROO

MS

EXPANDED STAGE

MEDIACENTER

SERVICE ENTRY

ADA RAMP ADA RAMPADMIN ADMIN

MAIN ENTRY

JONES MIDDLE SCHOOL

RENOVATEINCLUDES RENOVATED / NEW AND “RIGHT-SIZED”: • CLASSROOMS AND COLLABORATION SPACE

• TECH, ART AND MUSIC CLASSROOMS

• MEDIA CENTER

• GYMNASIUM

• MULTI-PURPOSE ROOM AND KITCHEN

• ADMINISTRATION

• FACILITY SUPPORT

• SECURE ENTRY VESTIBULE AND ADA ACCESS

• NOTE: TENNIS COURT RE-LOCATION TO BE DETERMINED

HEIGHT:• 3 STORIES

DURATION OF CONSTRUCTION:• TWO YEARS

USE OF MODULAR CLASSROOMS (TRAILERS): • YES

WORKING DRAFT – CONCEPTUAL DIAGRAM NOT A FINAL DESIGN PLAN

SEPTEMBER 14, 2016RENOVATE OPTIONREPAIR

RENOVATE

REBUILD

L E G E N DEXISTING TO REMAIN

OUTLINE OF EXISTING BUILDING

hilliardjeane

Next Steps – Options Phase

ENROLLMENT UPDATE

Enrollment Data Multiple sources for enrollment data, including: •  Annual enrollment study by Planning Advocates, Inc. •  Fall 2015, UA community population study conducted by

MORPC for the UA Library •  Fall 2014, enrollment study also conducted as part of the

OFCC evaluation Monitor enrollment monthly, looking at data on: •  Changes in overall class sizes •  Special services numbers (Intervention Specialists, TAG, Reading

Intervention, and Paraprofessional Tutors) •  Number of specialists (art, music, PE) •  Any additional needs for Assistant Teachers

Enrollment Data « Enrollment projections consider multiple data

points, including: §  Historical data for both the schools and community §  Live birth counts (data available by county) §  Residents attending elsewhere (private, parochial,

open enrollment, community schools) §  Current housing information §  Real estate market

•  Planned but not built housing •  Sales •  Zoning changes •  Unplanned new housing activity •  Land saturation analysis

District Enrollment Grades   October  

2015  September  2016  

Change  

K-­‐5   2,692   2,751   59  

6-­‐8   1,407   1,418   11  

9-­‐12   1,826   1,826  

Total     5,934   5,995   70  

School   9-­‐1-­‐14   9-­‐1-­‐15   9-­‐1-­‐16   Difference  2015  to  2016  

Barrington   733   761   746   -­‐15  

Greensview   394   417   432   +15  

Tremont   591   598   608   +10  

Wickliffe   494   507   521   +14  

Windermere   412   409   444   +35  

Totals   2,624   2,692   2,751   59  

Staffing Adjustments:from 15/16 to 16/17

Grade  Levels:   New  PosiDons:  

Elementary  (K-­‐5)   8.2  

Middle  (6-­‐8)   1.7  

High  School  (9-­‐12)   1.4  

       

Historical Trends

G

rade

2007

-08

2008

-09

2009

-10

2010

-11

2011

-12

2012

-13

2013

-14

2014

-15

2015

-16

July

- 16

K – 5 2,495 2,547 2,582 2,612 2,624 2,631 2,596 2,624 2,692 2,703 6 – 8 1,276 1,290 1,267 1,265 1,364 1,405 1,442 1,419 1,407 1,422

9 – 12 1,899 1,841 1,857 1,816 1,774 1,788 1,748 1,766 1,819 1,795 Total 5,670 5,678 5,706 5,693 5,762 5,824 5,786 5,809 5,918 5,920

Projected Enrollment - district

G

rade

2015

-16

July

201

6

2016

-17

2017

-18

2018

-19

2019

-20

2020

-21

2021

-22

2022

-23

2023

-24

2024

-25

2025

-26

K 414 417 419 419 420 436 446 458 471 478 491 504 1 469 468 458 448 451 456 480 492 508 519 527 542 2 444 449 480 467 452 460 465 494 504 520 532 551 3 464 470 455 487 476 459 473 477 505 517 531 550 4 474 471 473 462 498 487 467 482 488 514 527 541 5 427 428 480 475 467 505 492 473 488 492 521 533 6 464 472 441 491 486 477 511 499 481 496 499 525 7 486 487 473 440 491 486 478 512 500 482 496 501 8 457 463 489 472 442 491 488 479 512 498 481 497 9 479 472 461 491 472 442 495 492 482 518 504 486

