STUDENT EXERCISES FULLY INTEGRATED VERSION (MM, …athensstatesapfaculty.pbworks.com/f/Flya+Kite+Fully+Integrated...fully integrated version (mm, pp, sd, fi/co, hr) flya kite case:

FOR ACADEMIC USE ONLY ALL MATERIALS FROM SAP LIBRARY ADAPTED WITH PERMISSION OF

SAP AMERICA UNIVERSITY ALLIANCE

©2008 Ross Quarles and Fawzi Noman STUDENT EXERCISES INTEGRATED Page: 1

STUDENT EXERCISES

FULLY INTEGRATED VERSION

(MM, PP, SD, FI/CO, HR)

Flya Kite Case: Processing transactions through the

logistics and support processes of SAP

Ross Quarles Fawzi Noman

Version 4.0 03/01/2009

Sam Houston State University

Huntsville, Texas




Chapter 2: Procurement Logistics (MM)

EEXXEERRCCIISSEE MMMM0011:: CCRREEAATTEE GGEENNEERRAALL LLEEDDGGEERR RREECCOONNCCIILLIIAATTIIOONN AACCCCOOUUNNTT ((AACCCCOOUUNNTTSS PPAAYYAABBLLEE)) A sub ledger account is used wherever there is a high volume of transactions. The information is summarized for the general ledger into a reconciliation account. The sub ledger can be an A/R or A/P account. The reconciliation account for Accounts Payable must be set up before business can be carried out with vendors. Accounting ⇒ Financial Accounting ⇒ General Ledger ⇒ Master Records ⇒ G/L Accounts ⇒ Individual Processing ⇒ Centrally Enter the following information:

1. G/L Account: 30000_ _ _

2. Company Code: Flya Kite Corp. Value: ______________

(CREATE) Type/Description TAB

3. Account Group: Reconciliation Accounts

4. Select Balance sheet account

5. Short Text: AP Recon

6. G/L Acct Long Text: Accounts Payable Reconciliation

Control Data TAB

7. Account currency: United States Dollar Value: ______________

8. Recon. account for acct type: Vendors

Create/bank/interest TAB 9. Field status group: Reconciliation accounts Value: ______________

(SAVE)

Back to the SAP Easy Access Menu




EEXXEERRCCIISSEE MMMM0022:: CCRREEAATTEE VVEENNDDOORR MMAASSTTEERR AACCCCOOUUNNTTIINNGG RREECCOORRDDSS You keep track of permanent data as Master Records in the SAP R/3 System. Accounting ⇒ Financial Accounting ⇒ Accounts Payable ⇒ Master Records ⇒ Create

1. Vendor: Leave blank 2. Company Code: Flya Kite Corp. Value: ______________ 3. Account group: Vendor (int. number assgnmnt) Value: ______________

4. If any entry is displayed in the Reference field – REMOVE IT

(ENTER) 5. Name: Widgets and Things_ _ _ 6. Search term: ______________ (your own creation) 7. Postal Code: ______________ (your own creation) 8. City: ______________ (your own creation) 9. Country: USA Value: ______________ 10. Region: Texas Value: ______________ 11. Language: English

12. Click on the More Fields button (located on the right side) of the Street Address section. 13. Jurisdict. code: TX0000000

(ENTER) Note: Page forward past views that are not needed using page forward icon

Control N/A Payment transactions N/A Accounting information Accounting

14. Recon. account: Your Accounts Payable Reconciliation Value: ______________ Payment transactions Accounting

15. Payt Terms: Payable immediately Due net Value: ______________ 16. Chk double inv.: √ Chk double inv. Correspondence Accounting N/A

(SAVE)

17. Record the account (Vendor) no.___________________________ You may need to hit the enter key more than once to get to the next field you wish to fill. This depends on the screen layout, your font size and the size of your monitor. Back twice to SAP Easy Access Menu




EEXXEERRCCIISSEE MMMM0033:: CCRREEAATTEE VVEENNDDOORR MMAASSTTEERR PPUURRCCHHAASSIINNGG RREECCOORRDDSS This exercise creates the purchasing views for the previously created vendor. Logistics ⇒ Materials Management ⇒ Purchasing ⇒ Master Data ⇒ Vendor ⇒ Purchasing ⇒ Create Create a purchasing view for your Widgets and Things_ _ _ vendor.

1. Vendor: Widgets and Things_ _ _ Value: ______________

2. PurchasingOrganization: FKPurchasing Dept. Value: ______________

3. Account group: Vendor (int. number assgnmnt) Value: ______________

(ENTER) 4. Order currency: United States Dollar Value: ______________

5. Terms of paymnt: Payable immediately Due net Value: ______________

(SAVE)

Back to SAP Easy Access Menu




EEXXEERRCCIISSEE MMMM0044:: CCRREEAATTEE VVEENNDDOORR MMAASSTTEERR RREECCOORRDDSS CCEENNTTRRAALLLLYY Logistics ⇒ Materials Management ⇒ Purchasing ⇒ Master Data ⇒ Vendor ⇒ Central ⇒ Create This exercise demonstrates creating all the views for a vendor at one time. Create all views for a new vendor called Toys-We-B_ _ _. Address

1. Leave vendor field blank (system will generate the new number) 2. Company Code: Flya Kite Corp. Value: ______________ 3. PurchasingOrganization: FKPurchasing Dept . Value: ______________ 4. Account group: Vendor (int. number assgnmnt) Value: ______________

(ENTER) 5. Enter the vendor’s name Toys-We-B_ _ _ 6. Search term: ______________ (your creation) 7. Postal code: ______________ (your creation) 8. City: ______________ (your creation) 9. Country: USA Value: ______________ 10. Region: Texas Value: ______________ 11. Click on the More Fields button (located on the right side) of the Street Address section. 12. Jurisdict. code: TX0000000 13. Language: English

(ENTER) Note: Page forward past views that are not needed using page forward icon Control N/A Payment transactions N/A Accounting information Accounting

14. Recon. account: Your Accounts Payable Reconciliation Value: ______________ Payment transactions Accounting

15. Payt Terms: Payable immediately Due net Value: ______________ 16. Chk double inv.: √ Chk double inv.

Correspondence Accounting N/A Purchasing data

17. Order currency: United States Dollar Value: ______________ 18. Terms of paymnt: Payable immediately Due net Value: ______________

(SAVE)

19. Record Account (Vendor) #__________________





EEXXEERRCCIISSEE MMMM0055:: CCRREEAATTEE MMAATTEERRIIAALL MMAASSTTEERR FFOORR RRAAWW MMAATTEERRIIAALLSS This will register the Raw Materials in the system. Each function has specific views that contain relevant data.

READ ENTIRE EXERCISE BEFORE STARTING YOUR INPUT.

Logistics ⇒ Materials Management ⇒ Material Master ⇒ Material ⇒ Create (Special) ⇒ Raw Material Enter the following information using the information from the list below:

1. Industry sector Retail

Defaults⇒ Industry sector Retail

(ENTER)

Defaults⇒ Views

2. Select the following views: (click on the small box on the left end of the line item) Basic Data 1

Purchasing General Plant Data / Storage 1 Accounting 1 Costing 1

3. Select √ Create views selected

(ENTER)

Defaults⇒ Organizational levels

4. Enter Company Code Flya Kite Corp. in both the Company Code field and the “Copy from”

field.

5. Enter Plant Flya Kite Manufacturing Pt in both the Plant field and the “Copy from” field.

6. Leave Stor. Location blank (storage locations to be created automatically)

(ENTER)

(continued on next page)

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Top Menu Bar

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7. The following steps refer to data from the table shown after the last step.

a. Insert material name from table below

b. Press button to bring up the Basic Data 1 view

c. Insert information below for the material in the Basic Data 1 view

(ENTER)

d. Insert information below for the material in the Purchasing view

(ENTER)

(ENTER) To bypass the General Plant Data / Storage 1 view (no entries required)

e. Insert information below for the material in the Accounting 1 view

(ENTER)

f. Insert information below for the material in the Costing 1 view

(SAVE) [You will be taken to the Create Raw Materials Initial Screen]

8. Repeat steps 7a through 7f above for each material until all data in table are inserted

Tabs Basic Data 1 Purchasing Accounting 1 Costing 1

Material (name)

Descrip Base Unit of

Measure

Material Group

Gross Weight / Unit

Net Weight / Unit

Purchasing Group

Valuation

Class

Moving price

With Qty

Structure

Material origin

Paper_ _ _ Paper_ _ _ each Raw & Op Supp 5 oz 5 oz FKPurchasing

Group 3000 $2.00 X X

Wood_ _ _ Wood_ _ _ each Raw & Op Supp 14 oz 14 oz FKPurchasing

Group 3000 $5.00 X X


DATA




EEXXEERRCCIISSEE MMMM0066:: CCRREEAATTEE MMAATTEERRIIAALL MMAASSTTEERR FFOORR TTRRAADDIINNGG GGOOOODDSS This will register the trading goods in the system. Each function has specific views that contain relevant data.

READ ENTIRE EXERCISE BEFORE STARTING YOUR INPUT. Logistics ⇒ Materials Management ⇒ Material Master ⇒ Material ⇒ Create (Special) ⇒ Trading Goods Enter the following information using the information from the list below:

1. Industry sector Retail

Defaults⇒ Industry Sector Retail

(ENTER)

Defaults⇒ Views

2. Select ONLY the following views: Basic Data 1 Purchasing

General Plant Data / Storage 1 Accounting 1 Costing 1

3. Select Create views selected

(ENTER)

Defaults⇒ Organizational levels

4. Enter Company Code Flya Kite Corp. in both the Company Code field and the “Copy from”

field.

5. Enter Plant Flya Kite Manufacturing Pt in both the Plant field and the “Copy from” field.

6. Leave Stor. Location blank (storage locations to be created automatically)

(ENTER)

(continued on next page)

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7. The following steps refer to data from the table shown after the last step.

a. Insert material name from table below

b. Press button to bring up the Basic Data 1 view

c. Insert information in the table for the material in the Basic Data 1 view

(ENTER)

d. Insert information in the table for the material in the Purchasing view

(ENTER)

(ENTER) To bypass the General Plant Data / Storage 1 view (no entries required)

e. Insert information in the table for the material in the Accounting 1 view

(ENTER)

f. Insert information below for the material in the Costing 1 view

(SAVE) [You will be taken to the Create Trading Goods Initial Screen]

Tabs Basic Data 1 Purchasing Accounting 1 Costing 1

Material (name)

Descrip Base Unit of

Measure

Material Group

Gross Weight / Unit

Net Weight / Unit

Purchasing Group

Valuation

Class

Moving Price

With Qty

Structure

Material origin

String_ _ _ String_ _ _ Foot Trading

& Finished

1 oz 1 oz FKPurchasing Group 3100 $ 0.10 X X


DATA




EEXXEERRCCIISSEE MMMM0077:: CCRREEAATTEE MMAATTEERRIIAALL MMAASSTTEERR FFOORR FFIINNIISSHHEEDD PPRROODDUUCCTTSS This will register the finished products the system. Each function has specific views that contain relevant data. The steps for adding the Material Master for finished products mirrors those for adding Raw Materials and finished goods performed in the previous two exercises. The basic process involves setting the Industry Sector, the Default Views, the Organizational Level, and inputting the data in the required tabs. You will, of course be dealing with finished products rather that the other two types of materials. Use the previous two exercises as guides to set up the appropriate views, sectors, levels, and for inputting the data below. NOTE: the prices of finished goods are STANDARD prices (not moving average). Logistics ⇒ Materials Management ⇒ Material Master ⇒ Material ⇒ Create (Special) ⇒ Finished Product Enter the following information: 1. Material: from table below

2. Industry sector: Retail

(ENTER)

3. Select the following views: (Deselect any others that may be showing) Basic Data 1 Accounting 1

Costing 1 (ENTER)

4. When the Organizational levels screen appears press to bypass

5. Enter the information from the table below on the views selected.

Tabs Basic Data 1 Accounting 1 Costing 1

Material (name) Descrip Base Unit of

Measure

Material Group

Gross Weight / Unit

Net Weight / Unit

Valuation Class

Standard Price

With Qty Structure

Material origin

Highkite_ _ _ Highkite_ _ _ each Trading

& Finished

1.5 US lb

1.5 US lb 7920 $30.00 X X

SAVE when all data above is entered on the appropriate screen





EEXXEERRCCIISSEE MMMM0088:: CCRREEAATTEE PPUURRCCHHAASSIINNGG IINNFFOO RREECCOORRDDSS These records reflect a relationship between a specific vendor and a material. By establishing this relationship (and master record) then if the material is being ordered, then the vendor to supply that material will automatically be determined. Logistics ⇒ Materials Management ⇒ Purchasing ⇒ Master Data ⇒ Info Record ⇒ Create Enter the following information:

1. Vendor: Toys-We-B_ _ _ Value: ______________

2. Material Material name from table below (use drop down to find)

3. Purchasing Org.: FKPurchasing Dept. Value: ______________

4. Plant: Flya Kite Manufacturing Pt Value: ______________

5. Info category: Standard

(ENTER)

6. Select then input data for that material

7. Repeat until all material records in table are created (after each save you will be returned to the Create Info Record Initial Screen where you input the next material name and related data.

