Subrose

Reliance Global Services Ltd

TABLE OF CONTENTS

I. ENTERPRISE STRUCTURE.........................................................................3Sales Organization............................................................................................3Distribution Channel..........................................................................................3Division..............................................................................................................4Sales Office.......................................................................................................4Shipping Point....................................................................................................4Loading Points...................................................................................................5Transportation Planning points..........................................................................5Assign sales organization to company code......................................................6Assign sales organization to company code......................................................6Assign division to sales organization.................................................................6Sales Areas.......................................................................................................7Assign sales office to sales area........................................................................7Assign plant to sales organization and distribution channel combination..........7Assign sales area to credit control area.............................................................7Assign Shipping Point to Plant...........................................................................7

II. LOGISTICS BASIC DATA: BUSINESS PARTNERS.....................................9Customers.........................................................................................................9

III. LOGISTICS INFORMATION SYSTEM.......................................................10Logistics Data Warehouse...............................................................................10Planning...........................................................................................................13

IV. MASTER DATA...........................................................................................19Business Partners............................................................................................20

V. BASIC FUNCTIONS IN SALES & DISTRIBUTION.....................................21Pricing..............................................................................................................21Taxes...............................................................................................................27Account Assignment........................................................................................28Reconciliation Account Determination.............................................................34Partner Determination......................................................................................35Text Determination..........................................................................................37Incompletion Control for sales documents.......................................................38Credit Management / Risk Management.........................................................39Routes.............................................................................................................44

VI. SALES..........................................................................................................45Sales Documents.............................................................................................45Purchase order types for use in SD Documents..............................................46Order reasons..................................................................................................47Assignment of sales documents to sales areas:..............................................47Item category group:........................................................................................48Item category assignment:...............................................................................49

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SAP R/3


Item category:..................................................................................................50Reason for rejection of sales document items.................................................50Schedule line categories:.................................................................................50Copy control between sales documents:.........................................................50

VII. SHIPPING...................................................................................................52Shipping Conditions:........................................................................................52Loading groups:...............................................................................................52Shipping point determination...........................................................................52Delivery Types:................................................................................................53Copy control for deliveries...............................................................................54Picking:............................................................................................................56Packing:...........................................................................................................56

VIII. TRANSPORTATION AND SHIPMENT COSTING....................................57Transporation...................................................................................................57Shipment Costing............................................................................................59Shipment Cost Pricing.....................................................................................61Shipment Cost Settlement...............................................................................64

IX. FOREIGN TRADE.......................................................................................65Documentary Payments...................................................................................65

X. BILLING........................................................................................................70Billing documents.............................................................................................70Rebate Agreements.........................................................................................71

XI. CIN INDIA LOCALIZATION.......................................................................74Global Settings................................................................................................74Sales and Distribution......................................................................................75

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I. ENTERPRISE STRUCTURE

The following organizational elements have been defined in SD:

Sales Organization

Sales org. Name 1100 Subros India 1200 Subros Abroad

The above sales organizations have been created because of following considerations –

Within a sales organization, you can define your own master data. This allows a sales organization to have its own customer and material master data as well as its own conditions and pricing.

You can define your own sales document types within a sales organization. A sales organization is the highest summation level (after the organizational

unit Client) for sales statistics with their own statistics currency. This allows the sales figures to be seen separately for Subros South and Subros West etc.

Subros Export will look after the export activities of the organization. It can have its own policies about master data, pricing, document types etc.

Subros is for national customers, who are not restricted to any one particular zone.

To sum it up, the zonal nature of the organization structure is mapped using sales organizations.

Distribution Channel

Dist channel Description10 Direct20 Dealer Sales30 Service

There are only two modes of distributing goods in Subros as shown above and are self explanatory. The stock transfers from manufacturing units to depots is handled through the channel ‘DL’ and from one depot to another is handled through channel ‘DI’.

Division

Division Description00 Common Division

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The above divisions have been created to indicate the three main product groups in the company. This implementation is only for Subros a/c kits.

Sales Office

Sales Office Description1100 South Subros S Off1101 East Subros S Off1102 West Subros S Off1103 North Subros S Off

Sales Group

Sales Office Description110 South Subros S Group111 East Subros S Group112 West Subros S Group113 North Subros S Group

The general principle for sales offices is that all depots are sales offices because they are the order receiving points. Exports sales will be carried out from North Sales Office.

Shipping Point

Shipping Point Name1100 Shipping point East Depot.1101 Shipping point West Depot.1102 Shipping point South Depot.1103 Shipping point North Depot1104 Shipping point MUL Depot.1200 Shipping point Returns 1105 Shipping point HEP Plant1106 Shipping point CMP Plant1107 Shipping point DCP Plant1108 Shipping point for 1200 CC.1300 Shipping point US Depot.

The logic used for shipping points is as follows –There will be only one shipping point per depot as there aren’t more than one means of transport and there aren’t different sets of people doing this job.

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For manufacturing units, there will be 1 shipping points per plant because there are different modes of transports like road, rail, ship etc. the is 1 separate Shipping Point for Sales Returns.

Loading Points

Shipping Point Loading Point Description1100 01 LPEA1101 01 LPWE1102 01 LPSU1103 01 LPNO1104 01 LPMU1200 01 LPRE1105 01 LPHE1106 01 LPCM1107 01 LPDC1300 01 LPUS1108 01 LPUS

The loading point concept is being used to capture the unit number from where the dispatch is being made. This is required because the LPUS has been used for exports.

Transportation Planning points

Trans. Planning Pt Name Company Code1100 Trans. Planning point East Depot. 11001101 Trans. Planning point West Depot. 11001102 Trans. Planning point South Depot. 11001103 Trans. Planning point North Depot. 11001104 Trans. Planning point MUL Depot. 11001200 Trans. Planning point Returns 11001105 Trans. Planning point HEP Plant 11001106 Trans. Planning point CMP Plant 11001107 Trans. Planning point DCP Plant 11001300 Trans. Planning point US Depot. 1200

The transportation planning points are required for shipment processing. Each depot and each plant will have one transportation planning point.

The above organizational elements are integrated with one another using the assignment option.

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Assign sales organization to company code

1100 SUBROS INDIA 1100 Company code1200 SUBROS ABROAD 1200 Company code

Every sales organization has to assign to one company code. Since we have only one company code all the sales organizations have been assigned to the company code 1100 & 1200.

Assign sales organization to company code

SO Name DC Bane

1100 Subros India 10 Direct Sale1100 Subros India 20 Dealer Sale1100 Subros India 30 Service1200 Subros Abroad 10 Direct Sale

The Sales organizations 1100 is assigned to Distribution channel - 10, 20 & 30 and 1200 to 10.

Assign division to sales organization

SO Name DV Common DIV Name

1100 Subros India 10 00 Direct1100 Subros India 20 00 Dealer1100 Subros India 30 00 Service1200 Subros Abroad 10 00 Direct

Sales organization 1100 to 10, 20, 30 to sell a/c kits .Sales organization 1200 to 10 Direct Dist.channel to sell a/c kits

Sales Areas

Sales AreasSO Name DC Name DV Name

1100 Subros India 10 Direct Sale 00 Common Div.1100 Subros India 20 Dealer Sale 00 Common Div.1100 Subros India 30 Service 00 Common Div.1200 Subros Abroad 10 Direct Sale 00 Common Div.

The general guideline here are as follows – (for 1100 to 10, 20 and 30)

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The depots sell only a/c kits and Accessories The factory can sell both a/c kits and Accessories.

For 10 – Export sale can be done only from factory or Depot.

Assign sales office to sales area

All depots are assigned as sales offices for DEWE DEEA DESO

DEMU

Assign plant to sales organization and distribution channel combination

DESO, DEMU, DEWE, DEEA – DI – DL - SR : All depots are assignedHEP, CMP, DEP – DL – DI - SR : All manufacturing units are assigned.

Assign sales area to credit control area

SO DC DV Credit Ctrl Area1100 10 00 CCS11100 20 00 CCS11100 30 00 CCS11200 10 00 CCS1

Product group wise credit control is required and hence there is 1 credit control areas, one for a/c kits. These are assigned to the appropriate sales areas.

Assign Shipping Point to Plant

Plant Shipping Point1100 11001101 11011102 11021103 11031104 11041200 12001105 11051106 11061107 11071300 1300

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Each depot will have one shipping point while the manufacturing units will have 1 shipping points each and common shipping point for Return goods.

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Shipping Conditions :

Loading Points :

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Loading Groups:

Shipping point Determination :

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Mode of Transport:

Shipping Types:

Transportation Connection Point:

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Route Stages:

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II. LOGISTICS BASIC DATA: BUSINESS PARTNERS

Customers Control

Define account groups and field selection for customer

The following new account groups have been created –

Customer Group Description No. Range Codes

No. Range

1000 Sold to party for 1100 01 1 – 1000001100 Ship to party for 1100 10 500000 - 5999991200 Bill to party for 1100 11 600000 – 6999991300 Payer for 1100 12 700000 – 7999991400 Sold to party for 1200 13 800000 – 8999991500 Forwarding Agent 14 800000 - 9999991600 Employee 15 1000000 - 10999991700 Commission Agent 16 1100000 - 1199999

The above account groups will be used for customer creation. These account groups have been defaulted on the screen when user creates customer master through menu. Apart from the above account groups ‘0001’ will be used for creating customer masters for depots, to be used in stock transfers.

Number ranges

0001 – 800001 - 900000

The above number range has been defined in such a way that the customer numbers of all depots can be incorporated in one number range only.

Assign Customer Account Groups to Number Ranges:

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Employee Personnel Area :

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Employee Groups:

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III. LOGISTICS INFORMATION SYSTEM

Logistics Data Warehouse

Maintain self defined infostructures

1. Depot Sales Planning (Input to LP Model):

The info structure S525 (with planning type ZLPINPUT) is defined for this purpose. The details of this info structure are:

Characteristics ExplanationSales organization ZoneRegion StateSales office DepotCity code DestinationCustomer group Trade / Non tradeSold-to party CustomerPlant FactoryMaterial MaterialMaterial freight grp Mode of dispatch

Key figures ExplanationDelivery quantity D MinOrder quantity D MaxSubtotal 1 Expected PriceSubtotal 2 Expected FreightSubtotal 6 Expected NCR

2. Dispatch plan (output of LP Model):

Info structure S524 (with planning type ZLPOUTPUT) is defined for this purpose. Details of this are:

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Characteristics ExplanationSales organization ZoneRegion StateSales office DepotCity code DestinationCustomer group Trade/ Non tradeSold-to party CustomerPlant FactoryMaterial MaterialMaterial freight grp Mode of dispatch

Key figures ExplanationDelivery quantity Allocated quantitySubtotal 1 Expected PriceSubtotal 2 Expected FreightSubtotal 6 Expected NCRUpdating

Standard statistics group (for customer, material and document) are being used. These are:

Customer Statistics Group: 1: Subros Customers

Material Statistics Group:1: Subros Finished Goods

Statistics Group for Sales Documents:

1: Order, Debit Memo

2: Returns, Credit Memo

Assignment of statistics Groups to Sales Document Header:

Description Sales doc.type

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ZSB4REBATE FOR MANUAL ACCRUALS

ZSB3REBATE PARTIAL SETTELMENT

ZSB2REBATE CORRECTION MEMO

ZSB1REBATE CREDIT MEMO REQUESTZSNLREPLINISHMENT DELIVERY

ZSDRDEBIT MEMEO REQUEST

ZSCRCREDIT MEMEO REQUEST

QUOTATION REPAIR ORDER TYPE ZSAR

ITEM PROPOSAL ZSPV

ORDER TYPE FOR EXPORTS ZSEX

ORDER TYPE FOR DIRECT SALES ZSOR

STANDARD ORDER ZSOR

SALES ORDER QUOTATION TYPE ZSQT

SALES ORDER INQUIRY TYPE ZSIN

REPLINISHMENT DELIVERY

DEBIT MEMEO REQUEST

QUOTATION REPAIR ORDER TYPE

ITEM PROPOSAL

ORDER TYPE FOR DIRECT SALES

STANDARD ORDER

SALES ORDER QUOTATION TYPE


Assignment of update groups to documents:

Sales org.

Distr. Ch.

Div. Cust.statgrp

Doc.stat group

Update group

Description

1100 10 00 1 1 1SIS: Sales Document, Delivery, Billing Document

1100 20 00 1 1 1SIS: Returns, Returns Delivery, Credit Memo







Billing Type relevance to statistics updating:

Billing Type Relevant to statistics updateZF1 XZF2

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ZSRKINVOICE CORRECTION REQUEST

ZSLVDEBIT MEMEO REQUEST FOR CONTRACTS

ZBM1AGREEMENT DEBIT MEMO REQUEST

ZBK1AGREEMENT CREDIT MEMO REQUEST

SCHEDULING AGREEMENT ZSDS

RETURNS SCHEDULING AGREEMENT ZSRZ

SERVICE AND MAINTANENCE CONT. ZSSC

VALUE CONTRACT GENERAL ZWK1

MATERIAL RELEVANT VALUE CONTRACT ZWK2

CONSIGNMENT PICK UP-

CONSIGNMENT RETURN ZUKR

CONSIGNMENT ISSUE ZSKE

CONSIGNMENT FILL –UP ZSKB

ORDER TYPE OF SCHED. AGGREMENTS ZSDL

RUSH ORDER ZSRO

CASH SALES ORDER TYPE ZSCS

QUOTATION FOR CONTRACTS ZSAV

SERVICE QUOTATION ORDER TYPE ZSAS

CONSIGNMENT ISSUE

CONSIGNMENT FILL –UP

RUSH ORDER

CASH SALES ORDER TYPE

QUOTATION FOR CONTRACTS

SERVICE QUOTATION ORDER TYPE

ZSKA


ZG2 XZL2 XZIV XZS1 XZF5 XZF8 XZBV X

The billing document type Freight debit memo is not relevant to statistics because the value of the freight debit memo is being passed to the statistics at the time of invoicing only.

Planning

Parameters for infostructures and key figures:

The table below displays the parameters for the infostructures customized for planning:

Info structure Planning Method

Exchange Rate Type

Statistics Currency

Base Unit of Measure

S525 (Sales Plan from Depot)

D (Delta Planning)

M (monthly) INR Tonne

S524 (Dispatch plan from LP)

D (Delta Planning)

M (monthly) INR Tonne

Define Planning Types:

Two planning types have been defined. Details are as follows:

Planning Type

Description Info structure

Historical periods for input

Default macro

ZLPINPUT Plan input from depots

S525 0

ZLPOUTPUT Allocated quantity from

S524 DL ZTOTALS

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LP Model

For ZLPOUTPUT, the default macro ZTOTALS calculates the Total Price, Total Freight and Total NCR by multiplying the Allocated quantity with Expected Price, Expected Freight and NCR per ton respectively.

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IV. MASTER DATA

Business Partners

Marketing

Define Customer Classifications

The following settings have been made

Customer Classi Description11 Urban 'A' class12 Urban 'B' class13 Urban 'C' class14 Rural 'A' class15 Rural 'B' class16 Rural 'C' class20 Industrial

Define Legal Status

Following settings have been made

Legal Status Description01 Proprietership02 Partnership03 Pvt. Ltd. Firm04 Public Ltd. Firm05 Govt. Dept.06 Others

Sales

Define Customer Groups

CGrp Name01 Trade 02 OEM

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The above is the basic segregation of customers. This field will be populated for all customers and several functionalities, reports and BDCs are based on this.

Define Sales Districts

The regional offices of Subros are mapped as sales districts. They are as follows:

Sales Regions District Name000004 Eastern Reg Office000002 Southern Reg Office000003 Western Reg Office000001 Northern Reg Office

Billing Document

Define Payment terms

Following payments terms have been defined –

Payment term code Description0DI0 Advance Payment 0DI1 Against Delivery 0DI2 Against BG 0DI3 Against LC 0DI4 Within 14 days Due net 0DI5 Within 21 days Due net 0DI6 Within SR days Due net 0DI7 Within 45 days Due net 0DI8 Within 60 days Due net 0DI9 Within 90 days Due net ATP Ananthpur Depot BGL Bangalore Depot BGM Belgaum Depot BJP Bijapur Depot BLY Bellary Depot CBT Coimbatore Depot CCH Cochin Depot CLC Calicut Depot CNI Chennai Depot COI Coimbatore Depot DVG Davangere Depot GLB Gulbarga Depot

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GOA Goa Depot HBL Hubli Depot HYD Hyderabad Depot KAT Katpadi Depot KDL Kodangal Depot KTP Katpadi Depot MAD Madurai Depot MDI Madurai Depot MGL Mangalore Depot MYS Mysore Depot PON Pondichery Depot RCR Raichur Depot SAL Salem Depot SLM Salem Depot SMG Shimoga Depot TCY Trichy Depot THI Thirunelvelli Depot TNV Thirunelvelli Depot TPT Tirupati Depot TRI Trichy Depot VSP Vishakhapatanam Depot The payment term structure is as follows – The codes from 0DI0 to 0DI9 will be used for non-trade customers. The other payment term codes are depot wise and will be used for trade customers. These depot wise payment term codes are representative of the depot wise discount structures which are maintained in Z table ‘ZPAYMENTTERMS’.

Define Incoterms

Following incoterms have been created

Incoterm DescriptionCFR Costs and freightCIF Costs, insurance & freightCIP Insured freight-freeCPT Freight-freeDAF Border deliveredEXW From plantFOB Free on boardDDP Delivered cleared by

customs

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These Incoterms have been created for the following reasons – The Incoterms is one of the dependencies on which the trade price is based on. Hence the price for sale from depot and sale from factory is different. Similarly the price for EX sale and FOR sale is different. Price for sale from railhead is different.

Contact Person

Define standard departments

Department Description0001 Managing Director0002 Purchasing0003 Sales0004 Organization0005 Administration0006 Production0007 Quality assurance0008 Secretaries0009 Financial department00DI Legal department

This is used for defining the department to which the contact person belongs.

Define Contact person functions

Function Description01 Executive Board02 Head of Purchasing03 Head of Sales04 Head of Personnel07 Personal Assistant08 EDP manager09 Fin.accountg managerDI Marketing Manager11 Chairman12 Chief Executive13 Proprietor14 Director15 Manager16 Engineer17 Officer18 Partner19 Secretary

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The above functions have been defined for contact person.

V. BASIC FUNCTIONS IN SALES & DISTRIBUTION

Pricing

Pricing Elemnets

PriceSurcharge/DiscountTaxes Freight

Define Price dependencies

Price dependencies are condition tables. The condition tables help to define the dependencies on which the price is to be calculated. Following condition tables have been newly created –

Table Description502 Sales Org.,Material 503 Sales Organization 604 Sales Org., Delivering plant 505 Sales office / Customer Group / Material 508 509 Material (Sales) 511 Trade Price for Sales from Same Depot 512 State dependent conditions 513 Supplying plant 515 Payment terms related 517 LST Determination 519 Primary freight rail (actual) 522 CST determination 523 Sales Off/ PO type/ Pmt terms 524 Freight Road (Actual) 525 Trade Price for dispatch from other depots 526 Rake Point-wise pricing 527 Subros Secondary Freight 529 Goa Surcharge

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Define Condition types

Condition type DescriptionZCES Cess on Sales Tax ZCFC Commission Agent Commission HA00 Discounts HeaderK004 A/c kits Quantity Disc K005 A/c kits Trade Disc. PR00 A/c kits ExFact/Border. PR03 Godown Rent PR04 Octroi (Percentage) KF00 Primary freight PR01 Billing pr less Stax MWST Sales Tax (Negative)

The above condition types have been created. These represent the various pricing elements being used in the system. In addition to above there are some condition types which are being used from the standard system like

UTXJ Tax Jurisdiction codeJIN1 Central Sales TaxJIN2 Local Sales TaxJIN4 CSt SurchargeJIN5 LST SurchargeJMOD A/R Basic Excise

Define access sequence

Pl see table which shows all the condition types that are being used and the corresponding access sequences.

Condition type

Name Access sequence

Condition Table

JIN1 Central sales tax

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JIN2 Local sales taxJIN4 CST surchargeJIN5 LST surcharge

JMOD A/R Basic Excise JDUM 350UTXJ Tax Jurisdict.Code ZGTX 517, 522ZADV Advertising costs ZSOF 503ZCES Cess on Sales TaxZCFC C&F Commission ZSOF 503ZDEM Demurrage ZPLT 504ZDIS Discounts (for NCR) ZDIS 114, 505ZGDH Godown handling chgs ZPLT 504ZGRA A/c kits Quantity Disc ZGRA 502ZGRB A/c kits Spl Price Disc ZGRB 503ZGRC A/c kits Urb/Rural Disc ZGRC 504ZGRD Shoppe Disc ZGRD 513ZGRE A/c kits Trade Disc. ZGRA 502ZGRF A/c kits Rake Disc. ZGRA 502ZGRG A/c kits Birla SuperDs. ZGRA 502ZGRH A/c kits Annual Disc. ZGRA 502ZGRI A/c kits ExFact/Border. ZGRA 502ZGRJ A/c kits Godown Disc. ZGRB 503ZGRK Cust Hierarchy-Gr ZGRK 507ZGRL Exclusive Disc ZGRD 513ZGRM Non-Exclusive Disc ZGRD 513ZGRN Selling Pr Concept ZGRB 503ZGRO Shoppe Maintainance ZGRD 513ZGRP Shoppe Capital Main ZGRD 513ZGRQ Add Incentive (QD) ZGRA 502ZGRR Add Qty Discount ZGRA 502ZGRT Godown Rent ZPLT 504ZGRU Add Spl Incentive ZGRB 503ZGRV Hidden Discount ZGRA 502ZGSC Goa Surcharge ZGSC 529ZINC Incentives(for NCR) ZSFG 505ZNOC Negative Octroi JDUM 350ZNTP Non-Tr Billing PriceZOCA Octroi (Absolute) ZSTW 512ZOCP Octroi (Percentage) ZSTW 512ZPF1 Primary freight ZPFR 508, 519, 524ZPFR Primary freight ZPFR 508, 519, 524ZPKG Packing cost ZMAT 509

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ZRV1 Billing pr less Stax JDUM 350ZSF1 Secondary Freight ZSFR 527ZSFR Secondary Freight ZSFR 527ZSTN Sales Tax (Negative) JDUM 350ZTEN Total Expenses (-ve) JDUM 350ZTGD Temp. Godown Rent ZPLT 504ZTOT Turnover taxZTP2 TPC Comm-Cust gp 1 ZTP2 514ZTP3 TPC Comm-Cust gp 3 ZTP3 515ZTPC TPC commission ZPMT 523ZTPR Trade Billing Price ZTPR 511, 525, 526ZTSC TASC Expenses ZSOF 503ZTT1 Turnover tax accr. JDUM 350ZWHF Wharfage ZPLT 504

The access sequence determines the order in which the system searches for condition records using condition tables.

Define and assign pricing procedures

To map the pricing requirements following pricing procedures have been created

Procedure DescriptionZDRFRT Debit memo for freightZNONTR Non- Trade Pricing ProcedureZREBAT Rebate Pricing ProcedureZTRADE Trade Pricing Procedure

Basically there are twelve pricing procedures, one for trade sale and the other for non-trade sale. ZDRFRT is required because only the freight condition types are to appear in the freight debit note. ZREBAT is used for rebate credit notes.

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• Quotation & Standard Orders - RVAA01• Consignment Customers - RVAA01• Schedule line Agreement Cust.- RVAA01• Contracts Customers - WK0001• Rebate aggre. Cust. - RVAA01• Intercompany Billing - ICAA01• Free goods With Freight - RVCA01• Free goods Without Freight - RVCA02


Customer determination procedure

We are using only two based on the category of customer –

CuPP DescriptionN Non-trade CustomersT Trade Customers

Document determination procedure

Following are being used

DoPr DescriptionA StandardR RebatesT Freight

Pricing procedure determination

SO DC DV DoPr CuPP PriPr Pricing Procedure1100 DI 00 A N ZNONTR Non- Trade Pricing Pro1100 DI 00 A T ZTRADE Trade Pricing Procedur1100 DL 00 R T ZREBAT Rebate Pricing Procedu1100 DL 00 T N ZDRFRT Debit memo for freight1100 SR 00 T T ZDRFRT Debit memo for freight1100 SR 00 A N ZNONTR Non- Trade Pricing Pro1100 DI 00 A T ZTRADE Trade Pricing Procedur1100 DI 00 R T ZREBAT Rebate Pricing Procedu1200 DI 00 T N ZDRFRT Debit memo for freight1200 DI 00 T T ZDRFRT Debit memo for freight

The pricing procedure determination is based on the above matrix and is the same for other procedures also.

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Taxes

Tax Relevancy of master records

Customer Taxes

We are using the following –

Tax Class Description1 LST –General2 CST –General3 CST with C form4 KarLST Semi Gvt LST5 Kar SemiGvt Form LST6 Kar Govt Dept7 TN Industrial Cons9 Exempt

Material Taxes

We are using the following

Tax Class Description1 Taxable0 Exempt

Account Assignment

Revenue Account Assignment

Check Master data for account assignment

Material Account Assignment Group

Acct Assign Gp Description01 A/c kits 02 Accessories03 Others

The material account assignment gp is used for determining the appropriate G/L accounts to post the entries to based on the type of material involved in the transaction.

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Customer Account Assignment Gp

Acct Assign Gp Description01 Sales Rev. Subros

There is no segregation og G/L accounts based on customer or type of customer. Hence there is only one common account assignment group.

Define and assign account keys

The account keys are pointers to the G/L accounts related to the various pricing elements existing in a pricing procedure. The following account keys have been created –

Acct Key DescriptionERL RevenueZ01 A/c kits Quantity DiscZ02 A/c kits Spl Price DiscZ03 A/c kits Urb/Rural DiscZ05 A/c kits Trade DiscZ06 A/c kits Rake DiscZ07 A/c kits Subros Super DsZ08 A/c kits Annual DiscZ09 A/c kits ExFact / BorderZDI A/c kits Godown DiscZ11 Cust Hierarcy GrZ12 Exclusive DiscZ13 Non-Exclusive DiscZ14 Selling Pr ConceptZ15 Shoppe MaintainanceZ16 Shoppe Capital MainZ17 Add Incentives (QD)Z18 Add Spl IncentivesZ19 Hidden DiscountZDL Add Qty DiscountZ51 Quantity Disc AccrZ52 Spl Price Disc AccrZ53 Urb/Rural Disc AccrZ55 Trade Disc AccrZ56 Rake Disc AccrZ57 Birla Super Ds AccrZ58 Annual Disc Accr

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Z59 ExFact/Border AccrZ60 Godown Disc AccrZ61 Cust Hier AccrZ62 Exclusive Disc AccrZ63 Non-Exclusive AccrZ64 Sell Pr Con AccrZ65 Shoppe Main AccrZ66 Shoppe Cap Main AccZ67 Add Inc AccrZ68 Add Spl Inc AccrZ69 Hidden Disc AccrZ70 Add Qty disc AccrZGS Goa Surcharge AccrZPF Primary FreightZRS Sales Tx ReversalZSF Secondary FreightZTT TOT accrualTPA TPC comm. accrualsTPP TPC comm. payment

The account keys are assigned as below –

Procedure Cond type

Condition description

Account key

Acct key description

Accrual Accrual Description

ZDRFRT ZPF1 Primary freight ZPF Primary Freight

Primary Freight

ZSF1 Secondary Freight

ZSF Secondary Freight

Secondary Freight

ZNONTR ZRV1 Billing pr less Stax

ERL Revenue Revenue

ZGSC Goa Surcharge

ZGS Goa Surcharge

ZTP2 TPC Comm-Cust gp 1

TPP TPC comm. payment

TPA TPC comm. payment

ZTP3 TPC Comm-Cust gp 3

TPP TPC comm. payment

TPA TPC comm. payment

ZREBAT ZGRA A/c kits Quantity Disc

Z01 A/c kits Quantity Disc


ZGRB A/c kits Spl Price Disc

Z02 A/c kits Spl Price Disc


ZGRC A/c kits Urb/Rural Disc

Z03 A/c kits Urb/Rural Disc


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ZGRD Shoppe Disc Z04 Shoppe Disc Z54 Shoppe Disc ZGRE A/c kits Trade

Disc. Z05 A/c kits Trade

Disc Z55 A/c kits Trade

Disc ZGRF A/c kits Rake

Disc. Z06 A/c kits Rake

Disc Z56 A/c kits Rake

Disc ZGRG A/c kits Birla

SuperDs. Z07 A/c kits Birla

Super Ds Z57 A/c kits Birla

Super Ds ZGRH A/c kits Annual

Disc. Z08 A/c kits

Annual Disc Z58 A/c kits

Annual Disc ZGRI A/c kits

ExFact/Border. Z09 A/c kits

ExFact/Border Z59 A/c kits

ExFact/Border ZGRJ A/c kits

Godown Disc. ZDI A/c kits

Godown Disc Z60 A/c kits

Godown Disc ZGRS Subros S.Tax

Rev. ERB Rebate sales

deduct. ZRS Rebate sales

deduct. ZGRK Cust

Hierarchy-Gr Z11 Cust Hierarcy

Gr Z61 Cust Hierarcy

Gr ZGRL Exclusive Disc Z12 Exclusive

Disc Z62 Exclusive

Disc ZGRM Non-Exclusive

Disc Z13 Non-Exclusive

Disc Z63 Non-Exclusive

Disc ZGRN Selling Pr

Concept Z14 Selling Pr

Concept Z64 Selling Pr

Concept ZGRO Shoppe

Maintainance Z15 Shoppe

Maintainance Z65 Shoppe

Maintainance ZGRP Shoppe

Capital Main Z16 Shoppe

Capital Main Z66 Shoppe

Capital Main ZTP2 TPC Comm-

Cust gp 1 TPP TPC comm.

payment TPA TPC comm.

payment ZTRADE ZRV1 Billing pr less

Stax ERL Revenue Revenue

ZGSC Goa Surcharge

ZGS Goa Surcharge

ZGRA A/c kits Quantity Disc



ZGRB A/c kits Spl Price Disc



ZGRC A/c kits Urb/Rural Disc



ZGRD Shoppe Disc Z04 Shoppe Disc Z54 Shoppe Disc ZGRE A/c kits Trade

Disc. Z05 A/c kits Trade

Disc Z55 A/c kits Trade

Disc

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ZGRF A/c kits Rake Disc.

