StudentTranscripts Service Overview

September 2017

Updated March 2018

New online application for current and former students to: Access secondary school transcripts, certificates, scholarship

information, and course and examination marks

Order and electronically send transcripts to post-secondary institutions

Replaces two existing applications: Student Secure Web – portal for current students to access course and

exam information and request transcripts be sent to post-secondary institutions

Transcripts and Certificates Online – public site for former graduates to order copies of their transcripts and graduation certificates.

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Overview

• View assessment and exam marks

• View and order transcripts

• View scholarships and awards

• Download digital, pdf or hardcopy of official transcripts

• Select up to 25 Post-Secondary Institution (PSI) selections at no charge

• Request real-time transfer of transcripts to PSI and employers

• Authorize ongoing PSI access to receive transcript updates throughout the year

• Receive real-time feedback on status of transcript delivery

• Benefit from possible early admission and program acceptance decisions to PSIs

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Benefits for Students

Poster for School Counsellors

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Communications

Important Information for Students

Students must register for a BC Government account, a BCeID before accessing the StudentTranscript Service.

Current students receive 25 free transcripts for distribution

Students are responsible for ensuring transcript accuracy prior to transmission to post-secondary institutions

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Getting Started

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Getting Started: BCeID Sign Up

From the Transcripts and Certificates web page, select Sign up for a BCeID.

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Getting Started: BCeID Sign Up

Complete the Fields to register for a BCeID

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Getting Started: BCeID Sign Up

Select Password Reset Questions and Answers

Tip: Select the calendar tool to enter in important date

Please remember your passwords hints and answers as you will need these if you

forget your password

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Register for StudentTranscripts

Register for the StudentTranscripts Service

Tip: PEN, First Name, Last Name and email are mandatory fields and must be correctly entered to avoid delays

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Authorize Data Collection

Read the Data Collection to complete the process.

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Email Verification

An email confirmation will be sent to activate registration.

Click on link to link the newly created BCeID to the students STS account.

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Logon with the BCeID

Read the Data Collection to complete the process.

Main Student Dashboard following authentication and authorization

Student Dashboard

Privacy consent activates links below

Send Transcript to PSI

Send PDF Transcript or Send Printed Transcript

Send/Order your Transcript

Select one or more institutions

Step 1 – Search for PSI

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Step 1 – Search for PSI

Select different search options – i.e. province

Select one or more institutions

Choose Send Option Students can choose how they want to send their transcript to the post-secondary institutions they have selected; note the delivery method is dependent on the Post-Secondary Institution. Currently the defaults are set to: • Send final marks when they are available:

displayed when the post-secondary institution only receives printed copies of transcripts; your final marks will be mailed in July

• Send interim and final marks when they are available: interim marks are sent electronically in May and final marks are sent electronically in July. This option will only be displayed for current students and is not available to former students.

If the student wants to ‘send my printed transcript now”, then they will need to change their selection from the current default button.

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Choosing information to go to PSIs

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‘Send options’ to PSIs

Options available for institutions that receive printed transcripts

Options available for institutions that receive the TRAX electronic batch file

Step 2 – Choose send option

Preview of Transcript prior to sending

Informational message area to warn students of any exam marks that may

not yet be complete

Step 3 – Confirm and add to cart

UPDATE - March 2018:

Schools should check to see if their students have made an incorrect PSI selection by checking their “PSI summary report” on the School Secure Web

https://www.bced.gov.bc.ca/exams/tsw/princ_terms.jsp

Students must verify their selections in STs no later than May 3rd, otherwise their interim marks will not be sent to the PSIs in the May batch file.

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Accessing PSI Summary Report

On the PSI Summary Report for Schools: 2018

Review the report to see students selections

If the student did not make a selection or selected ‘Send now’, they will not appear on this report.

If missing, schools should follow up with those students as soon as possible

Students must go back into the STS website and re-select their PSIs individually and resend their transcripts by May 3rd to ensure that their interim marks are included in the batch that is sent to PSIs on May 7th.

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Reviewing Student Selections

Teleconference call to discuss the updates or answer any questions:

Wednesday April 11th at 3 pm

Call in Number: 1 (888) 952-9304

Access Code: 9356939

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Ministry of Education

Student Certification Branch

Email: student.certification@gov.bc.ca

For more information