10 490 487 467 452 481 461 434 485 482 472 507 494 11 411 401 481 460 445 464 452 428 478 475 465 499 12 439 435 409 483 462 448 476 454 429 480 477 467

Total 5,918 5,920 5,980 6,040 6,039 6,072 6,157 6,225 6,328 6,461 6,558 6,690

4% 10.7%

Classroom  spaces  determined  by  ten  year  projecSon  from  fall  2015  enrollment  

Classroom  spaces  determined  by  six  year  projecSon  from  fall  2015  enrollment  

Projected Enrollment – grade level

Gra

de

July

201

6

2016

-17

2017

-18

2018

-19

2019

-20

2020

-21

2021

-22

2022

-23

2023

-24

2024

-25

2025

-26

K – 5 2,703 2,759 2,755 2,764 2,803 2,823 2,876 2,964 3,040 3,129 3,221 6 – 8 1,422 1,403 1,399 1,415 1,454 1,477 1,490 1,493 1,476 1,476 1,523

9 – 12 1,795 1,818 1,886 1,860 1,815 1,857 1,859 1,871 1,945 1,953 1,946

Total 5,920 5,980 6,040 6,039 6,072 6,157 6,225 6,328 6,461 6,558 6,690

Source: Planning Advocates, Inc.

Projected Enrollment- by school

Grade July- 2016

2016-17

2017-18

2018-19

2019-20

2020-21

2021-22

2022-23

2023-24

2024-25

2025-26

Barrington Elementary 760 764 747 752 758 769 785 809 828 855 882

Greensview Elementary

419 442 461 474 475 459 465 481 493 504 520

Tremont Elementary

600 621 618 620 636 647 662 682 701 723 745

Wickliffe Elementary

513 510 515 502 508 516 526 543 558 573 586

Windermere Elementary

411 427 417 416 426 432 438 449 460 474 488

Total 2,703 2,764 2,758 2,764 2,803 2,823 2,876 2,964 3,040 3,129 3,232

Grade

July- 2016 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 2025-26

Hastings MS

708 683 668 660 671 710 717 718 699 696 717

Jones MS 714 715 731 765 783 767 773 775 777 780 806

Total 1,422 1,398 1,399 1,415 1,454 1,477 1,490 1,493 1,476 1,476 1,523

Classroom  spaces  determined  by  ten  year  projecSon  from  fall  2015  enrollment  

Classroom  spaces  determined  by  six  year  projecSon  from  fall  2015  enrollment  

Additional Enrollment Considerations:

Enrollment projections for preschool programs School-age programming:

All day kindergarten Course offerings K-12 School Age Childcare

Staffing considerations:

Additional staffing needs including •  Teachers •  Related services •  Administration •  Classified •  Exempt

 

POLICY UPDATES

DIGITAL CONVERSION UPDATESTRATEGIC PLAN PERSONALIZATION GOAL

Rollout!

Grades Kindergarten through Second!

Grade Three!

Grades Four through Twelve!

448 4111

BY THE NUMBERS

1324

MacBook Air iPad Pro iPad Air

COMMUNITY FEEDBACK R O L L O U T

99%

F L O W

99%

9 9 % 9 9 %P L E A S E R A T E T H E F L O W /

P R O C E S S A S Y O U M O V E D F R O M S T A T I O N T O S T A T I O N

E X P E R I E N CE

P L E A S E R A T E T H E F L O W /P R O C E S S A S Y O U M O V E D

F R O M S T A T I O N T O S T A T I O N

UA Schools-I am AT HOME filling this out at 9 a.m (with iPad in hand) having had an 8 a.m. appointment. This process was unbelievably streamlined. The signage, abundance of staff & volunteers, and systematic stations were incredible. I certainly appreciate your consideration of families' time and the amazing amount of planning that must have gone into executing this process. High fives for all involved UA!

UA Schools-I am AT HOME filling this out at 9 a.m (with iPad in hand) having had an 8 a.m. appointment. This process was unbelievably streamlined. The signage, abundance of staff & volunteers, and systematic stations were incredible. I certainly appreciate your consideration of families' time and the amazing amount of planning that must have gone into executing this process. High fives for all involved UA!

