The Children’s Learning Academy (CLA)

2013/2014 School Year

06374-994131 Siedlung 19b

67686 Mackenbach cla.mackenbach@gmail.com

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TABLE OF CONTENTS 2012/2013 School Year Calendar 3 Mission Statement 4 Office Hours 4 Admission Requirements 4 Registration 4 Program Listing 5 Program Information 6 Fees & Payments 7 Extended Care Requests 8 Withdrawal 8 Drop-off/Pick-up Times 9 Dress Code 9 Food 10 Nap/Quiet Time 10 Potty Training 10 Illness 11 Medication 12 Emergency Procedures 12 Biting 13 Behavior/Discipline 14 Bullying Policy 15-18 Documentation 19 Abuse/Neglect 19 Missing Children 19 Complaints 20 School Closures 21 Snow / Inclement Weather Policy 22 Holidays/Birthdays 22 Parking 23 Personal Toy Restrictions 23 Special Events 23 Photos 23 PTC 24 PTC Skills/Helper Form 25 PTC Event Calendar 26-27 Constitution and By-laws 28 Forms

Complaint Form (to Director) Complaint Form (to PTC Advisory Council) Accident/Unusual Occurrence Notice Incident Report Daily Medication Order Standing Medication Order Medical Notification for Child Sent Home Extended Care Request Form Changes in Account Information

The Children's Learning Academy

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2013/2014 School Year Calendar 2013 8 July Summer Camp Begins 16 August Last Day of Summer Camp 19 - 23 August Center Closed (staff prepares school and

classrooms) 23 August Open House 1-4 p.m. (for parents & students) 26 August First day of school 2 September Labor Day- Center Closed 14 October Columbus Day- Center Closed 1 November Teachers’ Workday- Center Closed 4-8 November Parent/Teacher Conferences (Classes will post schedule) 11 November Veterans’ Day (Center Closed) 28/29 November Thanksgiving Recess- (Center Closed) 14 December Christmas Pageant 10am-12pm. 23 Dec – 3 Jan Winter Recess- No School

Limited Daycare Only (TBD) 25 December Christmas Day (Center Closed)

2014 1 January New Year’s Day (Center Closed) 6 January School Resumes 20January Martin Luther King Day- (Center Closed) 24 January Teachers Workday- (Center Closed) 17 February President’s Day (Center Closed) 4 April Teachers Workday (Center Closed) 7-11 April Spring Recess-No School-Limited Daycare Only 14 April School Resumes 21 - 24 April Returning Student Registration-2013/2014 SY 6 May New Students & Summer Camp Reg. Begins 26 May Memorial Day (Center Closed) 26 June Last Day of School 27 June Teacher Workday (Center Closed) 7 July Summer Camp begins Limited Daycare will be available only on the day indicated. Sign-up sheets for Limited Daycare is posted two weeks prior to the scheduled date(s). A minimum amount of sign-ups are required to hold each Limited Care session.

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MISSION STATEMENT The mission of Children’s Learning Academy is to give all children an equal opportunity to learn and succeed in a caring and nurturing environment.

OFFICE HOURS 7:00 a.m. to 5:30 p.m. Monday through Friday during the school year. 7:00 a.m. to 5:30 p.m. Monday through Friday during summer camp. Closed on all school holidays.

ADMISSION REQUIREMENTS All students must meet the following criteria before enrolling in The Children’s Learning Academy: 1. The child must meet age and potty training requirements for their specific class. 2. One or both parents must attend a scheduled registration appointment with a

member of the Administrative Staff. The parent’s/ legal guardian’s signature is required on all registration paperwork.

3. Registration paperwork should be completed prior to the appointment unless other arrangements have been made with the Student Coordinator. During this appointment all registration paperwork will be reviewed and registration fees will be collected.

4. A copy of the child’s most recent shot record required at this appointment. Shots must be up to date and follow age appropriate guidelines. Records should be updated as child receives new vaccines.

5. At least two (2) emergency contacts, aside from the parent/legal guardian, must be given during registration. These contacts must be adults residing in Germany. These contacts must be updated yearly or whenever contacts change/ are no longer residing in the area.

REGISTRATION Registration is accepted by appointment only. During this appointment, additional program information will be given to you, as well as a school tour. Parents will be responsible to follow the guidelines stated on this Handbook. Children’s Learning Academy 2013/2014 Handbook can be found on the school Facebook page at www.facebook.com/cla4kids. Registration is ongoing throughout the school year subject to classroom availability. Returning student registration for the next school year will be held at the end of April each year. Open registration will begin in May. A slot will not be reserved for your child until all paperwork has been completed and registration fees have been paid. New students are required to pay the first month of tuition at the time of registration. CLA provides a waiting list for your preferred class if all slots are filled. We will notify the parent on a first-come, first-served basis, with currently enrolled families will have priority. Scheduled before and after care can be setup at registration. Scheduled before- and after-care is for children who will regularly utilize the program between set hours.

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PROGRAM LISTING

Mom’s Day Out (Ages 12-24 mos., must be 12 mos. by 01 Sept.) Full-day Program Tuition: Mon. – Fri. (9:00 am to 3:00 pm) - €540.50 /month Mon/Wed/ Fri (9:00 am to 3:00 pm) - €317.40/month Tue/Thu (9:00 am to 3:00 pm) - €223.10/month

Part-day Program Tuition: Mon. - Fri. (9:00 am to 12:00 pm) - Currently not offered Mon/Wed/ Fri (9:00 am to 12:00 pm) - €270.25/month Tue/Thu (9:00 am to 12:00 pm) - €207.00/month Transition Program (Ages 2-3, must be 2 by 01 Sept.) Full-day Program Tuition: Mon. – Fri. (9:00 am to 3:00 pm) - €540.50 /month Mon/Wed/ Fri (9:00 am to 3:00 pm) - €317.40/month Tue/Thu (9:00 am to 3:00 pm) - €223.10/month Part-day Program Tuition: Mon. - Fri. (9:00 am to 12:00 pm) - Currently not offered Mon/Wed/ Fri (9:00 am to 12:00 pm) - €270.25/month Tue/Thu (9:00 am to 12:00 pm) - €207.00/month Preschool Program (Ages 3-4, must be 3 by 01 Sept) Full-day Program Tuition: Mon. – Fri. (9:00 am to 3:00 pm) - €540.50 /month Mon/Wed/ Fri (9:00 am to 3:00 pm) - €317.40/month Tue/Thu (9:00 am to 3:00 pm) - €223.10/month Part-day Program Tuition: Mon. - Fri. (9:00 am to 12:00 pm) - Currently not offered Mon/Wed/ Fri (9:00 am to 12:00 pm) - €270.25/month Tue/Thu (9:00 am to 12:00 pm) - €207.00/month Pre-Kindergarten (Ages 4-5, must be 4 by 01 Sept.) Full-day Program Tuition: Mon. – Fri. (9:00 am to 3:00 pm) - €540.50 /month Mon/Wed/ Fri (9:00 am to 3:00 pm) - €317.40/month Tue/Thu (9:00 am to 3:00 pm) - €223.10/month Part-day Program Tuition: Mon. - Fri. (9:00 am to 12:00 pm) - Currently not offered Mon/Wed/ Fri (9:00 am to 12:00 pm) - €270.25/month Tue/Thu (9:00 am to 12:00 pm) - €207.00/month German Immersion (Kindergarten) (must be 5 by 01 Sept.) Pre-K students that are under 5 must be teacher recommended and pass a proficiency test for this program.

Full-day Program Tuition: Mon. – Fri. (9:00 am to 3:00 pm) - €540.50 /month

Before & After Care (Ages 12 mos. –10, must be 12 mos. by 1 Sept ) Hourly Rate: € 4,42 an hour (Mon.– Fri. 6:30 am–9:00 am/3:00 pm–6:00 pm) Registration Fee: €125.00 for classroom programs / €75 for Before & After Care. These fees must be paid each time a child is enrolled, even within the same school year. Supply List: Will be provided to each child for age-appropriate materials needed for class. A €75.00 will be assessed if child does not provide listed class items. Co-op Fee: € 50.00 one time per family All Fees are NON-refundable.

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PROGRAM INFORMATION The Children’s Learning Academy is dedicated to providing a developmentally appropriate academic program in a safe, caring, and nurturing environment. We help children to develop a life-long desire for learning and pride in their individual achievements. We strive to provide the most professional staff possible for your child’s education, including state-certified teachers in our pre-school, pre-kindergarten, and German Immersion classes. The Mom’s Day Out program utilizes a sensory-based curriculum that stimulates language development, promotes coordination and encourages age appropriate interactions in a small, friendly and often musical environment. The Transition program utilizes an activity-based curriculum that teaches language development, group participation, art exploration, structure, creative movement, music, community concepts, and social development. In addition to the curriculum, potty training is addressed in this classroom. The Preschool program utilizes a flexible curriculum that teaches colors, shapes, numbers, structure, letter identification, beginning writing concepts, community concepts, social development, art, music and movement. The Pre-Kindergarten program utilizes a hands-on curriculum that teaches letter identification, beginning writing skills, sounds, number concepts, community concepts and social development, art, music and movement. The German Immersion program is a multi-age classroom that utilizes a theme-based curriculum that teaches phonics, sight words, handwriting, mathematics, social studies, science, community concepts and social development. In addition to the standard curriculum, German language and culture will be integrated into this program. Children in this program will meet and exceed grade level standards. The Before and After Care program is supervised care available to children who are attending our programs between the ages of 12 months and 6 years. It is available for students that are registered for Full Time classes from 6:30 a.m. to 9:00 a.m. and from 3:00 p.m. to 6:00 p.m. We also offer before and after care for children attending (Ramstein) DoDDS schools between the ages of 5 and 10. Care for DoDDS children is offered from 6:30 a.m. to 9:00 a.m. and 3:00 p.m.- 6:00 p.m. The B&A program is for children utilizing the before and after care program on a regular basis during set hours. Extended care is for students enrolled in Part Time classes and is based on space availability and must be set up through the main office at least one day prior to the day needed. Limited daycare is available during recesses such as Winter and Spring Break. Limited dates are listed in the school calendar section of this handbook. Sign-up sheets for limited daycare will be posted two weeks prior to the scheduled day. Children must be registered in our school and signed-up on the event sheet to attend limited daycare. Cancellations for full week care must be made seven business day in advance and 72 hours in advance for daily care to avoid the cancellation fee. Limited daycare fees are added to your monthly before and after care bill.

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FEES & PAYMENTS All tuition fees must be paid by direct deposit allotment. Forms are available from the financial officer. Before and after care payments must be paid in EURO (€) cash. We cannot accept personal checks or credit cards. Tuition: Returning student September tuition is to be paid in person in EURO cash, at the financial office or prior to September 1st via bank transfer. All subsequent tuition payments are to be made by direct deposit allotment. Automatic transfers must be set up starting for the month following your registration. There will be a monthly €25.00 handling fee for failing to set up your automatic transfer. If automatic set-up is not scheduled, you will continue to be charged this monthly fee until set-up is completed. Additionally the €25.00 fee increments will apply if tuition is not discontinued after the last payment for the school year is paid. Tuition is due in the school’s account by the first of each month. Full tuition is due regardless of holidays, vacations, illness or school closures. Tuition can be pro-rated only if a child registers after the 15th of the month. (This pro-rated amount will only be used for the first month’s tuition.) Tuition amounts for each class are listed in the Program Listing portion of this handbook. A thirty-day written notice is required to withdraw your child from CLA during the school year. Tuition is due during this thirty-day period. Before and After Care: Students that are enrolled to attended CLA daily are billed B&A based on actual usage each month. DoDDs students enrolled in our Before and After Care program must pay a minimum of 10 hours per month to reserve their slot. Any usage in excess of the minimum will be billed for time used. Before and After Care fees for all students are billed on the 8th of each month for the previous calendar month and are due on the 15th, regardless of what day of the week it falls. Late Fees: There is a five-day grace period for all fee payments. Payments not made during this grace period are late. A late fee of €25.00 will be assessed on all late payments. If payment is late for a period of four weeks, written notice will be given, and your child’s classroom and before and after care slot will be forfeited one week following the notice. If your payment will be late due to emergency leave or TDY, please call and make arrangements ahead of time. Late pick up fees: Our center closes at 6:00pm. There will be a late pick up fee of € 10.50 per every 5 minutes after 6:01 pm that a parent is late. For MWF/TTH full-day students, the late pick up fee of € 10,50 will be charged starting at 3:06 pm, and for part-day students, the late pick up fee of € 10,50 will be charged starting at 12:06pm if prior arrangements have not been made in advance. In addition, if you are called to pick up your child for illness, behavior difficulties or school closures, late pick up fees will apply for children not picked up within 1 hour of contact. Cancellation Fees: Cancellation fees are assessed for no-shows during limited daycare. Limited daycare for cancellation fee for a full week of care is €145 and hourly limited care cancellation fee is €25. You must cancel a reservation by phone, email, or in office at least seven business days in advance for full week care and 72 hours in advance for hourly limited care to avoid this fee.