Z06 A/c kits Rake Disc

Z56 A/c kits Rake Disc

ZGRG A/c kits Birla SuperDs.

Z07 A/c kits Birla Super Ds

Z57 A/c kits Birla Super Ds

ZGRH A/c kits Annual Disc.

Z08 A/c kits Annual Disc

Z58 A/c kits Annual Disc

ZGRI A/c kits ExFact/Border.

Z09 A/c kits ExFact/Border

Z59 A/c kits ExFact/Border

ZGRJ A/c kits Godown Disc.

ZDI A/c kits Godown Disc

Z60 A/c kits Godown Disc

ZGRS Subros S.Tax Rev.

ERB Rebate sales deduct.

ZRS Rebate sales deduct.

ZGRK Cust Hierarchy-Gr

Z11 Cust Hierarcy Gr

Z61 Cust Hierarcy Gr

ZGRL Exclusive Disc Z12 Exclusive Disc

Z62 Exclusive Disc

ZGRM Non-Exclusive Disc

Z13 Non-Exclusive Disc

Z63 Non-Exclusive Disc

ZGRN Selling Pr Concept

Z14 Selling Pr Concept

Z64 Selling Pr Concept

ZGRO Shoppe Maintainance

Z15 Shoppe Maintainance

Z65 Shoppe Maintainance

ZGRP Shoppe Capital Main

Z16 Shoppe Capital Main

Z66 Shoppe Capital Main

ZGRQ Add Incentive (QD)

Z17 Add Incentives (QD)

Z67 Add Incentives (QD)

ZGRR Add Qty Discount

ZDL Add Qty Discount

Z70 Add Qty Discount

ZGRU Add Spl Incentive

Z18 Add Spl Incentives

Z68 Add Spl Incentives

ZGRV Hidden Discount

Z19 Hidden Discount

Z69 Hidden Discount

Assign G/L Accounts

The G/L accounts are assigned for each combination of Account assignment condition type, Chart of accounts, Sales Organization, material assignment procedure and account key. Following assignments have been made –

We are using this because we do not have separate G/L accounts to be determined based on customer. Only material is used for determining G/L Accounts.

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Cond type

Chanrt of Accts

SO Agp

Acct Key

G/L G/L

KOFI CSUB 1100 01 ERB 270081KOFI CSUB 1100 01 ERL 3DI001KOFI CSUB 1100 01 ERU 460068 270151KOFI CSUB 1100 01 Z01 460069KOFI CSUB 1100 01 Z02 460070KOFI CSUB 1100 01 Z03 460047KOFI CSUB 1100 01 Z04 460082KOFI CSUB 1100 01 Z05 460068KOFI CSUB 1100 01 Z06 460071KOFI CSUB 1100 01 Z07 460083KOFI CSUB 1100 01 Z08 460074KOFI CSUB 1100 01 Z09 460086KOFI CSUB 1100 01 ZDI 460079KOFI CSUB 1100 01 Z11 460069KOFI CSUB 1100 01 Z12 460072KOFI CSUB 1100 01 Z13 460072KOFI CSUB 1100 01 Z14 460075KOFI CSUB 1100 01 Z15 460080KOFI CSUB 1100 01 Z16 460081KOFI CSUB 1100 01 Z17 460077KOFI CSUB 1100 01 Z18 460084KOFI CSUB 1100 01 Z19 460078KOFI CSUB 1100 01 ZDL 460085 KOFI CSUB 1100 01 Z51 460069 270151KOFI CSUB 1100 01 Z52 460070 270151KOFI CSUB 1100 01 Z53 460047 270151KOFI CSUB 1100 01 Z54 460082 270151KOFI CSUB 1100 01 Z55 460068 270151KOFI CSUB 1100 01 Z56 460071 270151KOFI CSUB 1100 01 Z57 460083 270151KOFI CSUB 1100 01 Z58 460074 270151KOFI CSUB 1100 01 Z59 460086 270151KOFI CSUB 1100 01 Z60 460079 270151KOFI CSUB 1100 01 Z61 460069 270151KOFI CSUB 1100 01 Z62 460072 270151KOFI CSUB 1100 01 Z63 460072 270151KOFI CSUB 1100 01 Z64 460075 270151KOFI CSUB 1100 01 Z65 460080 270151KOFI CSUB 1100 01 Z66 460081 270151KOFI CSUB 1100 01 Z67 460077 270151KOFI CSUB 1100 01 Z68 460084 270151

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KOFI CSUB 1100 01 Z69 460078 270151KOFI CSUB 1100 01 Z70 460085 270151KOFI CSUB 1100 01 ZPF 460095KOFI CSUB 1100 01 ZRS 270081 270151KOFI CSUB 1100 01 ZSF 460096 KOFI CSUB 1100 02 ERL 3DI002KOFI CSUB 1100 04 ERL 3DI003KOFI CSUB 1100 05 ERL 3DI004

The G/L account determination for TPC commission,TOT and Goa Surcharge is based on account key only and is as follows –

Cond type Chanrt of Accts

SO Acct Key G/L G/L

KOFI CSUB 1100 TPA 460028 270181KOFI CSUB 1100 TPP 460028KOFI CSUB 1100 ZTT 270074 460065KOFI CSUB 1100 ZGS 270057 460065

Reconciliation Account Determination

Maintain Condition tables

The reconciliation account is normally determined from the accounting view of customer master. But for certain business requirements we need to determine a different reconciliation account than the standard one. For this we use the condition technique.

In our system, we are determining a separate reconciliation account for those transactions which have a financial document associated with it. This is because wherever we have a secured means of payment we do not want this to update the normal outstandings. For this purpose we are using a new condition table 501.

Access Sequence for Reconciliation Account Determination

A new access sequence which includes the condition table 501 has been created as ZOAB.

Condition type

A new condition type which uses access sequence ZOAB is created as ZOAB.

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Maintain account determination procedure

New account determination procedure ZOFIAB is created which uses condition type ZOAB.

Assign account determination procedure

Procedure ZOFIAB is attached to billing document types ZGDP, ZGF2, ZGRR, ZRF2.

Assign G/L Account

Cond type

Chart of accounts

SO G/L

ZOAB CSUB 1100 240011

Partner Determination

Define Partner functions

Function Description Type Error GpZD Transporter LI 08 ZF C & F Agent LI 08 ZH Commission Agent LI 08 ZT TPC Agent KU 07

Following new partner procedures have been defined

Object Procedure DescriptionCustomer Master ZG Sold-to Subros Sales Doc Header ZA Std Order Subros Sales Doc Item ZI Std Item Subros Delivery ZF Delivery Subros

ZF1 Delivery STOBilling Header ZFK Subros a/c kits invoiceBilling Item ZP Billing Subros

Assignment of Partner determination procedure to sales document types

ZGB1 Reb.CR Memo Req.Subros TA Standard Order ZGCR Cr Memo Req Subros ZA Std Order Subros

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ZGD2 Sch agrmt-Subros Fact. ZA Std Order Subros ZGDF Frt Db Req Subros ZA Std Order Subros ZGDL Depot STO Test TA Standard Order ZGDR Db Memo Req Subros ZA Std Order Subros ZGDS Sch agrmt-Subros ZA Std Order Subros ZGIN Inquiry for Subros ZA Std Order Subros ZGO2 Std order Subros Fact ZA Std Order Subros ZGOR Std order Subros Depot ZA Std Order Subros ZGQT Quot for Subros ZA Std Order Subros ZGRE Returns Subros ZA Std Order Subros ZGRR RR Endorse Subros Fact ZA Std Order Subros ZRCQ Qty contract for RMC KAB Release order ZRCR CR Memo Req. for RMC ZA Std Order Subros ZRDR DR Memo Req for RMC ZA Std Order Subros ZRDS Schedul. Ag. for RMC ZA Std Order Subros ZRFD Deliv.FOC for RMC ZA Std Order Subros ZRIN Inquiry for RMC ZA Std Order Subros ZROR Std. order for RMC ZA Std Order Subros ZRQT Quotation for RMC ZA Std Order Subros ZRRE Returns for RMC ZA Std Order Subros ZRSD Subs.Dlv.FOC for RMC ZA Std Order Subros

The item procedure ZI is assigned to the following item categories

AFN, AGN, G2N, L2N, LPN, REN, TAN, Z2N.

The delivery procedure ZF is assigned to the following delivery types –

ZGDP, ZGDR, ZGLF, ZGLR, ZGRR, ZRLF

The delivery procedure ZF1 is assigned to the following delivery types –

ZGNL, ZGND.

The procedure ZFK is assigned to the following billing document types –

ZGDP, ZGF2, ZGRR.

The procedure ZP is assigned to the following doc types –

ZGDF, ZGDP, ZGF2, ZGG2, ZGL2, ZGRE, ZGRR, ZRF2.

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Text Determination

Define Text Types

Following new text types have been defined –

Z001 Proposed End Use Of Product Z002 Payable At Z003 Jurisdiction Z004 Preinspection date & delivery

Z005 Enclosures Z006 Note Z007 Unload chg incl/excl Z008 Pre Dispatch Insp LRDT LR Date / RR Date LRNO LR Number / RR Number

Object Procedure DescriptionSales Doc Header Z1 Quot/Order – GreyDelivery Header 02 Delivery Header

The procedure Z1 is assigned to ZGO2, ZGOR, ZGQT.

