Student CLUB INCENTIVE PROGRAM · Car Wash Charity Event Candy Sale Raffle Student clubs may request matching funds from Senate for monies collected during approved fundraising events

LORAIN COUNTY COMMUNITY COLLEGE

OFFICE OF STUDENT LIFE

&

STUDENT SENATE

Student CLUB

INCENTIVE

PROGRAM

Office of Student Life & Student Senate

STUDENT CLUB INCENTIVE PROGRAM

The purpose of the Student Club Incentive Program is to provide a way for student

clubs to obtain additional funds by actively participating in community based

activities and through fundraising. Student clubs are only eligible to apply for these

funds if they have established an active status at the beginning of the Fall

Semester.

To maintain an active status, clubs are required to:

Participate in one club promotion activity in the College Center each Fall and Spring Semesters; Welcome Week qualifies.

Hold an annual election of officers, providing a Slate of Officers with

documentation of the meeting including a summary and a sign-in sheet.

Submit an updated Constitution with a completed Constitutional Verification

form, at the beginning of the Fall Semester and anytime revisions have been

made.

Hold one general meeting each month during the Fall and Spring Semesters.

Organize at least one event or project open to the Student Body each Fall

and Spring Semesters.

Maintain regular communication with your club’s assigned Student Senator.

Comply with the Student and Campus Code of Conduct both on and off

campus.*

Tier II and III request needs to be accompanied with an Event Report Out Form.

All required documents can be obtained at the Office of Student Life.

For further questions or clarification, please feel free to contact the Office of Student

Life or Student Senate via:

Telephone: (440)366-4036

Email: [email protected]

Office of Student Life-College Center, Room 206

Student Senate Office- College Center, Room 203

*Student Senate reserves the right to request verification of information at any time

before approving any funding.

mailto:[email protected]

Office of Student Life & Student Senate CLUB PROMOTION AND START-UP FUNDS

TIER I

Tier I funds are subsidy funds available for the purpose of launching a new club, and for the

marketing and recruitment of both newly established clubs and existing clubs.

NEWLY ESTABLISHED CLUBS are eligible for the following:

Club Start-up Funds

The club start-up fund is a one-time, two-hundred dollar ($200) award given to a new

club to cover beginning expenses. Clubs are only eligible for this award during the first

semester that the club was established. These funds apply only to new clubs and do not

apply to clubs that are being reactivated.

Welcome Week Funds

Welcome Week is an opportunity for a newly chartered to showcase their club. A club

that successfully completes the required ten-hours club representation during Welcome

Week will qualify for one-hundred and fifty dollars ($150) per semester; up to three-

hundred dollars ($300) annually.

$200 Newly established club start-up subsidy

$150 Fall Welcome Week participation

$150 Spring Welcome Week participation

$500 Maximum eligibility of Title I funds for a newly formed club

established in fall semester

EXISTING CLUBS are eligible for the following:

Welcome Week Funds

Clubs that successfully complete the required ten-hours club representation during

Welcome Week will qualify for one-hundred and fifty dollars ($150) per semester; up to

three-hundred dollars ($300) annually.

$150 Fall Welcome Week participation

$150 Spring Welcome Week participation

$300 Maximum eligibility of Title I funds for an existing club

NOTE: Clubs must participate in Welcome Week according to Student Senate guidelines

to receive the Tier l award for that semester. Please note that it is a requirement to

submit the most current and updated Slate of Officers, Constitutional Verification,

Club Constitution, and Cubicle Agreement (If applicable) no later than 20 calendar

days after the last official day of Welcome Week. Any club that does not meet the

aforementioned requirement will be subject to review by Student Senate, with the

possibility that their charter will be suspended until all requirements are met.

Allocation of requested funds is based upon the availability of funds, the decision of the

Student Senate, and the Manager of Student Life.


CLUB INCENTIVE PROGRAM

TIER I- Club Promotion/Start-Up Funds (Please Print)

CLUB & OFFICER INFORMATION

Date Submitted:

Semester: □ Fall □ Spring 20 ____

Name of Club/Organization:

Name of Club Officer Submitting:

Position and Student Number:

Phone: Email:

PROGRAM FUNDS REQUESTING

Please check the appropriate selection

□ CLUB START-UP FUNDS

□ WELCOME WEEK

NOTES

__________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________

OFFICE OF STUDENT LIFE USE ONLY

Hours Verified By: ____________________________________ Title: Senate Financial Secretary Date: ____________

Senate: □Approval □Denial ______________________Title: Senate President or Vice President Date: ________

Manager: □ Approval □ Denial ______________________ Title: Manager of the Office of Student Life Date: ________

Notes: ____________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ All financial transactions, events, and activities must comply with local, state, and federal laws as well as all policies of Lorain County Community College, the Office of Student Life and the Student Senate.

