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Student Support Team: Microsoft Word Formatting - TOC and Pagination Presenter: Natalie Medellin Sr. Student Support Coordinator Summer Residency - Denver June, 2008

Student Support Team: Microsoft Word Formatting - TOC and Pagination Presenter: Natalie Medellin Sr. Student Support Coordinator Summer Residency - Denver

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Page 1: Student Support Team: Microsoft Word Formatting - TOC and Pagination Presenter: Natalie Medellin Sr. Student Support Coordinator Summer Residency - Denver

Student Support Team:Microsoft Word Formatting - TOC and Pagination

Presenter: Natalie MedellinSr. Student Support Coordinator

Summer Residency - DenverJune, 2008

Page 2: Student Support Team: Microsoft Word Formatting - TOC and Pagination Presenter: Natalie Medellin Sr. Student Support Coordinator Summer Residency - Denver

Part One

Creating a Table of Contents

Page 3: Student Support Team: Microsoft Word Formatting - TOC and Pagination Presenter: Natalie Medellin Sr. Student Support Coordinator Summer Residency - Denver

Table of Contents (TOC)Tips and Tricks

Create your table of contents after you have completed your KAM/Thesis/Dissertation

Create your headings so that they match each other and they are in line with APA Style – Microsoft has templates, but they are not APA Style

BEST PRACTICE: Make a copy of your paper before you practice creating a TOC

Once you have created your TOC, if you make updates in your paper, right click on the TOC and select update field: update entire table

Page 4: Student Support Team: Microsoft Word Formatting - TOC and Pagination Presenter: Natalie Medellin Sr. Student Support Coordinator Summer Residency - Denver

Table of Contents (TOC)Heading Levels in APA Style

Table of Contents will reflect three APA style headings: CHAPTER TITLES: ALL CAPS, CENTERED [Level 5]

- KAMs: BREATH, DEPTH & APPLICATION only L5

Major Headings: Centered, [Level 1]

Subheadings Flush Left, Italics [Level 3]

Indented, italics, paragraph heading ending with period [Level 4]: Used in papers, not necessary for the TOC

Page 5: Student Support Team: Microsoft Word Formatting - TOC and Pagination Presenter: Natalie Medellin Sr. Student Support Coordinator Summer Residency - Denver

Table of Contents (TOC)Creating the APA Styles

Each Style (3) will need to be created in Microsoft Word. To create a new style:

• Go to FORMAT: STYLES and FORMATTING: NEW STYLE

• For Name choose APA Level 5, 1, or 3 (each TOC will require new style names)

• For Style Type choose Paragraph.

• Based On: Normal

• Style for Following Paragraph: Normal

• Click on Format and select the appropriate font style, case, and alignment for your heading (i.e., ALL CAPS, centered, or italics).

Check Add to Template and Automatically Update. Click OK

Page 6: Student Support Team: Microsoft Word Formatting - TOC and Pagination Presenter: Natalie Medellin Sr. Student Support Coordinator Summer Residency - Denver

Table of Contents (TOC)Tagging the Headings

Next, apply each style to the appropriate headings created in your document:

• Highlight each heading individually and choose the appropriate heading (L5, L1, or L3) style from menu bar

• Example: Highlight “BREADTH” and select APA Level 5. Highlight “References” and select APA Level 1.

Page 7: Student Support Team: Microsoft Word Formatting - TOC and Pagination Presenter: Natalie Medellin Sr. Student Support Coordinator Summer Residency - Denver

Table of Contents (TOC)Creating the TOC

Finally, create your Table of Contents:

• Place your cursor on the page where the TOC will be located.

• From the Word menu bar select INSERT: REFERENCE: INDEX and TABLES, choose the tab for Table of Contents

• The TOC defaults to “Headings 1-3”

• Click the “Options” button

• Delete the numbers next to Headings 1-3

• Type “1” in the box next to L5, “2” in the box next to L1, and “3” in the box next to L3

• Click “OK” then “OK” again from the next screen

Page 8: Student Support Team: Microsoft Word Formatting - TOC and Pagination Presenter: Natalie Medellin Sr. Student Support Coordinator Summer Residency - Denver

Modifying APA Level Headings

Click on FORMAT: STYLES and FORMATTING: a new window will open on the right

Point your mouse over the heading level that you would like to modify (ex. L3)

Click on the drop down-arrow that appears to the right of L3

Click on Modify

Make the necessary modifications

Select Automatically Update and then OK

Page 9: Student Support Team: Microsoft Word Formatting - TOC and Pagination Presenter: Natalie Medellin Sr. Student Support Coordinator Summer Residency - Denver

Part Two

Pagination in three easy steps.

Page 10: Student Support Team: Microsoft Word Formatting - TOC and Pagination Presenter: Natalie Medellin Sr. Student Support Coordinator Summer Residency - Denver

PaginationKAM Tips – APA Style

Title Page(s) [no page numbers]

Table of Contents [lower case roman numerals, beginning with “ii”]

Research Paper/Essay [regular numbering, beginning with “1”]

References [pagination continues from Research Paper/Essay]

We recommend you set up page numbering after the title page, table of contents, and essay portion have been written in one, continuous document.

Page 11: Student Support Team: Microsoft Word Formatting - TOC and Pagination Presenter: Natalie Medellin Sr. Student Support Coordinator Summer Residency - Denver

PaginationStep One – Section Breaks

Step 1 - Inserting Section Breaks:

Place the cursor at the end of the last line of the first section

From the Insert menu, Break: Next Page

Repeat steps 1 & 2 for each section

Save

Page 12: Student Support Team: Microsoft Word Formatting - TOC and Pagination Presenter: Natalie Medellin Sr. Student Support Coordinator Summer Residency - Denver

PaginationStep Two – Unlinking Section

Step 2 – Unlinking the Sections:

From the View menu, Header and Footer

Click into Header -Section 1-

Unclick “Same as Previous” from the header and footer toolbar

Repeat for each section header

Save

Page 13: Student Support Team: Microsoft Word Formatting - TOC and Pagination Presenter: Natalie Medellin Sr. Student Support Coordinator Summer Residency - Denver

PaginationStep Three – Numbering

Step 3 – Numbering Pages Click into the header of the first section that should be

numbered From the header and footer toolbar, click the first icon,

Insert Page Number Next, click the third icon, Format Page Number Choose the number format Select the appropriate number at which to begin

numbering Position and align numbers as desired Repeat steps 1-7 for every numbered section Save

Page 14: Student Support Team: Microsoft Word Formatting - TOC and Pagination Presenter: Natalie Medellin Sr. Student Support Coordinator Summer Residency - Denver

Questions?Contact the Student Support Team:

Monday – Friday: 8:00AM – 8:00PM CST

Saturday: 8:00AM – 5:00PM CST

Sunday: 10:00 – 6:00PM CST

Email – [email protected]

Phone- 1.800.WALDENU

Chat – Available via the PSP