Incompletion Control for sales documents

Define incompletion procedures

Following new incompletion procedures have been defined –

Z1 = Gr Standard Order.

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Z2 = Quotation-Subros.

These are used for the order types and quotation types used in Subros.

The procedure Z1 is assigned to the following doc types – ZGO2, ZGOR, ZGRR.

The procedure Z2 is assigned to the following doc types – ZGQT.

Credit Management / Risk Management

Business Scenario:

Credit Management/Risk Management Settings

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SUBROS INDIA LTDCOMPANY CODE 30

1100 1200

CREDIT CONTROL CCS1 CCS1

RISK CATEGORIES HIGH MEDIUM LOW

BLOCKING LEVELS

SALES ORDERS

DELIVERY

BLOCKING METHODS WARNING MESSAGE

BLOCKING

Credit limit = Total value of open orders + open deliveries + Open billing + open items

PGI


- Total Credit Limit of 30 Crores Allocated to Both Company Codes 1100 &1200 put together. - Automatic Credit Control: Static Credit Check to be followed

Determine active receivables per item category

Item Category Credit ActiveKEN Consignment Issue YesL2N Request YesL2W Request YesLFN Request billing plan YesLNN Ret.Packaging Issue YesLPN Sched.Agreement Item YesLVN YesTAB Indiv.Purchase Order YesTAD Service YesTAN Standard Item YesTAP Pric.at Item Level YesTAQ Pric.at Header Level YesTAS Third Party Item YesTAW Value Item YesTAX Non-stock Item Yes

Define credit groups

CG Document credit gp01 Credit Group for Sales Order02 Cr Gp Del-Depot 03 Credit Group for Goods Issue

Credit Controls in Sales Documents and Delivery Documents

Sales Document Level

Sales doc type Description Check Credit Credit GpIN Inquiry ABV Cash Sale D 01KA Consignment Pick-up CKAZU ConsignPick-up

CompSC

KB Consignment Fill-up CCQ Qty contract A

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DS Scheduling agreement

A

MV Rental contract ASO Rush order D 01WV Service and Maint. AZGO2 Std order Subros

FactD 01

ZGOR Std order Subros Depot

D 01

ZGRR RR Endorse Subros Fact

D 01

ZRCQ Qty contract for RMC AZRIN Inquiry for RMC AZROR Std. order for RMC A

The meaning of Check Credit is given below –

Delivery types

Del type Description Del Credit GpZGDP Del Subros Depot 02ZGLF Delivery Subros Fact 02ZRLF Delivery Plant 02

Automatic Credit Control

Cr Ctrl Area Risk Cat CG Credit ControlCSUB 001 01 Credit control for sales order

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CSUB 001 02 Credit control for deliveryCSUB 001 01 Credit control for sales orderCSUB 001 02 Credit control for deliveryCSUB 001 01 Credit control for sales orderCSUB 001 02 Credit control for delivery

Credit Control for order is as follows –

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Credit Control for Delivery is as follows –

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Routes

Route Determination

The route determination will be done using table ZROUTE. This is required because apart from the parameters defined in the system, we need one more parameter called MODE which decides which route will be used.

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Page 47 of 78


VI. SALES

The following sales document types have been defined in SD:

Sales Documents

The above are the sample sales document types. In customizing the following procedure will be followed.

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SUW VSERVICE AND MAINTAINANCE

SURKINVOICE CORRECTION REQUEST

SULVDEBIT MEMEO REQUEST FOR CONTRA CTS

SBM1AGREEMENT DEBIT MEMO REQUEST

SBK1AGREEMENT CREDIT MEMO REQUEST

SUB4REBATE FOR MANUA L A CCRUA LS

SUB3REBATE PA RTIAL SETTELMENT

SUB2REBATE CORRECTION MEMO

SUB1REBATE CREDIT MEMO REQUEST

SUNLREPLINISHMENT DELIVERY

SUDRDEBIT MEMEO REQUEST

SUCRCREDIT MEMEO REQUEST

SCHEDULING A GREEMENT SUCO

RETURNS SCHEDULING A GREEMENT SURZ

MATERIA L VA LUE CONTRA CT SUW K

MASTER CONTRACT SUGK

QUANTITY CONTRACT SUCQ

CONSIGNMENT PICK-UP SUKA

CONSIGNMENT RETURN SUKR

CONSIGNMENT ISSUE SUKE

CONSIGNMENT FILL –UP SUKB

DELIVERY W ITHOUT ORDER SUDL

RUSH ORDER SUSO

CASH SA LES ORDER TYPE SUBV

QUOTATION FOR CONTRACTS SUA V

SERVICE QUOTATION ORDER TYPE SUAS

QUOTATION REPA IR ORDER TYPE SUA R

ITEM PROPOSA L SUPV

ORDER TYPE FOR EXPORTS SUEX

ORDER TYPE FOR DIRECT SA LES DIOR

STANDA RD ORDER SUOR

SALES ORDER QUOTATION TYPE SUQT

SALES ORDER INQUIRY TYPE SUIN

SUW VSERVICE AND MAINTAINANCE

SURKINVOICE CORRECTION REQUEST

SULVDEBIT MEMEO REQUEST FOR CONTRA CTS

SBM1AGREEMENT DEBIT MEMO REQUEST

SBK1AGREEMENT CREDIT MEMO REQUEST

SUB4REBATE FOR MANUA L A CCRUA LS

SUB3REBATE PA RTIAL SETTELMENT

SUB2REBATE CORRECTION MEMO

SUB1REBATE CREDIT MEMO REQUEST

SUNLREPLINISHMENT DELIVERY

SUDRDEBIT MEMEO REQUEST

SUCRCREDIT MEMEO REQUEST

SCHEDULING A GREEMENT SUCO

RETURNS SCHEDULING A GREEMENT SURZ

MATERIA L VA LUE CONTRA CT SUW K

MASTER CONTRACT SUGK

QUANTITY CONTRACT SUCQ

CONSIGNMENT PICK-UP SUKA

CONSIGNMENT RETURN SUKR

CONSIGNMENT ISSUE SUKE

CONSIGNMENT FILL –UP SUKB

DELIVERY W ITHOUT ORDER SUDL

RUSH ORDER SUSO

CASH SA LES ORDER TYPE SUBV

QUOTATION FOR CONTRACTS SUA V

SERVICE QUOTATION ORDER TYPE SUAS

QUOTATION REPA IR ORDER TYPE SUA R

ITEM PROPOSA L SUPV

ORDER TYPE FOR EXPORTS SUEX

ORDER TYPE FOR DIRECT SA LES DIOR

STANDA RD ORDER SUOR

SALES ORDER QUOTATION TYPE SUQT

SALES ORDER INQUIRY TYPE SUIN


The naming convention of the sales document types is as under:

1. First character is ‘Z’ (Customized sales order type)2. Second character stands for business (‘G’ for Subros a/c kits and ‘R’ for

Accessories)3. Next two characters denote the transaction type

Note: Rebate credit memo request is block with ‘A’ type block as it can only be created automatically during rebate settlement.

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Number ranges and other important control parameters for the sales documents:

Sales document

type

Description Delivery type

Delivery Billing Type

No. range,

int.

Extern. No.

range

Doc Pricing Proc.

ZGB1 Reb.CR Memo Req.Grey 13 14 RZGCR Cr Memo Req Subros Z5 AZGD2 Sch agrmt-Subros Fact. ZGLF ZGF2 1 AZGDF Frt Db Req Subros 3 Z6 TZGDR Db Memo Req Subros Z6 AZGDS Sch agrmt-Subros ZGLF ZGF2 7 AZGIN Inquiry for Subros Z2 AZGO2 Std order Subros Fact ZGLF ZGF2 1 AZGOR Std order Subros Depot ZGDP ZGDP Z1 AZGQT Quot for Subros Z3 AZGRE Returns Subros ZGDR Z4 AZGRR RR Endorse Subros Fact ZGRR ZGRR 1 AZRCQ Qty contract for RMC 9 DI AZRCR CR Memo Req. for RMC 13 14 AZRDR DR Memo Req for RMC 15 16 AZRDS Schedul. Ag. for RMC ZRLF ZRF2 7 8 AZRFD Deliv.FOC for RMC LF 1 2 CZRIN Inquiry for RMC 3 4 AZROR Std. order for RMC ZRLF ZRF2 1 2 AZRQT Quotation for RMC 5 90 AZRRE Returns for RMC LR RE 13 14 AZRSD Subs.Dlv.FOC for RMC LF 1 2 C

All sales document types which originate in Depot are assigned to external number ranges so as to maintain consistency in numbers between SAP and Depot.

Purchase order types for use in SD Documents

Following are the purchase order types for use in SD documents:Purchase Order type

Description

DFUE By telecommunicationMUEN OrallySCHR WrittenTELE By telephoneZOTH OtherZWTP Written thru TP Agt

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PO type ZWTP is used for determining the TPC commission conditions in sales documents.

Order reasonsOrder reason Description

001 Damaged in transit002 Poor quality003 Price discrepancy; Rate too high004 Old material005 Wrong delivery006 Brand interchange007 Excess supply008 Others009 TPC commission0DI Freight Debit Note Processing011 Sample Sale.

Order reason 009 is to be used only in case of credit memo processing for TPC commission

Assignment of sales documents to sales areas:Sales org.

