Student Data Review and Reporting (SDRR) Application
KDE:OAA:DSR: 2/6/2012 1
Slide 2
2012 Spring Rosters ACCESS (EL) ACT Grade 11 K-PREP Grades
(3-12) All enrolled students, including Alternate Assessment
Foreign Exchange All Grade 3 Grades 9 & 12 2012 Data Review
EXPLORE PLAN ACT K-PREP End-of-Course (QualityCore) K-PREP (3-12)
College/Career Ready Data (Grade 12) COMPASS ACT National Test Days
KYOTE WorkKeys KOSSA ASVAB Industry Certificate KDE:OAA:DSR:
2/6/2012 2 Training opportunities for SDRR Rosters and Data Reviews
will be announced in DAC Monday E-mail. TEDS
Slide 3
Opening DateClosing DateAdditional ACCESS Grades 1-12 January
5March 1IC extract November 2011 ACT Grade 11 March 7March 30IC
extract December 2011 K-PREP Grades 3-12 AprilJuneMultiple IC
extracts beginning in March KDE:OAA:DSR: 2/6/2012 3 SDRR Manuals
available for each assessment by the opening date.
Slide 4
AssessmentDate OpenDate ClosedAdditional EXPLOREFebruary
20March 2 PLANFebruary 20March 2 ACTTBA More details EOCTBA will be
K-PREPTBA available College/Career Ready Data TBA later this year
KDE:OAA:DSR: 2/6/20124 Due to Standard Settings and the new
accountability system, Data Review details will be forthcoming in
the summer.
Slide 5
Test NameGrade(s)100 Days as of EXPLORE8Spring 2011 Grade 7
PLAN10Spring 2011 Grade 9 ACT11Spring 2012 K-PREP Window
K-PREP3-12Spring 2012 K-PREP Window END-OF-COURSE9-12Spring 2012
K-PREP Window Algebra II Biology English 10 U.S. History
KDE:OAA:DSR: 2/6/20125
Slide 6
Part of the Student Data Review and Reporting (SDRR)
Application DAC should print copies of the roster and save
electronically once it is final. 6KDE:OAA:DSR: 2/6/2012
Slide 7
Official Student roster (pre-populated from IC) Document
nonparticipation information 7 Student Name SSIDGender Date of
Birth School March 7 March 30 KDE:OAA:DSR: 2/6/2012
Slide 8
Mark reason in SDRR indicating why student did take the ACT on
either state test date (March 6 and March 20) Choose from
nonparticipation categories in SDRR KDE:OAA:DSR: 2/6/20128
Slide 9
Verify student enrollment in grades 9-12 Include all students
enrolled as of the first day of the testing window Mark Alternate
Assessment and Foreign Exchange, as necessary Tickets created for:
Foreign Exchange Students Nonparticipation for K-PREP and EOC
Exempted Students Medical or Extraordinary Circumstances Save an
electronic version of all rosters 9 KDE:OAA:DSR: 2/6/2012
Pre-populated from Infinite Campus
Slide 10
Medical Exemption Extraordinary Circumstances Exemption
KDE:OAA:DSR: 2/6/201210
Slide 11
Student identifying information Name SSID Grade Gender DOB
School Name Test Type Exemption Type Explanation of Medical or
Extraordinary issue Relevant dates KDE:OAA:DSR: 2/6/2012 11 1.Keep
paper form on-file in the district. 2.Enter information
electronically into SDRR. An Exemption Request is NOT automatically
approved.
