Sacramento City College

Strategic Planning SystemStrategic Planning System

….a comprehensive system designed to form a reliable, understood system for

planning, resource allocation and continuous process improvement to

ensure mission accomplishment….

Planning HistoryPlanning History

• Highlighted in 1997 & 2003 Accreditation Reports• Need for more comprehensive system• Several iterations proposed and tested since

2003• President’s Direction in January 2007

– Establish a comprehensive ‘plan to plan’– Include all component parts– Work with all constituency groups– Implement in Fall 2007 for 2008-09 Academic Year

plan• Strategic Planning System implemented in Sep

2007– Working on campus community acceptance and

understanding of the system

An Example Application

Situation: Tracking data shows that the student support program that you are managing has had a rapid increase in the number of students that are being served. As you look at your next year’s departmental unit plan, you identify an adjacent area that needs to have a minor remodeling project done, some new office furniture installed and one additional classified staff member to meet the growing student needs.

Q: How do you go about obtaining the resources that you’ve identified??

An Example Application

Situation: Tracking data shows that the student support program that you are managing has had a rapid increase in the number of students that are being served. As you look at your next year’s departmental unit plan, you identify an adjacent area that needs to have a minor remodeling project done, some new office furniture installed and one additional classified staff member to meet the growing student needs.

Q: How do you go about obtaining the resources that you’ve identified??

A: The Strategic Planning SystemA: The Strategic Planning System

Why a Planning ‘System’?Why a Planning ‘System’?

• Planning processes, designed to achieve Institutional Effectiveness and Mission AccomplishmentMission Accomplishment, have many , have many meanings to many people/groupsmeanings to many people/groups

• Multiple guidelines for managing a large, complex organization seeking continuous process improvement

• Many component parts with supporting plans that must be interconnected

• Entire System: Mission/Data Driven / Outcome Based• All Stakeholders need to participate

– Faculty & Staff– Students– Managers– Community that is being served

Component Parts• Derived from

– State mandates– District planning effort– Student & Community needs– Data Analysis– College planning process: Family of Plans

• Basic Components (Strategic Master PlanStrategic Master Plan)– Strategic themes and directions (district)– Values– Vision & MissionMission– Strategic Goals & Unit / Program Objectives– Family of Plans: Institutional, Program, Unit, &

Resource Allocation– Data, Outcomes, Measurement & Feedback

Strategic Directions….alignment with our district counterparts

• Student Success

• Access and Growth• Teaching and Learning

Effectiveness• Community and Economic

Development

• Organizational Effectiveness

SCC VALUESFundamental beliefs that drive organizational

behavior and decision making

• Working together….

• Inspiring achievement…..

• Pursuing excellence…

Vision and MissionMission

• Statement of strategic intent– Direction and Purpose over the medium to long term

(3-5 years)– Basis of resource allocation decisions

• Our Vision Statement….what we want to be…our ideal state as an effective organization‘SCC seeks to create a learning community that

celebrates diversity, nurtures personal growth, and inspires academic and economic leadership’

Our MissionOur Mission….our reason for existence, campus

community focus

SCC is an open access, comprehensive community college, serving a diverse student population. We provide a wide range of educational opportunities and support services leading to transfer, career advancement, basic skills development and personal enrichment. Our commitment to continuous improvement through outcome-guided assessment, planning and evaluation promotes student learningstudent learning. Through these effort, we contribute to the intellectual, cultural and economic vitality of the community.

SCC Family of Plans

Strategic Master PlanStrategic Master Plan

EducationalPlan

Resource Management& Capital Outlay Plan

Student Support Services Plan

Professional Development Distance Education

Marketing

Safety & Security

Information TechEnrollment Management Other Program Plans

Resource Resource PlansPlans FinancialFinancial FacilitiesFacilities Faculty Faculty Classified Classified

StaffStaffInformationInformationTechnologyTechnology

Program Program PlansPlans

Operational Operational Unit PlansUnit Plans

U n i t P l a n s

Institutional Institutional PlansPlans

Foundation

Planning CycleOverview, Timelines and Key Components

DATA EVAL

- OUTCOMES- SLOs/GELOs- Environmental Scans- Student Surveys- LRCCD Strategic Plan- Accreditation Standards- Effectiveness Reports- Metrics- Program Review

StrategicMaster Plan

Strategic Goals & Directions Set

Family of Plans

Objectives SetResource Needs

Defined

ResourceAllocation

PlanImplementation

1 Jul 20XX

FEEDBACK

Aug/Sep Sep/Oct Oct-Apr May/June

SCC SCC AnnualAnnual College Plan College Plan

MissionMission

College GoalsCollege Goals

Data / OutcomesData / Outcomes

Unit PlansUnit Plans Program PlansProgram Plans

ObjectivesObjectives ObjectivesObjectives

Resource AllocationResource AllocationDecisionsDecisions

OutcomesOutcomes

Execution

AnnualAnnualCollegeCollege

PlanPlan

Strategic Planning SystemStrategic Planning System

• A reliable, understood system for planning and resource allocation designed to ensure goal attainment and goal attainment and mission accomplishmentmission accomplishment

• Many components/facets: – Entire system is data drivendata driven– The planning cycleplanning cycle includes: Evaluation, integrated planning,

resource allocation, implementation and re-evaluation– Resource allocation is linked to Mission, Goals, Objectives and

measurable/defined OUTCOMESOUTCOMES– Evidence & Data back up all actions and decisions

• Continuous Process ImprovementContinuous Process Improvement and Institutional Effectiveness result in Mission AccomplishmentMission Accomplishment

Strategic Planning SystemStrategic Planning SystemWEB SITEWEB SITE

• Lots of information that must be accessible to the college community and easily maintained and updated

• Plan detail, blank forms, schedules, outcomes, data and final allocation decisions posted for college wide review

• Still be refined, but now available on line• INSIDE SCC INSIDE SCC = our new website:

www.scc.losrios.edu/insidescc

Summary Comments

Strategic Planning SystemStrategic Planning System• Processes implemented Fall 2007• Resource allocation decisions for 2008-09

Academic Year now completed– ‘Executing’ the 08-09 Plan– Assessing outcomes and collecting data

• 2009-2010 Planning Cycle underway• Student Learning Outcomes, program review,

metrics and other ‘outcome’ measures are being refined

• Campus wide involvement is needed to improve the system!!

Resource AllocationResource AllocationCollege Discretionary FundsCollege Discretionary Funds

Classified StaffClassified Staff

FacultyFaculty

FinancialFinancial

FacilitiesFacilities

Information Information TechnologyTechnology

District ProcessDistrict Process& Funding& Funding

IntegratedIntegratedCollege College

Discretionary Discretionary FundsFunds