Strategic Technology Plan DevelopmentQuarterly Update

Presenter(s):Derek Root, Director of Technology Infrastructure

Technology Infrastructure

October 14 , 2015

Administration, Curriculum, Communications, Technology, Special Education & Psychological Services and System Accountability & School Improvement

Previous FCPS Technology Plan

Program mandated

Budget driven new initiatives

Budget driven maintenance and sustainability

Professional development

Program Mandated

Universal Service Program for Schools and Libraries (E-Rate)

E-rate no longer requires submission of a strategic technology plan freeing FCPS to develop a plan that suits our needs

MSDE has not finalized a new strategic plan and has dropped requirements for LEAs to submit

Budget Driven InitiativesProjects Maintenance and Sustainability

Building a New Plan: A Detailed Project Charter

Introduction and general information

Project scope

Goals and objectives (with alignment to aspirational)

Process

Stakeholders

Introduction and General Information

The 2015 FCPS Strategic Technology Planning (STP) project is a

collaborative effort to develop a cross departmental technology plan in

support of both education and business operations.

The STP project management plan is FCPS’ technique to define and set

organizational goals related to the deployment, implementation and use

of technology to support and improve:

School and classroom access and use of technology

Distribution and replacement of technology

The impact of technology on curriculum development and delivery

Business operations and efficiencies facilitated by technology

Project Scope The project will develop and institute a comprehensive technology plan defining FCPS’

strategy for:

Infrastructure growth, capabilities development, and modernization initiatives

Requesting and securing consistent and adequate funding

Providing equitable access to technology

Attracting, retaining and enabling personnel

Professional learning

Systemic technical support

Curriculum framework

Enhanced business services

Assessment and evaluation

Modernized policies and regulations

The task of delivering a useful and realistic plan will require input from most FCPS

departments.

Student

Achievement

FCPS will equip each & every

student to be an empowered

learner & an engaged citizen to

achieve a positive impact in the

local & global community.

FCPS will hire, support & retain

staff who champion individual,

professional & student

excellence.

FCPS will pursue & utilize all

resources strategically &

responsibly to achieve identified

outcomes & inspire public

confidence.

Effective &

Engaged Staff

Resource

Allocation

1

2

3

Thematic

Category Goal Statement Priorities

Strategic Plan Alignment

• Infrastructure growth, capabilities development, and

modernization initiatives

• Providing equitable access to technology

• Systemic technical support

• Curriculum framework

• Assessment and evaluation

• Infrastructure growth, capabilities development, and

modernization initiatives

• Providing equitable access to technology

• Attracting, retaining and enabling personnel• Professional development

• Systemic technical support

• Requesting and securing consistent and adequate

funding

• Attracting, retaining and enabling personnel• Professional development

• Systemic technical support

• Enhanced business services

Family &

Community

Involvement

FCPS will nurture relationships with

families & the community, sharing

responsibility for student success &

demonstrating pride in all aspects

our school system.

FCPS will promote a culture fostering

wellness & civility for students & staff.

Health &

Safety

4

5

Thematic

Category Goal Statement Priorities

Strategic Plan Alignment

• Requesting and securing consistent and

adequate funding

• Assessment and evaluation

• Modernization of policies and regulations

• Modernization of policies and regulations

Process

Three Phase Approach

• Planning

• Production

• Delivery

PlanningDr. Michael Markoe has identified

a project manager who will in

turn select project team leaders.

The project manager will create

and schedule meetings for this

group to define each team

member’s roles and

responsibilities.

Project team leaders will identify

team members for their assigned

tasks; develop objectives,

timelines, deliverables and

criteria for their part of the overall

strategic technology planning.

Production (current)During the production phase the project manager will work with

identified team leaders to begin documenting initial task area

assignments. Teams will work to develop strategic goals that align with

the objectives of this charter as well as the FCPS Strategic Plan.

Review meetings will be conducted (as needed) during the production

phase. These sessions will be used to verify alignment to goals, provide

group feedback and avoid duplication of effort. Focused small group

work sessions and on-line collaboration will be key to the success of the

project. Every attempt will be made to minimize the number of full

project team meetings during this period. It is anticipated that the

implementation of this phase will continue through much of 2015.

Regular updates will be provided to the business manger, executive

sponsor and, upon request, key stakeholders.

Delivery (next step)Once the production phase has been completed, the project manager

and business owner will assemble a team to begin assembly and review

of the final draft documentation. During this phase team leaders will

ensure that their submissions properly align to the goals and objectives

outlined in this charter. Any last minute edits or additions will be

approved as a group following this review period. Finally, a small

document review team will be assembled to review the draft Strategic

Technology Plan. This team will perform quality control prior to delivery

of the draft plan to the executive sponsor. An FCPS cabinet-level review

may also be inserted at the request of the business owner or executive

sponsor.

The Strategic Technology Plan will remain in draft form pending

adoption/approval of the executive sponsor.

Stakeholders

Stakeholder Role Expectation

Technology

Infrastructure

Project Management, team

leadership

Provide project management and

oversight. Development of goals and

objectives

Curriculum, Instruction

& Innovation (CII)Team Leadership Development of goals and objectives

School Administration

& Leadership (SAL)Team Leadership Development of goals and objectives

Special Education Team Leadership Development of goals and objectives

System Accountability

& School Improvement

(SASI) formerly RDA

Team Leadership Development of goals and objectives

StakeholdersStakeholder Role Expectation

Operations Team Leadership Development of goals and objectives

School-based Staff Advisory Group

Provide input supporting the

development of goals and objectives

Serve as real world advisors to the

team leadership

Legal Counsel/Chief of Staff Team Leadership Development of goals and objectives

Executive Management Team Leadership

Ensure stakeholder involvement and

support the development of goals

and objectives

BOEMajor internal stakeholders and

policy makers

Determine an adequate budget

supporting the Strategic Technology

Plan

Current Status

Planning Phase (100% complete)

Team leaders identified (100% complete)

Planning meetings completed (100% complete)

Tasks, objectives and timelines have been communicated (100% complete)

Current Status Production (81% complete)

Infrastructure growth, capabilities development and modernization initiatives (90% complete)

Requesting and securing consistent funding (100% complete)

Providing equitable access to technology (95% complete)

Attracting retaining and enabling personnel (100% complete)

Professional learning (75% complete)

Systemic technical support (100% complete)

Curriculum for the 21st century (100% complete)

Enhanced business services (25% complete)

Assessment and evaluation (25% complete)

Modernization of policies and regulations (100% complete)

Closing

A plan focused and aligned with the FCPS Strategic Plan

A plan developed with input from key FCPS stakeholders

A plan that defines achievable goals and objectives

A plan that can be enacted with consideration of the

current budget environment