Slide 12
Medical Exemption choice requires more detailed information,
including Date of Diagnosis and Hospitalization. More detailed
descriptions are needed for approval. Extraordinary Circumstance
(Other Exemption) choice has open field to enter information. For
both types of exemptions, see the associated Medical Exemption and
Extraordinary Circumstance forms on the KDE web site and in the
Forms section of the DAC/BAC. KDE:OAA:DSR: 2/6/2012 12
Slide 13
seriously injured in an accident just prior to or during the
testing window; confined to home or hospital with an acute
situation, not a long-term home/hospital instruction situation;
unable to interact with people without serious risk of infection or
contamination to others; or pregnant with complications that
endanger health of mother or child or has delivered just prior to
or during the testing window. KDE:OAA:DSR: 2/6/2012 13 Cannot be a
handicapping condition
Slide 14
Student in protective custody Parental kidnapping Contact the
Division of Support and Research for guidance before completing an
Extraordinary Circumstance Exemption. 14 KDE:OAA:DSR: 2/6/2012
Slide 15
Complete paper Medical or Extraordinary Circumstance form in a
timely manner Once paper form is complete, log into SDRR and add
the student exemption request Do not forget to mark the exemption
request in SDRR Keep paper form on-file in district Check daily for
approvals, denials or requests for additional information
KDE:OAA:DSR: 2/6/2012 15
Slide 16
Check exemption requests in SDRR frequently Make certain
schools using SDRR are adding exemptions and updating exemptions
Make certain SDRR has been updated to reflect exemptions Check
paper requests from school with exemption list in SDRR Make certain
that paper Medical and Extraordinary Circumstance exemption forms
are completed properly and kept on-file KDE:OAA:DSR: 2/6/2012
16
Slide 17
Accommodations KDE:OAA:DSR: 2/6/201217
Slide 18
Student broke his/her writing arm Scribe Student broke his/her
eyeglasses Scribe & Reader (READING, Mathematics, Science,
Social Studies, or On-demand Writing) Scribe & Large Print or
Projector (Reading) Student with leg in traction Different setting
or schedule if not heavily medicated 18 KDE:OAA:DSR: 2/6/2012
Slide 19
Keep form on-file in district Annotate roster in SDRR with
accommodation(s) given by indicating medical emergency No
information necessary in SDRR 19 KDE:OAA:DSR: 2/6/2012
Slide 20
February 2012 KDE:OAA:DSR: 2/6/201220
Slide 21
TEST and WINDOWCONTENT AREA and STANDARDS (St.) DATE of TESTING
WINDOW Attainment Tasks Window 1 Reading St. 1-3 Mathematics St.
1-3 Writing St. 1-3 Science St. 1-3 Social Studies St. 1-2 February
6- March 2 Transition Attainment Record (TAR 8, 10 and 11) February
13-May 31 Attainment Tasks Window 2 Reading St. 4-6 Mathematics St.
4-6 Writing St. 4-6 Science St. 4-5 Social Studies St. 3-4 May
1-May 31 KDE:OAA:DSR: 2/6/201221
Slide 22
GRADECONTENT AREAS TESTED 3Reading and Mathematics 4Reading,
Mathematics, Science, Writing (Editing/Mechanics) 5Reading,
Mathematics, Social Studies, Writing (On-Demand) 6Reading,
Mathematics, Writing (On-Demand and Editing/Mechanics) 7Reading,
Mathematics, Science 8Reading, Mathematics, Social Studies, Writing
(On-Demand),TAR 9Reading 10Mathematics and Writing (On-Demand), TAR
(Reading score from TAR provides editing/mechanics score) 11Science
and Writing (On-Demand), TAR 12Social Studies KDE:OAA:DSR:
2/6/201222
Slide 23
NOTHING SHIPS BACK FROM DISTRICT After all tasks are
administered, materials should be provided back to the DAC. DAC
should (or may assign someone) shred all Attainment Tasks that have
been administered. This process should occur at the conclusion of
Test Windows 1 and 2. KEEP BINDERS (DACS SHOULD KEEP THEIR COMPLETE
DAC BINDER UNTIL END OF SCHOOL YEAR) KDE:OAA:DSR: 2/6/201223
Slide 24
Requirements for the Alternate Assessment and Accountability
Folder (AAAF) have been revised this year. Teachers were provided a
training on November 9 that explained the requirements of the AAAF.