Notified by email: □ Club Officer □ Advisor □ Senate President Staff Initials: ________ Date: ____________

Revised 9/27/16

Office of Student Life & Student Senate CLUB INCENTIVE GUIDELINES

TIER II - Fundraising

The Tier II Incentive Program allows active clubs the ability to increase their funding by

hosting a fundraiser both on and off campus. As with all club events, an approved Event

Request Form is required.

Examples of fundraising events are as follows:

Car Wash

Charity Event

Candy Sale

Raffle

Student clubs may request matching funds from Senate for monies collected during

approved fundraising events.

In order to do so, clubs must complete and submit a Tier II application, providing a

detailed description of the fundraising event(s) and documentation of transactions.

Clubs may submit one Tier II application per semester (Fall and Spring). This

means a club may submit a total of two Tier II applications over the course of one

academic year. The total maximum amount any one student club is eligible to

receive from TIER II funding during any one academic year is $500.

The Senate will match up to $250 dollars per semester. Applications are matched

at 100% of the total funds raised, NOT TO EXCEED $250.

EXAMPLES:

A club raises $500 at a car wash in the Fall Semester. The club may submit a Tier II

application for Fall Semester, and will receive a match from the Student Senate of

$250, the maximum a club can earn per semester from Tier II funding.

In the beginning of Spring Semester, the same club holds a candy sale which raises

$130. The club may submit a Tier II application for Spring Semester, and will

receive a 100% match of $130.

At the end of Spring Semester, the same club holds another car wash. The club

may NOT submit a TIER II application and will not receive any further funds from

the Student Senate because it has already submitted the maximum of two TIER II

applications for the academic year.

NOTE: Any club whose fundraising event raises in excess of two- hundred and fifty

dollars ($250) will not be matched and will not “roll over” to later Tier lI applications.

Fundraising events used in prior applications cannot be used again.



TIER II - FUNDRAISING

(Please Print)


Date Submitted:





Phone: Email:

Name of Event: Date & Time of Event:

Amount Raised:

EVENT INFORMATION

A copy of the approved Event Form and receipts of all money raised must be attached along with other supporting documentation in order to receive consideration

State how the event or service impacted the campus/community: ___________________________________________ ___________________________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________________________

State how these funds will be used, if awarded: __________________________________________________________ ____________________________________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________________________________________________

FINANCIAL SECRETARY ONLY Request received on_____________________________________ by___________________________________________________

Matched at $100.00 totaling_______________________________ or Matched at $250.00 totaling____________________________

Total awarded this semester $_____________________________ Deposit Amount $_______________________________________


Verified By: __________________________________________ Title: Senate Financial Secretary Date: ____________

□ Event Form (Copy) Attached □ Documentation / Event Report Out Attached



Notes: ____________________________________________________________________________________________ __________________________________________________________________________________________________

All financial transactions, events, and activities must comply with local, state, and federal laws as well as all policies of Lorain County Community College, the Office of Student Life and the Student Senate.

Notified by email: □ Club Officer □ Advisor □ Senate President Staff Initials: ________ Date: _____________

Revised 9/27/16


CLUB INCENTIVE GUIDELINES

TIER III – Leadership and Enhancement

The Tier III Incentive Program allows active clubs the ability to increase their funding by

hosting or participating in community-based events both on and off campus. As with all

club events, an approved Event Request Form is required; events at which funds are

raised are not applicable to this award.

There are three separate incentive categories established to promote events and

services within our community:

1. Community Service or Involvement ($150)

Criteria: Work a minimum of 20 hours in an organized service activity that meets an

identified on- or off-campus need (i.e., helping Habitat for Humanity build a house).

This refers to direct, hands-on service with the primary goal being the benefit of

others in the community, or the community as a whole.

Written documentation of your service hours either on that organization’s

letterhead or in an email from a contact person must be presented with this

application.

Clubs must submit an Event Report Out form with this application

2. Leadership and Enhancement ($150)

Criteria: Host an event or implement a project that has a direct impact on our

campus or our community (i.e., sponsor professional speakers or community

leaders to discuss current issues; provide leadership training to the Student Body;

organize a food drive). This refers to less direct, educational service benefiting the

community through enhanced awareness of problems, available resources, etc.

