Summer Uniform

Men’s Uniform Items

Product: Half Sleeve Formal Shirt

Normal short collar

Half sleeve shirt without pocket

Logo on front left top

Straight bottom

Straight cuff with diamond placket

Materials Specified

Measurements

C

A

B

E

F G

J

W

X

V

P

D

M

O S

U

K

L

N

I

Measurement Guide

Product: Half sleeve double pocket double flap Shirt

Normal short collar

Half sleeve shirt with pleated pocket

Logo on left pocket

Straight bottom

Flap on pocket and shoulder

Materials Specified

Measurements

P

D

F G

J

W

X

Y Z

E A

B

C

a

b c

d e

f g

h

Description 36 38 40 42 44

A - Chest 40.0 42.0 44.0 46.0 48.0

B - Waist 40.0 42.0 44.0 46.0 48.0

C – Bottom Opening 40.0 42.0 44.0 46.0 48.0

D – Sleeve Length 7.0 7.3 7.5 7.8 8.0

E – Sleeve Opening 16.0 17.0 18.0 19.0 20.0

F – Front Length(HPS) 28.0 29.0 30.0 31.0 32.0

G - Sleeve 19.0 19.5 20.0 20.5 21.0

I – Col lar Spread 5.9 5.9 5.9 5.9 5.9

J – Neck Width 6.6 6.6 6.7 6.9 7.0

K- Col lar band width 1.6 1.6 1.6 1.6 1.6

L-Col lar Thrust 3.0 3.0 3.0 3.0 3.0

M- Back Length 26.4 26.4 26.6 26.8 27.0

N- Col lar Band Length 16.5 `17 17.5 18.0 18.5

O - Shoulder Width 18.5 18.5 18.9 19.3 20.1

P – Neck Circumference 15.0 15.0 15.7 16.5 17.3

S- Yoke width 4.4 4.4 4.4 4.4 4.4

T - Cuff Length 4.1 4.1 4.3 4.5 4.7

U - Col lar Width 2.0 2.0 2.0 2.0 2.0

V- Neck Drop Front 4.8 4.8 5.0 5.1 5.2

W - Logo dis tance from top 8.0 8.0 8.0 8.0 8.0

X - Logo dis tance from s ide 4.0 4.0 4.0 4.0 4.0

Measurement in inches

Sizes a b c d e f g h

36-40 3 4 1 4.75 1 1 3 4.5

42-44 3.5 4.5 1.25 5.25 1 1.25 3.5 5

I

U

K

L

N

D

M

O S

Measurement Guide

Sr. No.