District Administrators should review the contents of the AAAF as
part of the monitoring process.
http://www.education.ky.gov/KDE/Administrative+Resource
s/Testing+and+Reporting+/District+Support/Kentucky+Alte
rnate+Assessment+Program/AAAF.htm
http://www.education.ky.gov/KDE/Administrative+Resource
s/Testing+and+Reporting+/District+Support/Kentucky+Alte
rnate+Assessment+Program/AAAF.htm KDE:OAA:DSR: 2/6/201224
Slide 25
The AAAF will contain the following information: Student
Information Teacher Code of Ethics Teacher Certificates
Instructional Materials and Work Samples Attainment Task Scores and
Additional Supports (if needed) Transition Attainment Record (TAR)
Information (Applies only to grades 8, 10 and 11). The AAAF will
also serve all monitoring purposes at both the district and state
level. KDE:OAA:DSR: 2/6/201225
Slide 26
KDE:OAA:DSR: 2/6/201226
Slide 27
Verify the following: Administration Code and Inclusion of
Special Populations Training has occurred. Training completed for
Attainment Tasks. A signed Code of Ethics. Student assessment
occurred one to one. Appropriate accommodations were provided.
Instructional materials were provided (work samples for each
standard). KDE:OAA:DSR: 2/6/201227
Slide 28
KDE:OAA:DSR: 2/6/201228
Slide 29
Random selections made by the Office of Assessment and
Accountability. May ask to view a select number or all of the AAAF
folders from the school or district. Revision of the AAAF
Components will verify the materials that must be included.
Insufficient evidence could result in the lowering of
school/district scores. KDE:OAA:DSR: 2/6/201229
Slide 30
KDE:OAA:DSR: 2/6/201230 DATEEVENT February 6, 2012Attainment
Tasks training closes February 6, 2012Test window 1 begins February
6, 2012Student Registration Database for test window 1 opens
February 13, 2012 Transition Attainment Record (TAR) training and
administration begin February 13, 2012SRD opens for TAR score input
March 2, 2012Test window 1 ends March 9, 2012Student Registration
Database for test window 1 closes April 9-13, 2012Materials for
test window 2 ship to districts May 1, 2012Test window 2 begins May
1, 2012Student Registration Database for test window 2 opens May
31, 2012Test window 2 ends May 31, 2012TAR administration ends June
8, 2012Student Registration Database score entry ends for test
window 2 and TAR
Slide 31
Kentucky Performance Rating for Educational Progress
31KDE:OAA:DSR: 2/6/2012
Slide 32
32KDE:OAA:DSR: 2/6/2012
Slide 33
Grades 3 8 and On-Demand Writing (Grade 10-11) End of Year
tests Reading, Mathematics, Science, Social Studies, Writing
Norm-referenced/criterion-referenced blended test Vendor: Pearson
33 KDE:OAA:DSR: 2/6/2012
Slide 34
Before Testing Receive Distribute Inventory During Testing
Schedule Materials After Testing Rosters Shipping Reports 34
KDE:OAA:DSR: 2/6/2012
Slide 35
All test administrators must receive training on the
Administration Code for Kentuckys Educational Assessment Programs.