Material Pl. Deliv. Time Standard Qty Net Price Paper_ _ _ 1 1 $ 2.00 Save Wood_ _ _ 1 1 $ 5.00 Save String_ _ _ 1 1 $ 0.10 Save

(SAVE after each material as indicated)





EEXXEERRCCIISSEE MMMM0099:: CCRREEAATTEE PPUURRCCHHAASSEE RREEQQUUIISSIITTIIOONN FFOORR SSTTOOCCKK IITTEEMMSS Create a request for an initial supply of stock items. Logistics ⇒ Materials Management ⇒ Purchasing ⇒ Purchase Requisition ⇒ Create

If the Item overview section is not expanded, click on the icon to left of Item overview to expand the section of the screen. Enter the following information in the Item Overview Screen

1. Requisition all Raw Materials and Trading Goods

(ENTER) 2. Review the information pulled from the Master Data 3. PRINT THE SCREEN (IF INSTRUCTED TO DO SO BY YOUR INSTRUCTOR)

(SAVE) 4. Record the new purchase requisition number.____________________

BBAACCKK TTOO SSAAPP EEAASSYY AACCCCEESSSS MMEENNUU..

Material Quantity Delivery Date Stor. Loc. Paper_ _ _ 1000 (Future date) Warehouse Wood_ _ _ 1000 (Future date) Warehouse String_ _ _ 150000 (Future date) Shipping




EEXXEERRCCIISSEE MMMM1100:: CCRREEAATTEE PPUURRCCHHAASSEE OORRDDEERR Accept the requisition to order populate the stock items. Logistics ⇒ Materials Management ⇒ Purchasing ⇒ Purchase Order ⇒ Create ⇒ Vendor Unknown

1. Order Type: Standard PO Value: ______________ 2. Purchasing Group: FKPurchasing Group Value: ______________

3. Select 4. Enter your Reference purchase requisition number. (ENTER) 5. Click on the green select all button.

6. Click on the button to copy the details from the purchase requisition into your new purchase order.

7. Verify material prices through each item.

8. Click on the green select all button 9. Select .

o If a warning about existing sources will be lost appears, click on (ENTER) 10. Click on the green select all button.

(GENERATE)

11. If asked if delivery date can be met, click enter to bypass.

12. If Header Panel is not visible, click on to open display.

13. On Header panel, click on conditions tab 14. Record the order Net Value ________________________

(SAVE) 15. Save anyway past the error message indicating that there are system messages (click on

SAVE on error message). This message appears because no output devices (i.e. Printer, FAX) were found to communicate this PO to the vendor.

16. If asked about creating a new PO or adding to an existing PO, create a new PO! 17. Record the new purchase order number_________________________

back to SAP Easy Access menu




EEXXEERRCCIISSEE MMMM1111:: CCRREEAATTEE AA GGOOOODDSS RREECCEEIIPPTT Receive the stock items into inventory. Logistics ⇒ Materials Management ⇒ Inventory Management ⇒ Goods Movement ⇒ Goods Receipt ⇒ For Purchase Order ⇒ PO Number Known Enter the following information: Settings ⇒ Default Values

1. Select Propose the OK Function in Future 2. Select Propose All Items.

3. Click to accept these values

Click to bypass any information messages if received. 4. Enter the PO number 4500000??? ( next to the Purchase order field) It should appear and

turn red on the left column after you enter below)

(EXECUTE)

Select or (SAVE) 5. Record the document number_______________________


Instructor note: Check T169P (OMRL) & T169V (SM30)

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EEXXEERRCCIISSEE MMMM1122:: CCRREEAATTEE AANN IINNVVOOIICCEE RREECCEEIIPPTT Enter the Vendors invoice for the stock item order. Logistics ⇒ Materials Management ⇒ Logistics Invoice Verification ⇒ Document Entry ⇒ Enter Invoice Enter the following information:

1. Invoice date: Today's date 2. Company Code: Flya Kite Corp. Value: ______________ 3. Amount: 22000 (from the physical invoice) 4. Currency: United States Dollar Value: ______________ 5. PO number: Your purchase order number from exercise MM10

(PO # input in Purchase Order/Scheduling Agreement in middle of screen)

(ENTER) 6. Tax code: XI()

(ENTER)

7. Use the button to see if the postings are correct. 8. PRINT THE SCREEN (IF INSTRUCTED TO DO SO BY YOUR INSTRUCTOR)

(POST) 9. Record the document number________________


INVOICE #567 3/25/2009 Widgets & Things_ _ _ ITEMS: QUANTITY PER PRICE:

MMPAPER_ _ _, 1000 $ 2.00 $ 2,000.00 MMWOOD_ _ _, 1000 $ 5.00 $ 5,000.00 MMSTRING_ _ _, 150,000 $ 0.10 $ 15,000.00 TOTAL $ 22,000.00

Thank you for your order




CCHHAAPPTTEERR 33:: PPRROODDUUCCTTIIOONN LLOOGGIISSTTIICCSS ((PPPP))

EEXXEERRCCIISSEE PPPP0011:: CCRREEAATTEE MMRRPP VVIIEEWWSS FFOORR RRAAWW MMAATTEERRIIAALLSS Expand the Raw Materials to include specific views of information required for materials requirement planning. Logistics ⇒ Production ⇒ Master Data ⇒ Material Master ⇒ Material ⇒ Create (Special) ⇒ Raw Material

Defaults⇒ Views

1. Select the following views: MRP 1, 2, 3 (deselect any others present)

2. Select Create views selected

(ENTER)

3. Enter material name: Paper_ _ _.

4. Press button to bring up the MRP 1 view (click if you get a message telling you the material exists and will be extended)

5. If Requested: Enter manufacturing plant (Flya Kite Manufacturing Pt) but leave the StLoc blank.

(ENTER) MRP1 view:

6. MRP Type: MRP Value: ______________ 7. MRP controller: MRP Controller Value: ______________ 8. Lot size: Lot-for-lot order quantity Value: ______________

MRP2 view: 9. Planned delivery time: 1 10. Scheduling margin key: 001 11. Safety stock: 100

MRP3 view: 12. Availability check: Individ.requirements Value: ______________

(SAVE) 13. Repeat steps 3-12 with material name Wood_ _ _. Back to SAP Easy Access Menu

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EEXXEERRCCIISSEE PPPP0022:: CCRREEAATTEE MMRRPP VVIIEEWWSS FFOORR TTRRAADDIINNGG GGOOOODDSS Expand the trading goods to include specific views of information required for materials requirement planning. Logistics ⇒ Production ⇒ Master Data ⇒ Material Master ⇒ Material ⇒ Create (Special) ⇒ Trading Goods 1. Enter material name: String_ _ _

(ENTER) 2. Select the following views: MRP 1, 2, 3

(ENTER) 3. Enter manufacturing plant (Flya Kite Manufacturing Pt) but leave the StLoc blank.

(ENTER) MRP1 view:

4. MRP Type: MRP Value: ______________ 5. MRP controller: MRP Controller Value: ______________ 6. Lot size: Lot-for-lot order quantity Value: ______________

MRP2 view: 7. Planned delivery time: 1 8. Scheduling margin key: 001 9. Safety stock: 100

MRP3 view:

10. Availability check: Individ.requirements Value: ______________

(SAVE)





EEXXEERRCCIISSEE PPPP0033:: CCRREEAATTEE MMRRPP && WWOORRKK SSCCHHEEDDUULLIINNGG VVIIEEWWSS FFOORR FFIINNIISSHHEEDD PPRROODDUUCCTTSS Expand the finished products to include specific views of information required for materials requirement planning. Logistics ⇒ Production ⇒ Master Data ⇒ Material Master ⇒ Material ⇒ Create (Special) ⇒ Finished Product

Enter the following information: 1. Enter material name: Highkite_ _ _

(ENTER) 2. Select the following views: MRP 1, 2, 3, Work Scheduling

(ENTER) 3. Enter your manufacturing plant (Flya Kite Manufacturing Pt) but leave the StLoc blank.

(ENTER) MRP 1 view:

4. MRP Type: MRP Value: ______________ 5. MRP controller: MRP Controller Value: ______________ 6. Lot size key: Lot-for-lot order quantity Value: ______________

(ENTER) MRP 2 view:

7. In house production time: 2 8. Scheduling margin key: 001 9. Safety stock: 20

(ENTER) MRP 3 view:

10. Availability check: Individ. requirements Value: ______________ 11. Total Repl. Lead Time 3

(ENTER) Work scheduling view:

12. Production scheduler: Flya Kite Scheduler Value: ______________ 13. Production scheduler profile: Release & Schedule Value: ______________

(SAVE)





EEXXEERRCCIISSEE PPPP0044:: CCRREEAATTEE BBIILLLLSS OOFF MMAATTEERRIIAALL The BOM tells the system what components are needed to create the end product. Logistics ⇒ Production ⇒ Master Data ⇒ Bills of Material ⇒ Bill of Material ⇒ Material BOM ⇒ Create Enter the following information to create the bill of material: 1. Material: Highkite_ _ _ 2. Plant: Flya Kite Manufacturing Pt Value: ______________ 3. BOM Usage: Production Value: ______________

(ENTER) 4. Enter the following line items:

Item category (ICt) Component Quantity Stock item Paper_ _ _ 1 Stock item Wood_ _ _ 1 Stock item String_ _ _ 150

(ENTER) and check to make sure columns are filled properly

(SAVE)





EEXXEERRCCIISSEE PPPP0055:: CCRREEAATTEE AA RROOUUTTIINNGG FFOORR FFIINNIISSHHEEDD PPRROODDUUCCTTSS A routing is a description of which operations and the order in which they are carried out. Routings also contains details about the work centers at which the work is carried out. Logistics ⇒ Production ⇒ Master Data ⇒ Routings ⇒ Routings ⇒ Standard Routing ⇒ Create Enter the following information: 1. Material: Highkite_ _ _ 2. Plant: Flya Kite Manufacturing Pt Value: ______________

(ENTER) General data

3. Usage: Production Value: ______________ 4. Status: Released (general) Value: ______________ 5. From Lot Size: 1 6. Click on the overview button. 7. Enter data for each operation: (Be sure to include the work center and control key for

each operation.) Operat. Work center Control key Description Enter Setup

Time (min)

Enter Labor Time (min)

Enter

0010 Flya Kite Main

Assembly Area

Routing/Ref. op set – internal proc.

Cut wood into two pieces 2 2

0020 Flya Kite Main

Assembly Area


Attach paper to wood frame

1 2

0030 Flya Kite Main

Assembly Area


Apply string to kite frame 3 4

8. Enter times for Setup and Labor for each item from table above (hit after each entry as shown)

Next task… Component allocation (see Next page)




Create a Routing for Finished Product (Component Assignment) After the operational steps are laid out the components must be assigned to the individual operations. This is a progressive process where each operation builds off the materials that entered production in the previous operations.

