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Cycle 1 – FMS
Contact Persons
Bank Reconciliation
Period 1- July
Bank Reconciliation Outstanding Checks
Cycle 1 – FMS
Employee Information
Name
Address
Race and Ethnic Heritage
Gender
Date of Birth
Date Hired
Cycle 1 – FMS
Employee Information….cont.
Degree
Employment-Part-Time/Full-Time
Employee Status
Years Taught
(Total/District/State/Out of District)
Cycle 1 – FMS
Salary Range
Salary Schedule
Employee Base Salary
Employee Additional Duties
Employee Fringe Benefits (paid by district on
behalf of employee)
Employee Benefits (Payments/services in
addition to salary-not available to all
employees- example-Vehicle Benefits)
Cycle 1 – FMS
State Categorical Funds – Budget
Annual Statistical Report (ASR) – Supplement
Annual Financial Report(AFRB) Level I
Annual Financial Report (AFRB) Level II
Annual Financial Report (AFRB) Level III
Annual Financial Report (AFRB) Legal Balance
Cycle 2 – FMS
Contact Persons
District
Licensed Salary Schedule
Bank Reconciliation
Period 2 – August
Bank Reconciliation Outstanding Checks
Cycle 2 – FMS
Employee Information
Name
Address
Race and Ethnic Heritage
Gender
Date of Birth
Date Hired
Cycle 2 – FMS
Employee Information….cont.
Degree
Employment-Part-Time/Full-Time
Employee Status
Years Taught
(Total/District/State/Out of District)
National Board Certification
Cycle 2 – FMSJob Assignment
Job Code
Full Time Equivalence (FTE)
Employees not tied to students in SMS
Para – Professional (757,758,759,762-must have a duty, 760-no duty required) 1. Provides one-on-one tutoring
2. Assist with classroom management
3. Assist with instructional materials organization
4. Assist with instruction in the computer lab
5. Provides support with instruction in library or media center
6. Provides other instructional services
7. Serves as translator, bilingual aide or parental involvement professional
Cycle 3
Contact Persons
Bank Reconciliation
Period 3 – September
Bank Reconciliation Outstanding Checks
Cycle 4
Contact Person
Bank Reconciliation
Period 4 – October
Bank Reconciliation Outstanding Checks
Act 61 Tier I Training
Cycle 5
Contact Persons
Bank Reconciliation
Period 5-November, Period 6-December
Bank Reconciliation Outstanding Checks
Cycle 6
Contact Persons
Bank Reconciliation
Period 7 – January, Period 8 - February
Bank Reconciliation Outstanding Checks
Cycle 6 – FMS
Employee Information
Name
Address
Race and Ethnic Heritage
Gender
Date of Birth
Date Hired
Cycle 6 – FMS
Employee Information….cont.
Degree
Employment-Part-Time/Full-Time
Employee Status
Years Taught
(Total/District/State/Out of District)
National Board Certification
Cycle 6 – FMS
Job Assignment
Job Code
Full Time Equivalence (FTE)
Employees not tied to students in SMS
Para – Professional (757,758,759,762-must have a duty, 760-no duty required)
1. Provides one-on-one tutoring
2. Assist with classroom management
3. Assist with instructional materials organization
4. Assist with instruction in the computer lab
5. Provides support with instruction in library or media center
6. Provides other instructional services
7. Serves as translator, bilingual aide or parental involvement professional
Cycle 7
Contact Persons
Bank Reconciliation
Period 9 – March, Period 10 - April
Bank Reconciliation Outstanding Checks
Act 61 Tier II Training
Cycle 8
Contact Persons
Bank Reconciliation
Period 11 - May
Bank Reconciliation Outstanding Checks
National Board Certification
Cycle 8Professional Development Hours
Employee Salary
Employee Benefits (paid on behalf of employee)
Employee Bonus
Employee Leave – New Collection for FY18-19
Underpayments
Salaries and FTE (Pages 36/37
ASR Teacher Salary Averages
Cycle 8 – FMS
Employee Information
Name
Address
Race and Ethnic Heritage
Gender
Date of Birth
Date Hired
Cycle 8 – FMS
Employee Information….cont.
Degree
Employment-Part-Time/Full-Time
Employee Status
Years Taught
(Total/District/State/Out of District)
Cycle 9
Contact Persons
Bank Reconciliation
Period 12 - June
Bank Reconciliation Outstanding Checks
Cycle 9 – FMS
Contracted Non-Employee Nurse
Employee Information
Name
Address
Race and Ethnic Heritage
Gender
Date of Birth
Cycle 9 – FMSEmployee Information….cont.
Date Hired
Degree
Employment-Part-Time/Full-Time
Employee Status
Years Taught (Total/District/State/Out of District)
Licensed Mental Health Counselor –New Collection
Cycle 9Act 28
Annual Financial Report Data-Actual
Level I, II, III, Legal Balance
Programs on Behalf of Other Agencies
Property Values
Building Losses
Vendor - School Improvement Provider
SES – Supplemental Educational Services
Information links for FMS documentation
APSCN Website - APSCN.org > SIS
Data Conference Presentations
Finance Cycles and Trouble Shooting
New Coordinators
FMS Section Presentation
Information and Forms
Job Codes Management System
APSCN Website - APSCN.org > Reports
Annual Statistical Report Information
ASR Coding Specifications
ASR Definitions
APSCN Website - APSCN.org > FMS > 5.1 APSCN Procedural Outline
SIS – 5.1 >
AFR Page 36/37 Instructions
Page 36/37 Code Structure Effective 2010-2011 – 5.1
Information links for FMS documentation
(continued)
Cognos
eFinance Database > Main Menu > eForms & Tools > Cognos
Reporting > FMS Cognos Public Folder
Statewide Information System site:
https://adedata.arkansas.gov/sis/
SIS Handbooks>SIS Handbook 2018-2019
SIS Cycle Submission Forms >Cycle 8, 9, or 1 Instructions
Certification of Data Accuracy
Submit Cycle Certification forms and Bank Reconciliation Forms
Upload Certification of Data Accuracy before submitting
Cycle
Send Cycle bank reconciliation report(s) along with signatures
and explanation of variance to:
