Student Government Association Election Packet fileStudent Government Election Packet Page 4 Rev: 2/2018 SOUTH LOUSIANA COMMUNITY COLLEGE MISSION STATEMENT South Louisiana Community

Student Government Election Packet Page 1 Rev: 2/2018

Student Government Association Election Packet

South Louisiana Community College


Office of Student Engagement

Dr. Solomon Tention Director for Student Engagement Student Government Association Advisor, 2017-2018 [email protected] 337-521-6985 Brittany Renard, M.A. Coordinator for Student Engagement Student Government Association Advisor, 2018-2019 [email protected] 337-521-6611 Damian Glover, M.A. Student Life Specialist SGA Co-Advisor for C.B. Coreil and T.H. Harris Campuses [email protected] 337-943-1522 Victoria Elder Student Life Specialist SGA Co-Advisor for Evangeline, Franklin, and New Iberia Campuses [email protected] 337-394-2756 NAME Student Life Specialist SGA Co-Advisor for Acadian and Gulf Area Campuses EMAIL PHONE

mailto:[email protected]





TABLE OF CONTENTS

TABLE OF CONTENTS .................................................................................................................................................................... 3

SOUTH LOUSIANA COMMUNITY COLLEGE MISSION STATEMENT........................................................................................... 4

OFFICE OF STUDENT ENGAGEMENT MISSION STATEMENT .................................................................................................... 4

STUDENT GOVERNMENT ASSOCIATION MISSION STATEMENT ............................................................................................... 4

POSITIONS AVAILABLE IN 2017 SGA ELECTIONS........................................................................................................................... 5

SGA Executive Board ........................................................................................................................................................................... 5

SGA Non-Executive Leadership Positions ......................................................................................................................................... 5

ELECTION TIMELINE ........................................................................................................................................................................... 5

VOTER ELIGIBILITY .............................................................................................................................................................................. 6

CANDIDATE ELIGIBILITY ................................................................................................................................................................... 6

CAMPAIGN ADVERTISMENT RULES AND REGULATIONS ........................................................................................................... 7

Campaign Timeline .............................................................................................................................................................................. 7

Campaign Material Approval Process ................................................................................................................................................. 8

Campaign Regulations ......................................................................................................................................................................... 8

CAMPAIGN GRIEVANCE PROCEDURE ........................................................................................................................................... 10

CAMPAIGN GRIEVANCE POLICY ..................................................................................................................................................... 10

Tier I Violations .................................................................................................................................................................................. 10

Tier II Violations ................................................................................................................................................................................ 10

Tier III Violations .............................................................................................................................................................................. 11

SGA POSITION DUTIES & RESPONSIBILITIES ............................................................................................................................... 12

CANDIDATE ELIGIBILITY & VERIFICATION FORM .................................................................................................................... 16

I. Biographical Information ........................................................................................................................................................................ 16

II. Application for Position ......................................................................................................................................................................... 16

III. Verification of Academic Good Standing .............................................................................................................................................. 16

VII. Affidavit of Eligibility ...................................................................................................................................................................... 17

STUDENT SIGNATURE FORM ........................................................................................................................................................... 18


SOUTH LOUSIANA COMMUNITY COLLEGE MISSION STATEMENT

South Louisiana Community College's mission is to transform and enrich the lives of individuals and communities. SLCC commits to providing skills and knowledge through a dynamic learning environment where students realize their potential, compete in today's global economy and perpetuate to solve the complex problems of tomorrow.

OFFICE OF STUDENT ENGAGEMENT MISSION STATEMENT

The mission of the Office of Student Engagement is to design and implement comprehensive programs that enhance the overall educational experiences of students through the development of, exposure to, and participation in social, cultural, multicultural, intellectual, community service, leadership abilities and campus governance involvement. The office delivers comprehensive programs and services designed to meet the co-curricular needs of our diverse student population. We strive for excellence in the delivery of high quality programming, leadership activities, and effective resource management.

STUDENT GOVERNMENT ASSOCIATION MISSION STATEMENT

The Student Government Association supports the mission of the college and is composed of elected representatives from the student body. Collectively, they are the voice of the students and promote student life that enhances the intellectual, physical, social, and cultural atmosphere of SLCC. This is done by providing vital co-curricular activities that also enhances individual student development.