9. Click on the button. 10. Select the materials required for operation 10: Wood_ _ _

11. Select 12. Assign these components to operation: 10

(ENTER) 13. Select the materials required for operation 20: Paper_ _ _


(ENTER) 16. Select the materials required for operation 30: String_ _ _


(ENTER

(SAVE)





EEXXEERRCCIISSEE PPPP0066:: DDIISSPPLLAAYY LLIISSTT OOFF RROOUUTTIINNGGSS Use this reporting function to confirm creation of your routings and the material allocations. Logistics ⇒ Production ⇒ Master Data ⇒ Routings ⇒ Reporting ⇒ Print List Enter the following information: 1. Task List Type: Routing Value: ______________ 2. Material: Highkite_ _ _ 3. Plant for Material: Flya Kite Manufacturing Pt Value: ______________ 4. Check Display Component Assignment 5. Check For All Alternative BOMs

(EXECUTE)

Review report on screen for correct entries. See example below. 6. PRINT THE SCREEN (IF INSTRUCTED TO DO SO BY YOUR INSTRUCTOR)





EEXXEERRCCIISSEE PPPP0077:: RRUUNN MMRRPP –– SSIINNGGLLEE IITTEEMM,, MMUULLTTII LLEEVVEELL Allow the system to plan the availability and requirements for the kites and all the components. Logistics ⇒ Production ⇒ MRP ⇒ Planning ⇒ Single-Item, Multi-Level Enter the following information: 1. Material: Highkite_ _ _ 2. Plant: Flya Kite Manufacturing Pt Value: ______________ 3. Processing key: Net change for total horizon Value: ______________ 4. Create pur. req.: Purchase requisitions in opening period Value: ______________ 5. Deliv. schedule: Schedule lines Value: ______________ 6. Create MRP list: MRP list Value: ______________ 7. Planning mode: Adapt planning data (normal mode) Value: ______________ 8. Scheduling: Basic dates will be determined for planned orders Value: ______________ 9. Planning date: Today’s date Value: ______________

10. Select Also plan unchanged components

11. Select Display result before they are saved

(ENTER) 12. A warning message appears - please check input parameters

(ENTER) again to confirm and bypass the warning message 13. Review results (see example below)

(EXIT back to SAP Easy Access Menu) Note: Recheck material type attributes if MRP does not work.




EEXXEERRCCIISSEE PPPP0088:: DDIISSPPLLAAYY SSTTOOCCKK//RREEQQUUIIRREEMMEENNTTSS LLIISSTT The Stock/requirements list is a dynamic list. It will change whenever a transaction occurs. Logistics ⇒ Production ⇒ MRP ⇒ Evaluations ⇒ Stock/Requirements List Enter the following information: 1. Material: Highkite_ _ _ 2. Plant: Flya Kite Manufacturing Pt Value: ______________

(ENTER) 3. PRINT THE SCREEN (IF INSTRUCTED TO DO SO BY YOUR INSTRUCTOR) 4. Note that an order has been planned for some point in the future to create these items. You can display the other components that are in your BOM by selecting a planned order and clicking on the icon.

(EXIT back to SAP Easy Access Menu)




EEXXEERRCCIISSEE PPPP0099:: CCOONNVVEERRSSIIOONN -- PPLLAANNNNEEDD OORRDDEERR TTOO PPRROODDUUCCTTIIOONN OORRDDEERR Accept the MRP recommendation to satisfy the safety stock requirement by converting the planned order to a production order. Logistics ⇒ Production ⇒ MRP ⇒ Evaluations ⇒ Stock/Requirements List Enter the following information: 1. Material: Highkite_ _ _


(ENTER)

3. Double click on the planned order to be converted.

4. Click on the button and WAIT.

5. Change Total Quantity to: 100

6. Change the start date to one week from today

7. Change the finish date to two weeks from today

8. Accept all defaults

(SAVE)

9. Record the new production order number._____________________

10. Select the button to refresh the Stock/Reqmts List

11. Notice the MRP elements change from the old PlOrd to display the new PrdOrd.





EEXXEERRCCIISSEE PPPP1100:: GGOOOODDSS IISSSSUUEE Issue the BOM required materials to the production order. Logistics ⇒ Production ⇒ Shop Floor Control ⇒ Goods Movements ⇒ Goods Issue Enter the following information: 1. Verify Posting Date (today’s date). 2. Movement Type: Consumption for order from warehouse Value: ______________ 3. Plant: Flya Kite Manufacturing Pt Value: ______________

4. Click on the reference button. 5. Order: Your Order # (from exercise PP09) Value: ______________ 6. Click on the button. 7. Enter Storage Location for each material as you click through them on the step below

Paper_ _ _ Warehouse Value: ______________ Wood_ _ _ Warehouse Value: ______________ String_ _ _ Shipping Value: ______________

8. Click on the button to accept the details for each material.

(POST/SAVE) 9. Record the document number____________





EEXXEERRCCIISSEE PPPP1111:: EENNTTEERR CCOOMMPPLLEETTIIOONN CCOONNFFIIRRMMAATTIIOONN OOFF PPRROODDUUCCTTIIOONN This step tells the system the actual quantity of finished product that was produced. Logistics ⇒ Production ⇒ Shop Floor Control ⇒ Confirmation ⇒ Enter ⇒ For Order Enter the following information: 1. Order: Your Order # (from exercise PP09) Value: ______________

(ENTER) 2. Click on final confirmation. 3. Yield to conf. 100

(SAVE) 4. Ignore any messages regarding update terminated.





EEXXEERRCCIISSEE PPPP1122:: GGOOOODDSS RREECCEEIIPPTT OOFF PPRROODDUUCCTTIIOONN OORRDDEERR Move the new finished product from the production line into inventory. Logistics ⇒ Production ⇒ Shop Floor Control ⇒ Goods Movements ⇒ Goods Receipt Enter the following information: 1. Movement Type: Goods receipt for order into warehouse Value: ______________

2. Order: Your Order # (from exercise PP09) Value: ______________


4. Stor. Location: Shipping Value: ______________

5. Select

6. Click on the button to accept the details for the new kites received from production.

(SAVE)

7. Record the document number____________________





EEXXEERRCCIISSEE PPPP1133:: SSEETTTTLLEE CCOOSSTTSS OOFF PPRROODDUUCCTTIIOONN OORRDDEERR This exercise moves any cost differences to the appropriate accounts. Logistics ⇒ Production ⇒ Shop Floor Control ⇒ Period-End Closing ⇒ Settlement ⇒ Individual Processing Enter the following information: 1. Controlling Area: Flya Kite Corp. (If required) Value: ______________ 2. Order: Your Order # (from exercise PP09) Value: ______________ 3. Settlement period: Current month Value: ______________ 4. Posting period: Current month Value: ______________ 5. Fiscal Year: Current year Value: ______________

(EXECUTE) Review Run (see following page for example)

(BACK) 6. Turn off the test run indicator.

(EXECUTE)

(BACK)

Review results by navigating to: Environment ⇒ Report

7. Choose report Actual/Plan/Variance

(ENTER) 8. Review report (see next page for example)

9. PRINT THE SCREEN (IF INSTRUCTED TO DO SO BY YOUR INSTRUCTOR)








Chapter 4: Sales Logistics (SD)

EEXXEERRCCIISSEE SSDD0011:: CCRREEAATTEE GGEENNEERRAALL LLEEDDGGEERR RREECCOONNCCIILLIIAATTIIOONN AACCCCOOUUNNTTSS ((AACCCCOOUUNNTTSS RREECCEEIIVVAABBLLEE)) A sub ledger account is used wherever there is a high volume of transactions. The information is summarized for the general ledger into a reconciliation account. Accounting ⇒ Financial Accounting ⇒ General Ledger ⇒ Master Records ⇒ G/L Accounts ⇒ Individual Processing ⇒ Centrally Enter the following information: 1. G/L Account: 11000_ _ _ 2. Company Code: Flya Kite Corp. Value: ______________

(CREATE) Type/Description TAB

3. Account Group: Reconciliation Accounts 4. Select Balance sheet account 5. Short Text: AR Recon 6. G/L Acct Long Text: Accounts Receivable Reconciliation

Control Data TAB 7. Account Currency: United States Dollar Value: ______________ 8. Recon. acct for acct type: Customers

Create/bank/interest TAB 9. Field status group: Reconciliation accounts Value: ______________

(SAVE)




EEXXEERRCCIISSEE SSDD0022:: CCRREEAATTEE CCUUSSTTOOMMEERR We have already created business partners (Vendors) in both FI and MM. Since we are in SD territory now, we will create general and sales views for the customer. Remember when we created vendors centrally? Here the same function is named Complete indicating that we would include not only the Sales and Distribution views, but the Materials Management and Financial views as well. Logistics ⇒ Sales and Distribution ⇒ Master Data ⇒ Business Partner ⇒ Customer ⇒ Create ⇒ Complete Enter the following information: 1. Account group: Sold-to party 2. Customer: Leave blank 3. Company code: Flya Kite Corp. Value: ______________ 4. Sales Organization: Flya Kite Value: ______________ 5. Distribution Channel: as listed below for each customer 6. Division: Standard Value: ______________

(ENTER) We will create the following customers: • Western Toys HQ_ _ _, Phoenix, AZ Dist.Ch: Direct

• Crosby Trinkets_ _ _, Crosby, TX Dist.Ch: Direct

• Northern Nicknacks_ _ _, Islip, NY Dist.Ch: Wholesale

Address:

7. Name: Customer’s name (see above list) 8. Search Term: Enter a term unique to your group (your creation) 9. Postal Code: Customer’s zip code (your creation) 10. City: Customer’s city (from table above) 11. Country: USA Value: ______________ 12. Region: Customer's State (from table above) Value: ______________ 13. Jurisdict. code _ _0000000 (State code plus 7 zeroes) 14. Transportation zone: Enter appropriate Transportation zone

(used for route determination) – use drop down to display choices 15. Language: English

Continued on next page.




16. Select Account Management:

17. Recon. account: Your A/R Reconciliation Account Value: ______________ 18. Sort key: Posting date Value: ______________ Payment Transactions: 19. Terms of payment: Payable immediately Due net Value: ______________

20. Select Sales:

21. Sales Office: Enter a representative Sales Office (use drop down to display) 22. Sales Group: Enter a representative Sales Group (use drop down to display) 23. Currency: United States Dollar Value: ______________ 24. Cust. pric. proc.: Standard Value: ______________ 25. Cust. Stats. Grp: ‘A’ Material Value: ______________

(This field helps determine which data are updated in the Logistics Information System) Shipping:

26. Delivery Priority: Normal Item Value: ______________ 27. Check Order Combination 28. Shipping Conditions: standard Value: ______________

used for both shipping point determination and route determination

29. Delivering Plant: Flya Kite Manufacturing Pt Value: ______________ used for shipping point determination

30. Max.partial deliveries: 9 (default) Billing Documents:

31. Incoterms: Free on board Value: ______________ Receiving Dock (description)

32. Terms of payment Payable immediately Due net Value: ______________ 33. Acct assgmt group: Domestic Revenues Value: ______________ 34. Tax classification: Exempt, for each category) Value: ______________

(SAVE) 35. Repeat steps 1-34 for each of the new customers and record the customer numbers of

the new customers. When you start Northern Nicknacks be sure to change the distribution channel to the appropriate code.

Western Toys. HQ ________________ Crosby Trinkets ________________ Northern Nicknacks ________________

When final customer created, remain on the Create Customer initial screen and turn to the next exercise.




