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C4A-DI01:Student Discipline
Agenda:- Create/update Incident Log and escalation to HEP- Conduct counselling, escalate counselling case- Assign new counsellors- Generate counselling reports
Refer to Online Help for more details
Disciplinary Offence Counseling
Process Flow
Create Incident Log
Update Incident Log
Escalate to HEP
Conduct Counseling
Escalate Counseling
Case
Generate Counseling
Report
Assign New Counselors
C1-DI01:Create/update incident discipline log and escalation to HEP
• Description:– This function allows teacher to Create and
update Incident log and escalation to HEP.
• Granted Role: – Discipline Teacher, Principal
• Menu Path: – Student Discipline > Discipline Incident/ Issue
Log
Disciplinary Offence Counseling
Process Flow
Create Incident Log
Update Incident Log
Escalate to HEP
Conduct Counseling
Escalate Counseling
Case
Generate Counseling
Report
Assign New Counselors
How to use
1. Navigate to the screen via menu path
2. Click Add new value
3. Enter reference data
4. Enter detail data
5. Save
Refer also to Online Help
Select Offence from List
Discipline Teacher and Principal can prompt for all offence (Light and Severe)
Select Type Of Offence Status
List of Offence Status :1) Select ‘New’ when logging case for first time2) Select ‘Confirmed’ to confirm the case3) Select ‘Void’ to cancel the case4) Select ‘Closed’ to close the case
List of Offence Status :1)Select ‘New’ when logging case for first time;
this status is defaulted2)Select ‘Confirmed’ to confirm the case3)Select ‘Void’ to cancel the case4)Select ‘Closed’ to close the case5)Select ‘Escalated’ to escalate case to MOE
HEP
Save the Offence Log
When Click Save, Reference Number will be generated in following format : Institution / DIS=Discipline / 4 digit school code / YYYYMMDD with two running digit
Update Offence Status
Change Offence Status to ‘Confirmed’. Note that field are not editable anymore if Offence Status is ‘Confirmed’
Escalation to HEP
Check the check box to escalate to HEP and click ‘Save’. Make sure Offence Status is changed to ‘Escalated’
C1-DI03:Conduct School Counselling
• Description:– This function allows Counsellor to create
School Counselling Log for Student whom required Counselling
• Granted Role: – School Counsellor and School Counsellor
Head
• Menu Path: – Student Discipline > School Counselling Log– Reporting Tools > Query > Query Viewer
Disciplinary Offence Counseling
Process Flow
Create Incident Log
Update Incident Log
Escalate to HEP
Conduct Counseling
Escalate Counseling
Case
Generate Counseling
Report
Assign New Counselors
How to use
1. Navigate to the screen via menu path
2. Click Add new value
3. Enter reference data
4. Enter detail data
5. Save
Refer also to Online Help
Select Counselling Type
Select ‘Individual’ for individual Counselling cases or ‘Group’ for group Counselling cases
Select Type of AcceptanceList type of Acceptance :1) Select ‘Invited’ if student are being
invited to counselling session2) Select ‘Referred’ if case are referred
from Discipline Teacher/Principal3) Select ‘Voluntary’ for Student whom
attend counselling voluntary
Terminate Counselling Session
Tick on here to terminate Counselling Session and Click ‘Save’. **Note**: Make sure to change School Counselling Status to ‘Closed’ to indicate that counselling has been completed and requires no further session
Escalate Counselling Case to BKK
First Step: Change status to one of the following.By default the status will be ‘New’ as cases is new.1) Select ‘Escalated’ if cases need
to be escalated to BKK. But make sure BKK counsellor is appointed before saving this case.
2) Select ‘Pending’ if counselling is still on going
3) Select ‘Closed’ to close the case
Second Step: Prompt for BKK counsellor and click save. Email will be generated to BKK counsellor; CC: School counsellor
C1-DI04:Assign School Counsellor
• Description:– This function allows School Counsellor Head
to assign Counselling cases to other school Counsellor.
Granted Role: – School Counsellor Head
• Menu Path: – Student Discipline > School Counselling Log-
All
Disciplinary Offence Counseling
Process Flow
Create Incident Log
Update Incident Log
Escalate to HEP
Conduct Counseling
Escalate Counseling
Case
Generate Counseling
Report
Assign New Counselors
How to use
1. Navigate to the screen via menu path
2. Search for existing Counselling Cases within School
3. Assign New School Counsellor
4. Save
Refer also to Online Help
Select the case
Counselling Head can only see cases that is logged by School Counsellors in the school
C1-DI05:Generate Counseling Reports
• Description:– This function allows school counseling head
to run counseling summary report
• Granted Role: – School Counseling Head
• Menu Path: – Reporting Tools > Query > Query Viewer
How to use
1. Navigate to the query view
2. Search for query name
3. Run to HTML or excel
4. Save to local folder
Refer also to Online Help
Disciplinary Offence Counseling
Process Flow
Create Incident Log
Update Incident Log
Escalate to HEP
Conduct Counseling
Escalate Counseling
Case
Generate Counseling
Report
Assign New Counselors
Generate Counselling report
Second Step: Type in ‘ MOE_DI_SCHCSL’ to find school counselling report
First Step: NavigateThird Step: Click on HTML or Excel to run the report
**Report is only for School Counselling head**
View Counselling report
Specify End date, Start date and Prompt for own Campus then click on View result to see the report.