Distr. channel

Division Sales doc.typ

e

Description

1100 DI, DL 00ZGB1 Reb.CR Memo Req.Grey1100 DI, DL 00 ZGCR Cr Memo Req Subros 1100 DI, DL 00 ZGD2 Sch agrmt-Subros Fact.1100 DI, DL 00 ZGDF Frt Db Req Subros 1100 DI, DL 00 ZGDR Db Memo Req Subros 1100 DI, DL 00 ZGDS Sch agrmt-Subros 1100 DI, DL 00 ZGIN Inquiry for Subros 1100 DI, DL 00 ZGOR Std order Subros Depot1100 DI, DL 00 ZGQT Quot for Subros 1100 DI, DL 00 ZGRE Returns Subros 1100 DI, DL 00 ZGB1 Reb.CR Memo Req.Grey1100 DI, DL 00 ZGCR Cr Memo Req Subros 1100 DI, DL 00 ZGD2 Sch agrmt-Subros Fact.1100 DI, DL 00 ZGDF Frt Db Req Subros 1100 DI, DL 00 ZGDR Db Memo Req Subros

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1100 DI, DL 00 ZGDS Sch agrmt-Subros 1100 DI, DL 00 ZGIN Inquiry for Subros 1100 DI, DL 00 ZGO2 Std order Subros Fact1100 DI, DL 00 ZGQT Quot for Subros 1100 DI, DL 00 ZGRE Returns Subros 1100 DI, DL 00 ZGRR RR Endorse Subros Fact1100 DI, DL 00 ZGO2 Std order Subros Fact1100 DI, DL 00 ZGRR RR Endorse Subros Fact1100 DI, DL 00 ZGCR Cr Memo Req Subros 1100 DI, DL 00 ZGD2 Sch agrmt-Subros Fact.1100 DI, DL 00 ZGDF Frt Db Req Subros 1100 DI, DL 00 ZGDR Db Memo Req Subros 1100 DI, DL 00 ZGDS Sch agrmt-Subros 1100 DI, DL 00 ZGIN Inquiry for Subros 1100 DI, DL 00 ZGO2 Std order Subros Fact1100 DI, DL 00 ZGOR Std order Subros Depot1100 DI, DL 00 ZGQT Quot for Subros 1100 DI, DL 00 ZGRE Returns Subros 1100 DI, DL 00 ZGRR RR Endorse Subros Fact1100 DI, DL 00 ZGCR Cr Memo Req Subros 1100 DI, DL 00 ZGD2 Sch agrmt-Subros Fact.1100 DI, DL 00 ZGDF Frt Db Req Subros 1100 DI, DL 00 ZGDR Db Memo Req Subros 1100 DI, DL 00 ZGDS Sch agrmt-Subros 1100 DI, DL 00 ZGIN Inquiry for Subros 1100 DI, DL 00 ZGO2 Std order Subros Fact1100 DI, DL 00 ZGOR Std order Subros Depot1100 DI, DL 00 ZGQT Quot for Subros 1100 DI, DL 00 ZGRE Returns Subros 1100 DI, DL 00 ZGRR RR Endorse Subros Fact1100 DI, DL 00 ZGO2 Std order Subros Fact1100 DI, DL 00 ZGOR Std order Subros Depot1100 DI, DL 00 ZGRR RR Endorse Subros Fact

The above assignment is in order to ease user selection of document types.

Item category group:

All finished (saleable) materials will use NORM as the item category in the material master.

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Item category assignment:

Following is the item category assignments for sales documents:

Sales doc.type

Item cat.group

Item usage ItemCat-HgLvItm

Item category

Manual item cat

Manual item cat

ZGB1 NORM B1N ZGCR NORM G2NZGD2 NORM LPN ZGDF NORM Z2N ZGDL NORM ZNLN ZGDR NORM L2NZGDS NORM LPN ZGIN NORM AFN ZGIN NORM AFN AFNN ZGO2 NORM TAN TANNZGO2 NORM TAN TANN ZGOR NORM TAN TANNZGOR NORM TAN TANN ZGQT NORM AGN AGNN ZGQT NORM AGN AGN AGNN ZGRE NORM REN ZGRE NORM REN RENN ZGRR NORM TAN TANNZGRR NORM TAN TANN ZRCQ NORM KMN ZRCR NORM G2NZRDR NORM L2NZRDS NORM LPN ZRFD NORM KLN ZRIN NORM AFN ZRIN NORM AFN AFNN ZROR NORM TAN TANNZRQT NORM AGN AGNN ZRRE NORM REN ZRSD NORM KLN

As can be seen from the above table all SAP standard item categories have been used. The only exception is item category Z2N (Freight Db Request) used for document type ZGDF (Freight debit memo request).

Note: For e-Merge.com there are no requirements for item category usage.

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Item category:

Item category Z2N (Freight Db Request) is the only item category that is customized for Subros . This is a copy of the SAP Std L2N (Request) used for debit memo requests. The change done after copying L2N is that credit management has been deactivated. This is due to the fact that in case of freight debit memo, the amount of freight debit is already updated in the credit master at the time of sales order generation, hence the same amount is not to be updated to the credit master again.

Reason for rejection of sales document items

Following are the reasons for rejection for sales documents:Rejection Reason

Description

0 Assigned by the System (Internal)1 Delivery date too late2 Poor quality3 Too expensive4 Competitor better5 Guarantee

DI Unreasonable request11 Cust.to receive replaa/c kits 12 Offer lost to competitor50 Transaction is being checked

Reason 12 is used for lost offer analysis.

Schedule line categories:Standard SAP Schedule line categories and assignments are used for the configuration.

Copy control between sales documents:

For copy control between sales documents the following special data transfer routine has been developed:

Data Transfer Routine 602 (Subros Orders): This routine is used to copy purchase order types from one sales document to another. This routine is used in the following cases:

Copying from inquiry to quotation (ZGIN to ZGQT) Copying from quotation to quotation (ZGQT to ZGQT) Copying from quotation to depot sales order (ZGQT to ZGOR)

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Copying from quotation to factory sales order (ZGQT to ZGO2) Copying from one factory sales order to another (ZGO2 to ZGO2) Copying from one depot sales order to another (ZGOR to ZGOR)

For copy control from billing document to sales document the following special copying requirement routine has been developed at the header level:

Copying Requirement Routine 601 (Subros DR Memo Frt): This routine is to disallow creation of debit memo for freight in cases where the Incoterms in the original invoice are FOR (Depot or factory) or the Shipping Conditions are ‘Frt to pay’ or ‘Customer arranged’ transportation.

This routine is used in the following copy control:

Copying from depot invoice to freight debit memo request (ZGDP to ZGDF)

Copying from factory invoice to freight debit memo request (ZGF2 to ZGDF)

Copying from RR Endorsement invoice to freight debit memo request (ZGRR to ZGDF)

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VII. SHIPPING

Shipping Conditions:

Following are the shipping conditions used: Shp.Cond Description 01 Road-Fr Paid-Gr 02 Road-Fr To Pay-Gr 03 Road-Cust Arranged 04 Rail 05 Ship

Case ‘01’ and ‘04’ stands for ‘Freight to be billed’ while ‘02’ and ‘03’ stand for payment of freight by customer to transporter. In case of ‘02’ the transportation is arranged by Subros but payment is by the customer.

Loading groups:

Currently a single loading group is used for all finished products:

Loading group Description 0001 Loading Gp-Subros

Shipping point determination

Shipping point determination is of two types:

1. Shipping point determination for sales orders2. Shipping point determination for stock transfers 3.

For manufacturing plants, the shipping points are divided into one each per means of transport (e.g.0 road, rail) In case of sales orders the shipping condition can be changed in the sales order for determining the relevant shipping point. However as the shipping condition cannot be changed in the stock transport order, we are using a customized solution for determining the right shipping point in case of stock transfer.

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The table ZSHIPPINGPOINT is used for determining shipping point in case of stock transfer orders. Structure of the table ZSHIPPINGPOINT is as follows:

Field name Data element Short text MANDT MANDT Client BSART BSART Order type WERKS WERKS_D Plant VSTEL VSTEL Shipping point VSBED VSBED Shipping conditions

The field BSART refers to stock transfer order types which, in the case of factory to depot STOs are classified based on means of transport i.e. ZRL for rail and ZRD for road. (Please refer to MM configuration guide for details). The contents of this table are read by the FORM ZZ_SHIPPING_DATA_DETERMINE (of program LV50NF01) during saving of the stock transfer order.

In case of sales orders the standard shipping point determination table is used.

Delivery Types:

Following delivery types are being used:

Delivery Type DescriptionZGDP Del Subros – DepotZGDR Ret Del Subros -DepZGLF Delivery Subros FactZGLR Ret Del Subros ZGND Stk transf fm Depot.ZGNL Stk transfer fm FactZGRR RR Endorse Subros FactZRLF Delivery

Separate delivery types are used for depot sale and factory sale because in case of depot sale the document number is externally fed during the upload (in this case the document number is the same as the depot delivery number) whereas in case of factory sale the document number is internally generated.

In case of two delivery types (viz. ZGLF and ZGNL) the delivery numbers are maintained in the form of separate number ranges by plant. This is maintained in the table ZDELNUMRANGE whose structure is as follows:

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Structure of table ZDELNUMRANGE:

Field name Data element Short text MANDT MANDT Client LFART LFART Delivery type WERKS WERKS_D Plant NUMKI NUMKI Number range

This table is accessed by the user exit USEREXIT_NUMBER_RANGE (program MV50AFZ1) for assigning the number to the delivery.

Copy control for deliveries

New routines have been developed for copy control for deliveries. These are:

1. Order Requirement Routine 601 (Subros Deliveries - for credit management):

A new copy control routine has been developed for Order requirements to be met while creation of deliveries. This is the routine no 601 (Subros Deliveries). It is a copy of the standard order requirements routine 001 (Header) with some modifications. This routine checks if the credit master record has been maintained for the sold-to party. This has been done because as the credit check is maintained for a customers of a particular risk category, if this field is blank in the credit master, no credit check takes place. Hence in order to avoid the situation where credit master is not maintained for the customer, this routine checks for the same and gives an error message in cases where risk category is not maintained for the customer.