EEXXEERRCCIISSEE SSDD0033:: CCRREEAATTEE AA GGOOOODD RREECCIIPPIIEENNTT ((SSHHIIPP--TTOO PPAARRTTYY)) Western Toys has a distribution center/branch office, where we ship goods. We create a specific “ship-to” customer for this separate address. Logistics ⇒ Sales and Distribution ⇒ Master Data ⇒ Business Partner ⇒ Customer ⇒ Create ⇒ Complete Enter the following information: 1. Account group: Goods Recipient (hey, it’s different than before) 2. Customer: Leave blank 3. Sales Organization: Flya Kite Value: ______________ 4. Distribution Channel: Direct (it’s different than before) Value: ______________ 5. Division: Standard Value: ______________

(ENTER) Address tab:

6. Name: Western Toys Reg Dist Center_ _ _ 7. Search Term: Enter a term unique to you (your creation) 8. Postal Code: Customer’s zip code (make one up) 9. City: Las Vegas 10. Country: USA Value: ______________ 11. Region: Nevada Value: ______________ 12. Language: English 13. Transportation zone: Region West Value: ______________ 14. Select the (MORE FIELDS) button located on the right side of the screen. 15. Jurisdict. code NV0000000

16. Select Account Management:

17. Recon. account: Accounts Receivable Reconciliation Value: ______________ 18. Sort key: Posting date Value: ______________

Payment Transactions: 19. Terms of payment: Payable immediately Due net Value: ______________

Continued on Next Page




20. Select Shipping:

21. Delivery Priority: Normal item Value: ______________ 22. Check Order Combination 23. Shipping Conditions: standard Value: ______________

for both shipping point & route determination 24. Delivering Plant: Flya Kite Manufacturing Pt Value: ______________

used for shipping point determination 25. Max.partial deliveries: 9 (default)

Billing Documents: 26. Tax classification: Exempt, for each category Value: ______________

(SAVE) 27. Record the new “Ship-to” Customer number_________________

Click on to return to SAP Easy Access Menu




EEXXEERRCCIISSEE SSDD0044:: AASSSSIIGGNN NNEEWW SSHHIIPP--TTOO PPAARRTTYY This step will add the newly created ship-to account number to the Partner Functions of the sold-to party. The master customer record for Western Toys Headquarters is already set up in your company. Now you have to change the “ship to” data in the master to reflect that items will NOT be shipped to the headquarters but to the regional distribution center in Las Vegas. When you originally set up the headquarters master record, it had to be set up so that all partner functions (sold-to, bill-to, payer, and ship-to) were for the headquarters. Now that the regional distribution center has been set up, all shipments will go there so the Ship-to party must be changed. Logistics ⇒ Sales and Distribution ⇒ Master Data ⇒ Business Partner ⇒ Customer ⇒ Change ⇒ Complete Enter the following information: 1. Customer: Western Toys, HQ_ _ _ Value: ______________ 2. Sales Organization: Flya Kite Value: ______________ 3. Distribution Channel: Direct Value: ______________ 4. Division: Standard Value: ______________

(ENTER)

5. Select (if required)

6. Select tab. 7. On the row for Ship-to party, change the number to the number of your Western Toys Reg

Dist Center_ _ _

(ENTER) The Western Toys Reg Dist Center_ _ _ should now show as the Ship-to party for this customer.


(SAVE)

to return to SAP Easy Access menu




EEXXEERRCCIISSEE SSDD0055:: CCRREEAATTEE SSAALLEESS VVIIEEWWSS FFOORR TTRRAADDIINNGG GGOOOODDSS The views for all materials in the material group TRADE, already created in an earlier material management exercise, must now be “extended” to include the sales views to make the materials sellable. Additionally, the materials must have sales views created (extended) for: • The distribution channels where they will be sold; Direct and Wholesale. • All storage locations Logistics ⇒ Sales and Distribution ⇒ Master Data ⇒ Products ⇒ Material ⇒ Trading Goods ⇒ Create Enter the following information:

Defaults⇒ Organizational Levels Copy from… 1. Company Code: Flya Kite Corp. Flya Kite Corp. 2. Plant: Flya Kite Manufacturing Pt Flya Kite Manufacturing Pt 3. Sales Org: Flya Kite Flya Kite 4. Distr. Channel:* Direct Direct

(ENTER)

Defaults⇒ Views 5. Select only these views: Sales: Sales Org. Data 1

Sales: Sales Org. Data 2 Sales: General/Plant Data

Check

(ENTER)

Continued on next page

Top Menu Bar

Top Menu Bar




6. Create the following Materials:

String_ _ _ Enter material name and select the button. You will make 2 entries (1 for WH and 1 for DI). Check your work when you are through to ensure that all are correct.

Sales: sales org. 1 View 7. Division Standard Value: ______________ 8. Delivering Plant Flya Kite Manufacturing Pt Value: ______________

Tax Data (You may need to expand column) 9. Tax Jurisdict. Code UTXJ Exempt Value: ______________ 10. County Sales Tax UTX2 Exempt Value: ______________ 11. City Sales Tax UTX3 Exempt Value: ______________

(ENTER) Sales: sales org. 2 View

12. Matl statistics grp ‘A’ materials Value: ______________

(ENTER) Sales: General/Plant View

13. Trans. Grp: On pallets (for route determination) Value: ______________ 14. LoadingGrp: Handcart (for shipping pt determination) Value: ______________

(SAVE)* *Remember to change the defaults from Direct to create the Wholesale views for all the materials when you are creating the materials for the Wholesale distribution channel. Back to SAP Easy Access Menu




EEXXEERRCCIISSEE SSDD0066:: CCRREEAATTEE SSAALLEESS VVIIEEWWSS FFOORR FFIINNIISSHHEEDD PPRROODDUUCCTTSS Logistics ⇒ Sales and Distribution ⇒ Master Data ⇒ Products ⇒ Material ⇒ Other Material ⇒ Create 1. Material: Highkite_ _ _ 2. Create both Direct and Wholesale Distribution Channels.

Use the button to switch from Direct to Wholesale after Direct is created or vice versa. The system will tell you if the material is already maintained for either of the distribution channels.

3. Select the button. Sales: sales org. 1 View

4. Division Standard Value: ______________ 5. Delivering Plant Flya Kite Manufacturing Pt Value: ______________

Tax Data 6. Tax Jurisdict Code UTXJ Exempt Value: ______________ 7. County Sales Tax UTX2 Exempt Value: ______________ 8. City Sales Tax UTX3 Exempt Value: ______________

(ENTER) Sales: sales org. 2 View

9. Matl statistics grp ‘A’ materials Value: ______________

(ENTER) Sales: General/Plant View

10. Trans. Grp: On pallets (for route determination) Value: ______________ 11. LoadingGrp: Handcart (for shipping pt determination) Value: ______________

(SAVE)* *Remember to change the defaults from DI to create the WH views for all the materials





EEXXEERRCCIISSEE SSDD0077:: CCRREEAATTEE MMAATTEERRIIAALL PPRRIICCEESS This step creates material prices that any customer would pay, without any considerations or discounts. Prices are defined by Sales Organization and Distribution Channel. Logistics ⇒ Sales and Distribution ⇒ Master Data ⇒ Conditions ⇒ Create ⇒ Prices ⇒ Material Price Enter the following information: 1. Select (click on) Cnty SOrg. DChl Material ReSt 2. Sales Organization: Flya Kite Value: ______________ 3. Distribution Channel: Direct Value: ______________ 4. Enter the following materials and prices:

(ENTER) The system will automatically enter the material descriptions and units of measure

(SAVE)

5. Click on Material Price

6. Select Cnty SOrg. DChl Material ReSt 7. Sales Organization: Flya Kite Value: ______________ 8. Distribution Channel: Wholesale Value: ______________ 9. Enter the following materials and prices:


(SAVE)

If you are on the Create Condition Records screen you can remain where you are for the next exercise.

Condition type

Material Amount (for DI)

Price String_ _ _ $ .50 Price Highkite_ _ _ $ 40.00

Condition type

Material Amount (for WH)

Price String_ _ _ $ .40 Price Highkite_ _ _ $ 37.50




EEXXEERRCCIISSEE SSDD0088:: CCRREEAATTEE CCUUSSTTOOMMEERR SSPPEECCIIFFIICC MMAATTEERRIIAALL PPRRIICCEE In this exercise, a specific customer receives special pricing with a specific validity period. If you are already on the Create Condition Records screen you can avoid the following

drill down by clicking on and moving to the steps below. If you are not on that screen use the following path: Logistics ⇒ Sales and Distribution ⇒ Master Data ⇒ Conditions ⇒ Create ⇒ Prices ⇒ Individual Prices Enter the following information: 1. Select CnTy SOrg. DChl Customer Material ReSt 2. Sales Organization: Flya Kite Value: ______________ 3. Distribution Channel: Direct Value: ______________ 4. Customer: Crosby Trinkets_ _ _ Value: ______________ 5. Enter the following materials and prices:

Condition type Material Amount Price String_ _ _ .45

Price Highkite_ _ _ 38.00


(SAVE) Stay where you are for the next exercise.




EEXXEERRCCIISSEE SSDD0099:: CCRREEAATTEE CCUUSSTTOOMMEERR DDIISSCCOOUUNNTT This example shows a value discount being created. This is also an example of a pricing scale. This condition type is currently set for 'Item condition', but could be changed to 'Header condition' in the IMG. If you are already on the Create Condition Records screen you can avoid the following drill

down by clicking on and moving to the steps below. If you are not on that screen use the following path: Logistics ⇒ Sales and Distribution ⇒ Master Data ⇒ Conditions ⇒ Create ⇒ Conditions ⇒ By Customer Enter the following information: 1. Select CnTy SOrg. DChl Customer ReSt 2. Sales Organization: Flya Kite Value: ______________ 3. Distribution Channel: Direct Value: ______________ 4. Condition type: Customer Discount Value: ______________ 5. Customer: Western Toys, HQ_ _ _ Value: ______________

(ENTER) 6. Select the line item (click on the box to the left of the line to select)

7. Click on the scales button to give the customer a discount of 5% for order values between $500 and $1500 and a discount of 10% for orders larger than $1500.\

Scale value Amount 500.00 5

1500.00 10

(SAVE)





EEXXEERRCCIISSEE SSDD1100:: CCRREEAATTEE CCUUSSTTOOMMEERR MMAATTEERRIIAALL IINNFFOO RREECCOORRDD When a customer wishes to order materials from us using a different naming convention than we do, we can set up a Customer Material Info Record which allows us to enter materials by the customer's specific naming convention. SAP will translate these materials into our material names, which enables the customer and our sales rep to communicate clearly. Logistics ⇒ Sales and Distribution ⇒ Master Data ⇒ Agreements ⇒ Customer Material Information ⇒ Create Enter the following information: 1. Customer: Northern Nicknacks_ _ _ Value: ______________ 2. Sales Organization: Flya Kite Value: ______________ 3. Distribution Channel: Wholesale Value: ______________

(ENTER) 4. Enter the material numbers for the following materials and the customer material number

as indicated: Material Customer material

String_ _ _ SC1001 Highkite_ _ _ SC1002

(ENTER)

(SAVE)





EEXXEERRCCIISSEE SSDD1111:: CCRREEAATTEE AANN IITTEEMM PPRROOPPOOSSAALL In situations where a customer often places an order with the same line items, an Item Proposal (order 'template') can be created with the standard line items and quantities already filled in. We can then pull the standard items in as we create the sales order by referencing the Item Proposal. Logistics ⇒ Sales and Distribution ⇒ Master Data ⇒ Products ⇒ Item Proposal ⇒ Create Enter the following information: 1. Item Proposal Type: Item Proposal Value: ______________ 2. Sales Organization: Flya Kite Value: ______________ 3. Distribution Channel: Direct Value: ______________ 4. Division: Standard Value: ______________

(ENTER) 5. Item Proposal: leave blank 6. Description: 10 Highkite Pack_ _ _ 7. Valid-from date: Enter today’s date Value: ______________

(use the F4 function key on your keyboard to call up an SAP calendar that highlights today, then use function key F2 to automatically input the date into the screen)

8. Valid-to date: a month from today Value: ______________ (use the F4 function key on your keyboard to call up an SAP calendar that highlights today, then highlight the day a month from now)

9. Enter the following materials and target quantities: Highkite_ _ _ 10 String_ _ _ 1500

(ENTER)

(SAVE) 10. Record the item proposal number _____________________





EEXXEERRCCIISSEE SSDD1122:: AASSSSIIGGNN IITTEEMM PPRROOPPOOSSAALL TTOO CCUUSSTTOOMMEERR Now that the item proposal has been created, we can reference it in the customer master. Whenever we ask for an Item Proposal in a sales order for that customer, the system will default this Item Proposal. Logistics ⇒ Sales and Distribution ⇒ Master Data ⇒ Business Partner ⇒ Customer ⇒ Change ⇒ Complete Enter the following information: 1. Customer: Western Toys, HQ_ _ _ Value: ______________ 2. Sales Organization: Flya Kite Value: ______________ 3. Distribution Channel: Direct Value: ______________ 4. Division: Standard Value: ______________

(ENTER)

5. Select (if needed) Sales Tab

6. Enter the number of the newly created item proposal.

(SAVE)

back to the SAP Easy Access menu




EEXXEERRCCIISSEE SSDD1133:: CCRREEAATTEE AANN IINNQQUUIIRRYY A sales representative needs to find out about material pricing for a customer. Logistics ⇒ Sales and Distribution ⇒ Sales ⇒ Inquiry ⇒ Create Enter the following information: 1. Inquiry Type: Inquiry Value: ______________ 2. Sales Organization: Flya Kite Value: ______________ 3. Distribution Channel: Direct Value: ______________ 4. Division: Standard Value: ______________

(ENTER) 5. Inquiry: leave blank (system will assign a number) 6. Sold-to party: Crosby Trinkets_ _ _ Value: ______________ 7. Ship-to party: Will automatically fill in later 8. PO Number: Enter this exercise number (EX NN) as a reference number 9. PO date: leave blank 10. Valid from : Enter today’s date Value: ______________ 11. Valid to: a month from today’s date Value: ______________ 12. Material and Order Quantities:

Highkite_ _ _ 10 String_ _ _ 1500

Click (ENTER) and then select an item.

