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Student Support Team:Microsoft Word Formatting - TOC and Pagination
Presenter: Natalie MedellinSr. Student Support Coordinator
Summer Residency - DenverJune, 2008
Part One
Creating a Table of Contents
Table of Contents (TOC)Tips and Tricks
Create your table of contents after you have completed your KAM/Thesis/Dissertation
Create your headings so that they match each other and they are in line with APA Style – Microsoft has templates, but they are not APA Style
BEST PRACTICE: Make a copy of your paper before you practice creating a TOC
Once you have created your TOC, if you make updates in your paper, right click on the TOC and select update field: update entire table
Table of Contents (TOC)Heading Levels in APA Style
Table of Contents will reflect three APA style headings: CHAPTER TITLES: ALL CAPS, CENTERED [Level 5]
- KAMs: BREATH, DEPTH & APPLICATION only L5
Major Headings: Centered, [Level 1]
Subheadings Flush Left, Italics [Level 3]
Indented, italics, paragraph heading ending with period [Level 4]: Used in papers, not necessary for the TOC
Table of Contents (TOC)Creating the APA Styles
Each Style (3) will need to be created in Microsoft Word. To create a new style:
• Go to FORMAT: STYLES and FORMATTING: NEW STYLE
• For Name choose APA Level 5, 1, or 3 (each TOC will require new style names)
• For Style Type choose Paragraph.
• Based On: Normal
• Style for Following Paragraph: Normal
• Click on Format and select the appropriate font style, case, and alignment for your heading (i.e., ALL CAPS, centered, or italics).
Check Add to Template and Automatically Update. Click OK
Table of Contents (TOC)Tagging the Headings
Next, apply each style to the appropriate headings created in your document:
• Highlight each heading individually and choose the appropriate heading (L5, L1, or L3) style from menu bar
• Example: Highlight “BREADTH” and select APA Level 5. Highlight “References” and select APA Level 1.
Table of Contents (TOC)Creating the TOC
Finally, create your Table of Contents:
• Place your cursor on the page where the TOC will be located.
• From the Word menu bar select INSERT: REFERENCE: INDEX and TABLES, choose the tab for Table of Contents
• The TOC defaults to “Headings 1-3”
• Click the “Options” button
• Delete the numbers next to Headings 1-3
• Type “1” in the box next to L5, “2” in the box next to L1, and “3” in the box next to L3
• Click “OK” then “OK” again from the next screen
Modifying APA Level Headings
Click on FORMAT: STYLES and FORMATTING: a new window will open on the right
Point your mouse over the heading level that you would like to modify (ex. L3)
Click on the drop down-arrow that appears to the right of L3
Click on Modify
Make the necessary modifications
Select Automatically Update and then OK
Part Two
Pagination in three easy steps.
PaginationKAM Tips – APA Style
Title Page(s) [no page numbers]
Table of Contents [lower case roman numerals, beginning with “ii”]
Research Paper/Essay [regular numbering, beginning with “1”]
References [pagination continues from Research Paper/Essay]
We recommend you set up page numbering after the title page, table of contents, and essay portion have been written in one, continuous document.
PaginationStep One – Section Breaks
Step 1 - Inserting Section Breaks:
Place the cursor at the end of the last line of the first section
From the Insert menu, Break: Next Page
Repeat steps 1 & 2 for each section
Save
PaginationStep Two – Unlinking Section
Step 2 – Unlinking the Sections:
From the View menu, Header and Footer
Click into Header -Section 1-
Unclick “Same as Previous” from the header and footer toolbar
Repeat for each section header
Save
PaginationStep Three – Numbering
Step 3 – Numbering Pages Click into the header of the first section that should be
numbered From the header and footer toolbar, click the first icon,
Insert Page Number Next, click the third icon, Format Page Number Choose the number format Select the appropriate number at which to begin
numbering Position and align numbers as desired Repeat steps 1-7 for every numbered section Save
Questions?Contact the Student Support Team:
Monday – Friday: 8:00AM – 8:00PM CST
Saturday: 8:00AM – 5:00PM CST
Sunday: 10:00 – 6:00PM CST
Email – [email protected]
Phone- 1.800.WALDENU
Chat – Available via the PSP