STUDY ABROAD INFORMATION MEETING - …...2016/10/06 · You must fulfil specific requirements for you BTECH study programme – check your academic regulations: Choose courses at

6 OCTOBER 2016AARHUS UNIVERSITETAU

STUDY ABROAD INFORMATION MEETING


Are you ready to go?

How can you go?

When can you go?

Qualifying for an exchange position

Where to find information

Where can you go?

Practical considerations

How to apply

After allocation

WHY ARE WE HERE TODAY?


Let us help you make the right decision


Short term satisfaction: It’s important to get the best possible experience – covering both academic training and personal adventure; Remember it’s a study abroad, not a holiday

Long term goals:Future employers will, among other things, look for international experience, when choosing their next employee

Experience


ARE YOU READY TO GO

Are you ready to:

..leave your girlfriend/ boyfriend / family /friends for one semester?

..go through a lot of organising?

..find all relevant courses in the jungle of a foreign university website?

..adapt to a different world / academic system?


HOW YOU CAN GO

EXCHANGE:

AU allocates positions with partner universities

You can receive Erasmus grant or BSS Travel grant

No tuition fees apply

FREE MOVER:

You arrange contact with host institution on your own

No Erasmus grant or BSS Travel grant, but maybe udlandsstipendium (check with SU)

In most cases you need to pay tuition fees


WHEN YOU CAN GO

HA international business (BScB): 5th sem.

HA international erhvervsøkonomi (HA): 5th sem.

Global Management and Manufacturing (GMM): 6th or 7th sem.

Business Development Engineer (BDE): 7th and/or 8th sem.

MSc in Marketing and Business Innovation: 3rd sem.

MSc in Engineering - Technology Based Business Development: 3rd sem.


DO YOU QUALIFY?

You must be a full time student at AU

You must be an active student

You must be able to transfer 30 ECTS per semester from your study abroad (cancellation of summer university courses and electives in case you have too many ECTS)

You must fulfil specific requirements for the partner universities you apply for

You must fulfil specific requirements for you BTECH study programme – check your academic regulations:

Choose courses at the right level (e.g. no 1st year courses, no overlap to previously taught courses, master courses for master students, etc.)

Mandatory courses must be substituted

MSc in Engineering students – only 10 ECTS within traditional areas of social sciences, predominantly business administration is allowed!


WHERE TO FIND INFORMATION

Your study portal: http://studerende.au.dk/studier/fagportaler/btech/


WHERE YOU CAN GO

The world is your oyster

Possible changes in AU GO (the online application module) until November

Final exchange choices available 1 November

Search AU GO for information

Check language of instruction

Check for relevant courses etc.


AU GO – STUDY ABROAD DATABASE

Aarhus BSS Study Abroad Database: bss.studyabroad.au.dk


SEARCH


SEARCH


SEARCH


SEARCH

Read about: Requirements Restrictions Courses Accommodation Previously approved

courses Evaluations Etc.


PRACTICALITIES

Visa

If you have a criminal record or health issues some destinations might be difficult

Insurance

Mandatory insurance, extra health insurance etc.

Accommodation

On campus or off campus housing

Courses

It is your responsibility to find relevant courses at the partner institution


LANGUAGE PROFICIENCY

TOEFL test:

Required by some partner universities

IBT is offered in Aarhus

USD 260

Valid for 2 years

Next Aarhus dates:

Sat., Oct. 22, 2016Sat., Nov. 12, 2016Sat., Dec. 3, 2016

See more: http://www.ets.org/toefl

Other language requirements:

IELTS, Cambridge, CEFR

Studentereksamen

Statement from AU Coordinator/Professor

Other languages – German, Spanish, French


HOW TO APPLY

Online application opens 1 November 2016Choose as many priorities as you like

Application deadline: 1 December 2016 for Autumn 2017 and Spring 2018


AU GO – ONLINE APPLICATION

Start application:

BSS Study Abroad Database – AU GO: http://bss.studyabroad.au.dk/

Log in with your AU student number


APPLICATION - DOCUMENTATION

Remember to attach documentation (as one single pdf file) alongside online application!