POSITIONS AVAILABLE IN 2017 SGA ELECTIONS

SGA Executive Board

Executive President Executive Vice President

Executive Secretary/Chief of Staff Executive Treasurer

Associate Vice President of Diversity & Inclusion Associate Vice President of Special Initiatives

Associate Vice President of Student Rights & Responsibilities

SGA Non-Executive Leadership Positions

SGA Campus Assistant Vice President—Acadian Campus SGA Campus Assistant Vice President—CB Coriel Campus SGA Campus Assistant Vice President—Evangeline Campus

SGA Campus Assistant Vice President—Franklin Campus SGA Campus Assistant Vice President—Gulf Area Campus SGA Campus Assistant Vice President—New Iberia Campus SGA Campus Assistant Vice President—TH Harris Campus

ELECTION TIMELINE

SGA Election Packet Due Date: Tuesday, March 27th, 4:00 pm

SGA Candidate Notification of Eligibility: Thursday, March 29th, 4:00 pm

SGA Candidate Campaign Period: April 9th-April 13th SGA E-Board Candidates Meet and Greet: Monday, April 9th, 11 am-1 pm

SGA E-Board Candidates Town Hall Debate: Wednesday, April 11th, 1:30 pm ULead Student Leadership Conference: Saturday, April 14th

SGA Election Day: Monday, April 16th

If Elected: SGA New Officer Installation Ceremony—Tuesday, April 24th, 6:00 pm


VOTER ELIGIBILITY

Any registered student of South Louisiana Community College is considered qualified and registered to vote in the SGA elections.

CANDIDATE ELIGIBILITY

Any registered student of South Louisiana Community College may become a candidate for any office for which he/she is or expects to become a constituent. The Student Government Association shall show no discrimination on the basis of race, ethnicity or national origin, religion, color, age, gender, marital or parental status, veteran status, disability, or sexual orientation. All candidates must obtain, complete, and return the contents of the SGA Candidate Eligibility Packet. This packet shall include the following:

1) Eligibility & Verification Forms 2) Candidate Biographical Information Form 3) Student Signature Form

4) SLCC ULead Conference Registration The candidates for Executive President, Executive Vice President, Executive Treasurer, Executive Secretary/Chief of Staff, Associate VP of Student Rights & Responsibilities, Associate VP of Diversity & Inclusion, and Associate VP of Special Initiatives must obtain at least 100 signatures from registered SLCC students, including each student’s Banner ID number, on the official signature form included in this packet. The candidates for each Campus Assistant Vice President must obtain must obtain at least 50 signatures from registered SLCC students, including each student’s Banner ID number, on the official signature form included in this packet. SGA Election packets must be turned in to the Director of Student Engagement by no later than Tuesday, March 27th at 4:00pm. A candidate may not actively seek two SGA positions and/or an SGA and SGO leadership position concurrently.


CAMPAIGN ADVERTISMENT RULES AND REGULATIONS

Campaign Timeline

The following is an abbreviated timeline for campaigning. Please see the sections that follow for detailed campaign procedures and regulations. Thursday, March 29th

All Eligible Candidates Notified via school email

Monday, April 9th-Friday, April 13th

Student Government Association Candidate Campaign Period: All SGA Executive Board candidates are required to campaign on at least one of the SLCC’s (7) extension campuses. Please notify via email the Coordinator for Student Engagement at least 24 hours before your scheduled campus day of campaigning. SGA Campus Assistant Vice President candidates need only campaign on their home campuses.

Monday, April 9th

SGA candidates may begin advertising their campaigns via indoor postings. Likely locations for postings include classroom bulletin boards, bulletin boards in academic building main hallways, and tack strips in doorways. No outdoor posting is allowed. No email/online message campaigning is allowed.

Monday, April 9th, 11 am

SGA E-Board Candidate Meet and Greet: SGA Executive Board candidates are required to participate in this activity for a minimum of one hour. Candidates may hand out flyers in-person. They may also advertise via t-shirts, buttons, pens, etc. at this time, provided that such materials are not valued above $3.00 per item. All materials must be branded with the candidate’s information.

Wednesday, April 11th, 1:30 pm

SGA E-Board Candidate Town Hall Debate: SGA Executive Board candidates are required to participate in this activity. All candidates will be provided with a set of rules regarding effective and respectful communication prior to the event, and each will be expected to abide by the rules throughout the debate.

Monday, April 16th

SGA Election Day: online voting


Campaign Material Approval Process

ALL designs for campaign materials (flyers, pens, buttons, t-shirts, etc.) must be approved by the Coordinator for Student Engagement before being displayed/distributed on campus. Required approval of materials for both executive board and non-executive leadership position candidates is as follows:

Student Engagement Approval. An electronic copy of the material must be emailed to the Coordinator for Student Engagement no less than 24 hours before intended display/distribution. These materials cannot be display/distributed until an approval email is received from the Coordinator for Student Engagement. If revisions are suggested, the materials must be revised and resubmitted for approval.

