Student Orientation Student Orientation Symplicity CSMSymplicity CSM

Career Services Office

Sandra Day O’Connor College of Law480.965.5808 (phone) | 480. 727.8955 (fax) | Lydia.Montelongo@asu.edu

Go to https://law-asu-csm.symplicity.com/students/ to log on to Symplicity. Students use registered email address and assigned password.

Once you’ve logged in, click on the “Profile” tab at the top of the screen.

Once in the profiles section, fill out the first three tabs of information: Personal Information, Academic Information, and Privacy.

At the end of each tab, you’ll need to click “Save Changes” after you’ve entered your information.

Symplicity Document Upload and Symplicity Document Upload and Job Listing InstructionsJob Listing Instructions

The following slides outline the procedure for uploading The following slides outline the procedure for uploading documents through Symplicity. The following are types of documents through Symplicity. The following are types of

documents that you will be able to upload:documents that you will be able to upload:

ResumeResume Transcript (Unofficial Grade Report)Transcript (Unofficial Grade Report) Cover LettersCover Letters List of ReferencesList of References Writing SamplesWriting Samples Undergraduate Grade Reports*Undergraduate Grade Reports** Mainly for those students interested in patent work. * Mainly for those students interested in patent work.

Undergraduate degree in hard science required.Undergraduate degree in hard science required.

A few important notes regarding document uploading:

You may upload different documents in the system, which allows for individual cover letters, multiple writing samples, etc.

When you upload documents into Symplicity, the system will convert your document from Word or WordPerfect into a .pdf format. Make sure you review the .pdf before submitting your document to ensure that the formatting has converted properly.

You will only be able to upload one transcript into the system-- you will need to update it each semester.

A few important notes regarding document uploading:

ASU Transcripts: PDF must be converted to a ASU Transcripts: PDF must be converted to a Word document. See handouts.Word document. See handouts.

Occasionally documents are too large to upload; Occasionally documents are too large to upload; consider separating into smaller documents.consider separating into smaller documents.

There is a 20 document limit in Symplicity. After There is a 20 document limit in Symplicity. After you have attached documents to an application, it you have attached documents to an application, it is safe to delete cover letters from your is safe to delete cover letters from your documents section. documents section.

Do not wait until the last minute as you may Do not wait until the last minute as you may experience slow transmission service from experience slow transmission service from Symplicity system.Symplicity system.

See Career Services for any problems with See Career Services for any problems with uploading your documents. uploading your documents.

To begin uploading documents, click on ‘Documents’ at the top of To begin uploading documents, click on ‘Documents’ at the top of the screen.the screen.

From the main documents screen, click on ‘Add New’From the main documents screen, click on ‘Add New’

Give your resume an appropriate name in the Label section. Give your resume an appropriate name in the Label section. Make it a name that you will easily recognize later. Check that the Make it a name that you will easily recognize later. Check that the

right document is selected.right document is selected.

Use the Browse button to find the Word or WordPerfect version of your resume. Once you’ve identified the file, click

“Submit”.

After clicking Submit, a screen will pop up asking you to wait After clicking Submit, a screen will pop up asking you to wait while your file is converted. Wait for the upload and conversion while your file is converted. Wait for the upload and conversion

to finish completely before continuing.to finish completely before continuing.

After the conversion, you will see the name of your resume show up in the After the conversion, you will see the name of your resume show up in the main documents screen (1). Under the “View” column, there will be two main documents screen (1). Under the “View” column, there will be two icons, a white letter icon (2) which is the saved version of your Word or icons, a white letter icon (2) which is the saved version of your Word or

WordPerfect file, and an Adobe .pdf icon (3) which is the .pdf version of you WordPerfect file, and an Adobe .pdf icon (3) which is the .pdf version of you file. Before continuing, ALWAYS click on the .pdf icon to make sure that the file. Before continuing, ALWAYS click on the .pdf icon to make sure that the

conversion has worked properly.conversion has worked properly.

The .pdf version is what employers will see when you submit for job listings The .pdf version is what employers will see when you submit for job listings (and possibly for on-campus interviews). If the file doesn’t convert properly (and possibly for on-campus interviews). If the file doesn’t convert properly (margins are incorrect or extra pages) delete the file from Symplicity, rework (margins are incorrect or extra pages) delete the file from Symplicity, rework

the formatting in the original document, and resubmit.the formatting in the original document, and resubmit.

