Strategic Plan 2019-24 Board Workshop 040219bcpsagenda.browardschools.com/agenda/01652/Item 1B (58559)/SU… · J. Jabouin, M. May, B. Katz Refresh, Redesign, & Reduce Risk Let’s

Board Workshop:2019-24 Strategic Plan

Superintendent’s Cabinet – Strategic Plan Steering Committee

Facilitated by:

Dr. Deborah A. Posner, Executive Director – Strategic Initiative ManagementMr. Maurice L. Woods, Chief Strategy & Operations Officer

April 2, 2019

OFFICE OF STRATEGIC INITIATIVE MANAGEMENT

Executive Summary/ Agenda

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• Status of strategic planning process and timeline

• Structure of new 2019-24 Strategic Plan

• Deep dive into first full draft of 2019-24 content: Initiative level (18 total) and Tactic level

• Initial conversation around proposed Continuous Improvement Ideas and Metrics

• Feedback and next steps


Strategic Planning Timeline

Jun 2018

Jul

Aug

Sep

Oct

Nov

Dec

Jan 2019

Feb

Mar

Apr

May

Jun 2019

SP Committee Kickoff

Focus Groups& Surveys

Data Analyses

Goal & Initiative Development

Metric & Target Development

Graphic Design & Printing

Final Draft Adopted

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NOTE: The Superintendent’s Cabinet serves as the Steering Committee tothe District-wide Strategic Plan Committee.


Listening Tour: Forums

Principals Meetings School-based Events Classroom Visits Community Events Local Non-Profit Meetings Strategic Plan Surveys School Board Workshops

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Strategic Plan Committee Meetings Strategic Plan Focus Groups Past District-wide Surveys Departmental Planning Retreats Facilities Leadership Conference Continuous Improvement Conference Director Workgroups

SchoolBoard


2019-24 Strategic Plan: Vision, Mission, & Goals

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Safe & Supportive Environment


2019-24 Strategic Plan: Core Values

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Student focusTeaching excellenceAccountability Respect Safety STARS


Key: = Developed = In Development = Pending Development

2019-24 Strategic Plan: Layers

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Mission, Vision, Values

Strategic Goals (HQI, SSE, EC)

Campaign

Initiatives

Metrics

Campaign

Initiatives

Metrics

Campaign

Initiatives

Metrics

Campaign

Initiatives

Metrics

Campaign

Initiatives

Metrics

Campaign

Initiatives

Metrics

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6

Multipleper

Campaign

Multipleper

Goal


Let’s Connect

Improve Student

Experience

Our Data, Our Tools

Recruit, Develop, & Retain

Support Services

for All

2019-24Strategic Goals:

1) High-Quality Instruction

2) Safe & Supportive Environment

3) Effective Communication

2019-24 Strategic Plan: Campaigns

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Refresh, Redesign, & Reduce Risk


2019-24 Strategic Plan: Campaigns

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Initiatives: Achievement Gap, Life Readiness (PreK-12), Social & Emotional Learning, Enrollment Study, Personalized Pathways, Customer ServiceChiefs: D. Gohl, V. Wanza, M. Pope, L. Brown

Initiatives: Tool Development, Implementation, & Use; Data Governance & Use; Visualizations; Progress MonitoringChiefs: D. Gohl, M. Bradford

Initiatives: Job Descriptions, Recruitment, Professional Development, Org Structure, Aligned FundingChiefs: V. Wanza, J. Marte, HR

Initiatives: Student, Employee, & Supplier Diversity; Prevention, Intervention, & Assistance; Mental Health; Wellness; RecoveryChiefs: M. Pope, M. Woods, HR

Initiatives: Marketing, Stakeholder Engagement, Forums, Outreach, Info Sharing, Collaboration, Legislation, Internal CommunicationChiefs: K. Koch, J. Moquin

Initiatives: Process Improvement,Safety & Security, Enterprise Risk & Resilience Chiefs: M. Woods, J. Marte, M. Bradford, J. Moquin, J. Jabouin, M. May, B. Katz

Refresh, Redesign, & Reduce Risk

Let’s Connect

Improve Student

Experience

Our Data, Our Tools

Recruit, Develop, & Retain

Support Services

for All

2019-24Strategic Goals:

1) High-Quality Instruction

2) Safe & Supportive Environment

3) Effective Communication


Alignment of Current HQI Initiatives

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2016-19 Strategic Plan

Goal: High-Quality Instruction (HQI)

Initiatives:• Early Literacy• Reimagining Middle Grades• College, Career, & Life Readiness


Goals: High-Quality Instruction (HQI)Safe & Supportive Environment (SSE)Effective Communication (EC)

Campaign: Improve Student Experience

Initiative: Life Readiness (PreK-12)


2019-24 Initiative Development Template

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Frameworks for Setting Metrics & Targets

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Government Finance Officers Association

Council of the Great City Schools


2019-24 Strategic Plan: Review Draft

Refer to Plan Draft Document

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Outline for the 2019-24 Strategic Plan

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Superintendent’s Letter (1 page) BCPS Snapshot (with intro) (1 page)Our Strategic Planning Process (1 page)

• SIM Structure and Purpose• Support for Change• Development of Goals/Campaigns/Initiatives/Metrics/Targets

Strategic Goals & Six Major Campaigns (18‐20 pages)• Goals (HQI, SSE, EC)• Campaigns, Initiatives, Metrics, Targets, & Implementation Timeline• Continuous Improvement List

Performance Measuring System (2 pages)• Framework for Execution and Accountability• Change Management Process• Cadence for Quarterly Board Reporting• Cadence for Annual Strategic Plan Review & Revision

Environmental Scan (1 page)Organizational Assessment (1 page) Stakeholder Engagement (2 pages)

• Community Input, Surveys, & Focus Groups• Findings & Artifacts• Mission, Vision, & Core Values (1 page)

Definitions (1 page) References (1 page)

Current BCPS 3‐Year Plan:50 pages

Total Recommended # of Pages:45 or less


Example Implementation Timeline

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2020 20232021 2022 20242019

1, 21, 2

Goals and Campaigns (span five years)

Initiatives (span one to five years)

11 22 33

11 22

11 22

11 22 33

11 2, 32, 3 44 55 66

Refresh, Redesign, &Reduce Risk

Let’s Connect

Improve Student

Experience

Our Data,Our Tools

Recruit, Develop, &

Retain

Support Services

for All



Jun 2018

Jul

Aug

Sep

Oct

Nov

Dec

Jan 2019

Feb

Mar

Apr

May

Jun 2019

SP Committee Kickoff

Focus Groups& Surveys

Data Analyses

Goal & Initiative Development

Metric & Target Development

Graphic Design & Printing

Final Draft Adopted

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NOTE: The Superintendent’s Cabinet serves as the Steering Committee tothe District-wide Strategic Plan Committee.


Feedback

o Questions

o Board Member Input

o Next Steps

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THE SCHOOL BOARD OF BROWARD COUNTY, FLORIDA

Heather P. Brinkworth, ChairDonna P. Korn, Vice Chair

Lori AlhadeffRobin Bartleman

Patricia Good Laurie Rich Levinson

Ann Murray Dr. Rosalind Osgood

Nora Rupert

Robert W. Runcie, Superintendent of Schools The School Board of Broward County, Florida, prohibits any policy or procedure which results in discrimination on the basis of age, color,disability, gender identity, gender expression, genetic information, marital status, national origin, race, religion, sex or sexual orientation.The School Board also provides equal access to the Boy Scouts and other designated youth groups. Individuals who wish to file adiscrimination and/or harassment complaint may call the Director, Equal Educational Opportunities/ADA Compliance Department &District’s Equity Coordinator/Title IX at 754-321-2150 or Teletype Machine (TTY) 754-321-2158.

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act Amendments Act of 2008, (ADAAA)may call Equal Educational Opportunities/ADA Compliance Department at 754-321-2150 or Teletype Machine (TTY) 754-321-2158.

