Uploading a Video Assessment 1 Student Guide to using my.acap

Student Guide

- Converting a Video file in Format Factory

- Uploading a Video Assessment online

Uploading a Video Assessment 2 Student Guide to using my.acap

Introduction The college will be accepting online video submissions in order to reduce the turnaround time of assessments. This efficiency means the student will be receiving feedback for their assessment much quicker than what they are usually used to. If the student isn‟t already familiar with a video file converter (making the size of the video file smaller – so it can be uploaded easier) then this guide will introduce them to Format Factory (PC Users) which is free media converter program that is a fully-featured, multifunctional media converter that enables them to convert audio, video, and even images to a reasonable size. The student will need to use this program to convert their video recording into a compatible file so they can upload their assessment to my.acap. Please note: Once you have converted the file to a reasonable size – and you are ready to upload your assessment, it may take from 10-20min to upload to my.acap, so

please be patient. Important: MAC Users will have to download a different free video convertor program from the following link: http://www.macupdate.com/info.php/id/12987/handbrake The Format Factory (PC User) program can be downloaded from http://www.formatoz.com/download.html

1. Download & Installation (Format Factory – PC Users)

Please Note: The steps explained on this page and the following three pages need only be completed once in order to install the necessary program.

Go to http://www.formatoz.com/download.html and click Download (Main site)

Uploading a Video Assessment 3 Student Guide to using my.acap

Once it has been downloaded (this should only take a few minutes) the „File Download‟ pop-up will appear as shown below. You will need to select „Save‟

Once you have clicked save, the next pop-up will ask where you would like to save the file on your computer. Save the zip file onto your desktop so it can be located easily

Once you

have selected

your desktop,

click ‘Save’

Pop-up screen

Uploading a Video Assessment 4 Student Guide to using my.acap

The download will start automatically once you have saved the zip file to your desktop (the download could take up to 5-10min). Once the download is complete, click „Open‟

Once you have opened the file, the screen below will appear. Double-click on the file as highlighted

When the file has opened, you will need to click „Run‟ so the software can be installed

Uploading a Video Assessment 5 Student Guide to using my.acap

After clicking „Run‟, the following page will appear. You will now be able to install the Format Factory program, so click “Install” to start installation.

Uploading a Video Assessment 6 Student Guide to using my.acap

2. Video/Media File Conversion

Please Note: Steps explained from this page to page 9, need to be completed each time you format a video file.

Once Format Factory has been installed, the following homepage will appear as shown below. Alternatively you can find it in your Windows „Start‟ menu.

Now you will need to choose (from

the video options on the left-side

panel) what Video type you want to

convert to. The option ‘All to MP4’

would be the most compatible for an

assessment submission into the

my.acap online dropbox. Click on ‘All

to MP4’

Uploading a Video Assessment 7 Student Guide to using my.acap

Click on „All to MP4‟, then the pop-up box will appear in the middle of the page. Click „Output Settings‟

The Output settings will determine the size and quality of the video file. Copy each of these settings that are circled to ensure your file is under 20MB (max to upload in my.acap) then click ‘Save As’, then ‘OK’

You need to use the

drop down menu to

select ‘Low quality

and size’

You need to copy each setting circled to the

left. You can change each setting with either

the drop down arrow or typing it in manually.

Uploading a Video Assessment 8 Student Guide to using my.acap

Once you have saved your Output settings and clicked OK, you will need to add the video file. Click on „Add File‟

When the Video file has been added, click browse to select your output folder; this is so you can locate the video file once it has been converted (easy to save the file to your desktop or My Docs). When you have selected the output folder, click OK

The video file will appear in the

white box

When the file has been added, Click

‘Browse’ to select your Output folder,

then click OK

The added file

Uploading a Video Assessment 9 Student Guide to using my.acap

Once the file has been uploaded to Format Factory, click on the toolbar button “Start” to convert media file. Please note on average it takes approx 5-10 minute to convert the file. You can find the converted file by clicking on the “Output folder” you selected earlier (Desktop or My Docs)

7

Click ‘Start’ to convert the video file

Uploading a Video Assessment 10 Student Guide to using my.acap

3. DVD Conversion Please Note: Steps explained from this page on need to be completed each time you

format a DVD file.

If you have already recorded the Prac session onto a DVD, the DVD conversion of Format Factory allows you to upload the DVD file to the program, which then converts it to a file you will be able to upload online. Insert the DVD into DVD-ROM then open Format Factory. Select ROM Device\DVD\CD\ISO on the left panel, and then click “DVD to Video File” which can be found underneath ROM Device\DVD\CD\ISO.

After you have selected ROM

Device\DVD\CD\ISO, click ‘DVD to

Video file’

Uploading a Video Assessment 11 Student Guide to using my.acap

Once you have selected „DVD to Video file‟ the below page will appear. Click on „Output setting‟ so that the file can be converted to a reasonable size, and then change the settings as seen below: Once you have changed and saved the Output settings, click on „Convert‟.

The Output settings will determine the size and quality of the video file. Copy each of these settings that are circled to ensure your file is under 20MB (max to upload in my.acap) then click ‘Save As’, then ‘OK’

‘Convert’ button

You need to click on the

drop down menu to select

‘Low quality and size’

You need to copy each setting

circled to the left. You can

change each setting with

either the drop down arrow or

typing it in manually.

Uploading a Video Assessment 12 Student Guide to using my.acap

When the Output settings have been saved, the following screen will appear below. Click on the toolbar button “Start” to convert the file. Please note on average it takes approx 5- 20 minute to convert a DVD to a media file. You can find the converted file by clicking on “Output folder”

You can now find your converted file in the „Output Folder‟. Your Prac session assessment will now be able to be uploaded to my.acap.

Uploading a Video Assessment 13 Student Guide to using my.acap

4. Uploading your Assessment

Go to http://my.acap.edu.au/ and login to your account. Choose the desired module from „My Classes‟ and click on the link to enter the module homepage as shown below

Scroll down to „Submit Assessment 2‟ link and click on this link to submit your Prac session

Uploading a Video Assessment 14 Student Guide to using my.acap

You will then need to upload your Video assessment just like any other assessment you have uploaded through my.acap.

1) Click „Browse‟ find and click on the Video file, (Remember the Video file must be no larger than 20MB.)

2) Once you have uploaded the file, you will be able to see the video file in the top

left corner. Once you have uploaded the Video file, you will also need to upload the written part of the assessment as well (the written part will still be processed by Turnitin). When you are satisfied with your uploaded files, „Send for Marking‟

After you have browsed

and opened the file, click

‘Upload this File’

Uploading a Video Assessment 15 Student Guide to using my.acap

3) Just like every other assessment you have submitted through my.acap, you will be asked to make sure of your final submission. Click „Yes‟ when you are satisfied with your assessment.

Once you have sent for final marking, you will notice the familiar screen shot

shown below indicating you have submitted your assessment successfully. You

can see your submitted Video assessment in the top left corner.

Uploading a Video Assessment 16 Student Guide to using my.acap

Document History

Date: Version: Author: Description:

May 2010 V1 Peter Somogyi

Maria Spies

Kathy Coghlan

First Release

Edits