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Quarterly Commission Briefing 10/13/2020
Powering our way of life.
Power ProductionStrong Performance……Despite Unique Challenges
Fulfilling Our MissionChampions of Safety … Guardians of Power
• Purpose: Provide safe, secure, economical, reliable and compliant power generation under the Priest Rapid Project Federal Energy Regulatory Commission (FERC) License Project No. 2114 while supporting the Wanapum relationship.
• Goal: Execute the aforementioned tasks while championing a culture of safety and operational excellence with continuous focus on the guiding values of safety, innovation, service, teamwork, respect, integrity, and heritage.
Acronym ListOne Playbook
• PP – Power Production• HPI – Human Performance
Improvement• PRREIP – Priest Rapids Right
Embankment Improvement Project• JHA – Job Hazard Analysis• WMC – Wanapum Maintenance
Center• ICL – Incident Criticality Level• PR – Priest Rapids• WAN – Wanapum• PRP – Priest Rapids Project
2020 Q3 Business ReportContinuous Improvement
Key Operational Metrics • Safety Execution• Plant Performance• Budget Analysis
Short & Long Term Focus• Maximo Update• Capital Projects• 5 Year Strategic Planning
Team & Next Quarter• Personnel• Q4 Forecast
Safety Champions
Impact of COVID - 19
Improving Virtual Capabilities
Safety Day
AcceleratingManagement
On-SiteImpact of COVID - 19
Working Towards Zero HarmFocused in the Current Environment
COVID-19 Response
• Administrative positions – working remotely
• Field positions - ~98% working on site
• Management – encouraged to get into field to perform JSR’s and support field employees
Data as of 9/28/2020
Incidents Recordable Non-recordable VehicleQ3 0 7 1YTD 2 11 4
Plant Performance
88.5 88.5
83.4 83.4 83.4
90.0
95.094.0
65.0 65.0 65.0
90.0
60
65
70
75
80
85
90
95
100
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Availability Estimate vs Actual
Estimate PR Estimate Wan Estimate PRP Actual PRP Target PRP
Exceeding TargetCOVID Effects
P08 Delay
Plant Performance
0.00
0.05
0.10
0.15
0.20
0.25
0.30
0.35
0.40
0.45
0.50
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Project Forced Outage Factor
Goal <.43% Actual YTD Percentage
Leveraging Maximo PlatformImprovements Progressing
• Maximo Upgrade – Complete• Allow anyone to attach info to work orders
• Increases front line use and data integrity
• Foundation for later features
• Six Week Maintenance Schedules• PR – Complete
• Wan – In progress
• WMC – Next in line
• Scheduling Software / Resource Loaded Schedules• Engineering – In progress
Capital Project UpdateInvesting in Assets
Priest Rapids Right Embankment Improvement Project
• Draft EA Received – Complete
• Rest of License Amendment process to complete
• Construction Start – 12/7/2020 – 1/4/2021
• Wanapum Unit Upgrades
• W04 Generator/Controls upgrade – Complete
• PR Unit Rehab
• P08 delayed; expected completion 10/23
• Wan Powerhouse Roof – Delayed; completion 7/31/21
• Station Service Upgrades – exp. Start 7/1/21
2021-2025 Strategic PlanningSetting a High Bar for the Future
Purpose• Set High Level 5 Year Goals• Provide roadmap for annual strategic improvements
Method• Understand customer needs, market drivers and threats• Evaluate our competencies & areas of improvement• Set goals to close the gap
Cultural Benefits• Develop purpose around customer focus• Measure success• Motivate and reward customer-focused decisions
PersonnelPromoting From Within
Fish & Wildlife• Mark Woodward – Environmental
Services SupervisorPlants
• Mark Riggs - Supervising Foreman PR• Stan Havens – Supervising Foreman Wan
Operational Excellence• Mark Beattie – transitioned to COO team
Q4 ForecastStaying Focused on Safety & Efficiency
• Strategic Planning
• Complete 5-year strategic plan
• Begin planning 2021 strategic improvements
• Improve
• Ability to plan and schedule work
• Use of data to drive decision making
• Flexible use of craft resources
Continue Efforts at Managing COVID-19 Effects
Powering our way of life.
Grant PUD Commission Meeting – January 12, 2021
Grant PUD Lands & Recreation 2021 Q1 Business Report
Powering our way of life.
Departmental Purpose and Goal• Lands & Recreation manages Priest Rapids Project lands and
recreation facilities, and provides company-wide real estate and geographic information system (GIS) services in alignment with Grant PUD’s safety, financial, and compliance goals.