13. Select: (Conditions) notice the special pricing for SDCrosby Trinkets.

(BACK) CHECK AVAILABILITY 14. Select the line with String_ _ _ 15. Environment⇒ Availability 16. Make a note of the quantity and location (if available) of available inventory (ATP quantity)

(BACK)

(SAVE) 17. Record the inquiry number ________________________





EEXXEERRCCIISSEE SSDD1144:: CCRREEAATTEE SSAALLEESS OORRDDEERR RREEFFEERREENNCCIINNGG AANN IINNQQUUIIRRYY If the customer decides to place an order, we can create the order referencing the inquiry. At this point items may be added, deleted or changed. Logistics ⇒ Sales and Distribution ⇒ Sales ⇒ Order ⇒ Create Enter the following information: 1. Order Type: Standard Order Value: OR 2. Sales Organization: Flya Kite Value: ______________ 3. Distribution Channel: Direct Value: ______________ 4. Division: Standard Value: ______________

5. Select INQUIRY TAB

6. Enter the number of the Inquiry you just created

7. Select 8. PO number: Enter this exercise # (EX NN) to simulate the customers purchase order

ITEM OVERVIEW TAB 9. Select String_ _ _ (Check the box to the left of the line item)

10. Click on the schedule lines button on the bottom of the screen. The system has determined the quantity available on the delivery date, and confirmed the schedule line.

(BACK) We can check the pricing on the material, for example: 11. Select Highkite_ _ _

12. Click and note the pricing

(BACK) We can also adjust quantities for our sales order. For example: The customer has requested that the quantity Highkite_ _ _ be increased to 15. 13. Change the quantity to 15 on this item

(ENTER)

(ENTER again, to acknowledge the warning that the “Reference quantity” of 10 was changed to 15 each)”

CONTINUED ON NEXT PAGE




Verify that both the quantity and net value are increased correctly 14. Record the Sales Orders Net Value $______________

(SAVE) 15. Record the sales order number ________________________





EEXXEERRCCIISSEE SSDD1155:: CCHHEECCKK SSTTOOCCKK SSTTAATTUUSS This step allows you to obtain current availability of product.

1. Open a new session (or System ⇒ Create session)

Keep this session open at the end of the exercise for later use !!!! Logistics ⇒ Materials Management ⇒ Inventory Management ⇒ Environment ⇒ Stock ⇒ Stock Overview Enter the following information: 2. Material: Chose a material from your sales order


4. Display version: All stock types Value: ______________

(EXECUTE) In the column “Unrestricted use” the current inventory is displayed

5. Double click on the line with your Plant’s stock. (A pop-up window is displayed showing

the details of the inventory by stock type at the plant.)

6. Note the sales orders quantity appears in the “Sales orders” stock type

7. Now check the ‘scheduled for delivery’ quantity

8. Exit the detailed display window

9. Now go to your other session, and leave this session open. (Alt + Tab)




EEXXEERRCCIISSEE SSDD1166:: CCRREEAATTEE DDEELLIIVVEERRYY FFOORR SSAALLEESS OORRDDEERR At this time, you’re ready to make delivery on a customer order. Creating the delivery brings your order to the point where stock availability is re-determined, and the quantity of ordered items is moved to a 'scheduled for delivery' status. Logistics ⇒ Sales and Distribution ⇒ Shipping and Transportation ⇒ Outbound Delivery ⇒ Create ⇒ Single Document ⇒ With Reference to Sales Order Enter the following information: 1. Shipping point: Flya Kite Ship Point Value: ______________ 2. Selection date: Enter a date 7 days from today 3. Order: Sales order number (from exercise SD14)

(ENTER) The system defaults the items and quantities from the sales order that are scheduled to be delivered. 4. Complete the following for each line item on the outbound delivery

a. Click on the line item (box to left of line item number to select entire row)

b. (DETAILS) c. Picking Tab:

i. Verify system selected: Plant = Flya Kite Manufacturing Pt ii. Storage Location for: String_ _ _ Shipping

Highkite_ _ _ Shipping

(BACK AFTER EACH PICKING TAB ENTRY)

5. When all line items checked for Plant and correct Storage Location shown

(SAVE) 6. Record the document number ____________________

CONTINUED ON NEXT PAGE




To recheck the stock status (see previous exercises): 7. Switch back to your other session that is still on the Stock overview.

(BACK) 8. Check the material number and check the plant number

(EXECUTE) again The updated stock level is now displayed. Note that the quantity from the “Sales Order” stock type has moved to the “Schd. for delivery” stock type. Return to your first session by using Alt-Tab.





EEXXEERRCCIISSEE SSDD1177:: PPIICCKKIINNGG MMAATTEERRIIAALLSS OONN DDEELLIIVVEERRYY NNOOTTEE The picking of materials function will indicate the quantity of the proposed materials per delivery. Logistics ⇒ Sales and Distribution ⇒ Shipping and Transportation ⇒ Outbound Delivery ⇒ Change ⇒ Single Document 1. Enter the delivery note number from exercise SD16.

(ENTER) The material delivery quantity is proposed 2. Enter Pick quantity to match the proposed delivery quantity Pick quantity = Delivery quantity 3. Check / Enter the storage location that contains each inventory line item

(check stock status if you don’t remember)

(SAVE) Return to your second session using Alt-Tab and

4. Recheck the stock status of the materials. Note that no change has occurred in the stock status - the quantities are still in the “Schd. for delivery” stock type field.

5. Return to your first session and (EXIT back to SAP Easy Access Menu)




EEXXEERRCCIISSEE SSDD1188:: PPOOSSTT GGOOOODDSS IISSSSUUEE Creating the post goods issue reduces unrestricted stock to reflect the inventory shipped. It also indicates a change of ownership of the goods. These goods have left your plant and are now owned by your customer. Logistics ⇒ Sales and Distribution ⇒ Shipping and Transportation ⇒ Outbound Delivery ⇒ Change ⇒ Single Document 1. Enter the delivery note number from exercise SD16.

2. Select

The system returns a message indicating the delivery note is now an outbound delivery.

To recheck the stock status (see earlier exercises):

3. Switch back to your other session that is still on the Stock overview.

4. Click to refresh this screen

Note the quantity from the “Schd. for delivery” stock type has disappeared and the “Unrestricted use” stock quantity has been reduced.

Return to your first session and (EXIT back to SAP Easy Access Menu)




EEXXEERRCCIISSEE SSDD1199:: BBIILLLLIINNGG TTHHEE CCUUSSTTOOMMEERR Once the 'post goods issue' has been generated, you can bill your customer for those goods. Logistics ⇒ Sales and Distribution ⇒ Billing ⇒ Billing Document ⇒ Create The system will default the last delivery document created (should be delivery document number from exercise SD16).

(EXECUTE) The system displays the customer and the materials on the delivery with total values to be billed. 1. Record the total amount billed to the customer. $____________________

(SAVE) The billing document number is displayed at the bottom of the screen. 2. Record the document number ________________________





EEXXEERRCCIISSEE SSDD2200:: RREEVVIIEEWW DDOOCCUUMMEENNTT FFLLOOWW SAP allows us to see a whole transaction from beginning to end. For instance, we have created an order with reference to a quotation, than to a delivery, post goods issue and billing. To examine the flow, any one of those document numbers can be referenced, and the document flow will show an audit trail of all documents tied to that number. Logistics ⇒ Sales and Distribution ⇒ Sales ⇒ Inquiry ⇒ Display 1. Inquiry: Inquiry number from exercise SD13. 2. Select from Top Menu Bar: Environment ⇒ Display Document flow The system displays a list of documents associated with the quotation. 3. PRINT THE SCREEN (IF INSTRUCTED TO DO SO BY YOUR INSTRUCTOR) 4. Click on the line of the “GD goods issue: delvy ##”

5. Select The system displays the material document with a goods movement “601”, which is the movement type for goods issue to a delivery note (PGI). 6. PRINT THE SCREEN (IF INSTRUCTED TO DO SO BY YOUR INSTRUCTOR)

7. Select to view the account postings for this goods movement.

(BACK) to the Document Flow screen It can be seen from the document flow that:

1. The entire document flow is now shown.

i. Inquiry - highlight this line and select then

ii. Order - highlight this line and select then

iii. Delivery - highlight this line and select then iv. Picking - n/a

v. GD goods issue - highlight this line and select then

vi. Invoice - highlight this line and select then

vii. Accounting document - highlight this line and select then 2. The business cycle is complete except for collection which is processed by Financial

Accounting (FI). This is why the Accounting document shows as Not cleared. Note: You can view the document flow from the “Display Sales Order” or “Display Delivery” screens as well.





EEXXEERRCCIISSEE SSDD2211:: CCRREEAATTEE SSAALLEESS OORRDDEERR UUSSIINNGG IITTEEMM PPRROOPPOOSSAALL Western Toys, HQ calls in a weekly sales order, which normally has the same materials and quantities. We will use the item proposal that we assigned to this customer earlier. Logistics ⇒ Sales and Distribution ⇒ Sales ⇒ Order ⇒ Create Enter the following information: 1. Order Type: Standard Order with Value OR 2. Sales Organization: Flya Kite Value: ______________ 3. Distribution Channel: Direct Value: ______________ 4. Division: Standard Value: ______________

(ENTER) 5. Standard Order: leave blank 6. Sold-to party: Western Toys, HQ_ _ _ Value: ______________ 7. Ship-to party: leave blank 8. PO Number: enter this exercise number 9. PO date: leave blank

(ENTER) 10. Click the Item Overview tab

11. To find the item proposal for this customer, select: In the pop-up window, the system copies the number of the product proposal for this customer

12. Select 13. Change the Order Quantity for String_ _ _ to 2000

14. Review the Availability screen for String_ _ _

(BACK)

(Continued on next page)




Review the pricing options: 15. Select the line item String_ _ _

16. Click and note the pricing The material pricing includes the 5% discount from the customer-specific material pricing record for >$500 and <$1500. Check the pricing for String_ _ _ to verify this discount Iis applied.