Those assisting with accommodations must receive training on the
Inclusion of Special Populations in the state-required assessment
and accountability programs. 35 KDE:OAA:DSR: 2/6/2012
Slide 36
Test materials and print accommodated test materials will
arrive by: April 2,16 and 30. Test materials arrive in the district
packaged by school. The pre-gridded student response booklets will
be sorted by grade in ascending alphabetical order. Inventory
materials and keep original boxes. Test materials will include
overage: School will receive 5% District will receive 3% 48
KDE:OAA:DSR: 2/6/2012
Slide 37
Visually Impaired Braille Large-Print Audio CD Hearing Impaired
Audio CD Districts will use Form 1 for both visually and hearing
impaired students. 37 KDE:OAA:DSR: 2/6/2012
Slide 38
38KDE:OAA:DSR: 2/6/2012
Slide 39
39 DAC Administration Materials Box(es) ItemNotes Coordinator
Kit Paper Bands Packs of five. For bundling groups of answer
documents for return to Pearson. Instructional Memo Informational
memos for Check-In List for Materials, Important Dates Sheet and
Collection and Return of Test Materials. Pre-printed School ID
Header Used for informing Pearson of the number of student response
booklets being returned for each school and grade. DAC/BAC Manual
This manual. It contains information about receiving, using and
returning test materials. Additional copies may be made at the
school/district or downloaded from the KDE Website at
www.education.ky.gov. Red Return Labels For returning scorable
student response booklets. Blue Return Labels For returning all
nonscorable test books and accommodated materials. White UPS Return
Labels Provided for each box for the school and the district. The
DAC must affix these labels to the top of the nonscorable and
scorable boxes before returning the materials to Pearson. There are
2 separate type of labels, scorable=UPS Next Day Air and
nonscorable=Ground. Pallet Detail For DAC upon receipt of test
materials. It indicates the school number, school name and number
of boxes for each school. The Pallet Detail List is located in the
district box #1 (white box). District Overage Packing List Use this
list to inventory the district test materials. Keep the enclosed
copy for your records. District Overage Test Materials Security
Checklists Use this to inventory secure test materials. School
Packing Lists This is a secondary copy of the list received in the
boxes for the school(s). School Test Materials Security Checklist
This is a secondary copy of the list received in the boxes for the
school(s). Overage Materials: Test Booklets and Student Response
Booklets This predetermined quantity of test materials can be
distributed as additional test materials to the schools within your
district as needed. See the sample District Overage Packing List in
Appendix A: Forms for a more detailed list of materials received in
packs. Grade specific Test Administrators Manual/Script The
district will receive two Test Administrator Manuals per grade.
KDE:OAA:DSR: 2/6/2012
Slide 40
Distributing materials should be planned to allow BACs to
inventory materials, and prepare for teacher distribution. Remind
BACs test booklets should not be distributed to proctors until the
first day of testing. Test booklets housed in BAC area/classrooms
must be behind a double lock. Seating charts are required for both
individual and group testing. Room location must be recorded on the
SRB. Exemptions and rosters for K-PREP will be done through SDRR.
40 KDE:OAA:DSR: 2/6/2012
Slide 41
Order online prior to 1:30 p.m. ET to be included in the days
shipment. Request additional test materials through June 5. Only
one order per school, per grade can be processed in a single day.
Do not exchange test materials from school to school (even if the
schools are within the same district). Request additional return
shipment materials for a school (boxes, red and/or blue return
labels or UPS return shipping labels) through June 11. 41
KDE:OAA:DSR: 2/6/2012
Slide 42
42 www.PearsonAccess.com/ky Single ID and password log-in
KDE:OAA:DSR: 2/6/2012
Slide 43
PearsonAccess will be used to: View student enrollment counts
for K-PREP ordering Order accommodated testing materials (Braille,
Large- Print and Audio) Order additional materials if the district
has a shortage Update district and school profiles (shipping
addresses, etc.) NOTE: Districts will be able to view the
participation counts for testing materials at each school by grade,
but will NOT be able to edit these counts. If a discrepancy of 5%
or more or missing schools/grades is found, contact KDE to correct.
Use e-mail address [email protected].
[email protected] 43KDE:OAA:DSR: 2/6/2012
Slide 44
44 Test MaterialsDescription Coordinator Kit Paper Bands Packs
of five. For bundling groups of answer documents for return to
Pearson. Informational Memo Informational memos for Check-In List
for Materials, Important Dates Sheet, and Collection and Return of
Test Materials. Pre-printed ID Headers Used for informing Pearson
of the number of student response booklets being returned for each
school and grade. Student Pre-ID Listing All students with a
pre-printed student response booklet testing at the school. DAC/BAC
Manual This manual. It contains information about receiving, using
and returning test materials. Red Return Labels For returning used
scorable student response booklets. Blue Return Labels For
returning nonscorable test materials. School Packing List A summary
of the test materials in the shipment from Pearson. School Test
Materials Security Checklist For verifying the accuracy of the
security number sequences of the test materials and recording any
discrepancies. Student Response Booklets Answer documents. Test
Booklets For the K-PREP. Grade specific Test Administrator
Manual/Scripts Will not be included in the Coordinator Kit for
Sprint 2012. Due to quantity these are packaged seperately.
