Summary of AgreementsManCon 2 S 201522 – 26 June 2015

NPPD concerns• Include review and updating of NNC Strategic Plan in the

3rd ManCon

• Complete:

– Review of all other regional and division WFPs

– NNC WFP 2015

– Review of discussions in regional association meetings

– Review of documentation reports of NGO forum

NPPD concerns• Complete:

– Guidelines for release of Php 50,000-fund/region for RBATF and NPCs to request for fund release

– MYCNSIA project documentation report

– Review of RNC Strat Plan

– Document review of MNAPs

– TOR for review and updating of Policy Guide on NIEm

– TOR for nuted study

NPPD concerns• Pursue activities relative to the following:

– Post-ICN2 and SUN Global Gathering

– LGU mobilization

– Assessment and Monitoring Guidelines in NiEm (with NSD)

NPPD concernsOPARR

• NPPD to share list of areas targeted for distribution of weighing scales and height board (R 6, 7, 8)

– NPCs to verify if areas already have tools – submit info by 15 July_______

– NPPD to prepare report for OPARR

NPPD concerns• NPPD to submit to HOR and Senate the resolution of

BNSs on the proposed legislation on BNSs

NPPD concerns, Main BusinessPolicy formulation indicator on quality

• ROs to submit client satisfaction feedback on all RNC resolutions 2014 and Jan-June 2015 by 5:00 pm of 31 August 2015

• CO to decide on 2012 Governing Board resolutions to be reviewed

• ROs to ensure that all RNC resolutions will be subjected to client satisfaction feedback

NPPD concerns, Main BusinessPolicy formulation indicator on timeliness

• ROs to submit by 15 July to CO list of 2012 RNC resolutions to be reviewed in 2015 and how the review will be done

• RNC resolutions to include portion that specifies when the resolution will be reviewed and updated

NSD concernsOPT

• Ranking of municipalities by prev of underweight under-fives should include municipalities with OPT coverage of at least 50%

• Ranking document should include a column on percent coverage

• ROs to validate with LGUs with very high coverage and submit results of validation by 3 July

NSD concernsOPT

• Ranking of municipalities by prev of underweight under-fives should include municipalities with OPT coverage of at least 50%

• Ranking document should include a column on percent coverage

• ROs to validate with LGUs with very high coverage and submit results of validation by 3 July

Action Requested• Advocate to relevant LGUs for improved OPT

coverage

• RO to write LGUs of importance of at least 50% OPT coverage and submission of their OPT Plus report to NNC

Action Requested• Data with very high OPT coverage for validation with

LGU and feedback to CO by 3 July

• Submission of OPT data for those w/o submission

NSD concerns• NPPD to draft letter to DOH on estimated population

target

• Submit inventory of weighing scales and height board by municipality

• AD to complete inspection and shipment of steel rules

• Submission of complete requirements for BNSs with partially completed

requirements by 30 June

NSD concerns• Complete

– TOR on inventory of PPAN-related researches and research gap analysis

– Concept paper for 2015 thematic report

– TOR for PFNSS strategic planning workshop

– TOR for trial study on alternative height measurement

NSD concerns, Main BusinessResults of the Pre-Testing of Updated Monitoring and Evaluation System

NSD to

• Tool can be called “monitoring checklist”

• Review comments based on the pretest and revise tools accordingly

• Schedule TOT after all preps have been attended to, e.g. finalized tools, clearance of TechCom

NSD concerns, Main BusinessResults of the Pre-Testing of Updated Monitoring and Evaluation System

NSD to

• Package tool for ease of use

• Develop Change Management Plan in anticipation of potential negative reaction

NSD concerns, Main Business1st Semester 2015 Plan Implementation Review

• Units concerned to catch up with physical and financial targets

• NPCs to identify strengths and areas for improvement v/v accomplishment report

NIED concerns• ROS concerned to submit reports

– PGN training

– NPM

– BNS trainings

– Accomplishments local media plan

– Nutriskwela monitoring report

• ROs concerned to submit request for fundsfor training on NIEm

NIED concerns• ROs to fasttrack procurement of supplies for PGN

training materials

• R 1, 2, 3, 4A, 7 and 10 to facilitate completion of training targets

• R3 to submit documents for payments to be done by CO

• AD to deliver to ROs low-cost recipe books

• ROs to submit news articles/items for regional updates page of the bulletin

NIED concerns• ROs concerned to submit report on PGN monitoring

• CARAGA to liquidate funds

• Move D/CNPC conference to September –regions to assist in inviting pax; to send one regional staff as rep

• NIED to review rates for honoraria

NIED concerns, Main BusinessNutriskwela

• ROs to follow up partners for provision of counterpart for stations to be upgraded