2020 Q4 Business Review• Safety
• Recordable incidents = 0
• Non-recordable incidents = 3
• Safety meeting attendance = 100%
• Job Briefs = 23
• Job Site Reviews = 5
• Regulatory Review• FERC filings by Grant PUD = 1
• Filings by third-parties = 0
• FERC approvals/orders/notices = 0
• Summary of filings: • PRRA campground annual capacity report
2020 Q4 Business Activities
• Property Services
• Wholesale Fiber – Easement acquisitions and permitting for current and outyear projects
• Power Delivery – Land and easement acquisitions and agreements, property appraisals, land-use actions, approach permitting, etc. for DB2 projects and Quincy and Moses Lake transmission expansions
• Power Production – Easement acquisitions, agency agreements, and permitting for Priest Rapids Right Embankment Stabilization project
• Internal Services – property assessments/appraisals and lease negotiations
• Succession planning
• Geographic Information Systems (GIS) Services• Power Production – dam safety monitoring program and signage inventory, PR Right
Embankment mapping/data requests, Environmental Affairs field monitoring apps
• Wholesale Fiber – Customer Service interactive map
• Power Delivery - Esri GIS conversion project
• Districtwide – GIS Week Nov. 16-20 with podcast presentation, kickoff of GIS user group
2020 Q4 Business Activities
•Shoreline Management
• Ongoing encroachment activities (buoy anchors, ColockumCreek roadways, personal property, debris, etc.)
• Removal plan in-process for Vantage marina structure
• Shoreline clean-ups adjacent to Sunland and Crescent Bay
• Doebler ag lease extension – FERC consultation process
• Community dock proposals for Columbia Cliffs and Sunland
2020 Q4 Business Activities
• Parks and Recreation• Buckshot Recreation Area rebuild
complete
• Wanapum Upper Boat Launch float installation – materials received, installation delayed by weather
• Crescent Bar maintenance building safety upgrades, signage installation, golf course fencing
Buckshot Recreation Area Boardwalk Rebuild
2021 Q1 Business Activities
• Ensure business continuity by prioritizing real estate/GIS support of Power Production/Power Delivery/Wholesale Fiber projects
• Complete Wanapum Upper Boat Launch float replacement
• Resolve existing shoreline encroachments and continue monitoring for new ones
• Planning for recreation season 2021
• Annual site inspections
• COVID safety
• Security
• Required visitor surveys
• Implement succession plan
Wanapum Upper Boat Launch Float Replacement
2021 Q1 Forecast
• Safety Goals• Non-recordable incidents = 0
• Recordable incidents = 0
• Safety meeting attendance = 100%
• Regulatory Outlook• Anticipated FERC filings = 3
• Anticipated FERC approvals = 1 Any regulatory threats or risks =none known/anticipated
Crescent Bar Golf Course &Campground Utilization
Golf Course
2017 2018 2019 2020* 2021
4,421 6,654 8,287 7,957 N/A
Campground
2017 2018 2019 2020* 2021**
1,892 3,299 4,155 5,444 3,022
*67-day COVID-19 closure** Pre-paid reservations starting 9/1/20
Non-Crescent Bar Campground Utilization
2019 2020* Change
Priest Rapids Rec Area 685 811 +18%
Sand Hollow Rec Area 931 1,388 +44%
Rocky Coulee 364 330 -9%
Jackson Creek 156 229 +47%
*67-day COVID-19 closure
Questions?
Powering our way of life.
January 12, 2021
Enterprise Risk Management Update
Team Structure
Insurance & Project Risk Management(Brianna St. Marie)
Operational Risk Management(Leah Knopp)
Quantitative Risk Management
(Bryndon Ecklund)
Enterprise Risk Management Team(Paul Dietz)
Damage to District Claims
Management(Tina Sisich)
Enterprise Risk Management
Mission: The Enterprise Risk Management (ERM) group promotes greater efficiency and alignment across Grant County Public Utility District by forming resilient financial outcomes and enhancing the organization’s access to capital through identifying, measuring, and recommending the disposition of beneficial and harmful risks throughout the District’s operations.
Vision: Grant County Public Utility District endeavors to develop peer-leading risk management by integrating the principles of Enterprise Risk Management (ERM) into the culture and decision making of its business functions. ERM will promote the success and enhance the accountability of Grant County Public Utility District by incorporating risk assessment into its strategic objectives.
2021 GoalsAid in the development of a healthy risk culture at GCPUD by:
1) Developing meaningful ties with our primary risk owners across GCPUD
2) Providing risk culture education and development opportunities for GCPUD’s risk owners
3) Providing assessments of risk culture effectiveness and implementing Key Risk Indicators (KRI’s) across GCPUD
Implement formal Enterprise Risk Management Program using ISO 31000 Standards to support operational targets by:
1) Working closely with the Organization Change Management, Communications, and other departments for a successful roll-out of Enterprise Risk Management
2) Implementing our formal Enterprise Risk Management policy and procedures
3) Developing and maintaining our formal Risk Register Library to support Enterprise Risk Assessments and the publication of Risk Reports.