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EXTENDED CARE REQUESTS Extended care (care outside of the contracted schedule) is based on space availability. To arrange extended care, call or stop by the office at least one day prior to the day you need care to reserve a slot for your child. The Extended Care Request form must be completed and submitted to the Assistant Director. Requests for same day care will not be accepted. WITHDRAWAL Thirty (30) days written notice must be submitted to the Student Coordinator before a child is to be withdrawn from the school. CLA reserves the right to give a 30 day notice to families when it is in the best interest of the child and/or school (This must be approved by the Director and Advisory Council). Parents are required to pay for the full 30 days regardless of when your child leaves CLA. Full payment will be required for early withdrawals in May or June without PCS orders. CLA allows children a 4-week adjustment period. During this adjustment period, children may experience some difficulties adapting to the structured environment. Most children will adapt to the structure and routine of the classroom well before this period is over. For children who are not adjusting to our settings, we will have a conference with the parent(s) and recommend other options or courses of action that may help the child adjust within a set amount of time. If the child is unable to adjust at the end of the set amount of time, CLA will remove the child from the program. CLA welcomes children of all abilities. Unfortunately, we are not currently equipped to provide specialized attention for children requiring continuous one-on-one care. The following are some scenarios that would merit removal from the program:

1. Children enrolled in Preschool, Pre-K, & German Immersion programs who have excessive potty accidents, as outlined in potty training section of this handbook.

2. Children who have excessive behavior/discipline difficulties, as outlined in the discipline policy of this handbook

3. Failure to adhere to the illness policies in this book after written notice has been given.

4. Children who resume biting behavior after being reintroduced into the classroom after a biting suspension, as outlined in the biting policy in this handbook

5. Delinquent tuition or before and after care payment of more than four weeks after written notice has been given.

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DROP-OFF/PICK-UP TIMES Our before care program opens at 6:30 a.m. Children may not be dropped off prior to this time. Students must be escorted into the building by a parent or designated adult. Parents must sign their child in and out on the computer (or written sign sheet designated) and inform the provider/teacher when arriving and leaving. Children may not walk to their classroom without a parent/guardian. Classroom time begins at 9:00 a.m. Students may be dropped off no earlier than 8:55 a.m. If a student is dropped off prior to 8:55 a.m., they will be sent to before care and you will be billed for the before care time. Without having B&A requested you will be charged the late/early fee of € 10,50 for every 5 minutes - not the standard B&A rate. Classroom time ends at 12:00 p.m. for our part-day programs and at 3:00 p.m. for our full-time programs. Any student who is not picked up by 12:05 p.m. or 3:05 p.m. will be sent to after care and you will be billed for the after care time. Without having B&A requested you will be charged the late/early fee of € 10,50 for every 5 minutes - not the standard B&A rate. Our after care program is closed at 6:01 p.m. Students must be picked up prior to 6:00 p.m. Late pick up fees will be assessed for children not picked up by the center closing time. Late fees are € 10,50 for every 5 minutes - not the standard B&A rate. CLA requires written authorization from parents for other adults to pick up their children. Anyone dropping off or picking up a child must stop by the office to present their ID’s and verify they are on the authorized pickup list and have a member of administration clock the child in our out. They should not use the parent’s door code or computer log in code. Siblings under the age of 18 may not pick up children. If you are going to be out of the area for the day, please verify that we have a current emergency contact for your student(s) on file. Phone calls will not serve as a proper authorization for someone that is not on your authorized pick up list to pick up your child.

DRESS CODE Children should be dressed appropriately for the weather of the day and season. It is a good idea to send a sweater or light-weight jacket for the child to have on hand since the local weather can change quickly. Clothing should be easy for the child to take on and off. All clothing items need to be well labeled in indelible ink with the child’s name. During the winter months children need to have a coat, hat and gloves or mittens. We will continue to have outside time as long as the weather permits. All children need to have a complete change of clothing that fits at school every day. This should include shirt, pants, socks, underwear, and shoes. This change of clothing should be kept in your child’s personal bag. Clothes should also be appropriate for the season. Flip-flops and jellies are not permitted. All shoes must have a full strap around the back of the foot. Open-toed shoes and Croc-type shoes are not recommended.

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FOOD Parent must provide morning snack. Parents need to provide a healthy and nutritious lunch, which includes something to drink for their child. Chocolate, cookies and other snacks are not prohibited, but should be provided in small amounts only. Carbonated beverages like “sodas” are prohibited. All lunch boxes and containers should be well labeled in indelible ink with the child’s name - we have many students with the same or similar boxes so please help us identify your students’ lunch properly. Children will be encouraged to eat one half of their main course item (sandwich, soup, lunch meat, etc.) before they are allowed to eat the snack and dessert items provided in their lunch. All leftovers, containers and trash items will be returned home. Because of the large number of students attending CLA and health code/food preparation regulations, we are unable to heat or prepare children’s lunches. If you would like to send soup or other hot items, please heat them at home and place them in an insulated thermos container. Refrigerators are provided in each classroom for items that need to be refrigerated. If your child attends aftercare, an afternoon snack should also be provided.

NAP/QUIET TIME Children in full-day programs will have rest time from 12:30 p.m. to 2:00 p.m. Children are not required to sleep during this time, but they are expected to rest quietly for thirty minutes and not disturb those who are sleeping. Students may do quiet activities for the remainder of rest time. All students will be awakened at 2:00 p.m. to continue with the afternoon activities.

POTTY TRAINING Potty Training is administered in our Transition programs (2-year-olds). Children attending Preschool, Pre-K, and German Immersion must be fully potty trained and may not wear “pull-up” style diapers to school. A child who has continuous potty accidents numbering more than three a week over a two week period, after the 4-week transition period, will be removed from class.

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ILLNESS As a general rule, children unable to participate in school activities, including outside play, need to be kept home. Any child with fever, diarrhea or vomiting, within the previous 24-hour period, must be kept home the following school day and subsequent days, as necessary, until they are symptom free for 24 hours without medication. Children may not be sent to school with fever reducing medications. Any injury or illness, occurring during the school day, will be evaluated by school administration. Those children determined to be potentially contagious will be sent home with the advice to seek medical attention. A child with a fever of 100.5 (99.5 axill./ 38 C.) or higher and/or two or more episodes of vomiting or diarrhea will be sent home. The child must remain home the following school day, and subsequent days, as necessary until they are symptom free for 24 hours without a medication. If your child has any of the following illnesses, they may not return to school until the time indicated: Varicella “Chicken Pox” – The child may return to school after 7 days and when all lesions have crusted over.