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Appendix

o Dashboards of 2016-19 Strategic Plan Metrics

o Detailed Strategic Planning Timeline

o Listening Tour and Environmental Scan Analysis

o Strategic Planning Stakeholder Composition

o SMARTER Goal Framework for Budget Alignment

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SP Steering Committee Meetings

Identification of Major Campaigns

and Themes

Board Workshop:

Strategic Plan Development

2019‐24 Strategic Plan

Execution Begins


Listening Tour: Partnering Organizations Broward Teacher’s Union (BTU) Confidential Office Personnel Association (COPA) Education Support and Management Association of Broward

(ESMAB) Federation of Public Employees (FOPE) Police Benevolent Association PBA Community Foundation of Broward (CFB) Parent Teacher Association (PTA/PTSA) Technical Advisory Council (TAC) District Advisory Council (DAC) Children’s Services Council (CSC) Tomorrow’s Rainbow, Inc. Broward Workshop Broward College Various Retired Teachers, Activists, and Community Members Opportunities Industrialization Centers (OIC) of South Florida Elected Officials Local Businesses and Community Partners

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Listening Tour: Stakeholder Engagement

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NOTE: Size and darkness of purple circles reflect number and density of participants who contributed input in the strategic planning process in a given geographic area.


Listening Tour: Elementary Schools

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Listening Tour: Elementary Schools

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Environmental Scan: SWOT Analysis

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NOTE: A SWOT Analysis is a commonly used business tool. It is a key component of a comprehensive ‘Environmental Scan’ for an organization.

SWOT =Strengths, Weaknesses, Opportunities, and Threats


Environmental Scan: Demographics

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Environmental Scan: Legislative Impact

Legislation Impacting BCPS:

• SB 7026: Marjory Stoneman Douglas Public Safety Act

• CS/HB 7069: Education

• HB 495: K-12 Public Education

• CS/HB 1279: School District Accountability

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Environmental Scan: Funding Impact

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Overall, state and local funding for public education fell 25% from 2008-2015


Environmental Scan: Peer Districts Analysis

Grade Criteria:• A = 62% of points or greater• B = 54% to 61% of points• C = 41% to 53% of points• D = 32% to 40% of points• F = 31% of points or less

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Environmental Scan: Peer Districts Analysis

4-Year Change in Achievement Gap from 2015 to 2018, FSA: ELA and Mathematics

English Language Arts Mathematics

COUNTYWhite | Black

White | Hispanic

FRL | Non-FRL

White | Black

White | Hispanic

FRL | Non-FRL

Broward -4 -1 -2 -3 0 -2

Miami-Dade -4 -1 -4 -2 -2 -3

Hillsborough -1 0 -1 1 2 1

Palm Beach -2 0 1 -1 0 1

Orange -1 1 -3 1 1 -2

FSA = Florida Standards Assessment, ELA = English Language Arts,FRL = Students receiving Free or Reduced Lunch

Difference in % students scoring 3 or higher on FSA

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Strategic Plan Survey: Stakeholders

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N = 5,424


Strategic Plan Survey

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Strategic Plan Survey

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Strategic Plan Survey: Distribution by Role

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NOTE: Internal groups include school‐based respondents (administrators, teachers, and staff) and District respondents (administrators and staff). External groups include students and community respondents (parents, community members, and elected officials). The top five strengths and weaknesses for each group are presented in Figures 5 and 6, respectively.


Strategic Plan Survey: Distribution by Role

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NOTE: Internal groups include school‐based respondents (administrators, teachers, and staff) and District respondents (administrators and staff). External groups include students and community respondents (parents, community members, and elected officials). The top five strengths and weaknesses for each group are presented in Figures 5 and 6, respectively.


Strategic Plan Committee & Focus Groups 2018-19

Teacher5%

School Staff Member1%

School Administrator6%

District Staff Member - Operations9%

District Staff Member - Academic3%

District Administrator - Operations34%

District Administrator - Academic21%

Student4%

Parent/Guardian4%

Community Member6%

Elected Official7%

Participants

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N = 70 average at SP Committee meetings;26 for Focus Groups


AdvancEd Survey 2017/18: Stakeholders

46,288, 27%

70,862, 42%

36,265, 21%

16,117, 10%

Participants

Students (Gr 3-5) Students (Gr 6-12) Parents Staff

Group # ResponsesStudents (Grades 3-5): 46,288

Students (Grades 6-12):

70,862

Parents: 36,265

Staff: 16,117

TOTAL N: 169,532

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Strategic Plan Committee

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Documents

Strategic Plan 2019-24 Board Workshop 040219bcpsagenda.browardschools.com/agenda/01652/Item 1B (58559)/SU… · J. Jabouin, M. May, B. Katz Refresh, Redesign, & Reduce Risk Let’s