These events must be open to the entire campus community.

Clubs must submit an Event Report Out form with this application

3. Fellowship or Joint Ventures ($150)

Criteria: Collaborate with one or more other clubs to benefit the community while

representing Lorain County Community College in a positive manner.

The club submitting the initial paperwork for the event will be awarded the

$150.00 funding and must negotiate terms with the other participating clubs.

All participating clubs must provide documentation of their advisor’s approval to

the Office of Student Life in order to participate in these events and receive Tier

funding.

Clubs must submit an Event Report Out form with this application.

Clubs can request an award of $150.00 for each Tier llI incentive category submitted.

There is a maximum of one (1) event per category, per club, per academic year, defined

as Fall and Spring Semesters; a maximum total of three events and a total of $450 per

academic year.

Allocation of requested funds is based upon the availability of funds, the decision of the

Student Senate, and the approval of the Manager of Student Life.



TIER III – LEADERSHIP AND ENHANCEMENT

(Please Print)


Date Submitted:





Phone: Email:

Name of Event: Date & Time of Event:

PROGRAM FUNDS REQUESTING

Please check the appropriate selection

□ COMMUNITY SERVICE or INVOLVEMENT

□ LEADERSHIP and ENCHANCEMENT

□ FELLOWSHIP or JOINT VENTURE EVENT INFORMATION

State how the event or service impacted the campus/community: ___________________________________________ ___________________________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________________________________________________

State how these funds will be used, if awarded: __________________________________________________________ ___________________________________________________________________________________________________________________________________________________ ___________________________________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________________________________________________


Verified By: __________________________________________ Title: Senate Financial Secretary Date: ____________

□ Event Form (Copy) Attached □ Documentation / Event Report Out Attached



Notes: ____________________________________________________________________________________________ __________________________________________________________________________________________________

All financial transactions, events, and activities must comply with local, state, and federal laws as well as all policies of Lorain County Community College, the Office of Student Life and the Student Senate.

Notified by email: □ Club Officer □ Advisor □ Senate President Staff Initials: ________ Date: _____________

Revised 9/27/16

Office of Student Life & Student Senate CLUB INCENTIVE PROGRAM

EVENT REPORT OUT FORM

Tier II and III request needs to be accompanied with an Event Report Out Form. The

Event Report Out Form is available at the Office of Student Life. This form helps to

document the event and provide information for improvement. The completed reports

assist the Office of Student Life in sharing information with the campus community. The

reports provide valuable information on the types of student engagement activities that

student clubs offer to LCCC and University Partnership students.

In cases where two or more clubs participate in the planning, organization, and

facilitation of the same event, all participating clubs must fill out an Event Report Out

Form.

Please submit the Event Report Out form to the Office of Student Life. Additional

information and documentation may also be included.


EVENT REPORT OUT FORM (Please Print)

REQUESTOR INFORMATION Name of Club/Organization:

Name of Requestor:

Email:

Phone:

Requestor Signature:

Date:

OFFICE USE ONLY Date Received: Initials: Approved By:

EVENT INFORMATION Name of Event:

Date of Event(MM/DD/YY):

Number of Participant /Guest:

Anticipated#

Actual#

Individuals Responsible For The Event

Club/Organization: Name

Email

Position

Phone

Club Organization:

Name

Email

Position

Phone

Type of Event:

Program Meeting Social Activity Fundraiser

Community Service Joint Venture/Fellowship Leadership/Enhancement

Other (Please Explain)____________________________________________________________________________

EVENT DETAILS Purpose of the Event: __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________

SPEAKER/ENTERTAINMENT Name:

Agency:

Contact Person: Address:

Phone: Email:

Name:

Agency:

Contact Person:

Address:

Phone: Email:

BUDGET FOR EVENT Expenses: Initial: Actual: Comments:

Food

Entertainment

Marketing

Decorations

Security

Prizes

Miscellaneous

Other

Estimated Total

Actual Total:

WHAT WORKED WELL Describe Why Did It Work

1.

2.

3.

4.

5.

6.

7.

8.

9.

WHAT NEEDS IMPROVEMENT Describe Item or Issue Suggestions for Improvement

1.

2.

3.

4.

5.

6.

7.

Was the Event a Success Yes No

What Did You Learn About Yourself or the Group: ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________

Revised 9/27/16

Documents

Student CLUB INCENTIVE PROGRAM · Car Wash Charity Event Candy Sale Raffle Student clubs may request matching funds from Senate for monies collected during approved fundraising events