A complete course selection form (available from your study portal) for each of your priorities

Master’s degree students holding a Bachelor’s degree from another university must submit their Bachelor’s diploma. If the diploma is from a foreign university, an explanation of the grading scale used in the country in questions must be enclosed

Joint Application form – if relevant

Language test, if one or more of your priorities have a requirement for this, but only if you have already taken a language test


COURSE SELECTION FORM

You must complete a Course Selection Form for each of your priorities.


COURSE SELECTION FORM

This is NOT an application for pre-approval of courses!

Do not submit course descriptions.

It is just to make sure that you only apply to institutions that offer relevant courses within your study programme.

Make sure you can obtain 30 ECTS

Students who can find already pre-approved courses for their study programme in AU GO are welcome to list these courses in the form.

Finding the right academic programme and relevant courses is your own responsibility!


JOINT APPLICATION / ALLOCATION

You and your fellow applicant must both submit the individual online application, and tick box for joint application

Submit the exact same list of priorities in your individual online application

Complete, sign and upload the document ”Joint Allocation” in each of your individual online applications

Be aware that you will be allocated positions according to the applicant with the lowest GPA!


ALLOCATION CRITERIA

Criteria of allocation for exchange positions:

GPA

Master – GPA from bachelor diploma (weighted average)

Bachelor – GPA from bachelor grades at the time of allocation (weighted average)

Specific requirements listed in AU GO (e.g. GPA and language requirements by host university)

Seniority of study (University Wide Agreements)

Distribution across study programmes (University Wide Agreements)

Once allocated a position, you cannot change it!


APPLICATION RESPONSE

Application confirmation:

You will receive an electronically generated confirmation by email when submitting your online application. This confirmation contains a copy of your application

Position offer:

You will receive an offer of exchange position in January

Cancellation:

Let us know immediately, if you for some reason do not want the position after all


2ND ALLOCATION

2nd allocation round with remaining positions: Early February 2017 for students who applied in the 1st application round but were not allocated a study abroad position

All eligible students will receive information directly about 2nd allocation

Available positions in 2nd allocation are allocated on a first-come-first-serve basis. You must show up in person


AFTER ALLOCATION

You will be invited to an after allocation meeting in February

Your AU coordinator will nominate you to your host university

You will receive application information from your host university or AU coordinator – read it carefully and observe deadlines!

Take language test if required by host university

You apply to host university yourself. Application deadlines vary, depending on destination

Your apply for pre-approval of courses to your study board through https://mit.au.dk/. If the course offer is not available until shortly before your departure, your pre-approval of courses must be based on courses from the year before. Attach excemption document (available from your study portal) if you wish to be excepted from 5-10 ECTS will abroad (not possible for university wide agreement). Ask your international coordinator

Send you preapproval of courses to SU


APPLICATION - PRE-APPROVAL OF COURSE


APPLICATION TO HOST UNIVERSITY

Documentation attachments to your application for host university:

Language proficiency proof if required

Application – paper or online

Other specific requirements – e.g. recommendation letters, bank statements, health statement, insurance documentation etc.

Please note that AU cannot guarantee your acceptance at the host university. The host university is entitled to singlehandedly decide which students to admit


FREE MOVER

You may choose to go abroad as a free mover if you prefer a non-AU partner institution

You will need to apply on your own directly to the host institution – start early!

