Using Excel to its full potential

Sujata Gamage PhD MPA

August 21, 2014

New Delhi, India

sujata@lirneasia.net

Examples of tools

� EXCEL� Pivot tables

� NodeXL

� Wordle

� Other?

Types of data (numbers or text)

� UNSTRUCTURED Logs/Diaries/Any text

� STRUCTURED� LISTS Sign-up/registration sheets � LISTS Sign-up/registration sheets

Any list with rows and columns

� RELATIONSHIPS Dyads or matrices

� REGULAR DATASETS using small to mid-size datasets (without statistical packages)

Essence of my presentation

� UNSTRUCTURED Logs/Diaries/Any text

(wordle)

� STRUCTURED� STRUCTURED(Excel)

� LISTS Add attributes/Do pivots and graphics, correlations/regressions

� RELATIONSHIPS NodeXL w/wo attributes

� PUBLISHED DATASETS Clean and do pivots/graphics

Message

� Creative or writing ability should not hold you back from playing with numbers and graphics.

� Tech savviness should not hold you back from using simple tools for simple tasksusing simple tools for simple tasks

UNSTRUCTURED DATA

Diary of Philippe-Paul de Ségur1813

� It was the twenty-eighth of November. The grand army had two whole days and nights in which to effect the crossing, and it should have been too late for the Russians to do any harm. But chaos reigned in our midst … an immense confused mass of men, horses and vehicles besieged the narrow entrances to of men, horses and vehicles besieged the narrow entrances to the bridges and began to flow over them ………………………

Figurative Map of the Successive Loss of Men of the French Army in the Russian Campaign , 1812-1813 by CJ Minard, 1861

This workshop

Abhivyakti Communication/Media for Development ; Nasik; Research Associate in the Communication/Media team, masters in journalism E.W. Scripps School of Journalism, Ohio University 2013 Abhivyakti Communication/Media for Development ; Nasik; Executive Director Abhivyakti, Masters in Social Work., 1981- 83, College of Social Work, Mumbai University Abhivyakti Communication/Media for Development ; Nasik; Phd Sociology, Maharashtra Partners for Urban Knowledge, Action & Research; Mumbai; Ph.D. (Mass Communication) University of Wisconsin- Madison Partners for Urban Knowledge, Action & Research; Mumbai; Partners for Urban Knowledge, Action & Research; Mumbai; Centre for Communication and Development Studies; Pune; Project Director at Centre for Communication and Development Studies, Pune, has degrees in History (PhD) and Political Science (MASTERS A) from the University of Bombay. Centre for Communication and Development Studies; Pune; Ph.D. in Population Studies , Her areas of research include gender and labour market, HIV/AIDS, and urban poverty and technology, Global Fund Voice; Delhi; Total experience of 30+ years in wide ranging industries and both in line and support functions , Bachelor’s.Tech. (Electrical) experience of 30+ years in wide ranging industries and both in line and support functions , Bachelor’s.Tech. (Electrical) IIT. , Bombay 1978 Master’s M.S. (Finance) Bombay University 1985 Voice; Delhi; consultant on market and socio-economic studies for more than four years.• Master’s Phil. in Economics, Jadavpur University, 2008. • Master’s A. in Economics, Jadavpur University, 2005. IITCOE; Ahmedabad; Business Research Analyst at IIMA Idea Telecom Centre of Excellence (IITCOE) since October 2010. She has a Bachelor’s in Science (Maths, Physics, and Chemistry) and an MBA. Martin Chautari; Nepal; assistant professor at Nepal Engineering College. He holds Bachelor’s E. and Ph.D. degrees in computer science. Martin Chautari; Nepal; has completed Master’s A. in Journalism and Mass Communication. Currently he is a researcher in the Communication/Media Group at Martin Chautari. The Communication/Media Foundation; Delhi; Researcher, Master’s Phil (International Studies) from Jamia Millia Islamia, New Delhi. Jamia Millia Islamia; Delhi; Project Associate Jamia Millia Islamia; Delhi; Project Coordinator, Centre for Culture, Communication/Media & Governance, Jamia Millia Islamia Vikas Samvad Samiti; Bhopal; Master’s phil Natural Resource Management (IIFM) Associate Coordinator The Communication/Media Foundation; Delhi; IIT Bombay; Bombay; Master’s in Signal Processing, communication and Networking2012, from IIT, Kanpur and Bachelor’s in Electronics and communication from West Bengal University of Technology in 2010. Project Manager Test-Bed for Affordable Broadband in India using Backhaul in TV White Space IIT Bombay; Bombay; Communication and Signal Processing specialization at IIT Bombay. B. Tech (Hons.) in Electronics and communication from LNMIIT in 2012. Research Assistant for the project Test-Bed for Affordable Broadband in India using Backhaul in TV White Space