Timeline. All election materials must be approved before Thursday, April 12th. No materials will be approved after this date.

Removal of unapproved postings. Any campaign materials that have not been approved through the processes listed above are subject to immediate removal by the Office of Student Engagement and immediate campaign suspension.

Posting violations and sanctions. Any candidates who post or distribute a campaign items that have not been approved by the Coordinator for Student Engagement will face immediate campaign suspension.

Campaign Regulations

Approved Indoor-Posting Areas. Indoor postings may appear ONLY on bulletin boards and tack strips in academic buildings and other indoor locations. This requirement stands even if postings for other college events appear on other surfaces. Indoor postings may NOT appear on any of the following*:

o Bare walls where no bulletin board or tack strip is present o Doors or doorways o Elevators o Glass surrounding doors/entryways o Windows o Pay phone kiosks o Structural support columns/beams o Stairwells

*Please note that this list is not exhaustive, but is intended as further clarification for those areas in which indoor posting is strictly prohibited.

Number of Postings Permitted: Classrooms. A candidate’s name and/or likeness may appear on ONLY ONE posting in any individual classroom; this is true even if a classroom features multiple bulletin boards or tack strips. There are no exceptions.

Number of Postings Permitted: Outdoors. NO campaign materials may be posted outdoors. This includes building walls and posts, sidewalks, and vehicles. Size of Postings Permitted. Postings may not exceed 11” x 17” in size.


Forbidden Types of Postings. No stickers or self-adhesive campaign postings are permitted at any time, through stickers may be distributed directly, given that the backing is not removed.

Defacing of candidate materials. Any candidates (or anyone associated with a candidate’s campaign) seen removing or defacing another candidate’s campaign materials will be subject to immediate campaign suspension. Chartered Student Organization Visits. Candidates are permitted to visit the meetings of SLCC Student Groups and Organizations in order to advertise their campaigns, though visits may not be scheduled or take place until the candidate’s eligibility to run has been confirmed by the Coordinator for Student Engagement. Candidates must receive permission from the Advisor and/or President to advertise their campaigns at SGO meetings. Emailing. On the day preceding elections, the Coordinator for Student Engagement will send an email to the entire college community announcing candidates and the election process. The order in which candidates are presented in the email will be determined by the position and then by alphabet. Each candidate may submit up to 200 words of advertisement for inclusion in the college–wide election announcement email. Advertisements must be submitted to the Coordinator for Student Engagement via email no later than 5:00 pm on April 9th for inclusion in the college-wide email announcement.

At no other time may any email address ending in the domain “solacc.edu” be used to advertise a candidate’s campaign or status as a candidate in the election. The one exception to this rule is as follows: Unbiased mention of a candidate’s name and potential position in the inclusion of a student organization’s meeting minutes where the candidate previously made a presentation to that student organization. The mention may not include any information other than name and position. The Coordinator for Student Engagement shall be the final judge as to whether any email constitutes a violation of the email policy. Candidates are reminded that they may be held liable for emails sent out by other students and/or supporters. Websites, Social Media, Text Groups, and/or other Electronic Communications. Candidates are permitted to operate a website which advertises their campaign and/or status as a candidate in the election. The content of campaign websites, including written and visual content, is subject to the campaign timeline and approval process. The Coordinator for Student Engagement reserves the right to enforce election policies and/or sanctions based on website content. Although the use of social media, text groups, and other electronic communications cannot be expressly regulated by SLCC, the Coordinator for Student Engagement reserves the right to enforce election policies and/or sanctions based on the content of any electronic medium. This is especially true if the content in question is thought to constitute libel (false statements damaging to a person's reputation or defamation).

Person-to-Person Campaigning. Person-to-Person campaigning is defined as openly distributing campaign materials to individuals with whom the candidate is not personally acquainted. Person-to-Person campaigning is permitted ONLY during the SGA campaigning period April 9th-13th. In addition, no candidate or someone supporting a campaign may campaign within 30 feet of a polling place (as defined by the Director of Student Engagement), listed below:

Any on-campus computer lab or room with computers available for public use

Any on-campus library


CAMPAIGN GRIEVANCE PROCEDURE

Any grievances regarding an SGA campaign must be submitted via email with the Coordinator for Student Engagement within 24 hours of the disputed occurrence. For the purposes of grievances, postings shall be considered an ongoing occurrence—a posting violation may be reported at any time without being subject to a 24-hour limitation. If the full details are not reported to the Coordinator for Student Engagement within 24 hours of the occurrence, no action will be taken. Exception to this procedure may be taken if there in incontrovertible proof that candidate in question has committed a Tier II offense or if the candidate in question has allegedly committed a Tier III offense. All candidates will have 24 hours from the time when election results are announced to file a protest to the Director of Student Engagement and contest the election results.