This routine is invoked in the following copy control: Copying from depot sales order to depot delivery (ZGOR to ZGDP) Copying from depot scheduling agreement to depot delivery (ZGDS to

ZGDP) Copying from factory sales order to factory delivery (ZGO2 to ZGLF) Copying from factory scheduling agreement to factory delivery (ZGD2

to ZGLF) Copying from RR endorsement sales order to RR endorsement

delivery (ZGRR to ZGRR)

2. Data Transfer VBAK Routine 601 (Subros Stk Transfer Header):

This is a copy of the standard data transfer VBAK routine SR1 ( Header w/o order) with some modifications.This routine is for the route assignment in case of

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stock transfer between factories and plants. In Subros the route is based on the modes (material freight group in SAP) of dispatch (e.g. T-A: rail MG, T-G: road-truck etc.). The route assignment of deliveries is done in the external table ZROUTE. Structure of table ZROUTE is as follows:

Field name Data element Short text MANDT MANDT Client VSTEL VSTEL Shipping point LAND1 LAND1 Country key ZONE1 LZONE Transport zone to which the goods are

delivered MFRGR MFRGR Material freight group ROUTE ROUTE_VA Proposed delivery route

The routine first checks the table ZMODE to determine whether the stock transfer order has been assigned to the relevant material freight group, failing which an error message is generated during the collective delivery processing run for stock transfer orders. The rationale for this development is that Subros requires deliveries to be assigned to material freight groups for planned dispatch vs. actual dispatch analysis and there is no field in the stock transfer order to enter material frt. Group (unlike sales orders). Also in deliveries, the material freight group is disabled for entry. Structure of the ZMODE table is as follows:

Field name Data element Short text MANDT MANDT Client EBELN EBELN Purchasing document number MFRGR MFRGR Material freight group

This routine is invoked at the header level in the following copy control

Copying from Order type scheduling agreement to stock transfer from factory (DL to ZGNL)

Copying from Order type scheduling agreement to stock transfer from depot (DL to ZGND). However the changes done are not invoked in this case as there is no requirement of mapping material frt. group.

3. Item data transfer routine 602 (Subros Stk Transfer Item):

This is a copy of the standard SAP item data routine SR2 (Item w/o order) with some modifications. In SAP the sales area for a stock transfer delivery is read from the configuration of the plant for stock transfer. Here the division can be assigned. However if materials belonging to a division that is different from the division entered in the configuration are the be stock transferred, it is not

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possible. Hence this routine has been developed to read the division in the delivery from the material master of the material entered in the stock transfer order. This routine is invoked in the following copy control:

Copying from Order type scheduling agreement to stock transfer delivery from factory (DL to ZGNL) for item category NLN (Standard stock transfer item).

Picking:

Standard configuration has been used for picking. There is no configuration done for assignment of picking locations.

Packing:

1. Shipping material types:

Shipping material types configured are as follows:

Shipping mat type Description

0001 Truck0002 Container0003 ShipZW00 Packed A/c kits WagonZW01 Bulk A/c kits Wagon

2. Material groups for shipping material:

Mat Grp Shipping Material DescriptionZ001 A/c kits BagsZ002 Bulk a/c kits

3. Allowed shipping materials:

Mat Grp Ship Mat

Description Ship Mat Type

Description

Z001 A/c kits & Acc.’s 0001 TruckZ001 A/c kits & Acc.’s 0002 ContainerZ001 A/c kits & Acc.’s 0003 ShipZ001 A/c kits & Acc.’s ZW00 Packed A/c kits Z002 Bulk a/c kits ZW01 Bulk A/c kits Wagon

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VIII. TRANSPORTATION AND SHIPMENT COSTING

Transporation

Material Freight GroupsSubros used ‘Modes of transport’ for dispatch planning. This has been mapped as material freight groups. Following material freight groups have been defined:

Mat.freight grp Description

T-A Rail-MG T-B Rail-BG T-C Rail - MG to BG 1 T-D Rail - MG to BG 2 T-E Rail - MG to Road T-F Rail - BG to Road T-G Road - Truck T-H Road - Trailor T-I Road - Rail BG T-J Road - Road 1 T-K Road - Road 2 T-L Road - Road 3 T-M Rail -BG to MG T-N Rail - concor T-U Rd-Rail via MGtoBG 1 T-V Rd-Rail via MGtoBG 1

Transportation relevance of delivery types, delivery item types and routes

All delivery types, delivery item types and routes used are relevant for transportation.

Shipment types

The table below describes the types of shipment used in the configuration: Shipment type

Description Shipping type

Tr.proc.type

0001 Indiv.Shipmt - Road 01 (Road) 1 (Loaded outbound) Z001 Indiv.Shipmt - Rail 03 (Rail) 1(Loaded outbound) Z002 Shipmt-Depot Sale 01 (Road) 1(Loaded outbound) Z003 Fact sl RkPt to Cust 01 (Road) 3(Empty outbound)

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Z004 Shipmt-InterdepotSTO 01 (Road) 1(Loaded outbound) Z0DI Godown to Godown Trf 01 (Road) 4 (Empty inbound)

0001 and Z001 are used for factory deliveries whereas Z002 is used for depot deliveries to customer. Z004 is used for interdepot stock transfer. The reason for segregation of the shipment types for STO and customer deliveries in case of depots is that separate GL accounting is done for valuation purposes. Segregation is done because there are separate shipment costing configuration for depot deliveries/ factory deliveries on one hand and factory road/ factory rail deliveries on the other.All the above shipments share a common internal number ranges viz. 01 and have a common service level (1 = Load).The shipment types Z003 and Z0DI are not dependent on deliveries (and hence they are empty outbound and empty inbound shipments respectively).

Shipment Costing

Tariff zones are not being used for shipment costing as it is cumbersome for the users to maintain tariff zones and conditions for the same using pin codes due to the large number of pin codes in India.

Item category details:

The various item categories have been defined for the purpose of having different pricing procedures for each of the transaction given in the description of the item determination group belo:.

Item category Description Cost dist. Acct.assgt.cat.Z001 Primary Freight C (Delivery item) K (cost center)Z002 SecFrt Depot to Cust C (Delivery item) K (cost center)Z003 Secondary Trf. post A (Freight cost item) K (cost center)Z004 SecFrt RkPt to Cust A (Freight cost item) K (cost center)Z005 SecFrt InterdepotSTO C (Delivery item) K (cost center)

The two item categories viz. Z003 and Z004 are not based on deliveries, rather the shipment costing for these is based on shipping units, hence their cost distribution for CO is defined as freight cost items.

All the above item categories are shipment cost relevant and their origin of CO assignments are ‘GL account’.

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1. Shipment cost types:

Following shipment cost document types are used in the configuration: Ship. cost type Description Z001 Subros Primary Z002 Subros Secondary Z003 Subros Trf. Posting Z004 Subros RkPt to Cust Z005 Subros InterdepotSTO

Each shipment cost type refers to a different type of transaction having different pricing/ GL acconting scheme. All shipment cost types above share the same internal number range and the overall status of shipment required to process any of the above shipment cost type is ‘1’ ( transportation planning completed).

2. Assignment of item categories to shipment cost types:

The following table explains how the assignment of item categories to shipment cost types are carried out. Note that there is no assignment of valuation class to the primary freight shipment cost type. This is due to the fact that separate GL accounts are used for primary freight from factory to customer (direct sale) and stock transfer from factory to customer. Moreover the same shipment can hold deliveries for direct sale as well as stock transfer, hence the user has to enter the GL account for each delivery in such a shipment.

In case of interdepot STO vis-à-vis depot sale to customer the GL accounts are different. As no single shipment will be a combination of both types of deliveries we are using different shipment & shipment cost types for each transaction.

Shipment cost type

Cost type Item category

Auto proposal of ship cost items

Valuation class

Rate (level) of auto processing

Z001 (Subros Primary)

A – Shipment Header

Z001 (Primary freight)

B – Automatically

B – Calculate shipment cost item

Z002 (Subros Secondary)


Z002 (sec Frt Depot to Customer)

B – Automatically

3211 (Serv. secondary frt direct)


Z003 A – Z003 B – B –

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(Subros Trf.posting)

Shipment Header

(Secondary Trf. Post)

Automatically

Calculate shipment cost item

Z004 (Subros RkPt to Cust )


Z004 (SecFrt Rkpt to Cust)

B – Automatically

3211 (Serv. secondary frt direct)


Z005 (Subros InterDepot STO)


Z005 (SecFrt Interdepot STO)

B – Automatically

3DL1 (Services second frt STO)


Shipment cost relevance and default for shipment types

Following table gives the assignment of default shipment cost type for each shipment type:

Shipment type

Description Ship. cost type

Description

0001 Indiv.Shipmt - Road Z001 Subros PrimaryZ001 Indiv.Shipmt - Rail Z001 Subros PrimaryZ002 Shipmt-Depot Sale Z002 Subros Depot to CustZ003 Fact sl RkPt to Cust Z004 Subros RkPt to Cust

Z004 Shipmt-InterdepotSTO Z005Subros InterdepotSTO

Z0DI Godown to Godown Trf Z003 Subros Trf. Posting

Shipment Cost Pricing

Price Dependencies (Condition tables)

Following condition table has been created specially for shipment costing:

Table Description611 Storage location to storage location

Note: Only one of the shipment cost condition types viz. ZSFS uses condition access of shipment cost types using above table. All other shipment cost condition types have reference condition types as Sales & Distribution condition types.

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Define access sequence

Following access sequences are used:

Access Seqn

Description Access

Cond table

Description

ZFSS Sloc to Sloc 5 611 Storage location to storage location

ZPFL Freight rail 6 519 Primary freight rail (actual)ZPFR Freight road 8 527 Subros Secondary Freight

12 524 Freight Road (Actual)

Define condition types

Following is the table defining the condition types, their access sequence, condition table numbers and other details:

Condition type

Name Access sequence

Ref.condittype

Ref.applCalc. base

ZPFD Subros Primary(Road)ZPFR ZPFR V BZPFL Subros Primary(Rail) ZPFL ZPFR V BZSF1 Fact Sl-RkPt to Cust ZPFR ZSFR V CZSFD Subros Secondary ZPFR ZSFR V BZSFS Sec.Transfer Posting ZFSS C

Note: Calculation base of two condition types viz. ZSFS and ZSF1 is C (Shipping unit) as these are not delivery based. Other condition types are all delivery item based (B).