Measurement Point

How to measure

1 A - Chest Measure 1 “ below armholes, straight across garment from side seam to side seam

2 B - Waist Measure from side to side at the narrowest point

3 C – Bottom Opening

Measure from side to side at the centre of the rib

4 D – Sleeve Length Measure from the point shoulder meets armhole till the end of sleeve

5 E – Sleeve Opening

Measure opening at right angle to centre fold of sleeve

6 F – Front Length(HPS)

Measure straight from HPS to bottom till end include bottom rib

7 G - Sleeve Measure from top of armhole at shoulder seam following seam curve to bottom of armhole at side seam

8 I – Collar Spread Measure straight from collar point to collar point with collar buttoned

9 J – Neck Width Measure from seam to seam at HPS

10 K- Collar Band Measure width of collar band at CB not including collar

Description 36 38 40 42 44

A - Chest 40.0 42.0 44.0 46.0 48.0

B - Waist 40.0 42.0 44.0 46.0 48.0

C – Bottom Opening 40.0 42.0 44.0 46.0 48.0

D – Sleeve Length 7.0 7.3 7.5 7.8 8.0

E – Sleeve Opening 16.0 17.0 18.0 19.0 20.0

F – Front Length(HPS) 28.0 29.0 30.0 31.0 32.0

G - Sleeve 19.0 19.5 20.0 20.5 21.0

I – Col lar Spread 5.9 5.9 5.9 5.9 5.9

J – Neck Width 6.6 6.6 6.7 6.9 7.0

K- Col lar band width 1.6 1.6 1.6 1.6 1.6

L-Col lar Thrust 3.0 3.0 3.0 3.0 3.0

M- Back Length 26.4 26.4 26.6 26.8 27.0

N- Col lar Band Length 16.5 `17 17.5 18.0 18.5

O - Shoulder Width 18.5 18.5 18.9 19.3 20.1

P – Neck Circumference 15.0 15.0 15.7 16.5 17.3

S- Yoke width 4.4 4.4 4.4 4.4 4.4

T - Cuff Length 4.1 4.1 4.3 4.5 4.7

U - Col lar Width 2.0 2.0 2.0 2.0 2.0

V- Neck Drop Front 4.8 4.8 5.0 5.1 5.2

W - Logo dis tance from top 8.0 8.0 8.0 8.0 8.0

X - Logo dis tance from s ide 4.0 4.0 4.0 4.0 4.0

Measurement in inches

Width

11 L-Collar Thrust Measure from seam to end 12 M-Back Length Measure from center back till the end of garment

13 N – Collar Band Length

Measure outside edge to outside edge of band

14 O – Shoulder width With back of the garment facing you, measure from shoulder point to shoulder point

15 P – Neck Circumference

Close neck line and measure from CB to CF , follow curve

16 S– Yoke Width Measure from CB neck seam to yoke seam 17 U – Collar Width Measure from CB not including collar band 18 V – Neck Drop Front Using a ruler determine an imaginary line from HPS to below and measure from

that point to neck seam at CF 19 W- Logo Distance

from Top Measure logo placement from top

20 X– logo Distance from side

Measure logo distance from side

21 Y – Pocket distance from top

Measure pocket placement from top

22 Z – Pocket distance from side

Measure pocket placement from side

23 a - Pocket width trimmed

Measure from slant end to slant end

24 b – Pocket length Measure from top to start of slant 25 c – Pleat width Measure from side to side

26 d – Flap width Measure from side to side straight 27 e – Flap height Measure from top to bottom 28 f – Tab width Measure from end to end 29 g – Tab length Measure from end to start of slant 30 h –Pocket width Measure from end to end

Product: Trouser

Single pleated formal trouser

Single welt pocket

7 loops at waist

Straight bottom

Materials Specified

Measurements

A

B

D

C

E

H

F

G

J

K L

M

Measurement Guide

Sr. No.

Measurement Point

How to measure

1 A – Waist Measure from the inside of the waistband side to side at the top edge

2 B – Thigh Measure 1” below the crotch seam intersection from inseam to outside fold

3 C – Length Measure top of waist band till bottom

4 D – Inseam Measure from the crotch seam intersection down to the bottom of the garment, maintain the seam contour

5 E – Leg Opening Measure on the inside straight across from side to side

6 F – Front Rise Measure from top of waistband to crotch seam intersection without stretching seam

7 G – Back Rise Measure from top of waistband to crotch seam intersection without stretching seam

8 H – Pleat Distance

Measure distance from center front to first pleat

9 I- Front Pocket Opening

Measure distance from the bottom of waistband to side seam

10 J-Back Pocket Distance

Measure distance from bottom of waist band till the start of pocket

11 K-Back Pocket Width

Measure side to side pocket width

12 L – Back Pocket Distance from Side

Measure distance of side of pocket from side seam

13 M– WaistBand Height

Measure height of waist band

Women’s Uniform Items

Women’s Wear

Product: Salwar-Kameez-Dupatta

3/4th

sleeve placketed Kameez

Kameez with Chinese Collar

Loose fitting gathered Salwar

Matching color Cotton Dupatta

Materials Specified

Measurements

A

B

C

E

F

D

G

H

Description 30 32 34 36 38

A - Waist 30 32 34 36 38

B - Hip 34 36 38 40 42

C- Leg Opening 12 12 13 14 14

D- Rise (Front) 14 15 16 17 18

E- Length 30 30 32 32 32

F- Hip height from

top 5 5 6 6 6

Measurement in inches

Description 30 32 34 36 38

G-Length 150 150 150 150 150

H - Width 38 38 38 38 38

Measurements

Measurement Guide (Kameez)

Sr. No.

Measurement Point

How to measure

1 A - Chest Measure 1 “ below armholes, straight across garment from side seam to side seam

2 B - Waist Measure from side to side at the narrowest point

3 C – Bottom Measure from side to side

4 D – Sleeve Length

Measure from the point shoulder meets armhole till the end of sleeve, include cuff

5 E – Sleeve Width

Measure 1” below bottom of armhole, measure at right angle to centre fold of sleeve

6 F – Front Length Measure straight from HPS to bottom till end include bottom rib

7 G - Sleeve Measure from top of armhole at shoulder seam following seam curve to bottom of armhole at side seam

8 H – Placket Length

Measure straight from CF to end of placket

9 I– Logo Distance from top

Measure from top to start of logo

10 J - Logo distance from side

Measure from side to start of logo

Measurement Guide (Salwar & Dupatta)

Sr. No.