Wordle

STRUCTURED DATALISTSLISTS

Start with a simple liste.g. List of participants at this event

EVENT NAME DESC

DELHI_Aug2014 Sagar AtreAbhivyakti Communication/Media for Development ; Nasik; "Research Associate in the

Communication/Media team, masters in journalism E.W. Scripps School of Journalism, Ohio

University 2013

DELHI_Aug2014 Nitin ParanjapeAbhivyakti Communication/Media for Development ; Nasik; Executive Director Abhivyakti, Masters

in Social Work., 1981- 83, College of Social Work, Mumbai University

DELHI_Aug2014 Sanjay Savale Abhivyakti Communication/Media for Development ; Nasik; Phd Sociology, Maharashtra

DELHI_Aug2014 Aloke ThakurPartners for Urban Knowledge, Action & Research; Mumbai; Ph.D. (Mass Communication)

University of Wisconsin- Madison

DELHI_Aug2014 Kiran Sawant Partners for Urban Knowledge, Action & Research; Mumbai;

DELHI_Aug2014 Shrutika Shitole Partners for Urban Knowledge, Action & Research; Mumbai;DELHI_Aug2014 Shrutika Shitole Partners for Urban Knowledge, Action & Research; Mumbai;

DELHI_Aug2014 Dr Shirish KavadiCentre for Communication and Development Studies; Pune; Project Director at Centre for

Communication and Development Studies, Pune, has degrees in History (PhD) and Political Science

(MA) from the University of Bombay.

DELHI_Aug2014 Anjula SrivastavaCentre for Communication and Development Studies; Pune; Ph.D. in Population Studies , Her areas

of research include gender and labour market, HIV/AIDS, and urban poverty and technology, Global

Fund

DELHI_Aug2014 Hemant UpadhyayVoice; Delhi; "Total experience of 30+ years in wide ranging industries and both in line and support

functions , B.Tech. (Electrical) I. I.T. , Bombay 1978M.M.S. (Finance) Bombay University 1985

DELHI_Aug2014 Ms. PriyankaVoice; Delhi; "consultant on market and socio-economic studies for more than four years.• M.Phil.

in Economics, Jadavpur University, 2008. • M.A. in Economics, Jadavpur University, 2005.

DELHI_Aug2014 Ms Kavita TatwadiIITCOE; ahmedabad; Business Research Analyst at IIMA Idea Telecom Centre of Excellence (IITCOE)

since October 2010. She has a Bachelor in Science (Maths, Physics, and Chemistry) and an MBA.

DELHI_Aug2014 Dr Shailesh Bahadur PandeyMartin Chautari; Nepal; assistant professor at Nepal Engineering College. He holds B.E. and Ph.D.

degrees in computer science.

DELHI_Aug2014 Harsha Man MaharjanMartin Chautari; Nepal; has completed M.A. in Journalism and Mass Communication. Currently he

is a researcher in the Communication/Media Group at Martin Chautari.

DELHI_Aug2014 Hasnain RizviThe Communication/Media Foundation; Delhi; Researcher, M. Phil (International Studies) from

Jamia Millia Islamia, New Delhi.