KDE:OAA:DSR: 2/6/2012
Slide 45
There will be no labels but pre-printed student response
booklets (SRB). Ensure each teacher receives the appropriate
booklets the SRBs are arranged in alphabetical order by students
last name, by grade for each school. Shrink wrapped materials may
be split between classrooms DO NOT rearrange booklet order. The
student response booklets will be separate from test booklets.
Distribute secure test materials to teachers on the first day of
testing. 45 KDE:OAA:DSR: 2/6/2012
Slide 46
46KDE:OAA:DSR: 2/6/2012
Slide 47
Correct Pre-Printed Student Response Booklet Use the
pre-printed SRB. Incorrect Pre-Printed Student Response Booklet
Write VOID across the SRB in permanent black marker. Assign a new
blank SRB. The demographic information will need to be gridded.
Students without Pre-Printed Student Response Booklet Gridding
instructions on student response booklet will be in the script
portion of each grade level Test Administrator Manuals/Scripts. 47
KDE:OAA:DSR: 2/6/2012
Slide 48
48 Pre- printed Info. (here) Accom. Form Number Room Number
Alternate Assessment KDE:OAA:DSR: 2/6/2012
Slide 49
It will be bubbled on the SRB indicating the room where each
student takes the test. Zeros will need to be entered for any blank
space for a room number. If the room number is 9, the student will
enter 0009. If a classroom does not have a number assigned the
school will need to assign one. Letters can not be entered for a
room number. 49 9= 0009 19= 0019 190= 0190 KDE:OAA:DSR:
2/6/2012
Slide 50
50 Pre-Printed Demographic Information This is how the
demographic information will look on the pre- printed student
response booklet. K-PREP Pre-Printed Demographic Info State Student
ID # Date Of Birth District / School Code KDE:OAA:DSR:
2/6/2012
Slide 51
For all questions regarding test booklet security see the
DAC/BAC Manual. 51 Each test booklet has a unique security barcode,
located in the upper right corner of the back cover of the test
booklet. Using this barcode, test booklets are assigned to specific
schools. This provides an accurate means of tracking secure test
booklets that are shipped to and returned from the school. K-PREP
Test Booklet Back Cover KDE:OAA:DSR: 2/6/2012
Slide 52
Do not use a pre-printed booklet for another student. Do bubble
information on a new pre-printed student response booklet. Do not
use staples. Do not use post-it notes. Do not use highlighters. The
students may underline lightly with pencil. Do write Void across
the front of the student response booklet with a black marker. 52
KDE:OAA:DSR: 2/6/2012
Slide 53
TIME The K-PREP assessments (blended NRT/CRT) are timed tests.
Each content area test is divided into multiple parts (i.e., parts
A, B and C). Each part is a separate test session. Proctors must
stop at the end of each part for a break. Breaks may be short
(i.e., stand and stretch) or long (i.e., lunch) with appropriate
monitoring. 53 KDE:OAA:DSR: 2/6/2012
Slide 54
K-PREP Blueprint 54 Assessments are developed using a blueprint
range. This reflects primarily an equal coverage of content
subdomains. Blueprint available on KDE website. Enter K- PREP
Blueprint in search box. Revised (1/20/2012) for On Demand Writing,
the following statement added: The ODW blueprint will shift from
year-to-year so that all students have an opportunity to write
different types of passage-based prompts and non-passage- based
prompts. KDE:OAA:DSR: 2/6/2012
Slide 55
55 K-PREP ADMINISTRATION KDE:OAA:DSR: 2/6/2012
Slide 56
Scheduling Test Materials 56 KDE:OAA:DSR: 2/6/2012
Slide 57
57KDE:OAA:DSR: 2/6/2012
Slide 58
58KDE:OAA:DSR: 2/6/2012
Slide 59
Make-ups can be scheduled any time during the 5 day window for
students who miss a day of testing. Make-ups for those missing the
last day(s) of testing may be completed within 4 days after the
window ends. 59KDE:OAA:DSR: 2/6/2012
Slide 60
Senate Bill 1 established a five-day test window in the last 14
(instructional) days of a districts calendar for the 2012 K-PREP.