Impetigo – The child may return to school when lesions are no longer weeping and after 48 hours of antibiotic treatment.

Conjunctivitis “Pink Eye” – The child may return to school 24 hours after beginning the antibiotic treatment. Ringworm – The child can continue to attend school as long as the medication has been applied and the lesion is covered with a band-aid or bandage. Strep Throat – The child may return to school 24 hours after beginning the antibiotic treatment. Scarlet Fever – The child may return to school 24 hours after beginning the antibiotic treatment.

Head Lice – The child may return to school when they are nit free. The child will be monitored periodically thereafter for re-infestation.

With all of the above illnesses, a doctor’s note and verification of treatment start date must accompany the child upon his/her return to school.

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MEDICATION The administration staff can only administer medications as long as the following criteria have been met:

1. The medication must have the original prescription label and be in the original container. Medication may not be pre-dosed in syringes and left at the school.

2. Non-prescription/over the counter medications must be in their original container and labeled with the child’s name. This is to include sunblock, lotions, lip balm, and other over the counter medications.

3. A medication form must be completed with specific dosage times, instructions, and must be signed by the parent. Instructions cannot indicate “when needed.” Medication forms need to be completed at the time the medication is brought to the school. A new medication form must be completed for use of non-prescription medication after 4 days. A doctor’s note must be presented with dosage and reason for use.

4. Children requiring antibiotics for a specific duration of time only require the initial medication form unless the dose, time of administration, or the medication itself has changed. Medications that are to be given on a permanent, daily basis require an initial medication form. A new form must be completed whenever the status of the medication changes. Medications need to be placed in the locked cabinet in the front office or in the locked box in the front office refrigerator. The medication form must be left with front office staff or placed in the drop box. DO NOT LEAVE MEDICATIONS IN THE CHILD’S LUNCHBOX, BACKPACK, OR ON THE DESK IN THE FRONT OFFICE.

EMERGENCY PROCEDURES All of our staff have been CPR/First Aid certified. They will make every effort to handle situations to the best of their ability. The administrative staff, or another staff member if administration is unavailable, will evaluate and tend to injuries or illnesses that are not serious and do not require additional medical attention. Parents will be notified, in writing at the end of the school day, as noted in the documentation section of this handbook. If the child’s injury or illness requires emergency attention, emergency services will be called immediately and the parent will be notified. If the parent is unable to arrive at the school before the ambulance, a staff member will accompany the child to the hospital with the medical power of attorney. If an injury or illness is determined to be less serious, parents will be notified and a plan of action will be established. If time is a factor, two staff members will be designated to transport the child to the emergency room with the medical power of attorney and the parent can meet them there. If time is not critical, parents will be notified to pick their child up and seek appropriate medical care.

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BITING Most toddlers and early preschoolers will engage in biting at one time or another. This behavior can be the result of normal curiosity, an attention- seeking device, a quick action to compensate for lack of verbal skills, and/or a defense mechanism. In most cases, biting does not become a chronic problem and is curbed with reinforcement of appropriate behavior. On rare occasions, biting becomes a persistent behavior issue or is indicative of a more serious behavior problem. Because the safety of all our children is our primary concern, a more stringent discipline policy is necessary in such cases. After three consecutive biting incidents within a two-month period, the child will be suspended for one month; tuition will remain current during this period. The child may return to class after the suspension period. If further biting incidents occur after the suspension, the child will be removed from the program. Please note that the biting policy is different for ages 2 and under. For specific questions regarding this policy, please see the Director.

BEHAVIOR/DISCIPLINE Appropriate behavior choices are essential for a child to thrive and learn in an educational setting. Disruptive behavior can hinder the learning process for all students in a classroom, and can even create an unsafe environment. For these reasons, classroom rules are set and must be followed by all children. When a child is disrupting class, and not following the classroom rules, the initial step for discipline is verbal redirection. The teacher, or provider, may firmly tell the student “No” followed by an explanation of the inappropriate behavior and direction to correct the behavior. If verbal redirection is ineffective, time out may be utilized. The teacher, or provider, will explain the inappropriate behavior and place the child in time out away from the other children and activity for an age-appropriate period. After the time out the child will be returned to the activity without further repercussions. If a second time out is necessary, it will be completed in a separate portion of the classroom under the supervision of the teacher or provider. If inappropriate behavior continues, a supervised time out in the main office may be required. If all of the above steps have been taken without any progress, a parent may be called to speak with the child about appropriate behavior choices. For the safety and well being of all children and staff, severe misbehavior cannot be tolerated. A child who deliberately injures another child or staff member will be sent home for the day. Additionally, any excessive misbehavior will result in the child being sent home for the day. Excessive misbehavior is defined by the teacher or provider in conjunction with the director. If patterns of misbehavior or injurious behavior develop, a conference will be arranged between the director and the parents. At the time of the conference, a

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specific plan for behavior improvement will be developed and a time period will be set. If the child’s behavior has not improved at the end of this time period, the child will be removed from the program.

Anti-Bullying policy for age 5 and up Bullying, by definition, is any single incident or pattern of behavior directed at another person that results in that person feeling intimidated or harassed, or results in the physical or emotional injury of the person. Some examples of bullying are:

1. Pushing, hitting, kicking or throwing things at someone.

2. Stealing or damaging another person's property.

3. Name calling or teasing.

4. Threatening to hurt someone.

5. Leaving someone out on purpose and without good reason.

6. Spreading rumors about someone.

Any student, who believes they have been bullied, or who has seen another student being bullied, should report the problem immediately to a teacher or other adult. Furthermore, any employee or parent who witnesses a bullying incident should report it to the Director.

For any violation of the Anti-bullying policy, the following consequences will be applied in sequential order as each violation occurs. The Director may apply more than one disciplinary action, or skip a step, depending on the severity and nature of the violation.

Step 1: Intervention , Warning, and Redirection

The staff member who receives the report will ensure that the immediate behavior stops and will reinforce to the student that bullying will not be tolerated. During this meeting with the student, the staff member will redirect the student to come up with a plan to prevent similar behaviors in the future. The staff member will ensure that proper documentation is made. Note: It is possible to have more than one step one for a student depending on the nature and severity of the behavior.

Step 2: Meeting with Teacher/Director

The student will meet with their teacher/Director and/or other members of the school support staff to discuss the problem, solutions to the problem and to reinforce that bullying will not be tolerated. Parents are contacted by phone and student is notified in writing, on the documentation form, of future consequences if the behavior continues. Previous documentation will be reviewed with parent and student. The student will be required to sign the anti-bullying contract with parent signature as a witness.