Repeat the process for uploading by clicking Add New. Select the correct item Repeat the process for uploading by clicking Add New. Select the correct item type before uploading new files. “Other Documents” may be files such as type before uploading new files. “Other Documents” may be files such as

reference lists and undergraduate grade reports.reference lists and undergraduate grade reports.

After submitting a document for conversion, you will note that the word After submitting a document for conversion, you will note that the word “converting” shows up in the file row. When this occurs, please wait a few “converting” shows up in the file row. When this occurs, please wait a few

seconds to allow the file to convert. Eventually the screen will refresh, and the seconds to allow the file to convert. Eventually the screen will refresh, and the word “ready” (2) will appear, along with the Adobe .pdf icon (3). If the screen word “ready” (2) will appear, along with the Adobe .pdf icon (3). If the screen

doesn’t refresh, delete the file and resubmit.doesn’t refresh, delete the file and resubmit.

As stated, ALWAYS review the .pdf version of every file that you submit As stated, ALWAYS review the .pdf version of every file that you submit (whether cover letters, resumes, writing samples, etc.). Make sure that all (whether cover letters, resumes, writing samples, etc.). Make sure that all margins are as they should be, and that the file has not flowed over into margins are as they should be, and that the file has not flowed over into additional pages (especially make sure that one-page resumes do not additional pages (especially make sure that one-page resumes do not

become two-page documents).become two-page documents).

Once you have your basic documents uploaded, you will see a Once you have your basic documents uploaded, you will see a listing of all documents. You are now ready to apply online for listing of all documents. You are now ready to apply online for

job listings.job listings.

After filling out your information and uploading documents, click “Jobs” at the top of the screen to be taken to the job listings. Select CSM

Jobs to view postings from Career Services office.

To see those listings that are available for 1Ls, use the “Class Level” drop down box to highlight “1L,” and then click submit. Those listings that are available to you will show up. Otherwise, do not use search functions to view an entire listing of all jobs,

then sort by category headings, i.e., Job Title.

To view a listing, click on the job title.

The details of the listing will be shown. If the words “How to Apply” appear, that means that you do not have to apply through the system.

Follow the instructions given.

If the words “Application Status” appear you will see drop boxes, which means that you may submit your materials through the system.

If there are no drop boxes, instructions will be posted as to how to contact the employer for the opportunity.

Scroll down to the bottom of the screen. Note the job listing expiration date at Scroll down to the bottom of the screen. Note the job listing expiration date at the bottom of the screen as well as the note that pertains to all job listings, the bottom of the screen as well as the note that pertains to all job listings,

whether you apply through the system or not (1). If you want to add a note to whether you apply through the system or not (1). If you want to add a note to an employer, you may do so in the “Notes” section (2). When you are sure an employer, you may do so in the “Notes” section (2). When you are sure

that all of your documents are ready for submission, click “Submit (3).that all of your documents are ready for submission, click “Submit (3).

Once you have submitted, the screen will refresh, the drop boxes will Once you have submitted, the screen will refresh, the drop boxes will disappear, and the files you submitted will be noted (1). Use the Symplicity disappear, and the files you submitted will be noted (1). Use the Symplicity

“Back” button (2) to get back to the main job listings screen.“Back” button (2) to get back to the main job listings screen.

Select the “Applications” tab to see job listings for which you have applied. If Select the “Applications” tab to see job listings for which you have applied. If you see the words “Withdraw Application (1), it means the employer has you see the words “Withdraw Application (1), it means the employer has

requested resumes to be stored online for collection on the expiration date. requested resumes to be stored online for collection on the expiration date. You will be able to withdraw your application by clicking on the button any time You will be able to withdraw your application by clicking on the button any time

before the expiration date. If the button does not appear, it means that the before the expiration date. If the button does not appear, it means that the employer asked for immediate receipt of materials, and that your resume (and employer asked for immediate receipt of materials, and that your resume (and other documents) were submitted via email immediately upon your submitting other documents) were submitted via email immediately upon your submitting

for the job.for the job.

VAULT Online Career LibraryVAULT Online Career Library

View upcoming workshops, career fairs, receptions and View upcoming workshops, career fairs, receptions and information sessions by selecting the Events tab. You will be information sessions by selecting the Events tab. You will be

able to RSVP and send reminder emails to yourself.able to RSVP and send reminder emails to yourself.

Employer Database allows you to search employers in Career Employer Database allows you to search employers in Career Services database.Services database.