CAMPAIGN GRIEVANCE POLICY The campaign grievance policy is applicable to all candidates as well as those campaigning on behalf of all candidates. All decisions regarding grievances are final and binding unless an appeal is made to the Coordinator for Student Engagement within 24 hours of the sanction’s announcement. Campaign grievances are separated into three separate tiers based upon the severity of the offense. The following list, though not exhaustive, is provided as an example of possible offenses and sanctions so that candidates may understand what types of behavior are punishable as election violations.

Tier I Violations Offenses. Slander (a false oral report intending to injure the reputation of an opposing candidate)

Illegal posting Disrespectful conduct Falsification of information in campaign literature

Sanctions. Correction of the illegal posting within a time limit set by the Coordinator for Student Engagement Limitation of campaign privileges Appeal: Coordinator for Student Engagement

Tier II Violations Offenses. Libel (a false written report intending to injure the reputation of an opposing candidate)

Removal/defacing of an opposing candidate’s advertisements Illegal campaigning

Sanctions. Removal/deletion of libel within a time limit set by the Coordinator for Student Engagement Formal apology to wronged party

Limitation or loss of campaign privileges Appeal: Coordinator for Student Engagement


Tier III Violations

Offenses. Altering voting outcome

Tampering with online votes Unlawful conduct Falsification of information on a registration form Abuse of college e-mail list Illegal campaigning on Election Day

Sanctions: Loss of campaign privileges Removal from election

Appeal: Coordinator for Student Engagement


SGA POSITION DUTIES & RESPONSIBILITIES

Position Duties & Responsibilities

Executive President

Serve as the organization’s official representative, as required.

Call and preside over meetings of the organization.

Alongside the SGA Secretary/ Chief of Staff, develop and lead an agenda for the organization.

Appoint any position in the SGA in the event of vacancy.

Appoint special committees.

Shall cast a tie breaking vote.

Coordinate SGA, college-wide initiatives.

Meet with the SGA Advisor at least once a month.

Represent South Louisiana Community College Students at Louisiana Council of Student Body Presidents (COSBP).

Serve as the liaison to all SGA Campus Assistant Vice President: Acadian, CB Coreil, Evangeline, Franklin, Gulf Area, New Iberia & TH Harris

Serve as the liaison to all Club and Student Organization Presidents

Chair, SGA President’s Council

Direct Reports: Executive Vice President, SGA Campus Presidents

Serve as a voting member

Executive Vice President

Preside in the absence of the President.

Shall be responsible for the coordination of fund raising activities.

Serve as Parliamentarian at all organization meetings, enforcing Parliamentary Procedure. Parliamentary Procedure is the body of rules, ethics, and customs governing meetings and other operations of clubs, organizations, legislative bodies, and other deliberative assembles.

Responsible for educating senate members on parliamentary procedure.


Serve on “college wide” committees as appointed by the SGA Advisor

Direct Reports: Executive Secretary/Chief of Staff, Executive Treasurer, AVP for Student Rights & Responsibilities, AVP for Diversity, and AVP for Special Initiatives


Executive Secretary/Chief of Staff

Prepare agenda for every meeting.

Preparation and distribution of all meeting minutes and agendas.


Keep permanent records of all meetings of the organization.

Provide digital copies of all meeting records to all active members of the Executive Board.

Establish, maintain, and provide copies of a file consisting of all contact information of all the SGA Representatives and Advisor.

Maintain a roster of attendance at all meetings or activities.

Lead SGA Programming/Operations Coordinator

Serve as a Student Representative on the SLCC Foundation Board

Serve as a voting member.

Executive Treasurer

Request a monthly financial statement of funds from Coordinator of Student Engagement.

Keep accurate account of all student organization funds.

Disburse the organization’s funds for approved expenditures.

Arrange for startup funds for each student organization in good standing; available in the start of fall and spring semester.

Serve an active role in SGA budget planning, and fiscal management


Chair, Student Health & Wellness Committee

Organize events and facilitate interaction between SLCC SGA alumni and current members of the student government.


