TO,THE PRINCIPALIHM LUCKNOW-226021.

SUB: Proposal to Manage and Organize food fest.AVENUE-Event Is pleased to put forth our proposal to manage and organize a Career and Education Fair e v e n t t o b e h e l d i n I n s t i t u t e o f H o t e l M a n a g e m e n t , L u c k n o w , o n b e h a l f o f Abraham Tertiary College. With its brand name as an emerging, preferred career source provider, -Event is in a position to deliver the service aligned with the expectat ions of many clients and establ ishments , and create the occasion as an event to remember. Together with this cover letter, we enclose herewith the proposal that outlines the details and management plan for the event for your kind perusal. The proposal covers the project and timeline, scope of work and responsibilities and professional fees. A detailed, follow-up proposal that underlines the details of the event tentative, costing and other related matters will follow should welcome to agreeable terms during the preliminary discussion. Should you have further inquiries regarding the above mentioned matter, please do not hesitate to contact the underneath. You can also contact our Project Manager, for further rounds of discussion. Thank you and best regards,Yours truly,

Consultant, AVENUE-Event.

Content:1. Project and Timeline2. Scope of Work and Responsibilities3. Professional Fees4. Workflow Process5. Terms of Services6. Supplement.

1. Project and Timeline

1.1.Event details

PROPOSED EVENT:

ORGANIZER :

DATE/TIME :

DURATION :

VENUE :

Timeline processa. Discussion round development of proposal, discussion and consultation with joint committee, Jan 2014 (W2)b. Appointment and confirmation of event, subject to approval,Feb2014(W3)c. Project kick-off meeting with members of the organizing committee and Project Manager, setting up of detailed management plan, marketing and promotion, PR, feedback system and so on, Feb 2014(W4)

d. Submission/feedback of project progression with the Project Manager(bi-weekly basis) e. Project Execution, May 2014(TBD)f. Project wrap up, completion and post mortem, MARCH2014 (TBD)

2. Scope of WorkScope of work leveraged by AVENUE-Event will cover the following:a). P r o m o t i o n a l , p u b l i c i t y a n d m a r k e t i n g v i a v a r i o u s m e t h o d s a n d P R s t r a t e g i e s t h a t i n c l u d e running tele-faxing software, cold callings,VIP invitation, press releases, media advertising and so onb). Invitation to targeted booth participants which range from corporate organizations, government-linked bodies and agencies, entrepreneurs, private and public colleges and universities and so on.

c.) Sub or mini-event organizations this refers to development of anchored and sub-events which include talks, games, featured mini-events, launching and mored.)Booth and system set up and design development of theme and concept, f low of events, PA system and logistics coordination.

3. Workflow Process3.1. Workflow ProcessEach of our events is carried out not without due and extensive planning strategies. This ensures all key aspects for successful event coordinat ion are covered. Our events follow the str ict guidel ine and the following signature processes:

a. Design, Plan and Execution under One RoofFrom the design, plan, execution and closure of a project, we ensure the smooth running of all aspects in the implementation. All cri t ical areas such as Guest Invitat ion and Management , Speakers & Talent A c q u i s i t i o n s , V I P

P r o t o c o l s , P R a n d M e d i a R e l a t i o n , C o r p o r a t e S p o n s o r s h i p s , R i s k E v a l u a t i o n & Management and Logistics & Safety will be given the utmost care and attention. b . Backdrop and Stage CreationTo create a long lasting impression to your event audience, the need for an attractive yet meaningful and targeted stage presentation is inevitable. Our production and design teams work hard to provide you the very much needed customized backdrops and stage sets, tailored accordingly towards the theme of your event project.c. Presentation ToolsLeave the engineering and technical parts to us. Just tell us what you want to do and we will assemble the l a t e s t s t a t e - o f - t h e - a r t t e c h n o l o g i c a l t o o l s a n d e q u i p m e n t f o r y o u r u s e . W e e v e n c r e a t e P o w e r P o i n t Presentation Materials, Promotional Videos, Speech and Script Writing and other tools as required.

 

d. News Releases and Promotion Drives.Off course, no one knows the existence of a major, upcoming event unless it is properly promoted to the right channel and audience. We help to create a buzz and presence with fast and efficient marketing drive that includes Press Releases & Conferences, Cold Calling, Leaflet Distribution, Faxing Service and Online Promotion. ATSB initiates press releases and ensure your upcoming event is captured by your targeted audience. We create a buzz using multi-faceted approach to ensure maximum exposure and benefit.e. Closure and Post Mortem ReportOur credibility is built through our strong and consistent communication with the client throughout the project . Just because an event ends, i t does not signal the end of relat ionship. We at ATSB are able to assist our client to discuss and provide feedback about the overall running of the project from the

planning stage until the last guest leaves. By doing so, both parties can learn to continuously improve the next event and make it an even bigger success.

4. SUPPLEMENTS Map to ihm Lucknow

5. Terms of Services The work commences upon the signing of the agreement between AVENUE-Event and, together with a deposit amounting 50% of the overall project cost. The remaining 50% is to be paid latest 2weeks before the start of the event. A V E N U E - E v e n t r e s e r v e s t h e r i g h t n o t t o c o m m e n c e t h e p r o j e c t u n t i l t h e d e p o s i t i s p a i d a n d t h e agreement is signed.

 EARLY EVENT PLANNING FOR FOOD FEST IN IHM LUCKNOW

NAME OF THE EVENT-WHAT(LAUNCH OF THE PROGRAM)

FOOD FEST

DATE OF THE EVENTTIME OF THE EVENTLOCATION OF EVENTEVENT CO-ORDINATOR(CONTACT PERSON)TARGET AUDIENCE*who is this promotion targeted at?*what does the audience need to know?*what will hold their interest?MESSAGE- WHAT?*what do you want to say to your target audience?*what do you want them to know?OBJECTIVES- WHY?DESCRIPTION OF EVENT- WHAT?EVALUATION CRITERIA ESTABLISHED(DID IT COME UNDER BUDGET ?)CHECKLIST*who will be involved?*dates of an event determined?*location/venue for event booked?*Message determined*objectives set

ALL CHECK

EARLY EVENT PLAN

EARLY EVENT PLANNING

PERSON RESPONSIBLE

ACTION DATE TO BE COMPLETED/STATUS

BUDGET(SPONSERSHIP)PROTOCOL(ANYTHING THAT NEEDS TO BE APPROVED BY SYSTEM).INVITATIONS*Special guests*Invitations sentCATERING

Beverages Food

ADVERTISING Press, radio Education news Media release

STAFFING EXTRA REQUIRED WELCOME THE

GUESTSAMBIENCE

ARRANGEMENTS BACKGROUND

MUSICGUEST COMFORT

WHEEL CHAIR ACCESS

TOILET FACILITIES

HOSPITALITY WELCOME GUEST

AT ENTRANCE