Define pricing procedures

Following pricing procedures have been defined for shipment costing:

Pricing procedure DescriptionZDFC00 Subros Primary (Road)ZDFC01 Subros Primary plant (Rail)ZDFC02 Subros Secondary (Road)ZDFC03 Secondary Trf PostingZDFC04 Subros Rake Pt to Cust

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Service agent procedure groupsService agent procedure groups are used to classify freight vendors from the pricing viewpoint. Following are the service agent procedure groups used:

Serv Agent Proc Grp Description0001 Road transporters0002 Indian Railways

Vendors are assigned to service agent procedure groups in the vendor master (Control view).

Define and assign item procedure groups

Using item procedure groups we can determine pricing procedures based on the item category of the shipment cost item. Following item procedure groups have been defined. (The table below also shows their assignment to item categories).

Item categ Description Item det. group DescriptionZ001 Primary Freight 0001 ShipmentZ002 SecFrt Depot to Cust 0001 Shipment

Z003 Secondary Trf. post Z001Transfer Posting between SLocations

Z004 SecFrt RkPt to Cust Z002 Rake Point to CustomerZ005 SecFrt InterdepotSTO 0001 Shipment

Define and assign shipping type procedure groups

Shipping type procedure groups help in the determination of pricing procedures based on the shipping type of the shipment. Two shipping type groups viz. 0001 (Road transport) and 0002 (Rail transport) are used. The table below shows their assignment to shipping types:

Shipping Type Description Shipping type Proc Grp Description01 Truck 0001 Road Transport02 Mail03 Train 0002 Rail Transport04 Sea

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Note: There is currently no assignment for mail and sea shipping types as currently these shipping types are not being used.

Pricing Procedure Determination for shipment costing

There are two types of pricing procedure determination used:

1. Pricing procedure determination for Depot transportation planning points :

Table below shows the assignment:Item det. group

Serv Agnt Proc Grp

ShpType Proc Grp

Pricing proced.

Description

0001 0001 0001 ZDFC02 Subros Secondary (Road)Z001 0001 0001 ZFDC03 Secondary Trf PostingZ002 0001 0001 ZDFC04 Subros Rake Pt to Cust

2. Pricing procedure determination for Factory transportation planning points:

Table below shows the assignment:Item det. group

ServAgntProcGrp

ShpTypeProc Grp

Pricing proced.

Description

0001 0001 0001 ZDFC00 Subros Primary (Road)0001 0002 0002 ZDFC01 Subros Primary plant (Rail)

Shipment Cost Settlement

Assign Purchasing DataHere the interaction between shipment costing and purchasing is carried out. In this step the purchasing data for each shipment costing types is defined (purchasing organization, purchasing group and plant) for each transporation planning point from which the particular shipment cost type can be planned.

There are two sets of purchasing data used depending upon whether the transportation planning point is linked to a depot or a factory.

For depots: Purchasing Organization: 1400 (Subros South Zone)Purchasing Group: S02 (Sec Frt. South Zone)

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For factories:Purchasing Organization: DL00 (CMO Hyderabad)Purchasing Group: C03 (STO/ Prm. Frt. Group)

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IX. FOREIGN TRADE

Documentary Payments

Basic Settings

Define Indicators for financial documents

These indicators are the control elements for financial document processing. The control elements are as follows –

For indicator 01 = Letter of credit

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For indicator 04 = Guarantee

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Relationships

Specify financial document control

Fin doc type

Description FD Cat FD Indicator Bank Indicator

01 Letter of credit C 01 101 Letter of credit R 01 201 Letter of credit U 01 204 Guarantee O 04 3

The FD Category shown above is as follows –

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Risk management for financial documents

Define forms of payment guarantee

PayG PymtGuar FD Cat FD Type Description01 0 C 01 Confirmed irrevocable letter of credit

02 3 Payment cards

03 0 U 01 Unconfirmed irrevocable letter of credit

04 0 O 04 Guarantee

PymtGuar =

X. BILLING

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Billing documents

Define billing types

The following new billing types have been created –

Bill type Description No range int No range extZGB1 Rebate CR Memo Grey 19 20ZGDF Frt Db Memo Subros 19 20ZGDP Inv - Subros Depot 19 20ZGF2 Invoice-Subros A/c kits 19 20ZGG2 Cr Memo Subros 19 20ZGL2 Db Memo Subros 19 20ZGRE Cr Returns Subros 19 20ZGRR RR Endorse Subros 19 20ZRF2 Invoice 19 20

Number ranges

No range From To Current No Ext19 0090000000 0094999999 0000000000 20 0095000000 0099999999 X

Though the above number ranges have been defined for the document types, the actual number range selected by the system will depend on the settings made in custom table ‘ZINVNUMRANGE’.

Rebate Agreements

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Define agreement types

The following new agreement types have been defined to cater to the different types of schemes present in Subros .

Agreement type DescriptionZGRA A/c kits Quantity DiscZGRB A/c kits Spl Price DiscZGRC A/c kits Urb/Rural DiscZGRD Shoppe/Exc/Non ExclZGRE A/c kits Trade DiscZGRF A/c kits Rake DiscZGRG A/c kits Birla Super DsZGRH A/c kits Annual DiscZGRI A/c kits ExFact/BorderZGRJ A/c kits Godown DiscZGRK Hierarchy Rebate-GrZGRL Shoppe Main-GrZGRM TPC CommissionZGRN Add Rebates

Condition type groups

Define condition type groups for rebates

Cond type gp DescriptionZ001 A/c kits Quantity DiscZ002 A/c kits Spl Price DiscZ003 A/c kits Urb/Rural DiscZ004 Shoppe/Exc/Non ExclZ005 A/c kits Trade DiscZ006 A/c kits Rake DiscZ007 A/c kits Birla Super DsZ008 A/c kits Annual DiscZ009 A/c kits ExFact/BorderZ0DI A/c kits Godown DiscZ011 Cust Hierarcy-Subros Z012 Shoppe Main-Subros Z013 TPC CommissionZ014 Add Rebates

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This is required because every rebate agreement type is linked to particular rebate condition types. Hence these condition types are linked using the condition type groups.

Assign condition type/table to condition type group

Cond type gp

Description Counter Condition types

Condition tables

Z001 A/c kits Quantity Disc 1 ZGRA 502Z002 A/c kits Spl Price

Disc1 ZGRB 503


2 ZGRN 503


1 ZGRC 504

Z004 Shoppe/Exc/Non Excl

1 ZGRD 513


2 ZGRL 513


3 ZGRM 513

Z005 A/c kits Trade Disc 1 ZGRE 502Z006 A/c kits Rake Disc 1 ZGRF 502Z007 A/c kits Birla Super

Ds1 ZGRG 502

Z008 A/c kits Annual Disc 1 ZGRH 502Z009 A/c kits

ExFact/Border1 ZGRI 502

Z0DI A/c kits Godown Disc 1 ZGRJ 503Z011 Cust Hierarcy-Subros 1 ZGRK 507Z012 Shoppe Main-Subros 1 ZGRO 513Z012 Shoppe Main-Subros 2 ZGRP 513Z013 TPC Commission 1 ZTP2 514Z013 TPC Commission 2 ZTP3 502Z014 Add Rebates 1 ZGRQ 502Z014 Add Rebates 2 ZGRR 502Z014 Add Rebates 3 ZGRU 503Z014 Add Rebates 4 ZGRV 502Agr Type Name Cond type Gp NameZGRA A/c kits Quantity Disc Z001 A/c kits Quantity DiscZGRB A/c kits Spl Price Disc Z002 A/c kits Spl Price DiscZGRC A/c kits Urb/Rural Disc Z003 A/c kits Urb/Rural Disc

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ZGRD Shoppe/Exc/Non Excl Z004 Shoppe/Exc/Non ExclZGRE A/c kits Trade Disc Z005 A/c kits Trade DiscZGRF A/c kits Rake Disc Z006 A/c kits Rake DiscZGRG A/c kits Birla Super Ds Z007 A/c kits Birla Super DsZGRH A/c kits Annual Disc Z008 A/c kits Annual DiscZGRI A/c kits ExFact/Border Z009 A/c kits ExFact/BorderZGRJ A/c kits Godown Disc Z0DI A/c kits Godown DiscZGRK Hierarchy Rebate-Gr Z011 Cust Hierarcy-Subros ZGRL Shoppe Main-Gr Z012 Shoppe Main-Subros ZGRM TPC Commission Z013 TPC CommissionZGRN Add Rebates Z014 Add Rebates

Activate Rebate Processing

Activate rebate processing for sales organizations

This has been activated for 1100.

Select billing documents for rebate processing

Rebate processing activated for following document types –

ZGB1, ZGDP, ZGF2, ZGG2, ZGL2, ZGRE, ZGRR, ZRF2.

XI. CIN INDIA LOCALIZATION

Although the excise part of the business is not in the Subros CMO system, we need to configure some basic settings to ensure determination of excise duty for NCR calculation.

Global Settings

Maintain Excise registration

One excise registration has been created for each manufacturing unit and one common for all depots.

Reg Id Name1 Subros North2 Subros South3 Subros East4 Subros West

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5 Subros Mumbai 6 Subros A/c kits 7 Subros Acce.’s8 Depot

Maintain Plant Settings

Here the ‘X’ indicates that this plant is a depot. It is from here that the system finds out which plant is a manufacturing unit and which plant is a depot.

Plant Depot Reg IdDEWE X 8HEP X 8DESO X 8DEMU X 8DEEA X 8HEP 1CMP 2DCP 3

Sales and Distribution

Define tax applicability Codes

The different types of cencessional tax percentages are captured using ‘Customer tax classification’. But the exact form for that tax classification is captured in this setting. This is because there need not always be a one to one correspondence between the tax classification and a form.

ST Code Tax Applicability001 FORM C002 FORM D003 FORM G004 LST

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