Study of scope of ERP in Indian Schools

Submitted by Under guidanceAmrita Rajan Mr. Nidhish Shroti

ERP for schools

A single software managing all aspects of schooling without redundancy and proper inter module data exchange. The data is managed centrally.

Background

Education industry is estimated to be more than 20,000 crores and this figure is more than the size of the domestic software or automobile industry.

With the stupendous growth of the educational sector, educational institutions are becoming increasingly complex organizations.

Importance

In today’s world, an educational institute, like school, is no less complex than a fledging corporate house.

Therefore it goes without saying that educational institutes deserve the best in term of modern management practices and state of the art technology for managing their internal and external operations

Objective

The objective of this study is to analyze role of ERP in management of Indian schools. The research goal is to study different benefits and uses ERP provides in better utilization of school resources.

Scope of study

Study the various concepts related to the school management in a school.

Study any of the existing ERP solution for school.

Defining a proposed solution.

School – An Enterprise Schools have functionality starting from HR

to finance and a lot of other issues. From school inventory, tuck shop, examinations we have to manage a lot.

So trying to implement automation individually leads us to dealing with multiple softwares and multiple vendors and a situation where we have basically manualized our school system with computers.

Data Collection

The data collection process involves the

Interview of teachers of Salwan Public

School, Mayur Vihar-3, Delhi.

Questions How they maintained there database?

What types of resources are there in a school?

What are the procedure schools follow for purchasing inventory?

How do schools prepare the timetable

manually?

Inventory Purchasing

Timetable scheduling

What are the different events schools may have?

What are the improvements/ developments

going on in a school?

What are the extra curricular activities schools provide?

What are the different departments in the schools?

Department details

School

Accounts

Transport & care taker

Administration

Library

Staff

Enquiry

Complaints

Event Information

Salary

Fee

Miscellaneous

Automation in schools

Smart class

Library management system

ERP based softwares

School ERP verses stand alone applications for schools

Stand Alone : Redundancy of data entry ERP : No redundancy

Stand Alone: Ambiguity of information as different software may show different values for same thingERP : No ambiguity as the data is served from central location. Same logic of processing keeps away any such ambiguity.

Stand Alone: No inter module communication.ERP : School ERP systems are specially designed for inter module information sharing

Stand Alone : Data security is an issue with stand along software as data base is directly accessible by the users. There are always chances for accidental or deliberate loss of data ERP : The data is only accessible only through the software interface in a controlled manner.The server is not in direct access of the users. So critical information is always intact.

Stand Alone : Central backup for the entire system is not possible ERP : Backup can be managed centrally with a great ease.

Stand Alone: Physical movement of data is required for reporting. ERP : Multiple access point can eliminate physical movement of reports and other data.

Stand Alone: Easy to implementERP : The implementation period is a bit lengthy.

Stand Alone: Low initial investment but higher recurring expenditure in terms of man hours and usage of stationary for sharing routine informationERP : Comparatively high initial investment but low recurring expenditure in man hours and information sharing throughout the institution.

What an ERP solution should do for a school?

1.Complete organization of data within the school.

2. Streamlining the educational process.

3. Effectively increasing the productivity and efficiency of the office management staff.

4. Reducing the paper work to a great extend thereby making you eco friendly and the process cost effective.

Cont..

5. Strengthening relationship with parents by maintaining a proper information system.

6. Saving a lot of Man hrs, which directly means saving a lot of money.

7. Increasing the reach and effectiveness of teachers.

8. Automation of important units.

9. Reducing a lot of communication cost.

An ERP Solution for Education and Training sector

Technology Used-About the Solution

Framework : MS DOT NET FRAMEWORK 2.0

Front End : ASP.NET + C#

Web Server : MS IIS 6.0

Database : SQL Server 2.0

OS : Windows 2003

ERP Modules

Student Management Inventory Management Accounting System Batch Management Faculty Planning Other support activities

Module Description

Student fee Management system Student Information Student Admission Payroll Management System Attendance Management Time Table Management Accounting System Examination Management & Result analysis Inventory Management Library Management Conveyance Management

ERP based softwares Campus ERP

EduSwift- School Management System

School ERP

Stellar-Skool Manager

Few things to be kept in mind while choosing an ERP solution for school:

Integrated software

Decision support system

Multi user

Limitations

The concept of ERP solutions for schools is suitable only for schools having more than one branch.

For small schools, it’s a costly affair in addition to making the school management complex.

It also requires the hiring of ERP professionals.

Change in management.

Once implemented, require proper maintenance.

Thank You!!