Outstanding process!! So smooth and organized. The 6th grader who helped us with the log-in process was incredible- so sweet, helpful and patient (Grace). Thank you, UA schools!! :))

Outstanding process!! So smooth and organized. The 6th grader who helped us with the log-in process was incredible- so sweet, helpful and patient (Grace). Thank you, UA schools!! :))

Objective 2.2. Educators personalize instruction by leveraging technological resources and engaging in well-structured and meaningful collaborative planning time. Data Source: Building schedules, PowerSchool, and staff survey.

Objective 2.2. Educators personalize instruction by leveraging technological resources and engaging in well-structured and meaningful collaborative planning time. Data Source: Building schedules, PowerSchool, and staff survey.

STATE REPORT CARD UPDATE

2016 Ohio School Report Cards

32 Indicators

State Tests (grades 3-8)

Achievement: Indicators Met

Up to 10 high school end-of-course tests

Gifted student achievement and opportunity indicator

Established Indicators  Exam   2015  

Indicators  2016  Indicators   Indicators  2017  and  

Beyond  Grade 10 OGT Math   80%   No 2016 Indicator   No 2017 Indicator  Grade 10 OGT Reading   80%   No 2016 Indicator   No 2017 Indicator  Grade 10 OGT Science   80%   No 2016 Indicator   No 2017 Indicator  Grade 10 OGT Social Studies   80%   No 2016 Indicator   No 2017 Indicator  Grade 10 OGT Writing   80%   No 2016 Indicator   No 2017 Indicator  Grade 11 OGT Math   85%   85%   No 2017 Indicator  Grade 11 OGT Reading   85%   85%   No 2017 Indicator  Grade 11 OGT Science   85%   85%   No 2017 Indicator  Grade 11 OGT Social Studies   85%   85%   No 2017 Indicator  Grade 11 OGT Writing   85%   85%   No 2017 Indicator  

Achievement: Indicators Met

Math and English Language Arts Indicators - 3-8  Exam   2015  Indicators   2016  Indicators   Indicators  2017  and  Beyond  

Grade  3  Math   65%   73%   80%  Grade  3  English  Language  Arts   80%   68%   80%  Grade  4  Math   64%   72%   80%  Grade  4  English  Language  Arts   69%   75%   80%  Grade  5  Math   68%   74%   80%  Grade  5  English  Language  Arts   66%   73%   80%  Grade  6  Math   67%   74%   80%  Grade  6  English  Language  Arts   68%   74%   80%  Grade  7  Math   67%   74%   80%  Grade  7  English  Language  Arts   68%   74%   80%  Grade  8  Math   51%   66%   80%  Grade  8  English  Language  Arts   68%   74%   80%  

Achievement: Indicators Met

Math and English Language Arts Indicators - HS  

Exam   2015  Indicators   2016  Indicators   Indicators  2017  and  Beyond  

Algebra  1   64%   72%   80%  

Geometry   80%   80%   80%  

Integrated  Math  I   60%   70%   80%  

Integrated  Math  II   80%   80%   80%  

English  Language  Arts  I   73%   77%   80%  

English  Language  Arts  II   76%   78%   80%  

Achievement: Indicators Met

Science and Social Studies Indicators  

Exam   2015  Indicators   2016  Indicators   Indicators  2017  and  Beyond  

Grade  4  Social  Studies   70%   75%   80%  

Grade  5  Science   62%   71%   80%  

Grade  6  Social  Studies   56%   68%   80%  

Grade  8  Science   60%   70%   80%  

Physical  Science*   63%   72%   80%  

Biology   N/A   72%   80%  American  History   71%   76%   80%  American  Government   67%   74%   80%  

*Physical  Science  is  phasing  out  

Achievement: Indicators Met

Achievement  Level  

Points  

Advanced  Plus   1.3  Advanced   1.2  Accelerated   1.1  Proficient   1.0  Basic   0.6  Limited   0.3  Untested   0.0  

Achievement: Performance Index

Achievement Component

Performance Index: Based on how all students did on most Ohio State Tests

Indicators Met: Based on meeting benchmarks for the percent of students scoring at least proficient

Progress Component: •  Progress for all students in the

school together •  Progress for gifted students •  Progress for students with

disabilities •  Progress for students whose

academic performance is in the lowest 20 percent of students statewide

New  this  year:  Adds  grades  5  and  8  science  and  grade  6  social  studies  as  well  as  ELA  and  Math  end-­‐of-­‐course  exams.  

Progress Component:

All Students

Gifted students

Students with disabilities

Students whose academic performance is in the lowest 20 percent of students statewide

Gap Closing Component: « Compares subgroup performance

(10 groups) to “all students” group « Annual Measurable Objective

establishes target « Points assigned based on progress;

percent of points computed.