Measurement Point

How to measure

1 A - Waist Measure straight from side to side

2 B - Hip Measure the body at fullest part approx. 8 inches below waist

3 C- Leg Opening Measure from end to end

4 D- Rise Measure around from front waistband to crotch

6 E- Length Measure from top of waist to bottom

7 F- Hip Height Measure from bottom of waist till hipline

8 G- Length of Dupatta

Measure in straight line end to end

9 H- Height of Dupatta

Measure in straight line end to end

Unisex Uniform Items

Product: Cap

Six Panel Cap with button at top

Logo on front crown

3 piece fabric bill with 4 rows of stitching

Velcro back closure

Materials Specified

Measurements

Description

A - Crown Radius

B - Bi l l Length

C- Bi l l Width

Measurement in inches

5.9

3.9

2.8

Measurement Guide

Sr. No.

Measurement Point

How to measure

1 A – Crown Radius

Measure along curve from top to bill

2 B – Bill Length Measure side to side

3 C- Bill Width Measure from crown till length

4 Logo At the centre of the front

Product: Socks

Summer Socks

Black colour

Three sizes

Small

Medium

Large

Materials Specified

Measurements

Sr. No.

Measurement Point

How to measure

1 A – Length Measure from top till ankle

2 B – Foot Length Measure side to side

A

B

Sizes(A) Length

(inches)

(B) Foot

length

(inches)

Small 12.50 7 - 8

Medium 12.50 9

Large 12.50 10 - 12

Men

Sizes(A) Length

(inches)

(B) Foot

length

(inches)

Small 11.50 6 - 7

Medium 11.50 8

Large 11.50 9 - 11

Women

Footwear

Product: Men’s Formal Leather Like Shoes

Cemented

Size 6 to 10

Black Colour

Materials Specified

Product: Men’s Sandal

Cemented

Size 6 to 10

Velcro straps

Colour

Upper – Navy Blue

Lining - Black

Materials Specified

Product: Women’s Sandal

Studds Construction

Size 3 to 7

Velcro straps

Colour

Upper – Navy Blue

Lining - Black

Materials Specified

i. Uniform Colour Codes:

Winter Uniform

Male

Female

The Pantone Colour Chart is to be followed for the above mentioned colours:

Pantone

Colour

Codes

Medium blue -

174139TPX

Light blue -

154319TPX

White -

110601TPX

Navy blue -

193832TPX

Dark blue -

194049TPX

Black -

194007TPX

Summer Uniform

Male

Female

ii. SDMC logo design:

The SDMC logo will be placed on the following uniform items:

Uniform Item Place

Shirt On the chest

Jersey / Cardigan On the chest

Kameez On the chest

Cap On the front crown

The logo should be placed in the same manner (colour and language) as shown above. Below

the logo ‘SDMC’ will be written in English abbreviation in Navy Blue colour.

The size of the logo for each uniform item is mentioned along with each item’s measurement

guidelines in Annexure 1 (i).

iii. Size Mix:

Size Mix for Male Shirt/Jersey

yy 36 38 40 42 44

5% 15% 30% 30% 20%

Pant

30 32 34 36 38

10% 25% 30% 25% 10%

Socks

Small Medium Large

45% 45% 10%

Footwear

6 7 8 9 10

5% 20% 30% 30% 15%

Size Mix for Female

Kameez / Cardigan

36 38 40 42 44

5% 15% 30% 30% 20%

Salwar

30 32 34 36 38

10% 25% 30% 25% 10%

Socks

Small Medium Large

70% 25% 5%

Footwear

4 5 6 7 8

20% 30% 30% 15% 5%

iv. Quality Guidelines:

Annexure 2

Information related to Envelope A

i. Information in support of eligibility criteria:

Name of organization :

Type of organization: (Please tick whichever is applicable & attach Company / LLP Incorporation Certificate)

Limited Liability Partnership

Private Limited Company

Public Limited Company

Address :

Name & designation of the

contact person for this

project:

Contact details:

Office Phone No.:

Mobile:

Fax:

Email:

Annual Sales Turnover

(In Rs. Lakhs)

(Please attach unabridged

annual reports or audited

financial accounts for these

years)

2012-13:

2011-12:

2010-11:

Year of Establishment : (Please attach Company/LLP incorporation certificate)