Support financial targets vis middle office support of energy risk management policy by:
1) Providing timely and accurate portfolio valuations to EROC
2) Developing and providing timely and accurate Mark-to-Market and Credit reports to EROC
3) Developing and providing timely and accurate Price and Quantity Value-at-Risk reports to EROC
Fourth Quarter Successes• Enterprise Risk Management
Committee (ERMC) charter instituted• Enterprise Risk Management policy
approved by ERMC• Reporting revolution continuing• Risk team development & training
successes• Annual insurance renewals completed• Updated Logic Manager risk register
software converted to meet ISO 31000 standards
Enterprise Risk Management Policy Implementation UpdateA comprehensive Enterprise Risk Management Policy has been developedand approved by the Enterprise Risk Management Committee
• The policy will be presented to the Commission for its review in January• This policy provides critical information regarding why a formal ERM policy is needed, what
will be expected from GCPUD employees, and how we will be successful in implementing it• A formal implementation plan is being developed in coordination with our Organization
Change Management (OCM) group and will be communicated in Q1
Our ERM policy roll-out communication plan is being developed now incoordination with our Public Affairs group
• This plan includes a newly designed share point website• Formal 1:1 risk conversations between key risk owners and the Enterprise Risk
Management department• Formal training lesson plans are being developed for GCPUD employee ERM training• Videos, guest presentations in various forums including GM and Safety Forums, and other
educational materials are in development
Website Screenshots
Enterprise Risk Management• ISO 31000:2018 Enterprise Risk Management standards selected to
inform our ERM development
DRIVERS OF RISK MANAGMENT
Energy Risk Management
Development of reporting capabilities• Utilizing cloud computing and reporting abilities to streamline Market Portfolio and Risk
Model (MPRM) valuations.• Expanding MPRM reporting capabilities to capture Quantity Valuation at Risk (QVaR) and
Price Valuation at Risk (PVaR).
Continuous portfolio modeling support• Provided modeling support for MS and SENA deals• Provided valuation support related to the Turbine Upgrade Analysis
Development of the Model Roster and Critical Input and Assumptions Register (CIAR)
• Utilizing SharePoint to maintain list of models used Enterprise-Wide for continuity throughout the District
• Collection of model data and critical inputs will begin in Q2 2021 after framework has been finalized
Energy Portfolio
Front – Mid – Back Office
Insurance Update
2020-2021 Insurance Renewal• All District insurance coverage has been bound and policies are currently being
collected for a total premium of approximately $2.6M (including the addition of a$10M Cyber Liability policy)
• The District, with the help of our brokers, were able to renew our insurancecoverage at a 17% increase while the rest of the market saw increases of 25-30%
2021-2022 Insurance Strategy Development• Contract language review• Enterprise Risk Management roll-out services from Beecher Carlson• Actuarial Training to predict Insurance Loss• Increased collaboration with PRP employees for insurance loss prevention
Risk Assessment & Development
Project Risk Assessment Development• Framework is currently being developed in collaboration with the PWG and PMO
groups• Credit/Counterparty Exposure• Contract & Insurance Risks• Primary Risk Identification• Secondary Risk Identification
Risk Analysis Projects• Moses Lake Local Office Remodel• Fire Suppression at PRP/Wanapum Indian Village
COVID-19 Modeling
• Extensive ongoing modeling has been occurring since March 6th and will continue as the crisis evolves
• Participation in Incident Management Team and Executive Briefing Team
• Providing modeling for testing and vaccine effectiveness in reducing transmission risk
• Participation in Systems Analysis Task Force
• Participation in Business Continuity Team
• Developing processes for tracking FEMA related costs
• Reviewing the effects of COVID-19 on expected GCPUD retail loads
Near-Term Look Forward
• Develop Enterprise Risk Management policy implementation plan
• Singles and doubles over upcoming quarter:• ERM communication roll-out • Continue formal risk conversations with
primary risk owners• Perform Key Risk Assessments • Develop Key Risk Indicators
dashboard• Update data in GCPUD’s Risk Register
library
Medium-Term Strategic Plan• Manage Enterprise Risk Management policy
implementation plan
• Provide resources to risk owners to enable growth of risk understanding, influence risk ownership behavior, and promote mitigation of risks through establishment of risk controls.
• Develop and extend our risk assessments and reporting using Logic Manager
• Develop and leverage strong ties between Enterprise Risk Management and GCPUD’s Risk Owners
• Further develop our Market & Portfolio Risk Model (MPRM) communication and reporting capabilities
Long-Term Strategic Vision• Risk – The effect of uncertainty on objectives
• Provide Stable and Predictable Long-Term Rates• Maintain a Strong Financial Position• Operate Responsibly and Safely
• Risk Management - Coordinated activities intended to direct and control GCPUD’s risk
• Manage and maintain risk management policies, framework, and processes consistent with ISO 31000:2018 standards
• Provide Enterprise Risk Management care and feeding
• Continually review risk management policies and procedures and develop enhancements to meet our changing risk environment
Powering our way of life.
