Sunderland City Council : Supplier Event

Print, Advertising & Marketing Framework

19th February 2013

1.1 Introduction

Sunderland City Council : Supplier Event

Presenters

Tim Syass – Procurement Category ManagerPaul Garrett – Communication Print ManagerJulie Heathcote – External Communications Officer

1.3 Introduction

Sunderland City Council :Supplier Event

Agenda

1. Introductions2. Procurement Process and steps3. Project description and Lots4. Print5. Design6. Questions

2.1 Wider objectives

Sunderland City Council : Supplier Event

Procurement Process

• EU restrictive Tender

• PQQ & ITT

• Reverse e-Auctions

• Ranked System

• Mini Competitions

3.4 Project description

Sunderland City Council :Supplier Event

Date Milestone

Feb 2013 OJEU & PQQ issued

March 2013 PQQ evaluation and ITT Issued to successful suppliers

May 2013 Contract Award

June 2013 Contract start

5.2 Procurement

Sunderland City Council : Supplier Event

Conducted through the NEPO Portal

• All documentation will be issued through the portal

• All submissions must be made through the portal

• Any questions must be made through the portal

• If you are not already registered on the portal please do so now at www.nepoportal.org

• If problems registering there is a helpline tel 0191 433 5949 or email info@nepoportal.org

7 Questions

Sunderland City Council : Supplier Event

Pre Qualifying Questionnaire

• Timelines

• Responses

• Evaluations

7 Questions

Sunderland City Council : Supplier Event

Invitation to Tender

• Timeline

• Council expectations

• Completing the ITT

• Common errors

7 Questions

Sunderland City Council : Supplier Event

Project Description

• Background

• Lot Design

• Elections, Council Tax, Housing Benefits and Direct Mail

7 Questions

Sunderland City Council : Supplier Event

Reveres e-Auctions, Mini Competitions & Rank

• Lot award

• Managing framework post award

• Benefits to Council

7 Questions

Sunderland City Council : Supplier Event

Background

• Lot Make up – existing framework

• In flexibility

• Competition

• Council position

7 Questions

Sunderland City Council : Supplier Event

Lot 1 Printing Services

• Exhibition stands & Services, • Lithographic printing• Security Printing, • Large Format & Wide print • Hybrid Mail and postal services, • NCR Printing• Stationary Printing• Signage• Short run digital printing• Promo items, • envelopes, • Urgent printing• fulfilment

• Scanning Advice services

• Translation services (e.g. braille, language)

• online proofing

• finishing services

• binders, wallets and folders

• Plastic cards

• media duplication

• e-solutions

• Data Asset management

• warehousing,

• logistics,

• distribution

7 Questions

Sunderland City Council : Supplier Event

Lot 2 Design Services

•Graphic design•Typesetting, •Page layout•Branding continuation•Creative design and advertising•online proofing•leaflets, •posters, •brochures, •signs, •outdoor advertising content, •promotional materials, •Exhibition and event materials, •websites and enewsletters.

7 Questions

Sunderland City Council : Supplier EventQuestions1) Are there any guarantees that all work will be offered through framework and not supplemented by the Sunderland Buy First scheme? It is not the Council's intention to use the Buy Sunderland First system to supplement the Framework. It is envisaged that the framework will have a sufficiently wide scope to meet the Council's long-term requirements and support a competitive market. The Council may have to resort to use of the Buy Sunderland First system in the event that there is insufficient capacity or expertise from the Framework to meet the Council's requirements.

2) Filing out of the PQQs - what assistance will you give regarding the correct administrative ‘terms’ or in filling out the various PQQ sections? Whilst Council officers cannot fill out the Pre Qualification Questionnaires on behalf of bidders, advice is offered from the Council's assigned Corporate Procurement officer if any PQQ questions appear unclear to you or you are have any difficulties understanding the information which has been requested.

3) Do we apply as a collective or as the several individual companies? Bidders must determine which arrangement is best suited to fulfilling the Council's requirements based upon their specific organisational structure. As such, bidders may choose to apply for Lots as individual organisations or as a consortium of companies.

7 Questions

Sunderland City Council : Supplier EventQuestions

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4) Would your process of evaluation take into account knowledge, reliability and the history of your suppliers?   In accordance with procurement principles the Council must approach the contracting opportunity in a fair, transparent and non-discriminatory way. It would be seen as unfair to allocate higher scores to organisations who had previously worked with the Council over suppliers who hadn't. Nevertheless, a bidder's previous history in terms of fulfilling contract of a similar nature is taken into account at pre qualification stage.