Success Story

EasySign: Digital Signature Solution forSAP System An Orane success story on Digital Signature for

The Background

Volvo Eicher Commercial Vehicles manages thousands of transactions of 22 different types of debit notes which had to be approved, signed and printed manually. It has thousands of stores in India and manages countless documents and forms that need to be authorized from time to time. The process includes printing the documents using multiple T-codes in SAP, along with manual signature, scanning and emailing of documents.

Key Challenges: The Management Team of VECV wanted to address various issues that were hampering daily business operation. The approval and signature took a lot of time and daily delays were leading to wholesome losses.

The key challengers are:

❖ Time-consuming nature in approval lifecycle management of 22 different kind of Debit Notes

❖ Inconvenient Signature Workflow while managing various forms/documents that need authentication

❖ Costs associated with printing, approving, processing documents one-by-one and losses pertaining to lost receipts, forged signatures and delayed approvals.

How EasySign: SAP Digital Signature Solution helped:• Bulk Document Processing, Digital Signing and Printing Automation: The SAP end user is displayed the list of documents requiring approval before printing or distribution. This facilitated the approval and signature of e-documents at the click of a few buttons.

• Document Approval Accountability Enforcement: SAP Users are provided with a user-friendly interface and using the solution is very intuitive and straightforward. All signatures are time-stamped and tamper-resistant.

• Digitization of Form/Document Signature Process: Each user’s signature is mapped to their digital signature and signatures are embedded in PDF format of the document as soon as a document is approved. Various call to actions and flags to view history of document and integration to email also made available.

Business Benefits: 1. Simplify processes

Let EasySign simplify your processes from purchase orders, master service agreements to offer letters and Form-16 and requests for proposals with pre-set routing and approval workflows that accelerate the speed of business.

2. Reduce costs

Dispense with the need to get information and signatures through printing, faxing, scanning, delivering and chasing down documents.

3. Execute documents quickly

Get documents routed, signed, and returned online in minutes – anytime, anywhere, on any device.

4. Reduce risk and increase compliance

Use the software’s complete, legally binding audit trail to comply with internal policies, signing-levels requirements and authority, and document retention policies.

5. Improve visibility and remove Bottlenecks

See exactly where each document is in the process, who still has to sign, and by when.

6. Verifiable, Tamper Resistant and Time Stamped

Every signature is unique, documentable, encrypted and tamper-evident. Time stamped signatures with public key help us validate the authenticity of the sign and prevents duplication of purchase orders and other documents.

7. Flags and checks for visibility and approval tracking

What an organization sees is what they control. EasySign gives you unparalleled visibility into the actions performed on each document so that every action can be traced. Automation enables Signature and Emails at the click of a button.

About UsEstablished in 2009, Orane is one of the

leading independent providers of SAP

solutions and application maintenance

services. We specialize in providing

professional, quality and cost effective

SAP Support, SAP Implementation, SAP

Training and Staff Augmentation services.

One-Stop-Shop: The Orane team has

impeccable credentials, with experience

across diverse industry verticals and

horizontals. Our team acts as a single

point of contact to make your daily

business activities look more skillful.

Why Orane?

▪ Manufacturing

▪ Engineering & Construction

▪ Consumer Products & Retail

▪ Aviation

▪ Foods & Beverages

▪ Public Sector, Utilities

▪ Distribution

▪ Airlines

▪ Cement

Our Industry Focus

▪ 550 + Pool SAP and Java Consultants in Partner Network

▪ Partnership with AWS, HP, SAP, Perfect Commerce

▪ Most of the consultants have minimum 2-3 Implementation experience

▪ Local Presence in India, Kenya, Canada and Europe

▪ Successful project delivery for 55 customers with average retention of 4+ Years

Products & Services▪ Application Management Service

▪ Implementation

▪ Audit & Optimization

▪ Migration & Updates

▪ DevFactory- SAP ABAP and mobile

applications

▪ Professional Services

▪ EaseMyExpense- Expense Automation

▪ MyJoining-HR Onboarding Tool

▪ DealerPro- Dealer Management System

▪ Student Lifecycle Management

Professional Services

Manufacturing

Automotive

Retail

Engineering, Construction and

Operations

Media

Few Selected Clients

Airlines

Selected Client List Across Verticals