• ROs to participate in monitoring

• Conduct follow-through monitoring

– Functionality of community radio councils

– Compliance to NTC requirements

– Sustained support for operations

– No airing of ads

NIED concerns, Main BusinessNutriskwela

• CO to write partners on additional equipment

• CO to apply for NTC license for upgraded stations

• CO to provide regions with copies of monitoring report

NIED concerns, Main BusinessClient satisfaction / trainings

• NIED to re-format guidelines for training evaluation as memo format; route to nncsikat for comments; target finalization end of August

• NIED to coordinate with PDC for alignment of guidelines with evaluation of internal trainings

OED concerns, MAIP• Results to be shared with ManCon

• MAIP

– Regions IV-A: 18-19 August

– Region IV-B: 9-10 September

– Region 5: 27-28 August

– Region 2: 29-30 September

Requirements -

Funds must be fully utilized and liquidated within the year of released

Full utilization means full disbursement or withdrawal of funds from bank accounts

Full liquidation means recording and reporting of funds utilization through liquidation reports

Refund of unused funds to the National Treasury

Prior Year’s Unliquidated Fund Transfers

25

Status Action LinesPhp96M (25%)

Liquidation reports –1. With Credit Notice

issued by COA Regional Auditors

2. Duly verified and post-audited by COA Regional Auditors

3. Duly acknowledged and received by COA Regional Auditors

1. FMD to record liquidation in the books

2. FMD to fast track review and preparation of the Summary of Expenses as basis for issuance of Journal Entry Vouchers (JEVs)

Php383 million unliquidated funds as of Dec 2014

26

Status Action LinesPhp130M (34%)

1. Advanced copy of liquidation reports submitted to FMD; with no stamped received by COA Regional Office

2. Need submission of liquidation reports and documents

1. FMD to issue demand/follow-up memo to Regions requiring submission of liquidation reports and documents

2. Regional Offices to submit liquidation reports and documents to COA Regional Offices

Php383 million unliquidated funds as of Dec 2014

27

Status Action Lines

Php157M (41%)

Subject to further validation of FMD records

FMD to trace and validate records

Php383 million unliquidated funds as of Dec 2014

28

Php383 million unliquidated funds as of Dec 2014

Effective 01 July 2015 -

FMD will no longer process release of funds without the liquidation reports duly received by COA Regional Office attached to the request

29

AD concerns• IQA auditors and auditees to comply with prescribed

timelines

• R/D/IPCRs due 15 July; R/D PCR should include information on budget; no budget entry for IPCR

• T&D

– Units to monitor targeted trainings even as AD is doing the same

– Units to request for team building funds for conduct in July/Aug’ first week Sept (R1, 6, 7, 8., 12)

AD, Main Business• FMD and AD to look for funds for the re-hiring of

contractuals for next 3 months

• Units to review perfomance of contractual staff; but also “prepare” them for eventual termination

• AD to verify right away the memo circular that number of JOs should be only up to 50% of staff

AD, Main BusinessISO concerns

• Audit process should also be assessed: procedures of audit followed? Audit plan implemented? c/o SubCom on IQA

• Participants of PSND convention to accomplish evaluation form; for submission to AD by

AD, Main BusinessISO concerns

• NNC to prepare for April/May 2016 audit

• Consider inputs from Dr. Dotollo and ADRC to convene a small group meeting of DRCs within the week to refine template for records and document master list

• AD to prepare SO on subcommittees, ADRC and R/DDRC

• Subcommittee on training to consider ISO-related training for all NNC staff

AD, Main BusinessCitizens Charter

• All staff should know the Citizen’s Charter so can effectively respond to client’s feedback and comments

• NSD to develop client feedback form for website visitors

• Monitoring system to be reviewed afterone year

AD, Main BusinessClient feedback on NNC services

• Include the submission of Regions 10, NCR and Region 7

• Do another round of presentation on 26 June before the POPCOM presentation for more substantial insights on the client feedback

Others• All email submissions via nncsikat

• Status of report submission to be emailed via nncsikat every month for info and validation of NPCs

Summary of deadlinesDate Due Who involved

Within the week Concerns on documents and records

30 June Additional requirements for long-serving BNSs

ROs concerned

3 July Results of validation of LGUs with very high OPT coverage

ROs concerned

15 July R/D/IPCR All NNC units and employees

RNC resolutions to be reviewed and how to review

All ROs

Summary of deadlinesDate Due Who involved31 August Results of client

satisfaction rating of 2014 and 2015 resolutions

All regions

15 July Report on areas with weighing scales/height board (OPARR-related)

RO 5, 6, and 8

3 July Inventory of weighing scales and height boards in ASAPP areas

31 July PAR All staff

Summary of deadlinesDate Due Who involved30 June Renewal contract

of JO with performance rating

All regions/units

Next ManCon . . . In PPCManCon 3 S 2015

21 – 25 September 2015