SuccessFactors 2021 H1 Release Highlights

Onboarding and Recruiting

May 2021

C1 - INTERNAL

Presenter

2© 2021 HR Path

Mario Perez

Senior Consultant

HR Path

Agenda

© 2021 HR Path

• HR Path: The Group

• The Advise to Run Process

• Release Highlight on ONB

• Release Highlights on RCM

• Questions & Answers

C1 - INTERNAL

HR Path: The global HR leader

© 2021 HR Path

1,000 employees

1,300 clients

85% of the SBF 120

millions

Strategy

20 years of experience

130

FY 2020

165

E 2021

210

E 2022

C1 - INTERNAL © 2021 HR Path

HR Path: A global and local leader

Offices

C1 - INTERNAL

Our values

© 2021 HR Path

A mutual commitment

• Autonomy

• Trust

• Responsibility

The freedom to succeed

• Entrepreneurship

• Diversity

• Innovation

The exchange of knowledge

• Expertise

• Recognition

• Friendliness

C1 - INTERNAL

Partnership between SAP and HR Path

© 2021 HR Path

A solid relationship

• Partners since 2005 and

renewed again in 2010

• Dedicated to HR Technology,

strategy and delivery services

• Global experience

• Local legislative expertise and

knowledge

• Leading SAP HCM &

SuccessFactors consulting firm

• Education Services Engagement

• Reseller in France, Canada,

USA, Australia, Indonesia,

Singapore, Mexico, Belgium,

Switzerland

Our SAP certifications

• Channel Partner

• Service Partner SAP

• SAP HCM Cloud SuccessFactors

Reselling Partner (VAR)

• SAP HCM, Complete

SuccessFactors suite, including

Employee Central Payroll –

Partner (PMC/BPO)

• Certified SAP Gold Partner in

Canada, US, France and other

countries

• SuccessFactors RDS Certified

Partner

• Partner Center of Expertise

(PCOE)

Excellent customer service

• Guaranteed results

• Reduced costs & rapid-

deployment of project

• Customized solutions tailored to

your needs

• Fast, affordable and high-

quality

• Work with a Certified SAP Gold

Partner

C1 - INTERNAL

Our Breadth of SuccessFactors Capabilities

©2021 HR Path

Benefits & Wellness

19 certified

18 clients

Collaboration

52 certified

180 clients

Time & Attendance

18 certified

47 clients

Payroll & Compensation

27 certified

25 clients

People Analytics

19 certified

18 clients

Performance & Goals

25 certified

70 clients

Succession & Development

20 certified

17 clients

Core HR

72 certified

180 clients

Recruiting

26 certified

50 clients

Onboarding

23 certified

20 clients

Learning

21 certified

25 clients

C1 - INTERNAL

Leading SuccessFactors Partner recommended by Raven Intel

• Highest ranking of SAP SuccessFactors partners, independently verified by Raven Intel

• Click here more about our reviews

• Complete report attached

© 2021 HR Path

Raven Intel Report

SuccessFactors 2021 H1 Release Highlights

Onboarding

© HR Path 2021

Overview

© HR Path 2021

Important Changes

01 Enhanced Internal Hire Process : CrossBoarding

02 Russia Data Residency Solution

03 Set Locale for External New Hires

04

05

06 External User Visibility Tool

07 Enhanced Read Access Logging in Onboarding

08 Standard Compliance

09 Compliance - US

Enhanced Offboarding Knowledge Transfer Task

Enhanced Onboarding Dashboard (New)

10 Global Navigation Menu

11 Qualtrics Email Surveys for Offboarding

© 2021 HR Path

Universal Updates

© HR Path 2021

C1 - INTERNAL

Enhanced Internal Hire Process : CrossBoarding

• What is it?

• The Internal Hire process has enhanced to retain the existing employee data in Employee Central that

are not passed from Recruiting Management using Recruit-to-Hire Data Mapping.

• All the fields that are passed from Recruiting Management using Recruit-to-Hire Data Mapping are

overwritten and rest of the fields are copied from the previous record to Employee Central.

• With this enhancement, for job information fields in Employee Data Model or compensation information

in Succession Data Model, marked as mandatory that aren’t passed from Recruiting Management either

because they aren’t mapped or they’re mapped with no value to send, then we show the existing data

from the employee's record in New Hire Data Review page.

© 2021 HR Path

C1 - INTERNAL

Russia Data Residency Solution

• What is it?

• The Initiate Onboarding, New Hire Data Review, Personal Data Collection, and Manage Pending

Hire process steps in Onboarding will save the new hire's Personally Identifiable Information (PII) data

from Day 1 onwards in the Russian Data Center.

© 2021 HR Path

C1 - INTERNAL

Set Locale for External New Hires

• What is it?

• The locale for the external new hire is updated automatically, when you initiate

the Onboarding process from Recruiting Management, External Applicant Tracking System (ATS), or by

using the Admin page Add New Hire to Onboarding.