Step 3: Suspension and/or Expulsion

In cases of severe or repeated bullying, the student may be suspended.

In the event of dangerous bullying (such as serious physical violence or threats), or where repeated efforts to address the problem have failed, the student may be expelled.

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Bullying Documentation Form

Before this document can be shared with anyone other than CLA’s administrators, the teacher or a reporting staff member, a copy must be made and any information in this document that identifies any student other than the student named on this form must be blacked out.

Student Name: ____________________________________ Student’s Teacher: _______________________________________

Step 1: Reporting staff member: ________________________________ Date: _______________________________________

Description of violation:

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

____________________________________________________________________

I understand that my bullying behavior will not be tolerated and it has been explained to me what the future consequences will be if I continue to bully other students at CLA.

Student signature: ___________________________ Date: _____________________

Step 2: Reporting staff member: ________________________________ Date: _______________________________________

Description of violation:

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

____________________________________________________________________

Step 3: Reporting staff member: ________________________________ Date: _______________________________________

Description of violation:

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

____________________________________________________________________

Consequence: _______________________________________________________

Expulsion terms:

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________

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Anti-bullying Contract

Bullying, by definition, is any single incident or pattern of behavior directed at another person that results in that person feeling intimidated or harassed, or results in the physical or emotional injury of the person. Some examples of bullying are:

1. Pushing, hitting, kicking or throwing things at someone.

2. Stealing or damaging another person's property.

3. Name calling teasing.

4. Threatening to hurt someone.

5. Leaving someone out on purpose and without good reason.

6. Spreading rumors about someone.

I, ___________________________, understand that my previous behavior is by definition bullying, and I fully understand that CLA has a zero tolerance policy for bullying. I have also been made aware of the severe consequences that will be enforced if my bullying behaviors continue. Therefore, I promise that I will make every effort to keep our school a safe and caring place by stopping my bullying behaviors and following these simple rules.

1. Treat everyone with kindness and respect.

2. Resolve disagreements with other students peacefully.

3. Never tease, hurt, name-call or bully another student.

4. Refuse to join in if I see someone else being bullied.

5. Ask for help from an adult if I am bullied or see someone else being bullied.

6. Practice new, kind behaviors, and ask for help when I don't know how to handle a

situation.

Date: _____________________

Student signature: ______________________________

Parent Signature: _______________________________

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DOCUMENTATION All injuries and illnesses are documented in the student’s file and an accompanying medical report is sent home. Medical reports will note the type of injury, cause of injury and medical attention given. When a child is sent home due to illness or injury, an additional form is provided outlining symptoms, treatment recommendations and when the child may return to school. This note requires a parent’s signature. The incident report (with space for parental response) is utilized for events of repetitive inappropriate or injurious behavior or incidents of more serious concern. The report will note the type of behavior, action taken, and future consequences for such behavior. This form requires parental signature. If the action warrants - you will receive a phone call regarding the incident. The form requires a parent signature, please stop by the office to do so at your earliest convenience. All notices and reports are copied and kept in the student’s files.

ABUSE/NEGLECT Any suspected case of abuse or neglect will be evaluated and documented. The administrative staff (mandated reporters) will evaluate any suspicious injuries, marks, and inappropriate comments. Copies of all documentation will be kept in the student’s files. If the evaluation indicates further action is warranted, a conference will be set up with the parents and administrator.

MISSING CHILDREN All possible care is taken to ensure a student does not hide or leave the area they should be in. However, if a child is suspected missing the following procedures will be implemented: Any child not located within 5 minutes is considered missing. The police and parents will be notified immediately and all available staff will search for the child following a specific plan. One person will be designated to remain in the main office to answer the phone and handle all communication between searchers.

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COMPLAINT PROCESS

We recognize that from time to time parents of the school, as well as staff, will be unhappy with decisions made about the management of the school. The Director has developed the following process for addressing such complaints:

1. All complaints should first be brought to the attention of the school’s Director,

and he or she should be given the opportunity to resolve the situation first in a timeframe not to exceed two working days. If the problem is directly related to the Director’s performance, he or she should still be made aware of concerns if at all possible prior to filing a formal complaint.

2. If the Director is unable to resolve the issue to the parent’s or staff member’s

satisfaction, a written complaint should be filed with the Advisory Council. A formal complaint form is provided for this purpose and copies are available outside of the Financial Officer’s office. Please be as detailed as possible, it will allow the Advisory Council to address your problem in a timelier manner.

3. The Advisory Council will address the issue at its next scheduled meeting, or,

if time is an issue, an emergency meeting will be held. An Advisory Council member may contact the person filing the complaint for further information if needed.

4. The Advisory Council will advise the person filing the complaint of decisions

made no later than 7 days after the Advisory Council has met. If the Advisory Council is unable to reach a majority decision, the matter will be brought to the next General Membership Meeting.

5. All personnel matters will be considered confidential, whether handled by the

school Director or by the Advisory Council. Should such matters require discussion at a General Membership Meeting, names and circumstances will be kept confidential.

Staff please note: Individual Advisory Council members do not direct day-to-day operations of the school, supervise staff members, involve themselves in personnel issues (unless requested), or speak for the Advisory Council or organization as a whole, except when the Advisory Council has authorized a member as spokesperson. The Advisory Council only exercises authority as a group.

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SCHOOL CLOSURES Procedures for School Closure-FPCON Delta

1. In the event of Force Protection Condition DELTA (D), CLA will close. 2. If local military bases switch to D before 6:00a.m., we will be closed all day.

The Director will begin calling staff using the recall roster. 3. If local military bases switch to D during the school day, we will implement the

following procedures:

a. The Director or his/her designee will notify all staff immediately. b. All rolladens will be lowered immediately. c. Attendance sheets from that day will be reviewed and brought to the

office ASAP. d. One staff member from each class and designated staff will report to

the office for instructions. e. The Assistant Director or his/her designee will notify AFN radio to

announce the school closure. f. Designated staff members will begin calling parents to notify them of

the closure. g. As students are picked up, attendance sheets will be updated to keep

an accurate count of students. All IDs will be checked. h. As student numbers go down, the children and staff will be moved to

daycare rooms. The Director or his/her designee will direct staff when and where.

i. Staff will be released in the following order: If the base is being locked down to oncoming traffic, on-base

staff will be released first. If the base is not locked down to oncoming traffic, staff will be

sent home prioritizing by number of staff children and home location.

j. At the one-hour from closure announcement point, we will begin contacting emergency contacts for all students not picked up.

k. CLA will remain open until all students have been picked up. Snack arrangements and activities will be implemented by the class leads.

l. When all students have been picked up or alternate arrangements have been made, the remaining staff members will perform a building check inside to ensure all doors are locked, all windows are closed, all rolladens are lowered, all appliances are unplugged, all food is properly stored, and all trash is taken outside. When the building is secured, all staff members will leave the building together. Make sure all cars are started and everyone pulls out of the parking lot at the same time.

m. If the Director is not at school when Force Protection Condition changes to D, the Assistant Director or Financial Officer will implement closure procedures.

n. If no administrative staff is present, one employee needs to take charge. Implement closure procedure and contact the Director, another member of the administrative staff or and Advisory Council member immediately.