You will in most cases have to pay tuition fee

We recommend that you register as free mover in the AU GO database during the application round. Just choose free mover as your first priority in the electronic application

Please register as a free mover in the AU GO database before 1 December, if possible

After 1 December, please bring a copy of your admission letter from the host institution to international coordinator, Lena Tarpgaard Møller, in room 2112 or send a copy by email to [email protected]


FREE MOVER

If you register as free mover in the AU GO database, you will automatically receive invitations to relevant meetings and receive emails concerning other information regarding your study abroad

If you prefer going abroad as an exchange student, but want to go as a free mover in case you cannot be allocated a position, just choose free mover as your last priority in the electronic application

You will need a pre-approval of courses from your study board (apply through https://mit.au.dk/)

It is a condition that the study period abroad is fully credited in your AU study programme


QUESTIONS?


Financing your study abroad

What to do while abroad

What to do when coming home

WHAT’S NEXT?


FINANCING YOUR STUDY ABROAD

Make sure you have enough funds to study abroad as there will be costs in connection with a study abroad, e.g.

travel expenses

insurance

visa

administrative fees

higher living costs, etc.

You have a big influence on cost size – e.g. when choosing destination and living costs



Prepare a budget – see example at:

http://studerende.au.dk/en/studies/subject-portals/btech/study-abroad/funding/



AU partner institutions in Europe

No tuition fee

You will automatically be considered for an Erasmus+ or Nordplus grant of approx. 150-250 Euros per month depending on the country you are going to

Conditions:

fill in a Learning Agreement

take an online language test before and after your study abroad period

Fill in an evaluation of your study abroad when you come home

You will still receive your SU if you are eligible for that (Danish students)

Private funding: http://studerende.au.dk/studier/fagportaler/btech/udveksling-og-studieophold-i-udlandet/oekonomi/private-legater/ (Danish students)



AU partner institutions - outside Europe

No tuition fee

You may apply for a BSS Travel Grant (Fakultetsstipendium) upon returning to AU (DKK 1,000 per transferred ECTS past 20 ECTS. I.e. DKK 5,000 for 25 ECTS or DKK 10,000 for 30 ECTS) – check your study portal for details and application form





Free mover

You will have to pay tuition fee at the host institution

You can apply for the Study Abroad Scholarship (Udlandsstipendium) to help you cover tuition fee, if you are eligible to receive SU.

The amount depends on the field of study

You must provide documentation that you have paid tuition fee, how much you have paid and what the tuition fee covers

Contact SU if you have questions





Internship/placement

Erasmus+ placement grant if you take an internship in one of the 32 countries participating in the Erasmus programme

Your internship must be approved by your study board or study coordinator as part of your AU study programme

As a rule you should receive at least 15-20 ECTS per semester

The length of your stay should be between 2-12 months

The internship cannot take place in European Union institutions, other EU bodies including specialized agencies, organisations managing EU programmes

The grant is approx. Euro 300 per month


WHAT TO DO WHILE ABROAD

Get your Learning Agreement signed (European partners only)

Follow classes

Take exams

Check AU blackboard for information concerning your AU study programme – especially information on your bachelor project / master thesis etc. relevant for the next semester

Apply for an exception in case the academic calendar of your host university does not allow you to start writing your master thesis at the scheduled time

More information will follow at the after allocation meeting in February


WHAT TO DO WHEN COMING HOME

Apply for credit transfer

Bring your pre-approval of courses and transcript of records from the host university to your study secretary

Hand in Erasmus+ documentation (students who studied at European partners)

Hand in signed Learning Agreement

Take the online language

Fill in an evaluation of your study abroad

Answer questionnaire in AU GO concerning your study abroad

Contact your AU coordinator in case you failed an exam abroad and wish to take a reexam from home – if possible

More information will follow at the after allocation meeting in February


CONTACT

BSS International – BTECH Herning (room 2112)

International Coordinator, Lena Tarpgaard Møller – [email protected]


QUESTIONS? Thank you for listening!

AARHUS UNIVERSITETAU

Documents

STUDY ABROAD INFORMATION MEETING - …...2016/10/06 · You must fulfil specific requirements for you BTECH study programme – check your academic regulations: Choose courses at