Description of owned manufacturing set up: (Please tick whichever applicable & mention monthly production capacity)

This company has own manufacturing set up for:

Woven garment; Monthly production capacity:_________pieces

Sweater/Cardigan; Monthly production capacity:_________pieces

Shoes; Monthly production capacity:_________pairs

Supporting documents:

(Please attached relevant

documents for each)

Sales Tax Registration no.:

PAN Card no.:

Service Tax Registration no.:

TIN no.:

DIN no.:

Details of Earnest Money

deposit of Rs. 30,00,000/-

(Attach demand draft)

DD No.:

Dated:

Drawn on Bank:

Details of Demand Draft

towards cost of tender

documents : Rs. 5,000/-

(Attach demand draft)

DD No.:

Dated:

Drawn on Bank:

Description of compliance

certificates:

(Attach relevant documents)

ii. Certificate of declaration:

(On letter head of firm)

TO WHOMSOEVER IT MAY CONCERN

Date:_____________

This is to certify that M/s.

_______________________________________________________________(name & address of firm)

is neither blacklisted by SDMC/ NDMC/ EDMC or erstwhile MCD nor any criminal case is registered

against the firm.

Name & Signature of authorized signatory alongwith Company Seal

Annexure 3

Information related to Envelope B

Format for Submission of Technical Bid

i. Description of Installed Machinery of own manufacturing set up

Name of

Machine

Brand Name Model No. Quantity Purchase

Year

Current

Condition

ii. Description of the own manufacturing capacity

Item

Maximum Monthly Manufacturing Capacity Using All Relevant Machines for Each Item

[mention “0” against whichever item is not applicable]

Woven Pant (No.)

Woven Shirt (No.)

Full sleeved jersey / cardigan (No.)

Salwar Kameez Dupatta (No. of Sets)

Cap (No.)

Socks (No. of pairs)

Footwear (No. of pairs)

Sports Shoes

Sandals

Leather like Formal Shoes

iii. Description of Installed Machinery of all identified suppliers

Name of

Machine

Brand Name Model No. Quantity Purchase

Year

Current

Condition

iv. Description of the identified suppliers’ manufacturing capacity

Item

Maximum Monthly Manufacturing Capacity Using All Relevant Machines of all identified suppliers for Each Item

[mention “0” against whichever item is not applicable]

Woven Pant (No.)

Woven Shirt (No.)

Full sleeved jersey / cardigan (No.)

Salwar Kameez Dupatta (No. of Sets)

Cap (No.)

Socks (No. of pairs)

Footwear (No. of pairs)

Sports Shoes

Sandals

Leather like Formal Shoes

v. Past experience of Supply of Garments/Shoes

Fill in the following format for each project executed in last 3 years:

Uniform Items

Supplied

Quantity

Supplied

Total Value

in INR

Date of

Supply

Client

Name &

Address

Other

Details

Woven Pant (No.)

Woven Shirt (No.)

Full sleeved jersey / cardigan (No.)

Salwar Kameez Dupatta (No. of Sets)

Cap (No.)

Socks (No. of pairs)

Footwear (No. of pairs)

Others (Please specify…)

Note: Documentary proof (order document of the buyer, contract agreement, supply completion

certificate from buyer / self-certification of supply completion etc.) has to be given

vi. Description of In-house Testing Facility

Machinery

Name

Brand

Name

Model No. Quantity Purchase

Year

Tests regularly

performed

vii. Description of Quality Assurance Procedure followed in own factory and at

suppliers’ factory:

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

viii. Description of Inventory Management System:

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

ix. Details of Logistics Arrangement for the supply of products from own

manufacturing facility and suppliers’ facility to SDMC warehouse:

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

x. Description of Warehousing Arrangement

S.no. Address of

warehouse

Owned /

Rented /

Suppliers’

Storage Capacity

(sq ft)

Facilities

available

Other

Details

1.

2.

3.

xi. Detailed strategy & methodology for supplying the uniform items of the present

project

(The bidder should clearly mention the stepwise approach from raw material procurement

to delivery of finished products including testing and replacement processes)

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

xii. Detailed timeline for Supply of Uniform

Activity

Weeks

W1

W2

W3

W4

W5

W6

W7

W8

W9

W10

W11

…..

Last

week

Annexure 4

Information related to Envelope C

Format for Submission of Financial Bid

[Location, Date]

To:

DEPUTY COMMISSIONER (H.Q)

21st FLOOR, DR. S.P.M. CIVIC CENTRE,

J.L.N. MARG, NEW DELHI-110002.