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SNOW / INCLEMENT WEATHER POLICY

CLA serves a large active duty, NATO and civilian community. Our snow and inclement weather policy is intended to ensure the safety of CLA students and staff. Therefore, CLA will follow DODDS schools closures and delays, but because of our off base location we reserve the right to determine CLA closures and delays on immediate conditions at our school. Closures: When DODDS schools are closed, Children’s Learning Academy will be CLOSED. Delayed Start: If DODDS schools announces an amended schedule (i.e.: late start) prior to opening, CLA will operate on an amended schedule as well. For delayed starts our doors will open at 0830 for those students needing before care. Class will begin at 1000. Unless weather warrants otherwise, closing time will remain the same on these days. Early Release: If DODDS schools revert to an amended schedule after the normal school day starts (after 0900), we will also revert to our amended schedule and close no later than1500. Aftercare will not be provided. Notification will be sent via CLA web-site, Facebook, and email. Recall rosters will be activated only for early release.

HOLIDAYS/BIRTHDAYS The Children’s Learning Academy observes most federally observed holidays and generally follows the same calendar with that observed by DoDDs. Please refer to the school calendar at the beginning of this handbook for the actual scheduled days of closure. At CLA, we encourage the celebration of special holidays and birthdays. Classes will often plan parties around these days. We do allow parents to bring food they have prepared at home for such celebrations. Please ensure you use proper techniques when preparing, storing and transporting baked goods to the classroom. Cleanliness should always be top priority to maintain safety. Please speak with your child’s teacher about any food allergies that may be present in your child’s class. When planning birthday celebrations, please communicate with the teacher to ensure your plans fit into the daily classroom schedule. Cupcakes and/or cake are appropriate for birthday celebrations. We do not suggest you plan a full party for the classroom. Invitations, presents, games and favors are best saved for outside celebrations. Lastly, families will not receive volunteer credit for bringing in treats and celebrating their child’s birthday.

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PARKING For safety’s sake, when making the final left turn onto our street, please make sure to SLOW DOWN. Oncoming traffic is still difficult to see even though a traffic mirror has been installed. The “Children Present” signs have been posted by the city and all appropriate traffic laws will be enforced by the local government. The best areas to park are on either side of the street in front of the building, or down near the playground. Please do not park on sidewalks or block driveways on the street leading to the school – residents can and do call the Polizei. In addition, please do not block entrances to the walking paths or park in the volunteer of the month parking slots. You may not leave other children under the age of 12 in the car unattended while you enter the building to drop off or pick up students.

PERSONAL TOY RESTRICTIONS Toys belonging to students are not permitted in the building, with the exception of scheduled show-and-tell days in the classroom. Any items of this nature belonging to the student will be confiscated to be returned at pick-up. Blankets and stuffed animals may only be brought out during naptime.

SPECIAL EVENTS

CLA and the Advisory Council host many special events throughout the school year. These events usually include a fall carnival, Milk & Cookies with Santa, Easter egg hunts, spring clean up, field day and an end of the year picnic. In addition to these events, classes have special events of their own. Parent participation is encouraged and necessary for all of these events to occur. Volunteer information is distributed in the monthly newsletter, on the volunteer board and at the individual classrooms.

PHOTOS

CLA traditionally schedules professional photos twice during the year. Individual photos are scheduled in the fall and class photos in the spring. Any other photos taken in the classroom or during events are for classroom and school use only. Photos will not be used for publicity or other purposes without consent of the parent. A photo permission form will be filled out for each student during registration. This form does not include professional photos. Order forms will be sent home for professional photos and your order will be considered consent for the photographer to take those pictures.

ACCOUNT UPDATES

It is vital to keep your contact information up-to-date in case of emergency. Forms to update your account can be found beside the front office. A copy is provided in this handbook.

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Advisory Council Welcome to the Children’s Learning Academy PTC! By enrolling your child at the Children’s Learning Academy, you are automatically a member of the PTC, so we’d like you to know what we’re all about.

The PTC supports the school by organizing fundraisers to help purchase “extras” for the school and sponsors fun activities for the children, such as Milk & Cookies with Santa and Field Day. We have also tried to show our appreciation for the dedicated staff who work here at Children’s Learning Academy through lunches, small gifts, and purchase of items they need but could not get within the school budget. The Advisory Council

The Children’s Learning Academy is a parent-owned cooperative, which means that every family with children enrolled here is an “owner” of the school. The school is managed through its PTC Advisory Council, elected each May by the membership. The Advisory Council meets monthly to review school business and to plan future activities. Day-to-day management is in the hands of the school Director and parents are encouraged to contact her first if a concern arises. A complete complaint process is posted on the PTC Board.

General Membership

The General Membership of the Children’s Learning Academy PTC – that’s you! – meets four times a year to review the actions of the Advisory Council and provide suggestions and ideas. A schedule of this year’s meetings is listed on the back of this brochure. Remember, this is your children’s school, so we hope you will find time to attend the PTC meetings and share your ideas. Volunteers

As you know, when you registered your child at the school, you agreed to spend 10 hours volunteering at the school over the next year. We have lots of activities to plan this year, and we hope every parent will see some activity that makes use of his or her special talents. On the next page of this booklet, we have listed some of the skills we think we may need, and we hope you will find a minute to fill it out and return it to the Children’s Learning Academy office.

In addition to one-time activities, we are also looking for a “room parent” from each class to help us coordinate with the other parents from that class and find volunteers for inside and outside the classroom as needed. If you are interested in this role, please let your child’s teacher or an Advisory Council member know. Obviously, any of these activities will fulfill your volunteer requirement!

Volunteer requests will be posted on the Volunteer Opportunity Board outside the office. We hope you will find an activity that interests you – involvement in your child’s school sends the message that education is important!

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Can You Help Us?