(BACK) 17. Record the Sales Orders Net Value $______________

(SAVE) 18. Record the sales order number ___________________________





EEXXEERRCCIISSEE SSDD2222:: CCRREEAATTEE SSAALLEESS OORRDDEERR UUSSIINNGG CCUUSSTTOOMMEERR IINNFFOO RREECCOORRDD The customer Northern Nicknacks always uses their own material numbers for the items they buy from us. In an earlier exercise, we created a customer info record with Northern Nicknacks' material numbers and our material number equivalents. We can now create a sales order using their part numbers. Logistics ⇒ Sales and Distribution ⇒ Sales ⇒ Order ⇒ Create 1. Order Type: Use Standard Order with Value OR 2. Sales Organization: Flya Kite Value: ______________ 3. Distribution Channel: Wholesale Value: ______________ 4. Division: Standard Value: ______________

(ENTER) 5. Enter the sold-to party number for Northern Nicknacks_ _ _ 6. Enter a purchase order number - the number of this exercise

(ENTER) 7. Select Ordering party tab A new field appears in the Sales Order line item: “Customer material no.” 8. Enter the following customer materials and quantities:

Customer material no

QTY Material (Leave blank)

SC1001 3000 SC1002 20

(ENTER) The system references the customer material numbers and copies our equivalent material number and all relevant data 9. Record the Sales Orders Net Value $______________ 10. PRINT THE SCREEN (IF INSTRUCTED TO DO SO BY YOUR INSTRUCTOR)

(SAVE) 11. Record the sales order number _________________________





Chapter 5: Accounting/Controlling (FI/CO)

EEXXEERRCCIISSEE FFII//CCOO0011:: CCRREEAATTEE GGEENNEERRAALL LLEEDDGGEERR BB//SS AACCCCOOUUNNTT We will create a bank account manually. A bank account is an asset account located in the Balance Sheet. In this exercise you create a General Ledger Account to be added to your Chart of Accounts and Company code. Accounting ⇒ Financial Accounting ⇒ General Ledger ⇒ Master Records ⇒ G/L Accounts ⇒ Individual Processing ⇒ Centrally Enter the following information:

1. G/L Account: 10000_ _ _


1. (CREATE)

Type/Description TAB

3. Account Group: Balance Sheet Accounts


5. Short Text: Bank_ _ _

6. G/L Acct Long Text: Bank_ _ _

Control Data TAB


8. Only balances in local crcy √ Only balances in local crcy

9. Line item display √ Line item display

10. Sort key: Posting date Value: ______________

Create/bank/interest TAB

11. Field status group: General balance sheet accounts Value: ______________

(SAVE)




EEXXEERRCCIISSEE FFII//CCOO0022:: CCRREEAATTEE GGEENNEERRAALL LLEEDDGGEERR GGRR//IIRR AACCCCOOUUNNTT This account is used for invoice verification Accounting ⇒ Financial Accounting ⇒ General Ledger ⇒ Master Records ⇒ G/L Accounts ⇒ Individual Processing ⇒ Centrally Enter the following information:

1. G/L Account: 31000_ _ _


(CREATE)


3. Account Group: Balance Sheet Accounts


5. Short Text: GR/IR Account

6. G/L Acct Long Text: GR/IR plus your name (e.g., GR/IR – Ross)

Control Data TAB


8. Check Only balances in local crcy

9. Tax category: All tax types allowed Value: ______________

10. Posting without tax allowed √ Posting without tax allowed

11. Open item management √ Open item management

12. Line item display √ Line item display

13. Sort key: Posting date Value: ______________

Create/bank/interest TAB

14. Field status group: Material management GR/IR accounts Value: ______________

15. “Post automatically only” √ “Post automatically only”

(SAVE)




EEXXEERRCCIISSEE FFII//CCOO0033:: CCRREEAATTEE PP//LL AACCCCOOUUNNTTSS Now that the vendor account has been created, the corresponding rent expense account is to be created in your chart of accounts using a reference account. Also, a utilities expense account is to be created. Using a reference account copies much of the detail data from the reference account to the account being created thus saving time making repetitive entries. Accounting ⇒ Financial Accounting ⇒ General Ledger ⇒ Master Records ⇒ G/L Accounts ⇒ Individual Processing ⇒ Centrally Enter the following information:

1. G/L Account: 78000_ _ _


3. Click on

4. G/L Account: Labor Value: ______________


(ENTER)

6. Change the description to Rent Expense_ _ _

7. Change the GL Account Long Text description Rent Expense – Last Name

8. All other settings remain unchanged.

(SAVE)

9. G/L Account: 75000_ _ _


11. Click on

12. G/L Account: Labor Value: ______________


(ENTER)

14. Change the description to Utilities_ _ _

15. Change the GL Account Long Text description Utilities – Last Name


(SAVE)




EEXXEERRCCIISSEE FFII//CCOO0044:: CCRREEAATTEE GGEENNEERRAALL LLEEDDGGEERR PP&&LL AACCCCOOUUNNTTSS To process billing we will need Profit & Loss Statement accounts for Sales Revenue and Sales Discounts Accounting ⇒ Financial Accounting ⇒ General Ledger ⇒ Master Records ⇒ G/L Accounts ⇒ Individual Processing ⇒ Centrally Enter the following information:

1. G/L Account: 60000_ _ _


(CREATE)


3. Account Group: Profit and loss accounts

4. Select P&L statement acct 5. Short Text Sales Revenue 6. G/L Acct Long Text: Sales Revenue_ _ _

Control Data TAB 7. Account currency: United States Dollar Value: ______________ 8. Check Posting without tax allowed 9. Check Line item display 10. Sort key: Posting date Value: ______________

Create/bank/interest TAB 11. Field status group: Revenue accounts Value: ______________ 12. Check Post automatically only

(SAVE) * Repeat steps 1-12 substituting the following: 13. G/L Account: 61000_ _ _ 14. Short Text Sales Discount 15. G/L Acct Long Text: Sales Discount_ _ _




EEXXEERRCCIISSEE FFII//CCOO0055:: RRUUNN GGLL AACCCCOOUUNNTTSS RREEPPOORRTT This report will give you a summary of all accounts assigned to your company code. Accounting ⇒ Financial Accounting ⇒ General Ledger ⇒ Information System ⇒ General Ledger Reports ⇒ Master Data ⇒ G/L Account List ⇒ SAP Minimal Variant Enter the following information:

1. Enter your Company code Flya Kite Corp. Value: ______________

(EXECUTE)

2. Review the list of accounts

3. Scroll down to your bank account and PRINT THE SCREEN (IF INSTRUCTED TO DO SO BY YOUR INSTRUCTOR)

4. Scroll down to your Sales Discount account and PRINT THE SCREEN (IF INSTRUCTED TO DO SO BY YOUR INSTRUCTOR)





EEXXEERRCCIISSEE FFII//CCOO0066:: CCRREEAATTEE PPRRIIMMAARRYY CCOOSSTT EELLEEMMEENNTTSS Primary cost elements: are costs that arise through the consumption of goods and services that originate from outside the company. They represent the link between FI and CO. This exercise creates the linkage between FI cost elements (GL accounts in FI) and the cost element categories to which they will link in CO. Accounting ⇒ Controlling ⇒ Cost Element Accounting ⇒ Master Data ⇒ Cost Element ⇒ Individual Processing ⇒ Create Primary IF REQUESTED, SET CONTROLLING AREA TO FLYA KITE CORP. AND CLICK ON ENTER Create Primary cost elements for the listed expense accounts (use the following data to create these cost elements): 1. Cost Element: 75000_ _ _ 2. Valid From: 01/01/20yy to: 12/31/9999

(ENTER) 3. Name: Utilities_ _ _ 4. Description: Utilities_ _ _ 5. CElem category: Primary costs/cost-reducing revenues Value: ______________

(SAVE) 6. Cost Element: 75000_ _ _ 7. Valid From: 01/01/20yy to: 12/31/9999

(ENTER) 8. Name: Rent Expense_ _ _ 9. Description: Rent Expense_ _ _ 10. CElem category: Primary costs/cost-reducing revenues Value: ______________

(SAVE)





EEXXEERRCCIISSEE FFII//CCOO0077:: CCRREEAATTEE VVEENNDDOORR MMAASSTTEERR RREECCOORRDD Flya Kite has rented new office space. The accountant in charge is requested to create a new vendor account for the real estate company. Accounting ⇒ Financial Accounting ⇒ Accounts Payable ⇒ Master Records ⇒ Create 1. Vendor: Leave blank


3. Account group: Vendor (int. number assgnmnt) Value: ______________

(ENTER)

4. Name: Ross’ Rockin Rentals_ _ _

5. Search term: Lease

6. Postal Code: 54321

7. City: (your creation)

8. Country: USA Value: ______________

9. Region: Texas Value: ______________

10. Language: English

11. Click on the More Fields button (located on the right side) of the Street Address section.

12. Jurisdict. code: TX0000000

(ENTER three times)

13. Recon. account: Your Accounts Payable Reconciliation Value: ______________

(ENTER)

14. Payt Terms: Payable immediately Due net Value: ______________

15. Chk double inv. √ Chk double inv.

(SAVE)

16. Record the Vendor Account no.___________________________





EEXXEERRCCIISSEE FFII//CCOO0088:: GG//LL DDOOCCUUMMEENNTT EENNTTRRYY You receive the utility bill for the month for the plant and it must be paid immediately. The bill is for $1,000. The expense must be recorded in the General Ledger. It will be initially charged to the Administration cost center and charged out to manufacturing cost centers later. Accounting ⇒ Financial Accounting ⇒ General Ledger ⇒ Posting ⇒ Enter G/L Account Document Enter the following information: 1. Document Date: Today’s date Value: ______________

2. Currency: United States Dollar Value: ______________

3. Company Code: Flya Kite Corp. (will default) Value: ______________

4. G/L acct: Utilities_ _ _ Value: ______________

5. D/C: Debit

6. Amount in doc. curr.: 1000

7. Cost center Administration Value: ______________

On Next Line Enter:

8. G/L acct: Bank_ _ _ Value: ______________

9. D/C: Credit

10. Amount in doc. curr.: 1000

(ENTER)

11. Use the button to see if the postings are correct (see example below)

(SAVE)

12. Record the document number.____________________________________

back to the SAP Easy Access menu – reply Yes to the do you want to exit editing message




EEXXEERRCCIISSEE FFII//CCOO0099:: DDIISSPPLLAAYY AACCCCOOUUNNTT BBAALLAANNCCEESS ((OORR LLIINNEE IITTEEMMSS)) Accounting ⇒ Financial Accounting ⇒ General Ledger ⇒ Account ⇒ Display Balances Enter the following information:

1. G/L account : Utilities_ _ _ Value: ______________

2. Company code: Flya Kite Corp. Value: ______________

3. Fiscal year: Current year Value: ______________

(EXECUTE)

4. Examine the line items (see example below)


(BACK TWICE) to the SAP Easy Access menu




EEXXEERRCCIISSEE FFII//CCOO1100:: PPOOSSTT VVEENNDDOORR IINNVVOOIICCEE Ross’ Rockin Rentals_ _ _ has sent the invoice for the first month’s rent of $350. Please post the invoice using the accounts you have created in your Company code. Accounting ⇒ Financial Accounting ⇒ Accounts Payable ⇒ Document Entry ⇒ Invoice Enter the following information: 1. Vendor: Ross’ Rockin Rentals_ _ _ Value: ______________ 2. Invoice date: Today’s date Value: ______________ 3. Amount: 350 If Your Company Code did not default in, Select Edit ⇒ Set Company Code and enter yours. 4. G/L account: Rent Expense_ _ _ Value: ______________ 5. D/C: Debit 6. Amount in doc. curr.: 350 7. Cost center: Administration Value: ______________

(ENTER)

8. Use the button to see if the postings are correct (See following page for example)

(SAVE)[Do not use either of these two buttons .]

9. Record the document no._________________________________

(EXIT) respond Yes to the do you want to exit editing question

IINNSSTTRRUUCCTTOORR NNOOTTEE:: UUSSEE OOBBCC44 TTOO CCHHAANNGGEE TTHHEE DDEEFFAAUULLTT FFIIEELLDD SSTTAATTUUSS SSEETTTTIINNGG FFOORR PPAAYYMMEENNTT TTEERRMMSS FFRROOMM SSUUPPPPRREESSSSEEDD TTOO OOPPTTIIOONNAALL IIFF TTHHEE PPAAYYMMEENNTT TTEERRMMSS FFIIEELLDD IISS NNOOTT AAVVAAIILLAABBLLEE..