DELHI_Aug2014 Shruti Ravi Jamia Millia Islamia; Delhi; Project Associate

DELHI_Aug2014 Arshad AmanullahJamia Millia Islamia; Delhi; Project Coordinator, Centre for Culture, Communication/Media &

Governance, Jamia Millia Islamia

DELHI_Aug2014 Raashee Abhilashi Vikas Samvad Samiti; Bhopal; M.phil Natural Resource Management (IIFM) Associate Coordinator

Add attributes

EVENT NAME DESCGENDER

HIGHEST DEG

DISCIPLINE

DELHI_Aug2014 Sagar Atre

Abhivyakti Communication/Media for

Development ; Nasik; "Research Associate

in the Communication/Media team,

masters in journalism E.W. Scripps School

of Journalism, Ohio University 2013

Master's Communication/Media

Abhivyakti Communication/Media for

Development ; Nasik; Executive Director

DELHI_Aug2014 Nitin Paranjape

Development ; Nasik; Executive Director

Abhivyakti, Masters in Social Work., 1981-

83, College of Social Work, Mumbai

University

Master's Soc Sci

DELHI_Aug2014 Sanjay Savale

Abhivyakti Communication/Media for

Development ; Nasik; Phd Sociology,

Maharashtra

PhD Soc Sci

DELHI_Aug2014 Aloke Thakur

Partners for Urban Knowledge, Action

& Research; Mumbai; Ph.D. (Mass

Communication) University of Wisconsin-

Madison

PhD Communication/Media

DELHI_Aug2014 Kiran SawantPartners for Urban Knowledge, Action

& Research; Mumbai;Bachelor's Communication/Media

DELHI_Aug2014 Shrutika ShitolePartners for Urban Knowledge, Action

& Research; Mumbai;Bachelor's Communication/Media

DELHI_Aug2014 Dr Shirish Kavadi

Centre for Communication and

Development Studies; Pune; Project

Director at Centre for Communication and

Development Studies, Pune, has degrees in

History (PhD) and Political Science (MA)

from the University of Bombay.

PhD Communication/Media

Cross-tabs/pivot tables18 participants

Bachelor's Master's PhD ALL

Science/Eng 5% 20% 5% 30%

Economics/Business 0% 5% 0% 5%Economics/Business 0% 5% 0% 5%

Soc Sci 0% 10% 10% 20%

Communication/Media 25% 10% 10% 45%

ALL 30% 45% 25% 100%

Paper givers at CPRsouth (2005-2011)

Individuals - conference

Topics at 3 conferences (Wordle)

� Define a unit of analysis and enter units as rows

� Add attributes as columns

� Keep adding units and attributes as needed

Text can be made into structured lists

Imagining the dataset used by CJ Minard-1

Date/time Event

28/11/1812 The grand army had two whole days and nights in which to effect the crossing, and it should have been too late for the Russians to been too late for the Russians to do any harm. But chaos reigned in our midst … an immense confused mass of men, horses and vehicles besieged the narrow entrances to the bridges and began to flow over them ………………………

Imagining the dataset used by CJ Minard-2

Year Month DateNo. Men

Location Temp

� Dataset: date/title/author/designation

� Attributes: type topic/type author

� Result� Topics

� 70% on the economy including the budget(other topics included

Policy discourse snapshot, Oct 27 2008 – Jan 7, 2009(Proxy indicator: Center page feature articles in the Lankadeepa newspaper; 25 features; Mon-Fri; )

� 70% on the economy including the budget(other topics included governance, infrastructure, politics, education; conflict devoted features were missing from the center page)

� Authors

� 32%, govt politicians

� 24% agency heads

� 24%, opposition

� 12%, analysts

� 8%, universities &other

STRUCTURED DATARELATIONSHIPSRELATIONSHIPS

FACEBOOK, TWITTER, CO-AUTHORSHIPS, CO-PARTICIPATION, SURVEYS

Knowledge Map of Solid Waste Managers, October 2009-January 2010

� RESEARCH QUESTION: How connected are the solid waste managers

� SURVEY POPULATION: : 217 local authorities in 6 provinces in Sri Lanka

� QUESTION: Who did you contact in the last 12 months to seek � QUESTION: Who did you contact in the last 12 months to seek information you needed to improve your practice