Attached is a list of skills/activities with which the AC anticipates needing help over the next year. We would like to be able to call you when we need skills you are most interested in sharing. To that end, we’d appreciate your taking a few minutes to check off your preferences from the attached list and returning it to the Children’s Learning Academy administrative office. Please note that some activities would be within your child’s classroom, while others would be schoolwide.

Name: ______________________________

Home Phone: ________________________

Child(ren)’s Name(s): ___________________

Teacher(s): ___________________________

Yes, I’d like to help! I have the following skills that I’m willing to share:

Carpentry/Cabinetry

Clean Up (outdoor)

Cleaning (indoor)

Computer knowledge – especially troubleshooting!

Designing/Painting (murals, etc.)

Gardening

Handiwork (mechanical, plumbing, electrical, etc.)

Helping during special events (Santa’s Visit, Fall Carnival, Field Day)

Impersonate Santa Claus (costume provided)

Organizing a special event (Fall Carnival, Santa Visit, Field Day/End of Year Picnic)

Painting (walls/building)

Photography (especially Polaroid)

Room Parent (specify teacher)

Set up/clean up for special events (Pumpkin Patch, Fall Carnival, Easter Egg Hunt)

Sewing

Special Programs for kids (dance, karate, art, music, German, etc. – please specify)

Other skills you’d like to share:

Please return your responses to the Children’s Learning Academy Administrative Office, or you can give it to any member of the PTA Advisory Council. Thanks for your willingness to help!

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PTC Event Calendar 2013 – 2014

23 Aug 13 OPEN HOUSE This is your opportunity to meet your child’s teacher, visit their classroom, and ask any questions you have about the school.

18 Sep 13 GENERAL MEMBERSHIP MEETING Meeting to update parents on what’s happening at the school.

25 & 26 Sep 13 STUDENT PICTURES Students take individual photos with a professional photographer.

30 Sept - 4 Oct 13 ORIGINAL ARTWORKS FUNDRAISER

Child’s original artwork is turned into quality items for gifts. 19 Oct 13 FALL CARNIVAL

This is a night filled with fun for family and friends. Costumes are optional and harvest pictures will be available.

13 Nov 13 GENERAL MEMBERSHIP MEETING Meeting to update parents on what’s happening at the school.

4 & 5 Dec 13 JINGLE BELL SHOPPE Opportunity for students to purchase holiday gifts for their family using a budget set by you.

11 & 12 Dec 13 MILK AND COOKIES WITH SANTA Opportunity for students to share their holiday wishes with Santa. They can also have their photo taken with or without Santa.

25 Nov – 14 Dec 13 AUCTION BASKETS & BAKE SALE

Classrooms work together to create amazing themed baskets. Final bidding concludes at the CLA Annual Christmas Pageant.

12 Feb 14 GENERAL MEMBERSHIP MEETING

Meeting to update parents on what’s happening at the school.

12 & 13 Mar 14 CLASS PHOTOS Students take class photos taken with a professional photographer (no individual photos will be taken at this time).

16 & 17 Mar 14 EASTER EGG HUNT Classes hunt for Easter Eggs filled with toys/candy. 22 & 23 Apr 14 EARTH DAY FUNDRAISER

In observance of Earth Day we offer you this wonderful reusable bags.

5 - 9 May 14 TEACHER APPRECIATION WEEK

Special meals and gifts provided to the teachers and staff for all their hard work each day of the week.

14 May 14 GENERAL MEMBERSHIP MEETING & ELECTIONS

Meeting to update parents on what’s happening at the school. Dinner and childcare will be provided.

11 & 12 Jun 14 FIELD DAY Picnic and fun-filled outdoor activities (weather permitting)

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On-going Events FISHER HOUSE BREAKFAST

& Fundraisers Last Tuesday of each month – watch for sign-up sheets when it’s your

class’ turn to support this project. This is also a chance to earn

volunteer hours.

BOX TOPS FOR EDUCATION Several companies offer educational funding by redeeming Box Tops

from their products. You can also earn money for CLA when you shop

online through the Box Tops website at hundreds of your favorite

retailers, such as Oriental Trading, Target, and Barnes & Noble! www.btfe.com

“CURRENT” ORDERS

This is an easy way to make some extra funds for the school by placing

an order through the catalog, or through Current’s website: http://currentfun.com/category.asp At checkout choose Armed Forces Europe, Children’s Learning

Academy

SPIRIT WEAR SALES

An order form for Children's Learning Academy spirit wear can always

be found on the PTA board by the front door.

SCHOLASTIC BOOKS

You can purchase incredible resources and gifts for your child. The

school earns points on every order! The PTA uses those points to

provide prizes for contests throughout the year, supplies for the

classrooms, and books for the library. Scholastic Book orders close on

the 16th of every month. www.scholastic.com/parentordering

Class User Name: cla_ge, Password: books4kids

STUCK ON YOU

Labels great for EVERYTHING: clothes, lunch boxes, backpacks, food

allergies & more! There are also some home decor items and BAGS!

Backpacks, sports bags and lunch bags!

https://www.stuckonyou.biz/usa/index.asp

Type in Children's Learning Academy for the school name during

checkout.

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FORMS

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CHILDREN’S LEARNING ACADEMY PARENT TEACHER ASSOCIATION ADVISORY COUNCIL

COMPLAINT FORM

INSTRUCTIONS FOR SUBMISSION:

Please submit all documents double-spaced for legibility

All complaints must be submitted in writing and deposited in the CLA PTA drop box (located by the front door) or posted by USPS or Deutsch Post. No personal emails or verbal complaints will be accepted.

Title documents as follows: o Section 1 – Nature of Complaint

Describe as best as possible the nature of the complaint, including dates, times, witnesses and timeline

o Section 2 – Timeline of Interaction with Staff / Director Please list chronologically all interaction with the CLA staff including the

Director concerning your efforts to raise this issue to their attention and your combined efforts to resolve the complaint. Remember: The Director must first be notified and allowed a respectful amount of time to handle all complaints.

o Section 3 – Desired outcome / recommendation If you have what you believe is a reasonable solution to this complaint, list it

here. The advisory council will consider your recommendations in their deliberation.