INVOICE Ross’ Rockin Rentals_ _ _ CURRENT Month Rent Total $350.00 Thank you







EEXXEERRCCIISSEE FFII//CCOO1111:: DDIISSPPLLAAYY AACCCCOOUUNNTT BBAALLAANNCCEESS ((AANNDD//OORR LLIINNEE IITTEEMMSS)) Accounting ⇒ Financial Accounting ⇒ General Ledger ⇒ Account ⇒ Display Balances Enter the following information: 1. G/L account: Rent Expense_ _ _ Value: ______________ 2. Company code: Flya Kite Corp. Value: ______________ 3. Fiscal year: Current year Value: ______________

(EXECUTE) 4. Double click on period balance to see line items (see following page for example)

To Display the Vendor account balance and line item

5. Create another session by the button or (System⇒ Create session) Accounting ⇒ Financial Accounting ⇒ Accounts Payable ⇒ Account ⇒ Display Balances 6. Vendor: Ross’ Rockin Rentals_ _ _ Value: ______________ 7. Company code: Flya Kite Corp. Value: ______________ 8. Fiscal year: Current year Value: ______________

(EXECUTE) 9. Double click on period balance to see document (see following page for example) 10. PRINT THE SCREEN (IF INSTRUCTED TO DO SO BY YOUR INSTRUCTOR) Now you can switch between the sessions (Alt +Tab) to view the document from both sides.

BBAACCKK TTOO SSAAPP EEAASSYY AACCCCEESSSS MMEENNUU..







EEXXEERRCCIISSEE FFII//CCOO1122:: PPOOSSTT OOUUTTGGOOIINNGG PPAAYYMMEENNTT The invoice of Ross’ Rockin Rentals_ _ _ is due for payment now. You are requested to clear the invoice amount by posting an outgoing payment using the bank account (no. 10000_ _ _) of your chart of accounts. Accounting ⇒ Financial Accounting ⇒ Accounts Payable ⇒ Document Entry ⇒ Outgoing Payment ⇒ Post Enter the following information:

Bank data: 1. Document Date: Today’s date Value: ______________ 2. Account: Bank_ _ _ Value: ______________ 3. Amount: 350 4. Text: Invoice # 123

Open item selection: 5. Account: Ross’ Rockin Rentals_ _ _ Value: ______________


7. Select 8. Double click on the USD Gross Amount to be assigned (may not be required if there was

only one open item to be processed)

9. Check that the not assigned balance is zero.

(SAVE) 10. Record the document no._______________________

Go Back to the other session you have open (Alt Tab) or open one if you do not have another one open by clicking

Accounting ⇒ Financial Accounting ⇒ Accounts Payable ⇒ Account ⇒ Display/Change Line Items Enter the following information: 11. Vendor account: Ross’ Rockin Rentals_ _ _ Value: ______________ 12. Company code: Flya Kite Corp. Value: ______________ 13. Select Cleared items

(EXECUTE)

1144.. PPRRIINNTT TTHHEE SSCCRREEEENN ((IIFF IINNSSTTRRUUCCTTEEDD TTOO DDOO SSOO BBYY YYOOUURR IINNSSTTRRUUCCTTOORR))

Close this second session when you are finished noting that the balance has been paid.

Back to the SAP Easy Access Menu




EEXXEERRCCIISSEE FFII//CCOO1133:: PPOOSSTT OOUUTTGGOOIINNGG PPAAYYMMEENNTT The invoice of Widgets & Things_ _ _ (created in the Procurement Logistics exercises) is due for payment now. You are requested to clear the invoice amount by posting an outgoing payment using the bank account (no. 10000_ _ _) of your chart of accounts. Accounting ⇒ Financial Accounting ⇒ Accounts Payable ⇒ Document Entry ⇒ Outgoing Payment ⇒ Post Enter the following information: 1. Document Date: Today’s date Value: ______________

Bank data: 2. Account: Bank_ _ _ Value: ______________ 3. Amount: 22000 4. Text: Widgets & Things Invoice # _ _ _

Open item selection: 5. Account: Widgets & Things_ _ _ Value: ______________ 6. All other settings remain unchanged.

7. Select 8. Examine the Not Assigned balance at the bottom. If balance is something other than

zero, double click on Amount under USD Gross to apply. Ensure full amount is applied.

(SAVE) 9. Record the document no._______________________

back to SAP Easy Access menu (respond Yes to the end editing menu) Accounting ⇒ Financial Accounting ⇒ Accounts Payable ⇒ Account ⇒ Display/Change Line Items Enter the following information: 10. Vendor account: Widgets & Things_ _ _ Value: ______________ 11. Company code: Flya Kite Corp. Value: ______________ 12. Select Cleared items

(EXECUTE) 13. Review for Open items





EEXXEERRCCIISSEE FFII//CCOO1144:: RREECCEEIIVVEE PPAAYYMMEENNTT FFRROOMM CCUUSSTTOOMMEERR A sale to a Crosby Trinkets_ _ _ was processed and billed in the Sales Logistics system. That customer has now received the invoice and sends you payment. The payment will be posted to his G/L account. Accounting ⇒ Financial Accounting ⇒ Accounts Receivable ⇒ Document Entry ⇒ Incoming Payments Enter the following information:

1. Document Date: Today’s date Value: ______________

2. Company Code: Flya Kite Corp. Value: ______________ Bank data:

3. Account: Bank_ _ _ Value: ______________

4. Amount: 1,245.00

Open item selection:

5. Account: Crosby Trinkets_ _ _ Value: ______________

6. Select

7. If “not assigned” amount is not equal to 0.00, then double click on the “USD Gross amounts” until the “not assigned” amount equals 0.00.

(SAVE)

8. Record the document number for this posting ________________


Logistics ⇒ Sales and Distribution ⇒ Sales ⇒ Inquiry ⇒ Display

9. Enter your inquiry number (from the sale in SD to Crosby Trinkets_ _ _).

10. Select Menu: Environment ⇒ Display document flow This will show the entire transaction from the original customer inquiry up through the collection of the customer’s payment.






EEXXEERRCCIISSEE FFII//CCOO1155:: CCRREEAATTEE DDIISSTTRRIIBBUUTTIIOONN CCYYCCLLEE Distribution accomplishes the charging of primary costs from a collection cost center to all of the cost centers that benefit from the incurrence of that primary cost. Periodically, usually at the end of the month, the primary cost element will be allocated (charged) to the receiving cost objects. The distribution process distributes the balance(s) from the original sender(s) to the receivers. The original sender account is credited and the original receiver account is debited by the distribution. In this manner the distributed primary cost retains its identity in the receiving cost object’s expense list. Accounting ⇒ Controlling ⇒ Cost Center Accounting ⇒ Period-End Closing ⇒ Single Functions ⇒ Allocations ⇒ Distribution

1. Extras⇒ Set Controlling Area = Flya Kite Corp. (if requested) Value: ______________

Enter the following information: 2. Period: January to December Value: ______________ 3. Fiscal Year: Current year Value: ______________ 4. Extras⇒ Cycle⇒ Create

a. Cycle DST_ _ _ b. Starting date: 01/01/20yy

(ENTER) 5. Text: Monthly Distributions Make sure Indicators field does not have “Iterative” checked!

6. Select: 7. Segment Name and Description: Rent Distribution of Rent

Segment Header Tab: Accept defaults Senders/Receivers Tab:

8. Sender: a. Cost Center Administration Value: ______________ b. Cost Element Rent Expense_ _ _ Value: ______________

9. Receiver:

a. Cost Center Group Headquarters Group Value: ______________ (continued on next page)

Top Menu Bar




Receiver Tracing Factor Tab:

10. Var. portion type: Actual statistical key figures

11. Click on to acknowledge message to maintain fields for statistical key figures Selection criteria (for Tracing factors)

12. From - Stat. key fig.: Square Footage (COAr = FIFL) Value: ______________

(BACK) to the “Execute Actual Distribution: Initial Screen” (Three times)

Save when asked whether to save cycle. YES or (SAVE) 13. Enter cycle DST_ _ _ 14. Start Date 01/01/20yy

(EXECUTE) the distribution cycle with the Test run indicator checked 15. Double click on the warning indicator Note: IF THIS IS NOT THE FIRST MONTH OF THE YEAR, you should expect warning messages indicating that the system can not find input data for the months previous to the current month.

on the warning message to exit the message 16. Double click on the Monthly Distributions line 17. Review the distribution (see following page for example) 18. PRINT THE SCREEN (IF INSTRUCTED TO DO SO BY YOUR INSTRUCTOR)

After the distribution cycle has been executed without any unexpected errors, click and

click on YES to exit the list. Click again and reply YES to leave the list for the Basic List screen. You should now be on the Execute Actual Distribution: Initial Screen 19. Remove the check from the Test run indicator

(EXECUTE) the distribution cycle again and check it out by repeating the reviewing steps above. After review back out to the SAP Easy Access Menu.


NOTE: The first time in the system may trip an error indicating that you must execute report RX811XST. This can be accomplished from the Error dialog box by double clicking on the proceed button (red lettering at bottom of error message). Click on the line item message and drop down in error message until highlighted red run report visible.




EEXXEERRCCIISSEE FFII//CCOO1155 EEXXAAMMPPLLEE::




EEXXEERRCCIISSEE FFII//CCOO1166:: RREEVVIIEEWW AACCTTUUAALL LLIINNEE IITTEEMM RREEPPOORRTT This exercise allows you to see how the rent expense cost element has been distributed to the various receiving cost objects using the statistical key figure set up as the basis for the distribution. Accounting ⇒ Controlling ⇒ Cost Center Accounting ⇒ Information System ⇒ Reports for Cost Center Accounting ⇒ Line items ⇒ Cost Centers: Actual Line Items IF REQUESTED, SET CONTROLLING AREA TO FLYA KITE CORP. AND CLICK ON ENTER

1. Cost Center Finance to Assembly Line Value: ______ ______

2. Cost Element Rent Expense_ _ _ Value: ______________

3. Posting Date 01/01/YYYY to Last day of current month/year

(EXECUTE)

4. Review the report – SEE BELOW FOR EXAMPLE

Back to SAP Easy Access Menu EEXXEERRCCIISSEE FFII//CCOO1166 EEXXAAMMPPLLEE::




EEXXEERRCCIISSEE FFII//CCOO1177:: CCRREEAATTEE AASSSSEESSSSMMEENNTT CCYYCCLLEE With assessment both primary and secondary postings can be allocated. You can define cost allocation by assessment if the composition of costs is not important for the receiver – for example, receiver cost centers rarely require detailed breakdowns of cafeteria costs. In our case, certain charges from the local utility company are known to be exclusively attributable to the Manufacturing cost centers. Therefore, once a month the utility charges are assessed from the Administration cost center to the Manufacturing cost centers. Accounting ⇒ Controlling ⇒ Cost Center Accounting ⇒ Period-End Closing ⇒ Single Functions ⇒ Allocations ⇒ Assessment 1. Extras⇒

Set Controlling Area = Flya Kite Corp. (if requested) Value: ______________ 2. Period: January to December Value: ______________ 3. Fiscal Year: Current year Value: ______________ 4. Extras⇒ Cycle⇒ Create

o Enter ASM_ _ _ o Starting date: 01/01/20yy

(ENTER) 5. Text: Monthly Assessments Note: Make sure Indicators field does not have “Iterative” checked. 6. Click 7. Segment Name: Utilities 8. Text: Assessment of Utilities

Segment Header Tab:

9. Assessment CEle: Assessed Costs Value: ______________ Receiver tracing factor:

10. Receiver rule: Fixed percentages Senders/Receivers Tab:

11. Sender: a. Cost Center: Administration Value: ______________ b. Cost Element: Utilities_ _ _ Value: ______________

12. Receiver:

a. Cost Center Group: Manufacturing Group Value: ______________ (continued on next page)

Top Menu Bar




Receiver Tracing Factor Tab: 13. Cost Ctr Portion/percent P010 50 P020 25 P030 25

(SAVE)

(BACK) to the “Execute Actual Assessment: Initial Screen” – 3 times 14. Respond “Yes” to “Do you want to save the cycle?” 15. Enter cycle ASM_ _ _ 16. Starting date 01/01/20yy

(ENTER)

(EXECUTE) the assessment cycle with the Test run indicator checked 17. Double Click on Monthly Assessments on “Actual Assessments Basic List” 18. Check assessments for accuracy (see following page for example) 19. PRINT THE SCREEN (IF INSTRUCTED TO DO SO BY YOUR INSTRUCTOR)

(BACK) 20. After the assessment cycle has been executed without any errors, remove the check from

the Test run indicator

(EXECUTE) the assessment cycle again.