Powering our way of life.
Gene AustinCompliance Manager
Reliability ComplianceJanuary 12, 2021
Agenda˗ Audit Update
˗ FAC-008 Facility Ratings Methodology
˗ Reliability Compliance- Organization Chart/ Mission
- 2021 RC Workplan - Potential Non-Compliance Status
˗ Open Enforcement Actions
˗ Quarterly Business Review
Final Audit ReportAugust 10th – 21st; Started July 13th
– Audit Scope 19 Requirements
– Audit Results:– Compliance Audit Findings 2 new PNCs– Area of Concern 1– Recommendations 4
– Reviewed ‘Open PNCs’ 4No additional instances found 0
Next NERC Audit August 2023
GCPD Reliability Organization
CIP Program LeadO & PStandard Owners/SMEs
Manager Compliance ProgramPrimary Compliance Contract
Gene Austin
CIP Standard Owners/SMEs
Reliability Council
Engineering – PP, PDOperations – PP, PDCraft & Technical Shops
Cyber SecurityPhysical SecurityNetwork OperationsSystem Support; EMS, GMS, EACM, PACSServiceDeskHR, TrainingProcurement
Reliability Council* NERC Required Positions
Regulatory Specialist – Karla WeaverRegulatory Specialist – Amy JonesRegulatory Specialist – Nikkee Hebdon
Chief Compliance Officer (CFO) Jeff Bishop*CIP Senior Manager (COO) – Richard Wallen*Primary Compliance Contract – Gene Austin*Chief Customer Officer – Dave ChurchmanChief Technology Officer – Derin BluhmPower Production, Managing Director – Ty EhrmanPower Delivery, Managing Director – Jeff Grizzel
GCPD Reliability Compliance
Karla Weaver
Gene AustinManager, Compliance Program
Nikkee HebdonAmy Jones
Reliability Compliance Mission
To support GCPD and staff with NERC Compliance responsibilities, through:
– Program oversight, guidance, and direction
– Provide and Maintain Compliance Tools
– Assure District meets its NERC Regulatory obligations
– GCPD Liaison with Regulator/ neighboring entities
Monitor Standards for
Changes;Gap Analysis
Communication & Reporting
Records Management;
Documentation & Evidence
Maintain Tools for Tracking &
Monitoring
Oversee Training and
Access Authorization
Continuous Training & Learning
GCPD Representative
Reliability Compliance
Reliability Compliance Workplan – 2021
RC PROGRAM INITIATIVESINTERNAL CONTROLS: Develop and implement an Internal Controls framework
– Implement a pilot program targeting high violation-risk areas
– Develop and implement a compliance dashboard.
TOOLS: Evaluate and develop a path forward that establishes a right-sized solution comprised of technology and management tools necessary to ensure Compliance
– Evaluate alternative compliance management solutions that meet the need, size, and complexity of the GCPD NERC Compliance Program
– Develop a path forward for advancement in the utilization of Compliance Tools
DEVELOPMENT: Develop the Reliability Compliance organization– Continuing to mature the Reliability Compliance Program, and GCPD’s
Culture of Compliance
– Staff development and proficiency in the field of NERC Compliance.
COMPLIANCE ENHANCEMENT INITIATIVES
– Operations and Planning Compliance Review– Conduct an in-depth look at the work procedures, practices,
and processes that support O&P Compliance
– CIP-004 – CIP Training, PRA Evaluation; Access Authorization and Provisioning
– Reassignment to RC
– FAC-008 – Facility Ratings Methodology – Mitigation Plan; Audit Finding
– Genetec BES Cyber System ‘CIP Commissioning’– Mature current tools for task notification, coordination,
and tracking of Compliance obligations– Procedure Standardization; CIP and O&P
‘Potential Non-Compliance’ Violation UPDATE
10 Open PNC’s˗ 2 Audit Finding PNCs – 2020 (In review WECC)˗ 2 Self-Reported PNCs – 2020 (In review WECC)- 6 Self-Reported PNCs – 2019 (In review WECC)
10 ‘PNC’ Violations
Strategic Plan Objective 6 – Operate Responsibly
FERC / NERC / WECC – Electric Reliability Compliance
* Currently 10 NERC Open Enforcement Actions– 2 Audit Finding PNCs in 2020 (Q3)– 2 self-reported PNCs in 2020 (Q2)– 6 self-reported PNCs in 2019
Quarterly Budget Review – YTD November 2020
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