Five-day schedule is a school schedule, not a grade by grade
schedule. The levels are elementary, middle and high school. The
five days must be consecutive. Any day a regular test session is
scheduled is considered a test day, no matter how long or short a
session you have scheduled. You cannot count the test days as day
on Tuesday and another day on Wednesday. 60 KDE:OAA:DSR:
2/6/2012
Slide 61
It is important to schedule start times of sessions to allow
time between sessions for extended time (regular time, time and a
half and double time) for IEP, 504 Plan or PSP students. The
expected time should be adequate for all students. Extended time
allowed only for those with accommodations in an IEP, 504 Plan, or
PSP. Make arrangements for students who need extended time to have
a place to complete the test, so that other students can go back to
instructional activities. 61 Be aware of need for accommodations as
you create the school test schedule. At the end of the day students
with regular and extended time needs to have finished the same
parts of the test. KDE:OAA:DSR: 2/6/2012
Slide 62
62 Day 1 Day 2 Day 3 Day 4 Day 5 Grade 3 Reading Parts A Break
Reading Part B Reading Part C Mathematics Parts A Break Mathematics
Part B Mathematics Part C Grade 4 Reading Parts A Break Reading
Part B Reading Part C Mathematics Parts A Break Mathematics Part B
Break Mathematics Part C Science Part A Break Science Part B
Science Part C Break Language Mechanics Grade 5Reading Parts A
Break Reading Part B Reading Part C Break Mathematics Part A
Mathematics Parts B Break Mathematics Part C Break Social Studies
Part A Social Studies Part B Break Social Studies Part C ODW Part A
ODW Part B Sample 2012 K-PREP Testing Schedule for Elementary (3-5)
Make-ups can be scheduled any time during the 5 day window for
students who miss a test session. Make-ups for those missing the
last day(s) of testing may be completed within 4 days after the
window ends. Breaks KDE:OAA:DSR: 2/6/2012
Slide 63
63 Day 1 Day 2 Day 3 Day 4 Day 5 Grade 6 Reading Parts A Break
Reading Part B Reading Part C Mathematics Parts A Break Mathematics
Part B Mathematics Part C Break ODW Part A ODW Part B Break
Language Mechanics Grade 7 Reading Parts A Break Reading Part B
Reading Part C Mathematics Parts A Break Mathematics Part B
Mathematics Part C Break Science Parts A Science Part B Break
Science Part C Grade 8Reading Parts A Break Reading Part B Reading
Part C Break Mathematics Part A Mathematics Parts B Break
Mathematics Part C Break Social Studies Part A Social Studies Part
B Break Social Studies Part C ODW Part A Break ODW Part B Sample
2012 K-PREP Testing Schedule for Middle School (6-8) Make-ups can
be scheduled any time during the 5 day window for students who miss
a test session. Make-ups for those missing the last day(s) of
testing may be completed within 4 days after the window ends.
Breaks KDE:OAA:DSR: 2/6/2012
Slide 64
64 2012 K-PREP Testing Schedule for High School (10-11) The
grade 10 and 11 On-Demand Writing should be scheduled for one or
two days of testing to complete both parts. Each grade can use
different or same days within the 5 day window for testing.