Exercise FI/CO17 Example:




EEXXEERRCCIISSEE FFII//CCOO1188:: RREEVVIIEEWW AACCTTUUAALL LLIINNEE IITTEEMM RREEPPOORRTT Review how the utility expenses have moved from cost center to cost center as assessed costs with no indication as to coming from the utilities cost element 750000. Accounting⇒ Controlling⇒ Cost Center Accounting ⇒ Information System⇒ Reports for Cost Center Accounting⇒ Line Items ⇒ Cost Centers: Actual Line Items IF REQUESTED, SET CONTROLLING AREA TO FLYA KITE CORP. AND CLICK ON ENTER 1. Cost Center Administration to Receiving Area Value: ______ ______ 2. Cost Element Assessed Costs Value: ______________

(EXECUTE) 3. Review the report





Chapter 6: Human Resources (HR)

EEXXEERRCCIISSEE HHRR0011:: CCRREEAATTEE AANN OORRGGAANNIIZZAATTIIOONNAALL SSTTRRUUCCTTUURREE You want to create an organizational structure for Flya Kite comprised of five typical functional areas of business. Human Resources ⇒ Organizational Management ⇒ Expert Mode ⇒ Simple Maintenance ⇒ Create Note: If “Plan version Current plan was set” information message is received, click OK to bypass. Enter the following information:

1. Organizational unit Abbr.: _ _ _FL (_ _ _ is Student Assigned Number) 2. Name: _ _ _Flya Kite 3. Validity period: 01/01/current year To 12/31/9999 4. Overall view checked

5. (CREATE)

(BACK TO SAP EASY ACCESS MENU) Human Resources ⇒ Organizational Management ⇒ Expert Mode ⇒ Simple Maintenance ⇒ Change 6. Highlight (Single Click) the _ _ _ Flya Kite organizational unit

7. (CREATE) Enter the following information: Abbr. Name

• _ _ _Mfg _ _ _Manufacturing • _ _ _HR _ _ _Human Resources • _ _ _Sls _ _ _Sales • _ _ _Purch _ _ _Purchasing • _ _ _Acc _ _ _Accounting

(SAVE)

(BACK TO SAP EASY ACCESS MENU)




EXERCISE HR02: CREATE JOBS AND POSITIONS FOR FLYA KITE Flya Kite now has a basic structure with five departments. You now want to create jobs and positions for these departments. Human Resources ⇒ Organizational Management ⇒ Expert Mode ⇒ Simple Maintenance ⇒ Change

1. Click bar. 2. Highlight (Single Click) name of organizational unit

_ _ _Manufacturing

3. Click bar.

4. Click Note: Do not fill in any data fields before clicking on the create jobs bar.

5. Enter the following information: Abbr. Name _ _ _Con _ _ _Controller

Click Create (Enter).

6. Enter the following information in the Position section: 7. Position:

Abbr. _ _ _MRP Con Name _ _ _MRP Controller Number of requested positions 1 Validity of positions 01/01/current year to 12/31/9999

(SAVE) 8. Click folder at left of _ _ _Manufacturing. (Note: Position of HRMRP Controller is created

in yellow.)

9. Highlight (Single Click) name of organizational unit

_ _ _Human Resources





10. Click bar.


12. Enter the following information:

Abbr. Name _ _ _HR Mgr _ _ _Human Resources Manager

Click Create (Enter). 13. Enter the following information in the Position section (if not already present): 14. Position:

Abbr. _ _ _HR Mgr Name _ _ _Human Resources Manager Number of requested positions 1 Validity of positions 01/01/current year to 12/31/9999

(SAVE)

15. Click folder at left of _ _ _Human Resources. (Note: Position of Human Resources Manager is created in yellow.)

16. Highlight (Single Click) name of organizational unit _ _ _Sales

17. Click bar.



Abbr. Name _ _ _Sls Eng _ _ _Sales Engineer

Click Create (Enter).





20. Enter the following information in the Position section (if not already present): 21. Position:

Abbr. _ _ _Sls Eng Name _ _ _Sales Engineer Number of requested positions 1 Validity of positions 01/01/current year to 12/31/9999

(SAVE)

22. Click folder at left of _ _ _Sales. (Note: Position of Sales Engineer is created in yellow.) 23. Highlight (Single Click) name of organizational unit

_ _ _Purchasing

24. Click bar.



Abbr. Name _ _ _HRSC Buy _ _ _Supply Chain Buyer


Abbr. _ _ _SC Buy Name _ _ _Supply Chain Buyer Number of requested positions 1 Validity of positions 01/01/current year to 12/31/9999

(SAVE)

Continued on next page 29. Click folder at left of _ _ _ Purchasing. (Note: Position of Supply Chain Buyer is created in

yellow.)




30. Highlight (Single Click) name of organizational unit

_ _ _Accounting

31. Click bar.



Abbr. Name _ _ _Acct _ _ _Accountant


Abbr. _ _ _Acct Name _ _ _Accountant Number of requested positions 1 Validity of positions 01/01/current year to 12/31/9999

(SAVE)

36. Click folder at left of _ _ _Accounting. (Note: Position of Accountant is created in yellow.)





EXERCISE HR03: REVIEW ORGANIZATIONAL STRUCTURE You have created a structure with departments, jobs and positions, and can now review the structure of Flya Kite. Human Resources ⇒ Organizational Management ⇒ Expert Mode ⇒ Simple Maintenance ⇒ Display

1. Click bar 2. Highlight (Single Click) _ _ _Flya Kite organizational unit

3. Click Expand icon 4. View Organizational Structure of _ _ _Flya Kite

Click Back icon twice and record organizational unit number 5. _ _ _Flya Kite Organizational Unit # Value:_________________





EXERCISE HR04: REVIEW ORGANIZATIONAL CHART Through the graphics capability in SAP R/3, you can view your structure in the format of an organizational chart. You can also see various options accompany the graphics, such as assigning different colors, viewing details, etc. Information Systems ⇒ Human Resources ⇒ Reports ⇒ Organizational Management ⇒ Organizational Unit ⇒ Organizational Structure ⇒ Organizational Structure with Positions Enter the following information: 1. Organizational Unit: Organ. Unit # for _ _ _FL Value:_______________

(EXECUTE)

2. Click on the box to the left of _ _ _Flya Kite to highlight the entire line

3. Click Structural Graphics icon 4. Click Maximize icon 5. Click Detail<->Overview and View Options buttons to experiment with different views of

the organizational chart Options⇒Color Assignment 6. Click various options to view changes in frames, shading, text, color, etc.

(CANCEL)

7. Click to Pop-Up Box Inquiry: Do you want to leave structural graphX?





EXERCISE HR05: ENTER JOB EVALUATION RESULTS FOR JOBS You realize the important of internal alignment and internal equity among your jobs. Using the Hay Point System of job evaluation, you will assign job evaluation points to the jobs in your organization. Human Resources ⇒ Personnel Management ⇒ Compensation Management ⇒ Administration ⇒ Job Pricing Enter the following information, as prompted: 1. For organizational unit: Organ. Unit # for _ _ _Flya Kite Value:_______________ 2. Key Date: Today’s date Value:_______________ 3. Currency: US Dollar Value:_______________ 4. Time unit: Annually

(EXECUTE) 5. Double Click _ _ _Controller job (MRP Controller Position) 6. Click Valuation tab, if prompted

7. (CREATE) Enter the following information: 8. Evaluation points: 1000 9. Evaluation group: Hay Evaluation 10. Select Benchmark job

(SAVE)

Click Refresh (Enter). 11. Using steps 1-10 enter the following information to create Job Evaluation results for the

remaining jobs: Job Job Evaluation Points

a. _ _ _Human Resources Manager 800 b. _ _ _Sales Engineer 750 c. _ _ _Supply Chain Buyer 700 d. _ _ _Accountant 850

Click Refresh (Enter).





EXERCISE HR06: ENTER PAY GRADES FOR JOBS Based on your internal job evaluation data, you are now ready to develop pay grades for the five jobs in Flya Kite. Human Resources ⇒ Personnel Management ⇒ Compensation Management ⇒ Administration ⇒ Job Pricing Enter the following information, if prompted: 1. For organizational unit: Organ. Unit # for _ _ _Flya Kite Value:_______________ 2. Key Date: Today’s date Value:_______________ 3. Currency: US Dollar Value:_______________ 4. Time unit: Annually

(EXECUTE) 5. Double Click _ _ _Controller job 6. Click Planned comp. tab

(CREATE) Enter the following information (using drop down arrow for options): 7. Ctry Grouping: USA 8. Pay grade type: Managerial Value: ______________ 9. Pay grade area: Huntsville Value: ______________ 10. Pay grade: SAL03 11. Pay grade level: 01 to 01

(SAVE)

Click Refresh (Enter). 12. Using steps 1-12, enter the following information to create Pay Grades for the remaining

jobs: Job Pay Grade Pay Grade Level

a. _ _ _Human Resources Manager GRD01 05 to 05 b. _ _ _Sales Engineer GRD01 05 to 05 c. _ _ _Supply Chain Buyer GRD01 04 to 04 d. _ _ _Accountant SAL02 01 to 01

Click Refresh (Enter).





EXERCISE HR07: ENTER INITIAL APPLICANT DATA You have advertised the vacant position of MRP Controller and have received some applications. You want to enter initial data for one of the applicants. Human Resources ⇒ Personnel Management ⇒ Recruitment ⇒ Appl. master data ⇒ Initial data entry Enter the following information (use drop down arrow for options): 1. Start: One week prior to today Value: ______________ 2. Reason: New Application Value: ______________ 3. Pers.area: Texas Value: ______________ 4. Subarea: Huntsville Value: ______________ 5. Ap. group : Active (external) AP Value: ______________ 6. Appl. Range: Managerial staff Value: ______________ 7. Pers. off.: Mike Hire Value: ______________ 8. F. name: ______________ (your own creation) 9. Last name: ______________ (your own creation) 10. Street: ______________ (your own creation) 11. PC/City: 77340 / Huntsville 12. Country: United States Value: ______________ 13. Advert: FAZ Value: ______________

(SAVE) Note: If you receive a warning about the “standard text does not have the correct format for SAPscript,” click enter to accept.

14. Note Message at bottom of screen: “Action Initial Entry of Basic Data for Applicant _ _ Executed”Value:__________________





EXERCISE HR08: HIRE AN APPLICANT You have decided to offer a contract to this applicant. Human Resources ⇒ Personnel Management ⇒ Recruitment ⇒ Appl. master data ⇒ Applicant actions Enter the following information, if prompted: 1. Applicant no.: (Recorded in Exercise 7) Value: ______________ 2. From: Monday of the current week Value: ______________ 3. Select Offer applicant contract button (highlight in color)

(EXECUTE) Enter the following information: 4. Valid date 01/01/current year To 12/31/9999

(SAVE) Note: If you receive a message: “This entry deletes a record,” click OK then Save again. Note: If you receive a warning about the “standard text does not have the correct format for SAPscript,” click enter to accept. Note: If you receive an error that the “Personnel number ######## is not found in employee database,” record the number (########) and click enter. Delete the number (########) from the Responsible list (on the Planned activity: create screen)

Click enter to create the record.