Dear Sir / Madam,

We, the undersigned, offer to supply winter and summer uniforms for SDMC’s Group D

employees in accordance with your tender document dated [Date]. We are hereby submitting our

financial bid for this project in accordance with the scope of work mentioned in the tender

document. I agree to the payment terms specified in the tender document. The prices mentioned

below against each item will remain valid till the completion of the project.

Format for Financial Bid

DATE : SIGNATURE

Item

Total quantity to be

manufactured

(Q1)

Unit Price (in Rupees),

inclusive of taxes,

duties, expenses etc.

(P1)

Total cost

(Q1*P1)

Woolen Pant (1 piece) 42646

Full sleeve Shirt (1 piece) 41934

Full sleeve double pocket double flap Shirt (1 piece)

712

Full Sleeve Jersey (1 piece) 42646

Cap (1 piece) 19593

Woolen Socks (1 pair) 42646

Sports Shoes (1 pair) 20401

Leather Like Shoes (1 pair) 922

Total (A)

Winter Uniform Male

DATE : SIGNATURE

Item

Total quantity to be

manufactured

(Q3)

Unit Price (in Rupees),

inclusive of taxes,

duties, expenses etc.

(P3)

Total cost

(Q3*P3)

Pant (1 piece) 42646

Half Sleeved Shirt (1 piece)

41934

Half sleeve double pocket double flap Shirt (1 piece)

712

Cap (1 piece) 19593

Socks (1 pair) 3138

Sandals (1 pair) 19754

Leather Like Shoes

(1 pair) 1569

Total (C)

Item

Total quantity to be

manufactured

(Q2)

Unit Price (in Rupees),

inclusive of taxes,

duties, expenses etc.

(P2)

Total cost

(Q2*P2)

Woolen Salwar Kameez Dupatta (1 set)

16488

Full sleeve Cardigan (1 piece)

16488

Cap (1 piece) 7823

Woolen Socks (1 pair) 16488

Sports Shoes (1 pair) 8244

Total (B)

Winter Uniform Female

Summer Uniform Male

Financial Quote (E) = (A+B+C+D) =_________________________ (Rupees in words)

DATE : SIGNATURE

PLACE :

SEAL

Item

Total quantity to be

manufactured

(Q4)

Unit Price (in Rupees),

inclusive of taxes,

duties, expenses etc.

(P4)

Total cost

(Q4*P4)

Salwar Kameez Dupatta (1 set) 16488

Cap (1 piece) 7823

Sandals (1 pair) 8244

Total (D)

Summer Uniform Female

Annexure 5

Sample form Performance Bank Guarantee (unconditional)

To:

OFFICE OF THE DEPUTY COMMISSIONER (H.Q), SOUTH DELHI MUNICIPAL CORPORATION , 21

st FLOOR,

DR. S.P.M. CIVIC CENTRE, J.L.N. MARG, NEW DELHI-110002 WHEREAS _______________________________________ {name and address of Bidder} hereinafter called out Supplier Agency for SUPPLY OF WINTER & SUMMER UNIFORMS FOR CLASS IV EMPLOYEES OF SDMC (hereinafter called the Contract); AND WHEREAS it has been stipulated by you in the said Contract that the Bidder’s shall furnish you with a Bank Guarantee by a recognized bank for the sum specified therein as security for compliance with his obligation in accordance with the Contract; AND WHEREAS we have agreed to give the Bidder such a Bank Guarantee; NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to you, on behalf of the Bidder, up to a total of Rs. {amount of Guarantee} _________________________________________ {in word}, such sum being payable Indian Rupees in which the contract price is payable, and we undertake to pay you, upon your first written demand and without cavil or argument any sum or sums within the limits of _______________________________ {amount of Guarantee} as aforesaid without your needing to prove or to show grounds or reasons for your demand for the sum specified therein. We hereby waive the necessity of your demanding the said debt from the Bidder before presenting us with the demand. We further agree that no change or addition to or other modification of the terms of the Contract or of the Works to be performed there under or of any of the Contract documents which may be made between you and the Bidder shall in any way release us from any liability under this guarantee, and we hereby waive notice of any such change, addition or modification. SIGNATURE AND SEAL OF THE GUARANTOR: _____________________________ NAME OF BANK: ___________________________ ADDRESS: ________________________________ DATE: ____________________________________