New  this  year:  Composite  grade  is  provided  

Graduation Rate

4-year grad rate

5-year grad rate

New  this  year:  Composite  grade  is  provided  

K-3 Literacy

Shows how well schools and districts are working with struggling readers in kindergarten through grade 3.

New  this  year:  Using  new  3rd  Grade  ELA  test  (which  includes  wriSng)  instead  of  old  3rd  grade  OAA.    

Prepared for Success Tells how well a school or district is preparing its students for college or careers. New this year: Districts will receive letter grades on this component for the first time.

Prepared for Success: What are the measures?

Primary (1 pt.) 1.  College Entrance Exam

Remediation-free Score 2.  Honors Diploma 3.  Industry-Recognized Credential Bonus (0.3 pt) 1.  Advanced Placement Tests 2.  International Baccalaureate Tests 3.  College Credit Plus

Key Messages

The  report  card  reflects  what  the  Ohio  Department  EducaDon  considers  higher  standards.  State  tests  are  more  rigorous  and  are  aligned  to  new  Ohio  Learning  Standards.          There  are  many  changes  on  the  report  card  –  new  tests,  different  indicators,  higher  benchmarks.  

Key Messages Some  measures  –  like  the  Achievement  Measures  –  can’t  be  compared  to  last  year’s  results  because  they  are  based  on  new  tests  and  new  indicator  targets.      

   Teachers,  schools  and  the  district  will  use  this  report  card  as  one  source  of  informaSon  to  support  discussions  about  teaching  and  learning  and  to  make  informed  decisions  about  instrucDonal  pracDces.      

Key Messages

The  district  will  conDnue  to  put  emphasis  on  the  development  of  the  whole  child  through  its  Quality  Profile.    There’s  more  to  a  child’s  learning  than  what  is  measured  on  the  report  card.        The  report  card  is  one  –  but  certainly  not  the  only  –  measure  of  school  and  district  performance.    

Report Card Resources

Resources available:

•  2016 Report Card Guide

•  Component Fact Sheets www.education.ohio.gov Search: Report Card Resources

The Quality Profile

•  Community expectations

•  Released online each fall

•  Executive summary mailed to all homes

TREASURER’S REPORT

Monthly Financial Statements – 8/31/2016

« Total Revenue is approximately $420,000 (1.3%) greater than the prior year amounts due to:

•  General Property Tax increased $532,000 (1.8%) •  One-time refund of $408,000 in prior year.

•  Other Revenue decreased $207,000 (32%) •  1x TIF/PILOT Revenue decreased $144,000 •  Extra-curricular decreased $45,000

Monthly Financial Statements – 8/31/2016

« Total Expenditures are $258,000 (1.9%) greater than the prior year amounts due to:

•  Benefits increased $199,000 (8%) •  Fewer retirees this summer •  Increased insurance premiums

•  Purchased services increased $259,000 (18%) •  Technology Lease payment •  Change in account code

•  Other Objects increased $64,000 (>14%) •  Change in account code

•  Other Financing Uses decreased $303,000 (86%) •  1x transfer of $253,000 to permanent improvement fund last year •  No transfer to food service fund in August of this year

Agenda Items

« Agenda Items §  Tuition Rates §  Student Trips

« On-line payment system update (EZ Pay)

EZ Pay Update

What is EZ Pay? •  An online one stop shopping solution for parents to

pay district/school fees and to deposit dollars for student lunches.

•  Automatic posting of payments into Power School. •  Reduces data entry at multiple levels. •  Reduces payment exchange with multiple hands.

•  Reduces the risk of fraud and mistakes. •  Allows the district and parents to easily track

payments. •  Started in Fiscal Year 2013-2014

EZ Pay Update

0  

1,000  

2,000  

3,000  

4,000  

5,000  

6,000  

FY15  FY16  

FY17  

#  of  Stude

nts  

EZ  Pay  Usage  -­‐  (#  of  Students  with  a  payment)  

July  -­‐  August  

EnDre  Fiscal  Year  

EZ Pay Update

EZ Pay Update

« How did we use EZ Pay in FY 2016? §  Lunch §  Instructional Fees §  Technology Fees §  SACC (School-Aged Child Care) tuition §  Other

•  Athletic Fees •  Camps •  AP and IB Testing Fees

EZ Pay Update

Other  5%  

Lunch  61%  

InstrucDonal  Fees  8%  

Technology  Fees  9%  

SACC  17%  

FY16  EZ  Pay  Payments