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Summer Sports Club Forum
• Structures• Roles and responsibilities• Club information• Communication
Organisational Structure
• Greg Talbot- Local Laws
Smoking Laws
• Risk assessments• Council report• Last season 20 grounds available• This season 22 grounds (added Gordon
Barnard West, Highfield North, upgraded
Camberwell SportsGround)• Council outcomes and next steps• Club responsibilities
T20 cricket
Risk• Clubs undertake own inspections• Pavilion maintenance• Pavilion inspections• Inspection checklist (monthly)• Tenancy guide outlines expectations• Let us know of any issues
• Don’t store junk and flamables• Don’t block fire equipment and doorways• Don’t leave bins out• Don’t leave items next to pavilions that
enables people to climb onto pavilion• Testing and tagging own electrical
equipment• Don’t leave cash or stock or equipment or
valuables in pavilion, there are breakins – -report breakins to council and police
• Swipe cards
Pavilions
• Reminder of Tenancy Guide details• Clubs new or varied licence come to Sport
Services first (if club altered tenancy or liquor times, altered pavilion etc)
• Sport Services review varying or new details prior to clubs applying to VCGLR
• Standard renewal clubs direct to VCGLR• Council is not decision making body
Liquor Licence
• Background• Clubs to contribute 70% total costs• Conservative $105,000 total• Usage matrix system• Invoiced with Tenancy Fees
Sportsground pavilion utility contribution
Sportsground pavilion utility contribution scheme
Club Utilities - Cost
Low Usage 1-2 Sessions
Medium Usage 3-4 Sessions
High Usage 5+ Sessions
High Pavilion $400 $600 $800
Low Pavilion $225 $400 $600
Seasonal information
• Ground allocations sent to Clubs• Review allocations and notify Steve if any changes
by 15 October• Invoicing during November (with utility costs)• Invoices will not be altered if clubs realise their
allocation is not accurate/used and they have been overcharged
• Security Bond Deposit – Most clubs roll from season to season, others will be invoiced
Club Development
(More details at Sport Development breakout group)
-2 Year Tenancy – First season, will be reviewed
-Allocation Policy – consultation, help guide Council
-Green message – Check Tenancy guide, signs
-Volunteers – new Laws, attract, support and retain
-Food Handling – Tenancy Guide processes
-Incorporation – Consumer Affairs
Club Development
• Council has internal annual Community Grants (very few sport clubs apply)
• Steve will email other relevant grants as they become available
• Clubs also look at options• Council run grant workshops
Grants
• (information from Glen in breakout)
• Pavilion upgrades• Training lights• Cricket nets• Fences • Synthetic wickets• Irrigation
Capital and renewals
• (Information from Matt in break-out)
• Curators• Ground condition & maintenance• Turf wicket preparations• Covers
Turf
• (More information from Mark in breakout)
• BOSS• Allocation policy• Shared usage (dogs, residents, etc)• Club growth
Open Space
• Club Development – David/Steve• Capital / renewal – Glen• Turf – Matt• Open space - Mark
Break out groups
• Thanks for attending• Good luck for the season
The end