DISCLOSURE STATEMENT: By signing and submitting this form, the complainant agrees to disclose all information, statements and allegations in this form to all members of the advisory council. In addition, the Advisory Council may request additional information from the complainant in their deliberations. The Advisory Council will notify you in writing within seven days of their deliberation. If the advisory council cannot come to an agreement on this issue, it may be brought to the general membership. Individual Advisory Council members do not direct day-to-day operations of the school, supervise staff members, involve themselves in personnel issues unless requested, or speak for the Advisory Council or organization as a whole, except when the Advisory Council has authorized a member as spokesperson. The advisory council only exercises authority as a group. The complainant understands that neither the rules of any legal proceedings in a court of law nor the legal code of the United States or Germany applies to this process. This process is bound solely by the guidelines of the CLA PTA bylaws and constitution. SIGNATURE:____________________ DATE SIGNED:__________________ DATE COMPLAINT ACCEPTED BY THE CLA PTA ADVISORY COUNCIL:__________________

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Children's Learning Academy Incident Report

Child’s Name: ________________________Date:_______ Time:________ Name of Teacher/Daycare Provider_________________________________ Incident:_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ ActionTaken:_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Administration Initials:_____

Parental Signature and response must be returned to the office within 2 days. Parental Response______________________________________________ ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Signature________________________________ Date__________________

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Daily Medication Order

Name and class of Student: _________________________________________________

Medication and dose: ______________________________________________________

Time to be given at school:

(0900-1600): ____________________________________________________________

Special Instructions: _______________________________________________________

Dates to be given at school: _________________________________________________

Reason for Medication: ____________________________________________________

Any known drug allergies?

(If yes, list them) _________________________________________________________

______________________ ______________________________

Date Parent Signature

*MEDICATIONS CAN NOT BE GIVEN IF ALL BLANKS ARE NOT COMPLETED*

All medications will be given within 30 minutes of the time designated; we will try and schedule a time that does

not interfere with naptimes, and around meals for those medications that require an empty stomach.

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Standing Medication Order Children’s Learning Academy

Name and class of Student: _________________________________________________

Medication and dose: ______________________________________________________

Time to be given at school:

(0900-1600): ____________________________________________________________

Special instructions and or guidelines for medication (ie: empty stomach, may cause drowsiness):

_____________________________________________________________

________________________________________________________________________

Dates to be given at school: _________________________________________________

Reason for Medication: ____________________________________________________

Any known drug allergies?

(If yes, list them) _________________________________________________________

______________________ ______________________________

Date Parent Signature

*MEDICATIONS CAN NOT BE GIVEN IF ALL BLANKS ARE NOT COMPLETED* All medications will be given within 30 minutes of the time designated; we will try and schedule a time that does

not interfere with naptimes, and around meals for those medications that require an empty stomach.

****ALL STANDING MEDICATION ORDERS MUST BE

ACCOMPANIED BY A PHYSICIANS NOTE AND BE IN ORIGINAL

PRESCRIPTION BOTTLE LABELED WITH CHILD’S NAME. NO PRE-

DRAWN SYRINGES ****

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MEDICAL NOTIFICATION FOR CHILD SENT HOME

To the Parent/Guardian of:

Date: Time called:

Your child has the following symptoms:

These symptoms indicate your child may have:

Per school policy your child may return to school after symptom free for 24 hours without

medication, no earlier than: .

Administrator’s Signature:

--------------------------------Detach and Keep Bottom Portion for File---------------------------

Student’s Name:

Date: Time Picked Up:

Student’s symptoms:

Indications:

Student may return to school once symptom free for 24 hours without medication, no earlier

than: .

Parent’s Signature:

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Extended Care Request Please hand your completed form to a member of administration. Thank You!

Date:____________________ Student:_____________________________

Date(s) requested:_____________________ Times Requested:_____________________________

_____________________ ____________________________

______________________ ____________________________

Nap: Yes or No (Please circle one; if yes, please provide blanket)

Extended care is based on space availability.

€ 4,42 per hour will be billed to your account on the 8th of the following month.

Parent/Guardian Name: (Please Print) Parent/Guardian Signature:

___________________________________ ________________________________

Home Phone Number: Emergency Phone Number:

___________________________________ ________________________________

Allergies, Special Instructions, Comments:

__________________________________________________________________________________________

__________________________________________________________________________________________

___________________________________________________________________________

Office use only: Do Not Write Below This Line

Admin. Approval: Yes No Admin. Signature:______________________

Date(s): Time In: Time Out:

_______________________ _______________________ _______________________

_______________________ _______________________ _______________________

_______________________ _______________________ _______________________

_______________________ _______________________ _______________________

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Changes in Account Information

Please fill out form below if there are any changes you would like to make to

your child’s account (ie: phone number, work location, emergency contacts,

etc.) Please return to Admin drop box in front office.

Student Name: ________________________________

Home Phone Number:

Cell Phone Number (Mom or Dad):

Work Phone Number (Mom or Dad):

Home Address:

Work Address:

Emergency Contact Info:

Misc:

________________________________ ________________

Parent Signature Date

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Co-op Association and Volunteer Agreement

2013/2014 School Year

Children’s Learning Academy is a non-profit organization that is owned and operated by our

PTA. Upon enrollment, all families pay a one-time co-op fee of €50,00. This is a non-

refundable membership fee and allows us to register you as a member/owner of our

organization. As a member you can run or appoint the members of the Advisory Council to

make school wide decisions. Also, if there are any monetary decisions you as a member have

an individual vote.

As a non-profit organization, we rely heavily on the support of our families. It is

required that each family in our co-op volunteer 10 hours throughout each school year. There

are various opportunities within our school to help; whether in the classroom, special events,

school clean-up, etc. In lieu of volunteering, a fee of €100,00 may be paid at the beginning of

each school year. Hours are pro-rated to 5 hours for registrations after February 1st. Any

unfulfilled hours will be prorated and charged to your account (1 hour = €10). This volunteer

requirement is waived for families with children that are only enrolled in the Before and After

Care or Limited Care programs.

I have received a copy of, read, and acknowledge full understanding of the Children’s

Learning Academy Co-op Association agreement and fees associated.

Family Name Students enrolled

Sponsors’ Signature Date

Administrations’ Signature Date

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Parent’s Code of Conduct

As a child’s first teacher, a parent has tremendous impact and influence in shaping the child’s academic performance and behavioral conduct. We expect all parents and guardians at our school to model appropriate behavior and to be good examples to our school community. All Children’s Learning Academy Parents Shall:

1. Be respectful to the staff, students and other school community adult members at all times.

2. Hold their child responsible and accountable for following all school rules and coming to school every day on time.

3. Refrain from using profanity and inappropriate language on campus. 4. Follow the school protocol for handling complaints by first seeking a

resolution with the staff member involved in a positive and professional manner.

5. Strive to assist the staff and the school community in increasing the overall academic achievement and safety of their child at school.

Should a parent or a guardian violate any of these standards, the following will occur:

1. The adult will receive a verbal and written warning about their disrespectful behavior from the Director.

2. The Director reserves the right to give a 30 day notice to the family because it is in the best interest of the school.