• This feature allows the external new hires to see Onboarding user interfaces in the locale provided

in Recruiting Management, or the locale value set through External ATS, or the Admin page Add New

Hire to Onboarding . If no locale is set, the application picks the default locale value that is set in

Provisioning. You specify the default locale in the Default Language field of Company Settings.

© 2021 HR Path

C1 - INTERNAL

Enhanced Offboarding Knowledge Transfer Task

• What is it?

• It is no longer required to provide the Process object permission for only accessing the Knowledge

Transfer (KT) tasks in the Offboarding dashboard. This allows the KT assignee to perform KT task only

for the intended Offboardee.

• You now require only the Knowledge Transfer Task permission to perform this task.

• This enhancement prevents the exposure of the Offboarding dashboard to the KT assignee.

© 2021 HR Path

C1 - INTERNAL

Enhanced Onboarding Dashboard (New)

• What is it?

• You can now set permission group for the external user target population based on the granted users

department, division, and location in Role-Based Permissions.

• The feature gives the logged-in user the flexibility to view new hires in the Onboarding dashboard that

belongs only to their department, division, or location.

• Configuration Requirements

To use the feature, configure the following:

• Create a Permission Group.

• Create a role and grant the role to target with department, division, or location.

• Select target from the Target population of dropdown.

SAP Demo Link : https://sapvideoa35699dc5.hana.ondemand.com/?entry_id=1_ko0ip6eg

© 2021 HR Path

C1 - INTERNAL

External User Visibility Tool

• What is it?

• Using the External User Visibility tool, you can now make certain objects visible to the new hires

without contacting SAP Cloud Support. After the basic Onboarding setup, you can use this tool to

display the objects to new hires during the Personal Data Collection step.

Following are the objects that can be made visible to the new hires:

CountrySpecificValidationConfiguration

• CustomPayType

• emailInfo_dependent

• globalInfo_dependent

• homeAddress_dependent

• MessageDefinition

• nationalIdCard_dependent

• personalInfo_dependent

• personInfo_dependent

• phoneInfo_dependent

• PickList

• This feature provides you with the flexibility of managing object visibility for new hires.

© 2021 HR Path

C1 - INTERNAL

Enhanced Read Access Logging in Onboarding

• What is it?

• The read access log now includes the context and reason for sensitive personal data fields in SAP

SuccessFactors Onboarding.

• Read access log context and reason are captured for sensitive personal data fields that are read from:

UI

• API (accessing from API)

• File Name (documents downloaded and sent through email as an attachment)

• Reports

• This enhancement helps Data Protection Officers to understand the reason and legitimacy for accessing

sensitive personal data fields and take the required action.

© 2021 HR Path

Admin Opt-in

© HR Path 2021

C1 - INTERNAL

Standard Compliance

Canada - TD1 Personal Tax Credits Return (English and French)

Canada Alberta TD1AB Alberta Personal Tax Credits Return (English and French)

Canada British Columbia TD1BC British Columbia Personal Tax Credits Return (English and French)

Canada New Brunswick TD1NB New Brunswick Personal Tax Credits Return (English and French)

Canada Northwest Territories TD1NT Northwest Territories Personal Tax Credits Return (English and French)

Canada Newfoundland and Labrador TD1NL Newfoundland and Labrador Personal Tax Credits Return (English and French)

Canada Ontario TD1ON Ontario Personal Tax Credits Return (English and French)

Canada Prince Edward Island TD1PE Prince Edward Island Personal Tax Credits Return (English and French)

USA Pennsylvania Pennsylvania Residency Certificate

© 2021 HR Path

C1 - INTERNAL

Compliance - US

• What is it?

• E-Verify - web-based system now allows any United States (U.S.)

employer to electronically verify the employment eligibility of all newly

hired employees.

• People Analytics helps to generate reports containing Form I-9 and E-

Verify related information for audit purposes

• If the Form I-9 enabled and the respective job configured, a

reverification process is automatically initiated when the employment

authorization of an employee is due for expiry within 240 days. A

reverification task is created and the stakeholders are notified. You can

also initiate the reverification process manually.

• The prepopulated fields in the compliance forms can now be mapped

with values from custom fields, instead of the default mappings to

standard fields.

• Employers can now use the United States Citizenship and Immigration

Services (USCIS) Form I-9 remote data collection workflow to remotely

collect employment eligibility information for new hires in the United

States.

© 2021 HR Path

C1 - INTERNAL

Access to Onboarding and Offboarding Dashboards from the Global Navigation Menu in the latest home page

• What is it?

You can now use the Global Navigation Menu to access the Onboarding

(New) and Offboarding Dashboards in the latest home page.

• You can access the Onboarding (New) and Offboarding Dashboards if you have the required

permissions.

• Note

• For Onboarding customers, we recommend that you explore this latest home page in Preview or Test

instances only.

• Managers needed a way to access the Onboarding (New) and Offboarding Dashboards when the latest

home page is enabled.

© 2021 HR Path

C1 - INTERNAL

Qualtrics Email Surveys for Offboarding

• What is it?

• You can use Intelligent Services events to send employee offboarding payload information to Qualtrics through the

Integration Center, so that you can send a Qualtrics survey via email to them when the offboarding process is initiated.

• This will enable customers to easily send surveys in an email when employees go through the offboarding process.

• Configuration Requirements

• Enabling this feature requires Onboarding, a Qualtrics license for Lifecycle projects, turning on a setting in Provisioning,

configuring a business rule, and enabling Intelligent Services.

• You can use your Qualtrics account to create surveys and view its results. All the settings to configure the contents and

schedule email surveys can be performed at Qualtrics.

• What's Changed

• In the current version, Manage Qualtrics Integrations in the Admin Center includes the Initiate Offboarding option in the Event

Name field's pulldown list for the Onboarding product area.

• In previous versions, this option was not available.

© 2021 HR Path

SuccessFactors 2021 H1 Release Highlights

Recruiting

© HR Path 2021

WHAT IS IT?

© HR Path 2021

C1 - INTERNAL

What is it?

• This presentation is meant to provide a more detailed description of the new functionalities in Onboarding

as determined by HR Path and its employees. This is not an exhaustive review that is specific to any one

customer or implementation. The expectation is that this will help facilitate the client review process to

determine what features should be considered.

• This presentation is available for the following segments:

• Learning

• Onboarding 2.0

• Performance and Goals

• Recruiting

• Compensation and Variable Pay

• Succession and Development

• HR Core

• Analytics

© 2021 HR Path

Overview

© HR Path 2021

Important changes

© 2021 HR Path

1. Universal Search

2. Cookie Management in CSB

3. Category Names Edition

4. Recruiting Posting on Multiple Locations

5. Added Job Boards

6. SSL Certificate Renewal Reminders

7. Site Source Editor in CSB

C1 - INTERNAL

• What is it?

The advanced search of Universal People Search is now

displaying search results where the multiple employment

types for global assignments and concurrent employments

are indicated.

• Added capabilities

• Display a new column in the search results to indicate

contingent workers.

• Show relevant results when searching for names with or

without accent characters.

• The following Recruiting pages support the

Advanced search:

• Short Requisition Creation

• Copying an Existing Job Requisition

• Job Requisition Details

• Offer Approval

Universal Search

© 2021 HR Path

C1 - INTERNAL

Cookie Management in CSB

• What is it?

• Career Site Builder has improved the cookie banner and cookie consent manager settings, so that visitors

to the public career site can customize their cookie settings. This has been a request from customers

from long time, they needed a way to present a detailed list of cookies used on their career sites, as

well as give visitors the ability to accept or deny the use of specific cookies. Majority, coming from

organizations to meet government compliance requirements.

C1 - INTERNAL

Cookie Management in CSB

© 2021 HR Path

C1 - INTERNAL

Edit Exiting Category Page Names

• What is it?

• Now SAP SuccessFactors team allows customer to edit the names of category pages even after they were

initially saved with a different name. Previously this was only possible through Command Center, not

through Career Site Builder.

© 2021 HR Path

C1 - INTERNAL

Recruiting Posting on Multiple Locations

• What is it?

• Jobs can now be posted to multiple locations at once on the job boards that support multiple locations.

Location is a new category that saves the Location, Postcode, and the Country/Region information, and

a new mapping named Map to location Foundation Object appears to the job posting rule to fetch the

Foundation Object location information. When posting the jobs to multiple locations, you can set the

Field Completion Rules to auto-populate the location information with default values or the Location

Foundation Object defined in the job requisition template. Also, the Location Foundation Object

mapping in the job posting rule supports multiple locations.

© 2021 HR Path

C1 - INTERNAL

Added Job Boards

• Career Connections – Canada

• gouv.fr – France

• com – France

• no – Norway

• sk – Slovakia

• net (The Network) – Spain

• ch – Switzerland

• vn – Vietnam

© 2021 HR Path

C1 - INTERNAL

SSL Certificate Renewal Reminder

• What is it?

• Now reminders can be set to trigger when SSL certificate need s to be renewed. This

notification can be set up for Admin Users inside Career Site Builder.

© 2021 HR Path

C1 - INTERNAL

Site Source Editor

• What is it?

• The Site Source Editor now allows users to specify what sources are available in the Recruiting Source

Tracker through Career Site Builder. This allows Administrators to control what source engines are used

for the Source Tracker, without having to contact Professional Services, an implementation partner, or

SAP Support. A new permission, Site Source Editor, has been added for Career Site Builder-specific roles.

© 2021 HR Path

Thanks for your attention

© 2021 HR Path

Mario Perez – mario.perez@hr-path.com Follow us on Social Media!