Make-ups can be scheduled any time during the 5 day window for
students who miss a test session. Make-ups for those missing the
last day(s) of testing may be completed within 4 days after the
window ends. Breaks KDE:OAA:DSR: 2/6/2012
Slide 65
65KDE:OAA:DSR: 2/6/2012
Slide 66
66 Example of one multiple-choice item format, not all items
follow this format. KDE:OAA:DSR: 2/6/2012
Slide 67
67 KDE:OAA:DSR: 2/6/2012
Slide 68
68 KDE:OAA:DSR: 2/6/2012
Slide 69
69KDE:OAA:DSR: 2/6/2012
Slide 70
70 GradesContent Area Approved Resource Materials 38, 10, 11
All content areas/test parts-This is provided by the school. No. 2
pencils Extra lined, plain or graph paper (scratch paper) Scratch
paper is allowed except for on-demand writing. All scratch paper
must be returned to the BAC for destruction. Erasers 38 Mathematics
Calculators (required for all mathematics parts, except for
no-calculator part of the test) Protractors or angle rulers: grades
4 and 7 Mathematics Reference Sheets for grades 7 and 8 (provided
by Pearson) Rulers (provided by Pearson) 1/4- inch and centimeter
increments in grade 3 1/8-inch and centimeter increments in grades
46 1/16-inch and centimeter increments in grades 7 and 8 4, 7
Science Calculators (optional) 5, 6, 8, 10, 11 On-Demand Writing
Thesauri Dictionaries Writers Reference Sheets (provided by
Pearson) 4 and 6 Language Mechanics Extra lined plain or graph
paper (scratch paper). No scratch paper used for ODW. KDE:OAA:DSR:
2/6/2012
Slide 71
71 Pre-Write is done in the Test Booklet. It is not scored.
KDE:OAA:DSR: 2/6/2012
Slide 72
72KDE:OAA:DSR: 2/6/2012
Slide 73
Provided by Pearson Mathematics Reference Sheet for grades 7
and 8 Writers Reference Sheet for On-Demand Writing for grades: 5
and 6 8,10 and 11 73KDE:OAA:DSR: 2/6/2012
Slide 74
74KDE:OAA:DSR: 2/6/2012
Slide 75
75KDE:OAA:DSR: 2/6/2012
Slide 76
76KDE:OAA:DSR: 2/6/2012
Slide 77
Districts must use rulers provided by Pearson. Rulers will come
perforated 8 to a sheet and packaged with the shrink-wrapped test
booklet materials. 1\4- inch and centimeter increments for grade 3
1\8- inch and centimeter increments for grades 4-6 1\16- inch and
centimeter increments for grades 7 and 8 Protractors/Angle rulers
are needed for grades 4 and 7. Use those that have been used in
instruction. Classroom availability, one per child 77 KDE:OAA:DSR:
2/6/2012
Slide 78
78 Caution: Inventory Number KDE:OAA:DSR: 2/6/2012
Slide 79
79KDE:OAA:DSR: 2/6/2012
Slide 80
80KDE:OAA:DSR: 2/6/2012
Slide 81
81KDE:OAA:DSR: 2/6/2012
Slide 82
Find the template on KDE website
http://www.education.ky.gov/KDE/Administrative+Resources/T
esting+and+Reporting+/District+Support/Forms/
http://www.education.ky.gov/KDE/Administrative+Resources/T
esting+and+Reporting+/District+Support/Forms/ Printed
word-processed answer must fit in the answer box. Trim around and
tape response into appropriate spot in student response booklet.
Tape at least the four corners of the response using clear desk
tape. Do not cover other answers, bar codes or timing tracks with
tape. 82KDE:OAA:DSR: 2/6/2012
Slide 83
83 This is where the typed test will go. It will be trimmed
around so that it fits completely inside the black box allowed for
each test question. The template allows only enough space to
complete the question while remaining inside the allowable space.