On-Campus Interview ProgramOn-Campus Interview Program

View employers participating in OCI/OCR by clicking the OCI tab. Review View employers participating in OCI/OCR by clicking the OCI tab. Review upcoming dates on the Important Dates sidebar. Select the Review button to upcoming dates on the Important Dates sidebar. Select the Review button to the left of each organization to view specific details about their participation the left of each organization to view specific details about their participation

(i.e., eligible class years, requested materials, etc.) Submit an OCI application (i.e., eligible class years, requested materials, etc.) Submit an OCI application by clicking on the Apply button. Default OCI Resume will be included with the by clicking on the Apply button. Default OCI Resume will be included with the

application for Office Use.application for Office Use.

Select the Review button from the Employers/Bidding screen to review Select the Review button from the Employers/Bidding screen to review schedule details (1). Update the attached resume by selecting a new resume schedule details (1). Update the attached resume by selecting a new resume under the Application Details sidebar and then click Submit (2). Check the under the Application Details sidebar and then click Submit (2). Check the

Additional Requests section when bidding on employers (3). Additional Requests section when bidding on employers (3).

The results of your application will be shown next to the employer name. If The results of your application will be shown next to the employer name. If selected for an interview (1), an Accept Preselect and Decline buttons will selected for an interview (1), an Accept Preselect and Decline buttons will

show. Otherwise notations of Alternate or Not Invited will be visible. show. Otherwise notations of Alternate or Not Invited will be visible.

If you accept a Preselect interview, you will see available appointment times If you accept a Preselect interview, you will see available appointment times under the Scheduled Interview tab. Select your time and click the Signup under the Scheduled Interview tab. Select your time and click the Signup

button. Keep in mind class times and other scheduled interviews. Allow at button. Keep in mind class times and other scheduled interviews. Allow at least 30 minutes between interview times.least 30 minutes between interview times.

You can see a listing of your interviews under the Scheduled Interview tab.You can see a listing of your interviews under the Scheduled Interview tab.

Selecting the Interview Date next to an employer will give you schedule Selecting the Interview Date next to an employer will give you schedule details.details.

RECAPRECAP Students must upload a resume and all other application Students must upload a resume and all other application

materials to materials to participate in the OCI Program. To apply to an employer:participate in the OCI Program. To apply to an employer:

1. Select the REVIEW button1. Select the REVIEW button 2. Under Bid Details in upper-right corner, for each requested 2. Under Bid Details in upper-right corner, for each requested

document, browse under each pull-down menu for your document, browse under each pull-down menu for your document you wish to submit, (e.g., cover letter, resume, document you wish to submit, (e.g., cover letter, resume, writing sample, etc.), and select. writing sample, etc.), and select.

3. Press the Apply button. 3. Press the Apply button.

This will place a 'bid' for that employer and attach an electronic This will place a 'bid' for that employer and attach an electronic copy of your application materials to be forwarded by Career copy of your application materials to be forwarded by Career Services, to those employers that request an electronic copy. Services, to those employers that request an electronic copy.

Symplicity document upload and electronic resume submittals to Symplicity document upload and electronic resume submittals to Career Services must be completed by Career Services must be completed by Friday, August 29, Friday, August 29, noonnoon..

OCI PREPARATION:OCI PREPARATION:

Aug 21, 22, 25Aug 21, 22, 25  Marketing Yourself for Fall RecruitmentMarketing Yourself for Fall Recruitment 12:15-1:15p, Rm. 10512:15-1:15p, Rm. 105

Wed, Aug  27Wed, Aug  27DOJ & Other Fed. Govt. Careers & Honors Prgms.   12:15-1:15p, Rm. DOJ & Other Fed. Govt. Careers & Honors Prgms.   12:15-1:15p, Rm. 105 105 

Wed, Aug 27 Wed, Aug 27 Meet the Employer Night (Fall OCI Employers)Meet the Employer Night (Fall OCI Employers) 5:00 - 7:00p Rotunda5:00 - 7:00p Rotunda

Wed, Aug 27 Wed, Aug 27  Deadline for Mock Interview signups &resumes 5:00 p Career Deadline for Mock Interview signups &resumes 5:00 p Career Services Services 

Wed, Sept  10Wed, Sept  10      Mock Interviews (Signup /Resume deadline Aug 27 ) 2:00 - 6:00p Law Mock Interviews (Signup /Resume deadline Aug 27 ) 2:00 - 6:00p Law LibraryLibrary

Beyond OCI- Small Firm Employement, Week of October 20thBeyond OCI- Small Firm Employement, Week of October 20th

For questions regarding the OCI program, contact Lydia Montelongo or For questions regarding the OCI program, contact Lydia Montelongo or Sarah Dunne.Sarah Dunne.