Relationships (as Dyads)

A. A. S. L. Atapattu Akira doiA. A. S. L. Atapattu MangalikaA. A. S. L. Atapattu Nimal PremathilakeA. G. G. Wijerathne Jagath GunawardhanaA. G. G. Wijerathne Mahesh JayaweeraA. G. G. Wijerathne Shantha HennayakeA. G. G. Wijerathne Shantha HennayakeA. M. D. B. Senevirathne Nimal PA. M. D. B. Senevirathne PilapitiyaA. M. G. Udayanganie DiganaA. M. G. Udayanganie Eraj WeerasoriyaA. M. G. Udayanganie Jayantha KodithuwakkuA. M. G. Udayanganie Robin SankaA. M. G. Udayanganie RukshikaA. M. G. Udayanganie SamaranayakeA. P Dharmasena Balangoda UCA. P Dharmasena Nimal PremathilakeA. P. Chaminda Kumara Sumith PilapitiyaA. Seetha Janaki P. D. MuthumalaA. Seetha Janaki Seetha KodikaraA. Seetha Janaki W. Wijesekara

Relationship matricesA. A. S. L. Atapattu

Akira doi

Mangalika

Nimal Premathilake

A. G. G. Wijerathne

Jagath Gunawardhana

Mahesh Jayaweera

Shantha Hennayake

A. M. D. B. Senevirathne

Nimal P

Pilapitiya

A. M. G. Udayanganie

DiganaEraj Weerasoriya

Jayantha Kodithuwakku

Robin Sanka

Rukshika

Samaranayake

A. A. S. L. Atapattu 0 1 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0Akira doi 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0Mangalika 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0Nimal Premathilake 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0A. G. G. Wijerathne 0 0 0 0 0 1 1 1 0 0 0 0 0 0 0 0 0 0Jagath Gunawardhana 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0Mahesh Jayaweera 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0Shantha Hennayake 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0Shantha Hennayake 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0A. M. D. B. Senevirathne 0 0 0 0 0 0 0 0 0 1 1 0 0 0 0 0 0 0Nimal P 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0Pilapitiya 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0A. M. G. Udayanganie 0 0 0 0 0 0 0 0 0 0 0 0 1 1 1 1 1 1Digana 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0Eraj Weerasoriya 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0Jayantha Kodithuwakku 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0Robin Sanka 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0Rukshika 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0Samaranayake 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0A. P Dharmasena 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0Balangoda UC 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0A. P. Chaminda Kumara 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0Sumith Pilapitiya 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0A. Seetha Janaki 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0P. D. Muthumala 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0Seetha Kodikara 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0W. Wijesekara 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0Ajith Nishantha 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0Chinthaka Hettiarchchi 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Western Province, clusters with smaller hubs have emerged

Knowledge-based interactions between knowledge-giver local authorities (blue) and all other local authorities (orange)

Summary

� UNSTRUCTURED Logs/Diaries/Any text

(wordle)

� STRUCTURED� STRUCTURED(Excel)

� LISTS Add attributes/Do pivots or graphics

� RELATIONSHIPS NodeXL w/wo attributes

� PUBLISHED DATASETS Clean and do pivots/graphics

PUBLISHED DATASETSSmall to mid-size datasets

Exercise

HOUSELISTING & HOUSING CENSUS, 2011, INDIA

TABLE HH-14 : PERCENTAGE OF HOUSEHOLDS TO TOTAL HOUSEHOLDS BY AMENITIES AND ASSETS

� Correlation between ‘condition of house’ and � Correlation between ‘condition of house’ and ‘television ownership’ or ‘mobile ownership

Thank youThank you