Associate Vice President for Student Rights & Responsibilities

Chair, SGA Constitution Review Committee

Student Complaints & Grievances


Serves as a liaison between the Student Government Association and the Division of Academic Affairs, and is responsible for informing students of academic policy changes.

Serves as a liaison between the Student Government Association and the Division of Student Affairs, and is responsible for informing students of student affairs policy changes.

Serve as the lead coordinator for SGA Constitution Day and Voter Registration Events


Associate Vice President for Diversity & Inclusion

Chair, SGA Outreach Committee


Chair, SGA Inclusiveness & Intercultural Services Committee

Proactively addresses inclusivity and diversity concerns, policy issues, or legal issues

Develop relationships with and meet regularly with leaders from all the inclusivity and diversity related student organizations

Attend inclusivity and diversity events, meetings, and programs hosted by the college as a representative of SGA

When delegated, serve as the President and the Executive Vice President’s appointee on college’s inclusivity and diversity committees, task forces, and work groups.

Promote a broad definition of inclusivity and diversity, to include but limit to race, ethnicity, religion, sexual orientation, gender, non-traditional students, veterans, and more

When delegated, serve as the Executive President and Executive Vice President’s appointee on college inclusivity and diversity committees, task forces, and work groups.


Associate Vice President for Special Initiatives

Chair, Early College Academy Advisory Council

Chair, JS Clark Leadership Academy Advisory Council

Chair, Center for Minority Excellence Advisory Council

Chair, Veteran Student Affairs Council

Chair, Adult Student Learner Advisory Council

Chair, Community Service & Engagement Committee

Chair, SGA Communications & Public Relations Advisory Council

Make strategic policy and special initiative recommendations to the Student Government Association

Assist the Coordinator of Student Engagement in the development of all SGA focused assessments

Other special initiatives as assigned by the SGA Executive President or in their absence, the SGA Executive Vice President


SGA-Campus Assistant Vice President Acadian Campus CB Coreil Campus Evangeline Campus Franklin Campus Gulf Area Campus

Serve as the campus liaison for to the SGA Executive Board regarding all specific campus student government related initiatives.

Serve as the SGA campus programming liaison for the Associate Vice President of Student Rights and Responsibilities, Associate Vice President of


New Iberia Campus TH Harris Campus

Diversity & Inclusion, and Associate Vice President of Special Initiatives.

Make recommendations to the SGA Executive Board regarding specific policies and procedures.



CANDIDATE ELIGIBILITY & VERIFICATION FORM

I. Biographical Information

Name (as it should appear on the ballot) _________________________________ Address____________________ Phone ___________________ (home) _____________________ ___________________(cell) _____________________ E-mail ___________________ Hours Completed __________________ Major ___________________

II. Application for Position Position sought _____________________________________________________

III. Verification of Academic Good Standing

I, ____________________ , am requesting of the registrar’s office for verification that I am a student in good standing at South Louisiana Community College A student in good standing shall be defined by SGA is as follows:

A. A student must be enrolled for no less than twelve (12) credit hours at South Louisiana Community College and must have a minimum of a 2.5 grade point average.

B. Have a minimum of one (1) full academic year, excluding the summer term, remaining. The SGA Advisor may confer with the Registrar’s Office to verify candidate meets criterion.

_________________________ _______ ________________________ Signature of Registrar Designee Date Coordinator for Student Engagement

IV. Waiver for computer check of eligibility

I, _____________________, do hereby authorize the advisor of the Student Government Association to access my student records by computer in order to confirm the accuracy of the information contained within this document. ______________________________ _____________

Signature of the Candidate Date


VII. Affidavit of Eligibility

I, _____________________ , do hereby affirm that I have read, understood and met the criteria outlined for candidacy in the SGA elections. I understand that any falsification or misrepresentation of fact in this document is cause for my immediate disqualification as a candidate for office. Likewise, I recognize that any infraction of the election rules outlined within the SGA Constitution and Bylaws, and by college policies will be considered legitimate grounds for disqualification. ______________________________ ______________ Signature of the Candidate Date

SGA Election packets must be turned in to the Coordinator for Student Engagement by no later than 4:00 pm on Tuesday, March 27th !


STUDENT SIGNATURE FORM

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Documents

Student Government Association Election Packet fileStudent Government Election Packet Page 4 Rev: 2/2018 SOUTH LOUSIANA COMMUNITY COLLEGE MISSION STATEMENT South Louisiana Community