Streamlining the Purchasing Streamlining the Purchasing Process – The Enhanced Process – The Enhanced

Penn MarketplacePenn Marketplace

January 5, 2004January 5, 2004

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The Enhanced Penn MarketplaceThe Enhanced Penn Marketplace

Building upon the success of the Penn MarketplaceBuilding upon the success of the Penn Marketplacesince its initial implementation in January 2002, the since its initial implementation in January 2002, the the enhanced Penn Marketplace hosted by SciQuestthe enhanced Penn Marketplace hosted by SciQuestIncorporated was launched on January 5, 2004.Incorporated was launched on January 5, 2004.

The enhanced Penn Marketplace provides newThe enhanced Penn Marketplace provides newfeatures and functionality as well as a significant features and functionality as well as a significant increase in the number of participating suppliers andincrease in the number of participating suppliers andavailability of most commonly ordered products and availability of most commonly ordered products and Services from University preferred contract suppliers.Services from University preferred contract suppliers.

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Benefits to Faculty and StaffBenefits to Faculty and Staff

The benefits of the enhanced Penn Marketplace The benefits of the enhanced Penn Marketplace include:include:– Access to products and services with Penn specific Access to products and services with Penn specific

pricing from over 72 of the University’s most commonly pricing from over 72 of the University’s most commonly used contract suppliersused contract suppliers

– Availability of Favorite Lists (individual & University lists)Availability of Favorite Lists (individual & University lists)– Improved Searching capabilityImproved Searching capability– New Quick Order functionalityNew Quick Order functionality– Integrated punch-out connections to designated Integrated punch-out connections to designated

University preferred contract supplier web sites for University preferred contract supplier web sites for configurable products with Penn specific contract pricingconfigurable products with Penn specific contract pricing

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Enhanced Searching CapabilityEnhanced Searching Capability

Capabilities include:Capabilities include: Favorite ListsFavorite Lists Quick Order FunctionalityQuick Order Functionality Advanced SearchAdvanced Search Browse by SupplierBrowse by Supplier Browse by CategoryBrowse by Category

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Search ToolsSearch Tools(located on tool bar)(located on tool bar)

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Click on search tools…Click on search tools…

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Tabs in the Search boxTabs in the Search box

FavoritesFavorites

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Favorites TabFavorites Tab

Folders currently available:Folders currently available:

My favorites (default folder)My favorites (default folder) University favoritesUniversity favorites Office Supplies (Top 20)Office Supplies (Top 20) Laboratory Supplies (Top 20)Laboratory Supplies (Top 20)

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Quick OrderQuick Order

• If one exact match is found, item is returned automatically and added to the requisition• If more than one match is found, search results will be presented. Select item to Order, enter Qty and add to the cart

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Advanced SearchAdvanced Search

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Browse by SupplierBrowse by Supplier

• Enter Supplier Name OR• Enter Supplier Type- Hosted Catalog, Punch-out, or All) to view product categories offered by each supplier

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Browse by CategoryBrowse by Category

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““Results for your search”Results for your search”

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LegendsLegends

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Punch-outPunch-out

Each punch-out site contains on-line helpEach punch-out site contains on-line help Quantity must be updated once the Quantity must be updated once the

shopping cart has been brought into BEN shopping cart has been brought into BEN BuysBuys

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Favorites ListFavorites List

Reference the “Favorites” guide created by FTD. It Reference the “Favorites” guide created by FTD. It can be found at the following URL:can be found at the following URL:

http://www.finance.upenn.edu/ftd/weblearn/marketplace/Favorites_Lists.dochttp://www.finance.upenn.edu/ftd/weblearn/marketplace/Favorites_Lists.doc Create Create

– An unlimited number of favorites lists can be createdAn unlimited number of favorites lists can be created

Modify/ DeleteModify/ Delete RenameRename Copy/ MoveCopy/ Move

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Items that differ from the TPN hosted Penn Items that differ from the TPN hosted Penn MarketplaceMarketplace

– Quick order search- new Marketplace only allows one Quick order search- new Marketplace only allows one item entered at a timeitem entered at a time

– Multiple items can not be added to the requisition Multiple items can not be added to the requisition simultaneouslysimultaneously

– Wildcards are embedded in the search before and after Wildcards are embedded in the search before and after the search criteria entered. Also known as Boolean the search criteria entered. Also known as Boolean searchsearch

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Future EnhancementsFuture Enhancements

– Ability to sort items by priceAbility to sort items by price– Selecting more than one item from search Selecting more than one item from search

results and adding to requisitionresults and adding to requisition

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OtherOther

UpgradesUpgrades– Remedy 5.1.2Remedy 5.1.2

Upgrading to new EXE. FileUpgrading to new EXE. File Add Harmony as new client server/ Delete PrismAdd Harmony as new client server/ Delete Prism

– Morning of 1/5/2003- instructions will be sentMorning of 1/5/2003- instructions will be sent

– MarkViewMarkView– JInitiatorJInitiator

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OtherOther

Changes to the 1XX and 2XX reportsChanges to the 1XX and 2XX reports

Post go-live KTPost go-live KT– January 2004January 2004

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QUESTIONS?QUESTIONS?Please direct all questions to Vira Homick, eProcurement Please direct all questions to Vira Homick, eProcurement Manager in Purchasing Services at (phone) 215-898-9187 Manager in Purchasing Services at (phone) 215-898-9187

or (e-mail) homickv@pobox.upenn.eduor (e-mail) homickv@pobox.upenn.edu