The template can be downloaded from the KDE webpage. Tape must be
on the corners of the text being inserted but not covering multiple
choice answers, barcodes or timing tracks. Place clear desk tape at
least on the four corners of the printed response so the pages are
securely in place and will not move around when the booklet is
moved, opened, closed, packaged or during shipping. This will
ensure proper scoring will occur. KDE:OAA:DSR: 2/6/2012
Slide 84
Shipping Reports 84 KDE:OAA:DSR: 2/6/2012
Slide 85
85 The following items that should not be returned to Pearson:
Unused SRBs (must be securely destroyed) Scratch paper-- lined or
graph (must be securely destroyed) DAC/BAC Manual for K-PREP School
Test Materials Security Checklist (keep a copy on file at the
school and send the original to the DAC to keep on file for 12
months) Test Administrators Manuals/Scripts Unused School ID Header
Sheets Extra Paper Bands Reference Sheets KDE:OAA:DSR:
2/6/2012
Slide 86
86 Must write VOID across the front of the SRB with a black
marker Examples of reasons why a booklet would be voided include:
SRB damaged by food or water, torn pages, student responded in the
wrong area of the booklet Place on top of the scorable materials
when shipping to Pearson KDE:OAA:DSR: 2/6/2012
Slide 87
If the student response booklet (SRB) is soiled with blood or
student sickness do the following: Transcribe the answers into a
new SRB Grid all of the students information with the same form
number Contact Pearson with the following information: students
name, school, grade and form number Do not send back the SRB.
Destroy according to OSHA requirements 87KDE:OAA:DSR: 2/6/2012
Slide 88
If the student test booklet is soiled with blood or student
sickness do the following: Assign a student a new test booklet with
the same form of the test as the voided one Contact Pearson with
the following information: students name, school, grade, test
security barcode, and form number Do not send back the student test
booklet Destroy according to OSHA requirements 88KDE:OAA:DSR:
2/6/2012
Slide 89
89 Packing Scorable Materials Step 1Place all used student
response booklets in stacks by grade. Step 2 Place a School ID
Header on top of each stack of tests and band together with a paper
band. Step 3 Place bundled student response booklets and voided
materials in boxes and label the boxes with red scorable labels.
Multiple grades can be placed in one box, as illustrated below.
Step 4 Return all completed used student response booklets to the
DAC immediately after the testing window. The UPS pick-up dates
will be determined on the districts testing window. No Special
Handling Envelope. KDE:OAA:DSR: 2/6/2012
Slide 90
90 KDE:OAA:DSR: 2/6/2012
Slide 91
91KDE:OAA:DSR: 2/6/2012
Slide 92
92 Note: You should not have any used district materials in
this box. Any used district overage test materials must be returned
by the school that used them in the school return shipment and
accounted for on the school test materials packing list. Diagram
for Packaging Unused District Overage Nonscorable Test Materials
Place all unused test booklets in the box Once all boxes are
returned to the district mark boxes accordingly KDE:OAA:DSR:
2/6/2012
Slide 93
93 Things to note on Scorable Labels: Address: Scorable
materials have an Iowa City address. Shipping Method: Scorable
materials ship Next Day Air. Scorable labels have the word Scorable
in the name. KDE:OAA:DSR: 2/6/2012
Slide 94
94 Things to note on Nonscorable Labels: Address: Nonscorable
materials have a Cedar Rapids address. Shipping Method: Nonscorable
materials ship Ground. Nonscorable labels have the word Nonscorable
in the name. KDE:OAA:DSR: 2/6/2012
Slide 95
95 UPS is scheduled to pick up materials: Scorable*: 7 days
after the five day testing window closes Nonscorable*: 9 days after
the five day testing window closes *Please note: Contact UPS to
arrange pickup of test materials. KDE:OAA:DSR: 2/6/2012
Slide 96
96KDE:OAA:DSR: 2/6/2012
Slide 97
97 KDE:OAA:DSR: 2/6/2012
Slide 98
Hours of Operation: 7:00 am- 8:30 pm ET Contact Number:
888-437-1430 E-mail address: [email protected] 98
KDE:OAA:DSR: 2/6/2012